November 8, 2021 minutes COUNCIL MEETING MINUTES
NOVEMBER 8, 2021
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, NOVEMBER 8, 2021
CONVENED The meeting convened at 7:00 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor Carney Present
Councilor Cornwell Present
Councilor Schaub Present- via video conferencing
Councilor Swanson Present- via video conferencing
Councilor Puente Present
Councilor Cabrales Present- via video conferencing
Staff Present: City Administrator Derickson, City Attorney Shields,Assistant City Administrator
Row, Police Chief Pilcher, Community Development Director Kerr, Economic Development
Director Johnk, Human Resources Director Gregg, Public Works Projects and Engineering
Director Liljequist, Public Works Operations Director Stultz, Finance Director Turley, Public
Affairs and Communications Coordinator Moore, Economic Development Specialist Setzer-
Lemon, City Recorder Pierson
ANNOUNCEMENTS
Mayor Swenson announced the following:
• City Hall, the Library, and Transit Services will be closed on November 11 in observance of
Veterans Day. The Aquatic Center will be open normal hours.
• City Hall and the Library will be will be closed November 25 and 26 for the Thanksgiving
Holiday. The Aquatic Center will be closed November 25 for the Thanksgiving Holiday. Transit
Services will be closed on November 25 for the Thanksgiving Holiday but will be open normal
business hours on Friday,November 26.
• The City Council meeting scheduled for November 22,2021,is cancelled. The next City Council
meeting will take place on December 13, 2021, at 7:00 p.m.
PRESENTATIONS
Community Services Director Cuomo provided updated information on COVID-19 in Woodburn.
Economic Development Director Johnk and Economic Development Specialist Setzer-Lemon
provided information on the North Marion County Employment Hub.
CONSENT AGENDA
A. Woodburn City Council minutes of October 25, 2021,
B. Building Activity for October 2021.
Carney/Cornwell... adopt the Consent Agenda. The motion passed unanimously.
COUNCIL BILL NO. 3166 - AN ORDINANCE RELATING TO REAPPORTIONMENT
OF WARD BOUNDARIES, REPEALING ORDINANCE 2483, AND DECLARING AN
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COUNCIL MEETING MINUTES
NOVEMBER 8, 2021
EMERGENCY
Carney introduced Council Bill No. 3166. City Recorder Pierson read the bill twice by title only
since there were no objections from the Council. City Administrator Derickson provided a staff
report. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared
Council Bill No. 3166 duly passed.
COUNCIL BILL NO. 3167— AN ORDINANCE REPEALING ORDINANCE 2237 AS
PART OF THE ORDINANCE REVIEW/REVISION PROJECT AND DECLARING AN
EMERGENCY
Carney introduced Council Bill No. 3167. City Recorder Pierson read the bill twice by title only
since there were no objections from the Council. Assistant City Administrator Row provided a
staff report. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson
declared Council Bill No. 3167 duly passed.
AWARD OF CONSTRUCTION CONTRACT FOR AQUATIC CENTER DX RECOVERY
UNIT REPAIR
Community Services Director Cuomo provided a staff report. Carney/Cornwell... authorize the
City Administrator to enter into a Professional Services Agreement with Envise Inc. for the
Aquatic Center DX Recovery Unit Repair in the amount of $113,392.00. The motion passed
unanimously.
CITY ADMINISTRATOR'S REPORT
City Administrator Derickson reported the following:
• The dog park at Senior Estates will be discussed at the next Park Board Meeting and Karen
Linton who brought the item to the City Council will attend that Park Board meeting to
participate in the discussion of an off leash area.
• Front Street trees damaged during ice storm are currently being removed and are
scheduled to be replaced with healthy trees. Public Works Operations Director Stultz
provided information on the trees to be removed and noted that they hope to have the trees
replaced with smaller trees in early spring. He added that some of the trees are being
removed as their roots are causing hazards on the sidewalks.
• Working through some glitches on the Sidewalk Improvement Plan in regards to ADA
standards and the additional costs associated with that.
MAYOR AND COUNCIL REPORTS
Councilor Cornwell noted that Trunk or Treat was a great success and hopes it can continue in the
future.
Councilor Schaub stated that she was excited to hear about the dog park for Senior Estates and that
Karen Linton did a great job. She added that she had four trick or treaters at her house and wished
they had more.
Councilor Cabrales stated that there is a holiday food basket event for seniors 60 and over and
anyone that wants to register can let her know.
Councilor Swanson stated that she is collaborating with Gabi at the food bank who is continuing
to collaborate to work closely to serve the population that are unsheltered in our area.
Mayor Swenson stated that Trunk or Treat was great and that Chief Pilcher was a great
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COUNCIL MEETING MINUTES
NOVEMBER 8, 2021
representative as was Tommy in his dinosaur costume. He reminded Councilors that the
groundbreaking ceremony for Amazon will take place on November 16th and that the Mayor's
Tree Lighting Ceremony will take place on November 28th at 5:15 p.m. at the Plaza.
EXECUTIVE SESSION
Mayor Swenson entertained a motion to adjourn into executive session. Carney/Puente... move
into executive session under the authority of ORS 192.660(2)(i). The motion passed unanimously.
The Council adjourned into executive session at 8:30 p.m. and reconvened at 9:14 p.m. Mayor
Swenson stated that no action was taken by the Council while in executive session.
Carney/Cornwell... direct the Mayor to sign an agreement to the City Administrators Current
employment agreement to do the following: number one, increase base salary by 2%; number two,
add an additional 40 hours to vacation leave bank. The motion passed unanimously.
Carney/Schaub... direct the Mayor to sign an amendment to the City Attorneys current
employment agreement to do the following: number one, increase base salary by 2%;number two,
add an additional 40 hours to vacation leave bank; and number three, extend the term of the present
agreement until December 31, 2023. The motion passed unanimously.
ADJOURNMENT
Carney/Cornwell... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:16 p.m.
APPROVED Ll-
ERIC SWENSON, MAYOR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
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