December 13, 2021 minutes COUNCIL MEETING MINUTES
DECEMBER 13, 2021
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON,DECEMBER 13,2021
CONVENED The meeting convened at 7:25 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor Carney Present
Councilor Cornwell Present
Councilor Schaub Present
Councilor Swanson Present
Councilor Puente Present- via video conferencing
Councilor Cabrales Absent
Staff Present: City Administrator Derickson, City Attorney Shields,Assistant City Administrator
Row, Community Development Director Kerr, Police Chief Pilcher, Economic Development
Director Johnk,Assistant City Attorney Granum,Public Works Projects and Engineering Director
Liljequist, Public Works Operations Director Stultz, Finance Director Turley, Senior Planner
Cortes, Public Affairs and Communications Coordinator Moore, City Recorder Pierson
ANNOUNCEMENTS
Mayor Swenson announced the following:
City Hall will be closed at noon on December 24 and will reopen for regular business hours on
December 28. The Aquatic Center will be closed December 24 and 25. The Library will be open
from 10:00 a.m. to 1:00 p.m. on December 24 and closed on December 25. Transit Services will
run from 8:00 a.m. to 5:00 p.m. on December 24 and will be closed December 25.
Transit Services will run from 8:00 a.m. to 5:00 p.m. on December 31. City Hall,the Library and
Transit Services will be closed January 1.
The City Council meeting scheduled for December 27, 2021, is cancelled. The next City Council
meeting will take place on January 10, 2022, at 7:00 p.m.
APPOINTMENTS
Mayor Swenson proposed the following appointments:
• Woodburn Budget Committee
— Steven Kufeldt
— Elida Sifuentez
— John Reinhardt
• Woodburn Library Board
— Katrina Chatfauros
— Nancy Kirksey
— Cynthia Branger Munoz
• Woodburn Public Art Mural Committee
— Mary Beth Cornwell
— Sharon Corning
— Brenda Valentin-Bravo
— Judy Massaia
Page 1 - Council Meeting Minutes, December 13, 2021
COUNCIL MEETING MINUTES
DECEMBER 13, 2021
• Woodburn Parks and Ree Board
Kasi Pankey
• Woodburn Tourism Advisory Committee
Lisa Ellsworth
• Woodburn Planning Commission
— Anabel Hernandez-Mejia
Carney/Cornwell...approve the appointments. The motion passed unanimously.
PRESENTATIONS
Community Services Director Cuomo and Dr.Antonio Germane provided updated information on
COVID-19 in Woodburn.
Community Services Director Cuomo and Morgan Holen, Arborist, provided information on the
Centennial Park Tree Replacement.
BUSINESS FROM THE PUBLIC
Karen Linton, 1637 Umpqua, stated that there were several residents from Senior Estates that
participated in the ODOT webinar regarding the sound wall along I-5. She added that there will be
a petition for people to sign that the City join with us that ODOT spend some of that money on the
soundwall. She stated that she was tasked to ask the Council where they stand on that project. She
added that she will bring the petition to Council in January.
Mayor Swenson stated that they will wait to be briefed on this issue before they comment.
CONSENT AGENDA
A. Woodburn City Council Meeting minutes of November 8, 2021;
B. Woodburn City Council Executive Session Meeting minutes of November 8, 2021;
C. Woodburn City Council Special Meeting minutes of November 18, 2021;
D. Woodburn City Council Executive Session Meeting minutes of November 18, 2021;
E. Acceptance of a Public Utility Easement at 440-450 Parr Road (Valor/Heritage Schools),
Woodburn, OR 97071 (Tax Lot 052W1300500);
F. Acceptance of a Right-of-Way Dedication at 440-450 Parr Road (Valor/Heritage Schools),
Woodburn, OR 97071 (Tax Lot 052W1300500);
G. Acceptance of Two Public Utility Easements at 1041 N. Boones Ferry Road (Lincoln
Elementary Schools), Woodburn, OR 97071 (Tax Lot 051 W07BD02300);
H. Acceptance of a Right-of-Way Dedication at 1041 N.Boones Ferry Road(Lincoln Elementary
Schools), Woodburn, OR 97071 (Tax Lot 051 W07BDO2300);
I. Acceptance of Four Public Easements at 2145 Molalla Rd NE (Woodburn Eastside
Apartments), Woodburn, OR 97071 (Tax Lot 051 W09B000900);
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COUNCIL MEETING MINUTES
DECEMBER 13, 2021
J. National Opioid Litigation Settlement Participation& State Apportionment of Funds;
K. Woodburn/ Silverton IGA Amendment;
L. Intergovernmental Agreement for Marion County Multi-Jurisdictional Natural Hazard
Mitigation Plan;
M. Updated Firearms Range Use Agreement with the City of Hubbard;
N. Conditional Acceptance of a Right-of-Way Dedication and Public Utility Easement at 1560
W. Hayes Street, Woodburn, OR 97071 (Tax Lot 051 W07CCO7100);
O. Settlement of CIS Wastewater Treatment Plant Claim;
P. Building Activity for November 2021.
Carney/Swanson... adopt the Consent Agenda. The motion passed unanimously.
ANNEXATION OF APPROXIMATELY 0.95 ACRES OF TERRITORY OWNED BY
NORTHWEST WILLAMETTE HOMES LLC AT 1251 BROWN ST (ANX 2020-02) AND
APPROVAL OF RELATED LAND USE APPLICATIONS FOR DEVELOPMENT INTO
THE VALENTINA ESTATES NO. 2 SUBDIVISION OF 5 LOTS
Mayor Swenson declared the hearing open at 8:25 p.m. for the purpose of hearing public input on
annexation of approximately 0.95 acres of territory owned by Northwest Willamette Homes LLC
at 1251 Brown St (Anx 2020-02) and approval of related land use applications for development
into the Valentina Estates no. 2 subdivision of 5 lots. Mayor Swenson asked if there were any
declarations from the Council and there were none. Community Development Director Kerr read
the public hearing statement. Senior Planner Cortes provided a staff report. Jerry Horner,
Willamette Engineering and Vassa Boudunov, Northwest Willamette homes, provided testimony
on behalf of the applicant. Mayor Swenson asked if any member of the public wished to speak in
support of the of the annexation of approximately 0.95 acres of territory owned by Northwest
Willamette Homes LLC at 1251 Brown St (Anx 2020-02) and approval of related land use
applications for development into the Valentina Estates no. 2 subdivision of 5 lots. No members
of the public wished to speak in support.Mayor Swenson asked if any member of the public wished
to speak in opposition of the annexation of approximately 0.95 acres of territory owned by
Northwest Willamette Homes LLC at 1251 Brown St (Anx 2020-02) and approval of related land
use applications for development into the Valentina Estates no. 2 subdivision of 5 lots. No
members of the public wished to speak in opposition. Mayor Swenson closed the hearing at 8:41
p.m. Councilors provided comments and discussion on the application. Carney/Cornwell...
Council tentatively approve the land use applications and direct staff to submit an ordinance for
consideration at the next City Council meeting. The motion passed unanimously.
SEVERE WEATHER CENTER OPERATION AGREEMENT
Mayor Swenson and Councilor Swanson declared a potential conflict of interest on this agenda
item and left the Council Chambers. Council President Carney introduced the agenda item. City
Administrator Derickson provided a staff report. Curt Jones provided information on the severe
weather center. Carney/Schaub... consider approval of the attached two-year agreement with A
Ray of Hope, Today! for Severe Weather Center Program services in exchange for up to $5,000
in reimbursable funds per year. The motion passed unanimously.
Mayor Swenson and Councilor Swanson returned to the Council Chambers.
AWARD A CONTRACT FOR PROFESSIONAL PLAN REVIEW AND INSPECTION
SERVICES ON AN AS NEEDED BASIS
Community Development Director Kerr provided a staff report. Carney/Schaub...award a
Contract for Professional Plan Review and Inspection Services on an As Needed Basis to Clair
Company, Inc. and authorize the City Administrator to sign the Agreement. The motion passed
unanimously.
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COUNCIL MEETING MINUTES
DECEMBER 13, 2021
BUSINESS OREGON SPECIAL PUBLIC WORKS FUND (S W ) APPLICATION —
BUTTEVILLE ROAD REALIGNMENT PROJECT
Economic Development Director Johnk provided a staff report. Carney/Cornwell... Authorize
staff to apply for funding through the Business Oregon SPWF program for the Butteville Road
Realignment Project and authorize the City Administrator to sign the application for submission.
The motion passed unanimously.
CITY ADMINISTRATOR'S REPORT
City Administrator Derickson reported the following:
• Announced that this is the last City Council Meeting that Eric Li1jequist will attend and
thanked him for all he has done for the City.
® ODOT changed the lighting at Lawson and Evergreen so that there will no longer be a
flashing turn light.
® The light at Hwy 214/Settlemier/Boones Ferry will be changed to make sure that
pedestrians crossing will not coincide with a green light.
• Speed signs that flash will be placed on Settlemier, Umpqua, Country Club, Meridian,
Woodland, and Hardcastle.
® Annual Audit is due December 31 st and the City will make that deadline, however, the
presentation will take place in January.
MAYOR AND COUNCIL REPORTS
Councilor Schaub wished everyone a Merry Christmas and Happy New Year.
ADJOURNMENT
Carney/Swanson... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:33 p.m.
L
APPROVED
ERIC SWENSON, MAYOR
ATTEST_
Aeather Pierson, City Recorder
City of Woodburn, Oregon
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