The URL can be used to link to this page

Agenda - 07/11/2005CITY OF WOODBURN CITY COUNCIL AGENDA JULY 11,2005- 7:00 P.M. KATHRYN FIGLEY, MAYOR WALTER NICHOLS, COUNCILOR WARD 1 RICHARD BJELLAND, COUNCILOR WARD II PETER MCCALLUM, COUNCILOR WARD III JAMES COX, COUNCILOR WARD IV FRANK LONERGAN, COUNCILOR WARD V ELIDA SIFUENTEZ, COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET CALL TO ORDER AND FLAG SALUTE ROLL CALL ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. Music in the Park presents the Severin Sisters on July 12, 2005 and the Gail Gage Band on July 19, 2005. Both performances begin at 7:00 p.m. The Basset Hound Games will take place on July 17, 2005 at Legion Park starting at 10:00 a.m., with registration at 9:00 a.m. C. Continued deliberations regarding Periodic Review will be held on July 25, 2005 at 7:00 p.m. The Mayor's Cup Golf Tournament will be held at Senior Estates Country Club on July 29, 2005 with a shotgun start at 1:00 p.m. The 22nd Annual National Night Out is August 2, 2005, 6:00 to 10:00 p.m. To register call the Woodburn Police Department at 982-2345. Registration deadline is July 31. Appointments: None. e PROCLAMATIONS/PRESENTATIONS Proclamations: A. National Night Out- August 2, 2005 B. Recreation and Parks Month - July 2005 **Ha/~rd i~t~rpretes bispot~i[~[es para aclu~[[as persot~as clue t~o ba[~[at~ It~o[~s~ prez~io acuerbo. Comunicluese a[ (503) 980-2485.** du/y 11, 2005 Counci/ Agenda Page i e e e e Presentations: None. COMMITTEE REPORTS Chamber of Commerce Woodburn Downtown Association Woodburn School District COMMUNICATIONS None. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council consideration not a/ready scheduled on the agenda. CONSENT AGENDA -Items listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. ke Woodburn City Council minutes of June 27, 2005, regular and executive sessions Recommended Action: Approve the minutes. Be Woodburn Public Library Board minutes of June 8, 2005 Recommended Action: Accept the minutes. Ce Woodburn Recreation and Parks Board minutes of June 14, 2005 Recommended Action: Accept the minutes. D. Woodburn Planning Commission minutes of May 26, 2005 Recommended Action: Accept the minutes. Ee Tracking Sheet dated July 6, 2005 Recommended Action: Receive the report. Fe Building Activity for June 2005 Recommended Action: Receive the report. G. Analysis of Distribution System Coliform/E.coli Event Recommended Action: Receive the report. 3 16 19 21 24 28 29 Ju/y 11, 2005 Counci/ Agenda Page ii 9. TABLED BUSINESS 10. 11. None. PUBLIC HEARINGS ke Boones Ferry Road, Goose Creek to Hazelnut Drive LID Final Assessments Recommended Action: Conduct public hearing, receive public comment, and direct staff to prepare an ordinance to substantiate its decision. GENERAL BUSINESS - Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this portion of the Council's agenda. Comment time may be limited by Mayoral prerogative. ke Council Bill 2578 - Ordinance approving Design Review Case File No. 05-01 and Variance Case File No. 05-05 affecting property located at 1475 Mt. Hood Avenue; attaching certain conditions thereto; and declaring an emergency Recommended Action: Adopt the ordinance. Be Council Bill 2579 - Resolution declaring certain City property located at 491 North 3rd Street (the former Woodburn Community Center) to be surplus property and authorizing the City Administrator to sell said property to Deborah Higginbotham Recommended Action: Adopt the resolution. Ce Council Bill 2580 - Resolution entering into an Intergovern- mental Agreement Contract Amendment with Chemeketa Community College for participation in the Chemeketa Cooperative Regional Library Service (CCRLS) and authorizing the Mayor and Library Director to sign said agreement Recommended Action: Adopt the resolution. De Water System Disinfection Alternatives Recommended Action: Provide staff direction on proceeding with consideration of addition of a disinfection system to the City's water treatment process. 36 64 113 117 123 du/y 11, 2005 Counci/ Agenda Page iii 12. 13. 14. 15. 16. 17. NEW BUSINESS PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A. Community Development Director's Approval of Partition 05-04 (1791 West Lincoln) CITY ADMINISTRATOR'S REPORT MAYOR AND COUNCIL REPORTS EXECUTIVE SESSION To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660 (1)(h). To consider records that are exempt by law from public inspection pursuant to ORS 192.660 (1)(f). To conduct deliberations with persons designated by the governing body to carry on labor negotiations pursuant to ORS 192.660(1 )(d). ADJOURNMENT 138 Ju/y 11, 2005 Counci/ Agenda Page iv CITY OF WOODBURN NATIONAL NIGHT OUT 2005 WHEREAS, the National Association of Town Watch is sponsoring a unique, nationwide crime, drug and violence prevention program on Tuesday, August 2°d, 2005 called "National Night Out"; and WHEREAS, the "22nd Annual National Night Out" provides a unique opportunity for the City of Woodburn to join forces with thousands of other communities across the country in promoting cooperative police-community crime, drug and violence prevention efforts; and WHEREAS, ali citizens of Woodburn play a vital role in assisting the Woodburn Police Department through joint crime, drug and violence prevention efforts in Woodburn and is supporting "National Night Out 2005" locally; WHEREAS, it is essential that all citizens of the City of Woodburn be aware of the importance of crime prevention programs and the impact that their participation can have on reducing crime, drug abuse and violence in Woodburn; and WHEREAS, police-community partnerships and neighborhood safety and awareness cooperation are important themes of the "National Night Out" program; NOW, THEREFORE, I, MAYOR KATHY FIGLEY, do hereby call upon all citizens of Woodburn to join the Woodburn Police Department and the National Association of Town Watch in supporting the "22"'~ Annual National Night Out" Tuesday, August 2n~, 2005. FURTHER, LET IT BE RESOLVED THAT, I, MAYOR KATHY FIGLEY, do hereby proclaim Tu~esday, Au 2°d, 2005 as "NATIONAL NIGHT OUT" in the City of Woodburm DATE 4B JmY m R .cR oi, pal ae.s Mot,ifil ~,rHEP~.S, WELL-ROUNDED 1LECREATION PROGll_4~MS AND FACILmES PROVIDE OPPORTUNITIES FOR FUN FITNESS~ COMPETITION AND LEAR.NING~ AND ~/I-IER~S~ EFFECTIVE RECP~ATION PROGRAMS PROMOTE STRONG FAM_ILIES THROUGH COMMUNI~f INVOLVEMEF~I' AND FOSTERING HEALTHY LIFESTYLES~ At4D '~iVHER~..S, PARKS PROVIDE THE COM/vlUNITY W-TrrH PLACES OF NATURAL BEAUTY: QUIET COFT1-EMPLATION: COMMUNITY EVEr-TLS AND FAMILY ACTIVITIES; AND WHEREAS, MORE THAN A HALF CENTURY AGO THE CITY OF WOODBURN RECOGNIZED THE VALUE OF QUALITY PARKS At`ID R.ECR.EATION PROGP~dVIS BY ESTABLISHING THE WOODBURN REClamATION AND pAP, KS BO)dt_D g2',tD THE WOODBURN RECPdiATION AND pARKS DEPARTMENT; AND WHER~: THIS COMMITMENT LIVES ON AS EXEMPLIFIED BY MORE THAN 150 ACRES IN PARK LAND THAT INCLUDE SPORTS FACILITIES~ NATURAL AREAS~ PICNIC GROUNDS: HISTORIC PLACES~ PERFORMING ARTS VENUES~ NATURAL HISTORY RESOURCES, WALraNG Tatars At`ID THE WOODBUaN MEMOaL~ AC~UATIC CENTER; AND WHERe, THE RECREATION AND PARKS DEPARTMENT ALONG VvTFH DOZENS OF PARTNERS ORGAt4IZE RECP, EATION PROGRA2~S IN PAR. KS: SCHOOLS At, ID OTHER COM_MUNn'Y GROUPS DESIGNED TO HELP Iz~EP WOODBURN HEALTHY: HAPPY AND SAFE. NOW, THERZFOB! BE rr PROCLAIMED BY THE Cra' OF WOODBURN THAT JULY IS RECREATION AND pABJ¢.S MON'm AND, AS MAYOR, I URGE ALL R_ESIDE/-~S TO CELEm,.ATE THIS MONTH BY wsrm~G A Crr~ pARI< AND THE WOODBURN MEMORIAL AQUATIC CEI'-~rER OR TAIeJNG PART IN A Pd~C1LEATION PROGRAM OR SPECIAL EVEb~f'. ~E~~ WITNE.SS~-~W}'IEREOF, I I-~V~ HEREUNTO SET MY HAND AND CAUSED / OF THE CITY )F ~/VOODBUKN TO BE Al:FIXED THIS 6 TM DAY OF JULY 2005. OF W~O/5~BUPCN' k 2 COUNCIL MEETING MINUTES JUNE 27,2005 TAPE RS~ADING 0001 DATE. COUNCIL CH.ad'vlBERS, CITY HALL, CITY OF WOODBUPdN, COUNTY OF MAR3ON, STATE OF OP~GON, JUNE 27, 2005. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 0025 ROLL CALL. Mayor Figley Present Councilor Bj elland Present Councilor Cox Present Councilor Lonergan Present (7:40 p.m.) Councilor McCallum Present Councilor Nichols Present Councilor Sifuentez Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Public Works Manager Rohman, Police Chief Russell, Community Development Director Mulder, Finance Director Gillespie, Park & Recreation Director Westrick, Associate Planner Richling, City Recorder Tennant Mayor Figley stated that Councilor Lonergan was attending another meeting at his place of business and would be attending this meeting once his other meeting has concluded. OO58 ANNOUNCEMENTS. A) City Hall and the Library will be closed on July 4, 2005 in observance of Independence Day. The Aquatic Center will be open from 1:00 pm until 4:00 pm. B) July 4th Independence Day Celebration: Scheduled events are as follows: Chuclo~agon Breakfast - 6:00 am until 10:30 am Youth Parade beginning at Settlemier Park - 2:00 pm 3:00 pm until Dusk: Centennial Park activities include Youth games; Disc Jockey; Food concessions; Dance, Dance, Dance performance; performances by the Americana Band and Joni Harms; and Fireworks display. A free shuttle bus will be available from City Hall parking lots to and from Centennial Park throughout the afternoon and evening hours. C) Music in the Park: On July 5, 2005, J.T. & the Tourists will perform in Librar3' Park at 7:00 p.m.. D) Drums of Fire marching band competition will be held at Woodburn High School on July 6, 2005 beginning at 7:00 p.m.. E) Public hearing on the Boones Ferry Road local improvement district (LID) will be held before the City Council on Monday, July 11, 2005, 7:00 p.m., in the City Halt Council Chambers. 8A Page 1 - Council Meeting Minutes, June 27, 2005 3 COUNCIL MEETING MINUTES JUNE 27,2005 TAPE READFNG F) Public hearing before ODOT wilt be held on July 21, 2005, 4:30 - 7:30 p.m., Hoodview Church of God (1530 Mt. Hood Avenue), regarding the I-5 interchange environmental assessment. 0222 0320 0350 0415 0519 PROCLAMATION HONORING HARPdET GOP-MAN'S 52 YEARS OF SERVICE. Mayor Figley read this proclamation honoring Harriet Gorman for her 52 years of service as Choir Director for St. Luke's Church in addition to utilizing her musical talents within the Woodburn cornmunity as a music teacher, singer, and musician. A retirement reception was held in her honor on June 15, 2005 and the Mayor stated that she had presented Mrs. Gorman with this proclamation at her reception. Mayor Figley stated that MacLaren Superintendent Gary Lawhead was unable to attend this meeting and his presentation will be rescheduled for a different meeting date. She also stated that the discussion with ODOT staff on the Boones Ferry Rd / Settlemier Avenue / Highway 214 intersection is premature and Administrator Brown will provide some information to the Council under the City Administrator's Report. COMMUNICATIONS: LETTER FROM MID-WILLAMETTE VALLEY COMMUNITY ACTION AGENCY. Administrator Brown stated that a letter had been received today from this Agency which included an application form for Councilor Lonergan to complete in an effort to get a seat on this Board. Staff will work with Councilor Lonergan to get the application completed and returned to the Agency for consideration. CONSENT AGENDA. A) approve the executive session and regular Council meeting minutes of June 13, 2005; B) receive the Police Department Statistics report for May 2005; C) receive the ODOT Highway 99E Preservation and Safety Project report; and D) receive the report on the removal of two (2) street trees at 378 Montgomery Street. Councilor McCallum noted for the record that the process established by the City to determine the health and risk factors associated with street trees has been followed and a certified arborist's report stated that the two trees were deteriorated to the point that they could pose a public safety hazard which takes precedence over aesthetics. BJELLAND/MCCALLUM... consent agenda be adopted as presented. The motion passed unanimously. PUBLIC HEAPdNG: APPEAL OF DESIGN R~VIEW CASE FILE NO. 05-01 AND VARiANCE CASE FILE NO. 05-05 (1475 Mt. Hood Avenue). Mayor Figley declared the public hearing open at 7:10 p.m.. For the record, Mayor Figley stated that she has used the services of the appellant's law Page 2 - Council Meeting Minutes, June 27, 2005 4 COUNCIL MEETING MINUTES JUNE 27,2005 TAPE R£AD~%4G firm for personal business at various tirnes over the years and she does drive by the property on a regular basis, however, neither of those iterns will prejudice or influence her decision in any way. Councilor McCallum stated that he has driven on and been on that property numerous times, has participated in comrnunity activities connected with Silverton Hospital, and is well acquainted with the appellant's attorney. Councilor Cox stated that he is acquainted with the appellant's attorney and Silverton Hospital activities, has been familiar with the property for a long time and, in anticipation of this hearing, has walked and driven around the property to get a better idea as far as the lay of the land, however, none of these things would affect his decision. Councilor Bjelland declared that he is very familiar with the property and has had many dealings in the past with the appellant's attorney but that would not affect his decision in this case. Councilor Sifuentez made a similar declaration and stated that it would not influence her decision on this matter. Councilor Nichols stated that he has seen the property and does not feel that his decision will be influenced by the people he recognizes from the law firm. Community Development Director Mulder read the land use statement required under ORS 197. He stated that the Planning Commission's final order approved the applicant's design review to retrofit and upgrade the building facade and site elements at the old K- Mart building for use as an outpatient health service and wellness center, and variance to allow 43 existing parking spaces to remain in the required front yard setback. The subject property is zoned commercial general with the adjacent properties to the east and west also being zoned commercial general. The Planning Commission imposed a condition of approval that would require the applicant to provide a driveway cross connection to the property to the east. The applicant has appealed this particular condition of approval which is now before the Council. He provided background information on Access Management and Cross Connection policies within the City's Development Ordinance and Transportation System Plan. The policy states that cross over easements should be provided on all compatible parcels to facilitate future access between adjoining parcels which would eventually facilitate compliance with the ODOT Access Management Classification System. It was noted that the connection of all parcels along this strip of comrnercial zone would rninimize traffic access on a major arterial (Highway 214). He stated that the Planning Commission conditioned this property to grant an access easement from their property to the property to the east. There is an easement already in place from Progress Way east to the subject property plus an easement just east of the subject property to North Park Plaza. The staff report provided detailed information on a number of issues, however, he did discuss in more detail two issues that were addressed in the applicant's appeal narrative. One issue is that the applicant is arguing that the use of this property will not be compatible with the uses of other properties in this area, therefore, cross access is not needed. Secondly, the applicant was concerned about Page 3 - Council Meeting Minutes, June 27, 2005 COUNCIL MEETING MINUTES JUNE 27,2005 TAPE READING 2357 pedestrian safety as it relates to traffic circulation within their parking lot by motorists utilizing the cross connection to access the traffic signal. The Planning Cornmission believed that the proposed use of the property is a similar compatible use and this property has the only signalized access onto Highway 214 along this stretch of roadway. He stated that the applicant can install traffic calming devices in their parking lot in order to reduce traffic speed. He reviewed the Council's options in regards to this matter and provided the staff recommendation which is to substantiate the Planning Commission's decision. Councilor Bjelland questioned as to why the cross connection could not go to the left towards Highway 214 from the easement on the east side to the access roadway on the subject property rather than requiring the traffic pattern going to the building and then over to the access driveway area. Director Mulder stated that the cross connection is to close to the access driveway point at Highway 214 and it is best to move cross conflicts as far away as possible from the traffic signal. It was also noted that the number of parking spaces is very tight on this site plan. Councilor McCallum questioned if there are any plans before the City for more development to the east of this property. Director Mulder stated that there are no plans before the City, however, the property owner to the east recently recorded the partition of that property and there has been some discussions with the property owner who would like to develop a small retail center on the vacant property. (Councilor Lonergan was in attendance for the rest of this meeting). 2397 Robert Engle, Attorney representing Webstar LLC and Silverton Hospital, stated that the Council has the exterior design before them for the entire project. There were many conditions on this exterior design review application and they are in full in agreement with every condition except for the cross connection condition. They have no objection to the cross connection ordinance and the traffic pattern, however, the problem they have in this case is the emergency aspect of this Urgent Care facility which will be located on the southeast comer of the building. They feel that the traffic pattern that will need to be used by motorists because of the cross connection condition will place those individuals who are using urgent care in a dangerous situation. In their opinion, their facility is not compatible with the surrounding property uses. He also introduced Shawn Whelan, Silverton Hospital representative, and Matthew Spicer, Clarlc/Kjos Architects, who would provide information to the Council regarding this project and on how this condition will affect the overall design and safety measures of this building. Mr. Whelan stated that Silverton Hospital considers this facility as a medical center even though programs are still evolving within the center based upon the needs of the Woodbum community and the Hospital's perception as to where they can best address the health and illness needs of the local residents. One of the core elements of the facility will be an urgent care center which will have expanded hours of service and more Page 4 - Council Meeting Minutes, June 27, 2005 6 COUNCIL MEETING MINUTES JUNE 27,2005 TAPE READD4G 2919 physicians available to treat patients at this center. It will also be an emergency care center and they anticipate that clients will corne to the center in a state of anxiety or decreased rnental, physical, or ernotional abilities. They also believe that there will be a large number of elderly citizens who will come to the urgent care center day and night. He stated that the cross connection easement does not mean that much to Hospital management but as health and wellness programs are brought to the City, they feel that they are challenged by a hig_h potential for injury and accident to their patients and visitors fight in front of their o,am building. The cross connection traffic will generate an unkmown volume of traffic that could be from retail operations, restaurant operations, or a sports bar located to the east. He stated that they believe that the medical facility is not compatible to the adjacent properties. He reiterated that the Hospital wants to support these businesses and be good neighbors but they foresee trouble ahead based on their experience with people and their mental, ernotional, and physical capacities when they approach an emergency room. As their facility grows and usage increases, they see the potential of that issue only becoming worse. He stated that they wanted to bring this issue to the Council's attention and requested that the condition not be imposed. Mayor Figley questioned the level of emergency care that would be administered by the doctors at this facility. Mr. Whelan stated that this would be a multi-phase program for this building and the hospital has talked about housing ambulances at this facility but have no commitments at this time. This facility will not be a licensed emergency room since, under Oregon law, an emergency room must be attached to a hospital. In the State of Washington, there are licensed emergency rooms that are free-standing emergency departments. The State of Oregon is looking at the potential of a free-standing emergency departrnent license and it could be a strong possibility in the future for this facility to be an emergency room if the State elects to issue licenses for this type of facility. Councilor McCallum questioned the types of cases that utilize the urgent care facility. Mr. Whelan stated that an ambulance would not transport a patient to this facility, however, an ambulance would come to the facility to transport patients from urgent care to the hospital. Medical conditions that patients come initially to urgent care on their own are for chest pains (heart attacks), appendices, and similar types of conditions that require transport. The urgent care center would be open from 7:00 am until 11:00 pm. Councilor Bjelland stated that in the materials submitted, the Hospital estirnated 109,000 visits to this facility in the first year of its existence and he questioned if that number would be just urgent care visits. Mr. Whelan stated that urgent care patient visits is estimated at 16,000 annually and the center would be open 7 days a week. Councilor Cox questioned how the number of visits per day for this facility would compare to the level of traffic when K-Mart was operating at that location. Mr. Whelan stated that he was unable to provide an answer to this question but they do believe that they are relatively tight as far as parking and anticipate a large volume of Page 5 - Council Meeting Minutes, June 27, 2005 7 COUNCIL MEETING MINUTES JUNE 27,2005 TAPE REA~ING 3403 4298 traffic to their facility. Matthew Spicer stated that they are concerned for the safety of the people coming to this facility. The building has two main entrances one of which will draw people into the wellness facilities and the second entrance will be located on the east side for urgent care. Through signage and landscape features, it is intended that there will be a clear path for motorists to be directed either right or lef~ depending on the area they need to visit. He stated that the southwest quadrant of the building rnay receive a lot of traffic because of the urgent care facility and they see a strong potential for adding rnore congestion to this area by adding the access road in a very tight traffic pattern area. They are very concerned about the safety of pedestrians and vehicular traffic in this area of the facility. Councilor McCallum questioned the total cost of the first phase of this project. Mr. Spicer stated that the estimated cost of the project is $8 million and relative cost of this condition to the project if the cross connection is required is small. There would be a need to adjust landscape design and there would be the potential of losing 4 or 5 parking spaces which 'will put them underneath the required number of parking spaces for this type of facility. He reiterated that safety is the issue not the cost associated with this condition. He provided information on the available area for driveway and landscape width on the east and north side of the building. There will also be enough room for parking spaces along the east side to be used primarily for urgent care patients. In regards to utilization of the building by community groups, Mr. Spicer stated that Phase I does include an educational facility and individuals attending those functions would be directed to the main front entrance on the southwest portion of the building. It was also noted that the there would be about 20-25 parking spaces along the east side of the building some of which would be handicap accessible parking spaces. Attorney Engle stated that the Planning Commission had approved the conditions on a 3- 2 vote. He referred to Exhibit A-1 attached to his statement in support of the appeal and stated that Mark Wolf, property owner to the property east of the facility, had provided this document to him to show what his building plans are for his property adjacent to the Hospital property to the east. Exhibit B-1 shows the interior of the facility and the location of the urgent care center on the southeast comer of the building with room to expand to the northeast portion of the building. He reminded the Council that the cross connection is not required under Woodbum ordinances and it is permissive only if it is found that there are similar and compatible uses between the facilities. The cross connection is something that staff wants but Silverton Hospital has been trying to develop this site so traffic and pedestrians can function throughout this site in a safe manner. He stated that the cross connection easement would make sense for a commercial development but it does not make sense for a medical facility. In his opinion, the staff is saying that they view the convenience of the people coming from the east to use the traffic light on the Silverton Hospital property as being more important than the safety of users of the Silverton Hospital facility. No one in the audience spoke either for or against the proposed application. Page 6 - Council Meeting Minutes, June 27, 2005 8 COUNCIL MEETING MINUTES JUNE 27,2005 TAPE READING Councilor McCatlum asked Police Chief Russell if he had any comments to add in regards to pedestrian safety. Chief Russell expressed his opinion that, in this case, safety is an engineering issue rather than a traffic enforcement issue and did not feel that he could be of much assistance to the Council. The public hearing was declared closed at 8:15 p.m. Councilor Cox stated that the cross connection will only be improved when Mr. Wolf develops his property to the east and, as a result, is faced with the dilemma as to why a condition needs to be imposed on a private property owner that may not be of great public benefit. Currently, there are accesses onto Highway 214 for the established businesses to the east but there are potential problems of getting onto the highway when trying to go east. He stated that he would wait to hear comments from the other Councilors before he would make a decision as to which way to vote on this issue because he is conflicted similar to what the Planning Commission experienced. Mayor Figley stated that her main concern is that left tums are very difficult along the north side of the highway and this property has the privilege of having a traffic light. In looking at the traffic pattern, she felt that the cross connection to the east would not be a bad idea for those motorists who need to go to the shopping facility. She was especially concerned with having a retail center and bank facility only using the bank entrance. If she were to vote on this issue, she stated that she would vote to uphold the Planning Commission's decision. Councilor Bjelland stated that the concept of cross connection is primarily to allow motorists to move from one commercial area to another without having to egress out to the main street system. Safety is a major concern but feels that the number of parking spaces that are north of the traffic pattern and along the east side of the building are sufficient to meet the needs of the urgent care center during their hours of operation. Councilor McCallum stated that Silverton Hospital has built two large facilities in Woodbum already and they have expanded faster than they had anticipated which is why they are now working on this medical center. In regards to safety, he felt that they had the best safety entrance into their property with the traffic signal and he feels that the cross connection is necessary. Councilor Nichols stated that he would go along with the Planning Commission's decision in order to have those roadway connections between commercial properties on the north side of Highway 214. Councilor Sifuentez questioned if this condition can be imposed at a later time or if it needs to be done now. The Mayor stated that the condition needs to be decided upon at this time. COYdNICHOLS... approve the action of the Planning Commission and deny the appellant's request to change it and ask the staff to come back with findings in an ordinance to implement that decision. Page 7 - Council Meeting Minutes, June 27, 2005 9 TAPE READING COUNCIL MEETING MINUTES JUNE 27,2005 Councilor Lonergan stated that he would abstain from voting since he was not present for the entire discussion. On roll call vote, the motion passed 5-0-1 with Councilor Lonergan abstaining. 6709 PUBLIC HEARING: SALE OF COMMUNITY CENTER PROPERTY {491 IN. THIRD STREET), Mayor Figley declared the public hearing open at 8:31 p.m.. Administrator Brown stated that the City had received two (2) offers for the Community Center one of which was submitted by Mark Nyman in the arnount of $185,000 and the other bid submitted by Deborah Higginbotham in the amount of $200,000. The property is currently zoned Commercial General but the Comprehensive Plan update proposes that this property be rezoned to Commercial Office thereby reducing the allowable uses at this site to minimize impact on the surrounding residential properties. He stated that the property has been on the market for about two years but staff did not utilize the services of a real estate broker until about 6 months ago. Since then, there have been a number of individuals looking at the property. Under state law, the Council is required to go through a public hearing process before any property can be sold in order to give the public an opportunity to comment on the proposed sale and valuation of the property. He stated that staff is recommending that one of the two offers be rejected before the Council proceeds with the public hearing process so that the Council will then hold a hearing on a specific offer. It was noted that the lesser of the two offers was received first and both offers were made contingent on the Council's final approval of either one of the offers. He stated that the offer submitted by Mr. Nyman asked that the Council give him an opportunity to do some due diligence to find out what kind of uses can be put into the property since he is interested in buying the property and then leasing space out to other users. Mr. Nyrnan has never specifically identified what he wants to do with the property and, under the state statute, it is required that a discussion be held during the public hearing on the use or intended use of the property. On the other hand, Ms. Higginbotham has indicated that she wants to operate a dance studio and she is currently operating the Willamette Ballet in a building located at Second and Garfield Street. Since the first offer is lower than the second, Administrator Brown recommended that the first offer be rejected. Additionally, the second offer will net the public more money to work with since the Council has gone on record to dedicate the money from the sale of this property to a new community center. He also mentioned that there was an appraisal done on this property several years ago and the property was valued at $395,000. The valuation method used at that time was a combination of land and what it would cost to build the facility at today's value. In reality, $200,000 seems to be in approximate range since no bids have exceeded that amount even when the City was trying to sell the property prior to going through a real estate broker. Additionally, the real estate broker felt that the $200,000 range was an appropriate amount to ask for. Page 8 - Council Meeting Minutes, June 27, 2005 10 T3~E READING COUNCIL MEETING MINUTES JUNE 27,2005 COXJMCCALLUM .... reject the offer of $185,000 submitted by Mark Nyman. The motion passed unanimously. Mayor Figley opened up the hearing for public comrnent, however, no one in the audience spoke either for or against the proposed sale of the property. Councilor Lonergan questioned if Mr. Nyman was ever given an opportunity to increase his bid once the second bid was received. Administrator Brown stated that Mr. Nyman was informed about a week ago of the second bid and that the second bid would be the staff recommendation before the Council. He did not specifically ask Mr. Nyman for another bid. Mayor Figley declared the public heating closed at 8:40 p.m.. COYdNICItOLS... agree to sell the property pursuant to the second offer to Deborah Higginbotham for $200,000 and ask staff to prepare a resolution to document the sale. On roll call vote, the motion passed unanimously. 0508 COUNCIL BILL NO. 2573 - ORDINANCE ADOPTING A SUPPLEMENTAL 0579 BUDGET FOR FISCAL YEAR 2004-05. Councilor Sifuentez introduced Council Bill No. 2573. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2573 duly passed with the emergency clause. COUNCIL BILL NO. 2574 - ORDINANCE ADOPTING A BUDGET FOR FISCAL 0639 YEAR 2005-06, MAKING APPROPRIATIONS, AND LEVYING TAXES. Council Bill No. 2574 -,vas introduced by Councilor Sifuentez. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2574 duly passed with the emergency clause. COUNCIL BILL NO. 2575 - RESOLUTION ENTERING INTO AN AGREEMENT WITH THE CITY OF LAIC~ OSWEGO FOR POLICE RANGE USE AND TRAINING SERVICES. Council Bill No. 2575 was introduced by Councilor Sifuentez. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanirnously. Mayor Figley declared Council Bill No. 2575 duly passed. Page 9 - Council Meeting Minutes, June 27, 2005 11 COUNCIL MEETING MINUTES JUNE 27,2005 TAPE READPNG 0707 COUNCIL BILL NO. 2576 - P~SOLUTION CERTIF~flNG THE ELIGIBILITY OF THE CITY TO RECEIVE STATE-SHAll. ED REVENUES DURING FISCAL 0758 YEAR 2005-06. Councilor Sifuentez introduced Council Bill No. 2576. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2576 duly passed. COUNCIL BILL NO. 2577 - RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES DU~NG FISCAL YEAR 2005- O8O8 Councilor Sifuentez introduced Council Bill No. 2577. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared the bill duly passed. TRAFFIC GR. ANT ENFORCEMENT PROGRAM AND AGPdgEMENT. BJELLAND/SIFUENTEZ... authorize the City Administrator to sign an agreement with Marion County for administration of a traffic grant once final language has been agreed upon. Councilor Cox stated that the general scope of the of the traffic enforcement work is identified within the staff report and he is in agreement with the work The motion passed unanimously. 0867 LIABILITY, AUTO, PROPERTY, AND WORKERS' COMPENSATION INSURANCE FOR FISCAL YEAR 2005-06. Mayor Figley stated that the staff report was distributed just prior to this meeting and she gave the Council a few minutes to read the report. Recorder Tennant stated that City County Insurance Services continues to be the main public entity insurance carrier in Oregon and the rate increase for liability, auto and property insurance was less than the previous year's increase. In regards to workers' compensation insurance, staff will be fSarther evaluating the g~aaranteed cost plan and the retrospective plan to determine which plan will best meet the City's needs. BJELLAND/MCCALLUM... authorize City Administrator to execute liability, auto, property, and workers' compensation insurance contracts with City County Insurance Services for fiscal year 2005-06. The motion passed unanimously. 1006 CITY ADMINISTRATOR'S P. JgPORT. 1) Police Facility Status Report: Administrator Brown stated that the drawings are 90% complete and it is anticipated that the drawings will be 100% cornplete by July 8, 2005 with the bid documents ready for distribution soon after that date. There will be an approximate 6 week bidding period Page 10 - Council Meeting Minutes, Jtme 27, 2005 12 TAPE READING COUNCIL MEETING MINUTES JUNE 27,2005 once the bids have been advertised and it is anticipated that the bid award will be before the Council at the second meeting in August with construction to begin around the second week in September. He stated that bids have been released for a Construction Manager which was an expense built into the project costs and it is anticipated that a manager will be on board by the time the bids are either opened or awarded. In regards to construction costs, he stated that fne projections at fne 30% and 60% level have put the estimated costs over budget primarily due to cost increases for certain building materials. A number of adjustments have been made and some value engineering has been done to lessen the estimated cost, however, at the 60% level, the estimated cost is still about $600,000 over budget or approximately 10% of the project cost. There will be some dollars available in areas that were over budgeted that can be applied to the $600,000 and this overage does not take into account other changes made recently on landscaping. Additionally, some revenues will be generated from tax credits that the City will be able to sell since this building will be energy efficient and will meet certain State standards that qualify for reimbursement. Overall, he feels that the project will be approximately $200,000 or less over budget and, as a result, the bid document will provide for bid alternates so that the City can either accept or reject the alternates dependent upon the bid amounts. He asked for Council policy guidance on 1) removing the bullet trap at the firing range from the work to be done at this time with the bond funds (cost savings of $25,000), and 2) use of Marion County Loss Sinking Fund dollars if necessary to make up the difference in costs. He also stated that if the bids come in higher than expected, the City will be working with the contractor of choice about value engineering in order to get back to a project cost that is acceptable. Brief discussion was held regarding the Marion County Loss Sinking Fund which currently has a balance of approximately $200,000. It was the consensus of the Council to follow the direction outlined in the City Administrator's comments. 1784 2) Boones Ferry / Settlemier Avenue / Highway 214 Intersection Update: Administrator Brown stated that he had met with the ODOT representative on this project and, as a result, there is a delay in getting this project started and it will not happen this year. It is anticipated that the project will begin next summer while school is out. He stated that ODOT has been re-organizing over the last year and this City application has moved around within the ODOT organization. Additionally, ODOT has been viewing this application as incomplete and they have placed other projects ahead of the City's project. He briefly reviewed a proposed scheduled that would provide for a bid let date of February 2006, a bid award date in the spring of 2006, and construction to begin in the middle of June 2006. It was noted that this will be an ODOT project, however, the City will put fne work together for ODOT who will accept the bids. ODOT will also manage this contract once it has been let and ODOT has indicated that they ,sill manage the contract through a consultant. He also stated that the grading and paving of the area will take about 30 days, however, the traffic light improvement will take between 60 and 75 days. Page 11 - Council Meeting Minutes, June 27, 2005 13 COUNCIL MEETING MINUTES JUNE 27,2005 TAPE READING 2135 MAYOR AND COUNCIL REPORTS. Councilor Lonergan stated that he will not be attendance at the next Council meeting since he will need to be at another business meeting that evening. Councilor McCaltum provided the Council with a copy of the Relay for Life program and noted that the City was well represented from sponsorships, teams, and participants. This year's goal was to raise $67,000, however, the event raised over $80,000. He thanked the Mayor, community, and businesses for their generosity. Councilor Cox stated that, in listening to the comments made by Councilor McCallum, he is amazed to hear how many good people there are in our comrnunity that make this town work so well. Mayor Figley agreed that this is a reminder that there are very generous and very fine people that live in our community. 2350 EYdgCUTIVE SESSION. Mayor Figley entertained a motion to adjourn into executive session under the authority of ORS 192.660(1)(f) and 192.660(1)(d). NICHOLS/LONERGAN .... adjourn into executive session under the statutory authority cited by the Mayor. The motion passed unartimously. The meeting adjourned to executive session at 9:13 p.m. and reconvened at 9:46 p.m.. 2512 Mayor Figley stated that no action was taken by the Council while they were in executive session. ADJOURNMENT. MCCALLUM/SIFUENTEZ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9:47 p.m.. APPROVED IC~THRYN FIGLEY, MAYOR ATTEST Mary Tennant, Recorder City' of Woodburn, Oregon Page 12 - Council Meeting Minutes, June 27, 2005 14 Executive Session COUNCIL MEETING MINUTES June 27, 2005 DATE. CONFEP~NCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MAPdON, STATE OF OREGON, JUNE 27, 2005. CONVENED. The Council met in executive session at 9:17 p.m. with Mayor Figley presiding. ROLLCALL. Mayor Figley Present Councilor Bj elland Present Councilor Cox Present Councilor Lonergan Present Councilor McCallum Present Councilor Nichols Present Councilor Sifuentez Present Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant Mayor Figley reminded the Councilors and staff that information discussed in executive session is not to be discussed with the public. The executive session was called under the following statutory authority: 1) To consider records that are exempt by law from public inspection pursuant to ORS 192.660(1)(f); and 2) To conduct deliberations with persons designated by the governing body to cam~, on labor negotiations pursuant to ORS 192.660(1 )(d).. ADJOUP2qMENT. The executive session adjoumed at 9:45 p.m.. APPROVED ICATHRY?4 FIGLEY, MAYOR ATTEST Mary' Tennant, Recorder City of Woodbum, Oregon Page 1 - Executive Session, Council Meeting Minutes, June 27, 2005 815 MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: ROLL CALL: STAFF PRESENT: GUESTS: CALL TO ORDER: SECRETARY'S REPORT: June 8, 2005 Mary Chadwick - Absent Yesenia Chavez - Present Neal Hawes - Present Ardis IGnauf- Present Kay Kuka - Present Patricia Will - Present Catherine Holland - Present Linda Sprauer, Library Director Vicki Musser, Recording Secretary None. President Catherine Holland called the meeting to order at 7 pm. The minutes of May 11, 2005 were approved. CORRESPONDENCE: Yesenia Chavez, the Board's Correspondence Secretary, read aloud correspondence from Mary Chadwick, thanking the Board for sending her flowers during her recent hospitalization. PUBLIC COMMENT: None. DIRECTOR' S REPORT: Monthly Statistics: There are still some gaps in the statistics. Millennium capabilities are evolving, and perhaps as soon as July, full statistical capability is expected. At the end of the fiscal year, the Library Director is required to report a full complement of statistics. At present, Library staff is working with CCRLS to get the statistics needed. Circulation is doing well, as are the number of daily Reference questions. The People Count for May was 19,092. Several school tours of the Library were conducted during the month, and Woodburn schools let out early on at least on occasion, which may help to account for the large number of patrons. Library Sundays: The Library will remain open on Sunday, June 12, and Sunday June 19, after which Woodbum Schools will be closed for the summer. The Library will be open to cater to students wishing to do last minute studying and research for finals and end- of-term papers. Activities: Super-Saturdays, a series of creative workshops directed at children, ages 9-11, are being held once a month, beginning April 2, and continuing through July 9th. The Library's Summer Reading Program begins on Saturday, June 18th, with a weekly story time, Saturday at the Library, special Thursday afternoon programs (Birds 1t5 of Prey; Jen and Wendy, singers; Angel Ocasio, clown performance), Tuesday Night Crafts and Bi-lingual Storytirnes. Farnily Stor'ftimes begin on Wed, June 22 at 10:30 am and continue through July. This year, the Summer Reading Program's theme is "Dragons, Dreams and Daring Deeds", and all Summer Reading events will center around that theme. The Library's goal is to involve all the families in Woodburu. Third Thursday Teens will continue to be held on the third Thursday of each month, from 6:30-7:30 pm. Holidays: The Library will be closed on Monday, July 4. Volunteer of the Month: The Volunteer of the Month for May is Paul Smith. He has volunteered at the Library since 1990. Paul is quiet and unassuming, and goes directly to Technical Processing each week to help prepare new Library materials in readiness for shelving. His work downstairs is low-profile, but his importance in helping the Library run smoothly is not, and therefore he is our Volunteer of the Month for May. Personnel: Beulah Leder retired on May 20 from the position of Library Page. A reception was given in her honor in the Multi- Purpose Room, and very well attended by friends and family. Roberta Regan, called Bobbie for short, is the Library's new Page, and will be taking over many of Beulah's former duties. Kevin Edwards has been hired as Library Assistant, replacing Natalya Goldashkin. Next Board Meeting: The next Library Board meeting will be held on Wed, July 13. Linda will be on vacation at that time, so Dan Peterson, Assistant Library Director, will be present in her stead. Possible topics at that Board meeting include a report by Nancy Condit, Reference Librarian, on Spanish language materials. Friends of the Library: Neal Hawes, Library Board Member and past Treasurer for the Friends of the Library, noted that there have been no Friends of the Library meetings since the last session of the Library Board. Donations are still coming in for Music in the Park. Thirty sponsors were needed to support the summer concert series. Bruce Thomas, owner of the downtown business, Yes Graphics, is seeking two final sponsors. Shirts, baseball caps and posters will be sold every Tuesday night at the concerts. A decision has not been made as to prices tbr items to be sold, since they depend on final designs used and number of colors chosen. OLD BUSINESS: CCRLS/Keizer mtn: At the last meeting of the CCRLS Advisory board, a four person Keizer task force, including the mayor and at 17 2 NEW BUSINESS: BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: ADJOURNMENT: least one City Councilman, presented a written proposal regarding their plan to set up an official Keizer City Library. The Board thanked them for the proposal and will set up a committee to examine their requests and work with them to iron out any difficulties. They will get together a several times before the Advisory Council meets again in the autumn. CCRLS is beginning Wednesday morning training sessions at least once each month on various III topics. These sessions, offering ongoing training, are open to any Library personnel who can attend. The sessions will be composed of small informal groups, who may feel free to ask questions and discuss any problems their library rnay be having. One recent topic was Acquisitions. Daniel Peterson, Woodbum Library's Assistant Director, has proven adept at learning how to use III, as well as imparting his knowledge to Library staff. Linda's Vacation: Linda will be leaving on combination vacation/ALA Conference on June 10. First, she'll fly to Chicago, IL, then rent a car and drive to West Virginia to visit family. On Saturday, June 25, she will arrive back in Chicago to attend the ALA Conference through June 30. Daniel will be in charge while she is gone, and in the absence of both, Donna Melendez will be the designated person in charge. Budget: The final vote on the City budget will be taking place on Monday night. The meeting was adjourned at 7:40 pm. Respectfully submitted, Vicki Musser 18 3 Minutes Woodburn Recreation and Parks Board Tuesday, June 14, 2005 7:00 p.m. lDRAFT 8C m Call to Order Herb Mittmann, Board Chair called the meeting to order at 7 p.m. Roll Call Members present: Herb Mittmann, Chair, Rosetta Wangerin, Board Secretary; Ann Meyer, Member; Bruce Thomas, Member; Joseph Nicoletti, Member, Eric Yaillen, Member Members absent: Cristal Sandoval, Member Staff present: Randy Westrick, Director; Steve Newport, Facilities and Aquatics Manager, Paulette Zastoupil, A.A. Approval of Minutes from April 12, 2005. Motion to accept the minutes was made by Herb Mittmann and seconded by Joseph Nicoletti. Business from the Audience: Juan Hernandez, soccer coach brought up an issue about use of sports field and fees and asked consideration free use of fields for "casual use." Randy clarified the facility use and fee policy, and agreed that the department would look at the issue of "casual use." Division Reports Recreation and Leisure Services - Steve Newport Steve reported that ASC would be ending June 17 and Summer Camp starts June 27th. Staff went to training in Tualatin Hills put on by the Oregon Recreation and Parks Association that was very worthwhile. He shared that T-Ball was over and the Jamboree was this Saturday with the highlight being an actual game played by the 3 - 4 year olds. Baseball tournaments were being played all weekend at Centennial Park. Aquatics Division - Steve Newport Steve shared that Open Swim would be from 1-4 p.m. Monday through Saturday, and on Sundays from 1-5 p.m. He reported that swim lessons were going full force, and the fitness area was being used daily by 15 - 20 people. Parks and Facilities - Randy Westrick Randy shared that July was the time of the year when the Board decided on Friends of The Park nominees. The decision of the award winners would be given certificates at a City Council meeting in July. Randy reported that the plans for the Fourth of July celebration were being finalized. He shared that the day's festivities would begin with a parade starting at Settlemier at 2 p.m., youth games organized by Ameri-Corp students, and entertainment starting at 5p.m. The Centennial Park Plaza at Page 1 19 Minutes Woodburn Recreation and Parks Board Tuesday, June 14, 2005 7:00 p.m. ball field #3 is underway, with the help of Christopher Pister for his Eagle Scout badge. Mill Creek Greenway Master Plan Randy shared with the Board that line of sight security issues with the trail and new police facility had been worked out with design concepts that included landfill and fencing systems. Herb opened board discussion about the master plan. Ann Meyer asked about restrooms at the pond, and Randy explained about the pond being part of the Hermanson neighborhood park and restrooms and parking lots were not needed. He reminded the board that the Hermanson neighbors had stated that they wanted the pond environment to remain native. Future Board Business · Next meeting, July 13, 2005 · Legion Park Master Plan t0. Board Comments Joseph Nicoletti asked about the Legion Park Master Plan and the placement of the community center. Herb Mittmann gave clarification on the consensus of the Board not to place the community center at Legion Park. Meeting adjourned at 8:05 PM Rosetta Wangerin, Board Secretary Date Paulette Zastoupil, Recording Secretary Date Page 2 20 8D WOODBURN PLANNING COMMISSION MEETING MINUTES May 26, 2005 CONVENED The Planning Commission met in a regular session at 7:00 p.m. in City Hall Council Chambers with Chairperson Lima presiding. ROLL CALL Chairperson Lima P Vice Chairperson Bandelow A Commissioner Vancil A Commissioner Grigorieff P Commissioner Hutchison P Commissioner Jennings P Staff Present: Jim Mulder, Community Development Director Jason Richling, Associate Planner Chairperson Lima provided an opening statement for Public Hearing. MINUTES Woodburn Planninq Commission Meetinq Minutes of May 12~200~ Commissioner Jennings moved to approve the minutes as written. Commissioner Vancit seconded the motion, which unanimously carried. BUSINESS FROM THE AUDIENCE None COMMUNICATIONS A__, Woodburn City Council Meeting Minutes of April.2_5_~2004 PUBLIC HEARING A__._ Design Review 04-10, Variance 04-34i Variance 04-35 and Prop~erty Line Adjustment 05-04, re__quest to construct a building addition at 950 N. Cascade Dr., Blue Line Concepts~ applicant. EX-PARTE CONTACTS Commissioner Hutchison stated he lives caddy corner of the Methodist Church in the new development off Lincoln St. Although he would be able to see the proposed fence, he thought that would be no conflict of interest on his part. He further explained the fence would be located one house away from his property and would not be adjacent or next to his property. Chairperson Lima indicated he was familiar with the location and had no conflicts. Staff read the applicable ORS Statement and provided a presentation as reflected in the Staff Report. Based on the information in the report, the information provided by the applicant and the applicable review criteria, Staff recommended approval of the proposed project subject to the conditions of approval listed in the Staff Report. TESTIMONY BY THE APPLICANT Al Stancikas~ Blue Line Concepts, 11524 4_ 0th Ave. Ct. NW~ Gig Harbor, WA 98332 represented Woodburn Investments Associates, Ltd. He stated the conditions of approval were worked out in conjunction with Staff and he commended Staff on their excellent support on helping them through. Page 1 of 3 Planning Commission M~eting - May 26, 2005 21 Commissioner Hutchison commented he was aware that a block fence would be installed adjacent to where they are bringing in the hard fence. Additionally, there is an existing cedar fence behind the Methodist Church that separates the church from the residential area. He asked if the fence would be tied in to the corner of the existing cedar fence coming down the church and continues on with the block wall there? Al Stancikas replied the cedar fence would tie in directly in line with the proposed new block wall. The block wall goes back from the street back to where the residential property is located. The cedar fence continues on to the very back corner since they are independent of the church fence. TESTIMONY BY PROPONENTS Mark Blac~k~ 3422 Viewpoint Circle NE, Brownspoi~n_te, WA represented the owner as an agent of Woodburn Investment Associates, LTD. and provided a brief project prospective. Additionally, he indicated this is a community project as far as the owners are concerned and it is locally operated to serve the community. Mr. Black further stated they hope to provide not only good housing and care for the residents but something the community would be proud of. The primary focus of this Variance was to provide coverage for unloading and loading the passengers. TESTIMONY BY OPPONENTS None DISCUSSION Chairperson Lima closed the public hearing and opened up for discussion among the Commissioners. Commissioner Hutchison remarked the improvements would help beautify the City. Chairperson Lima indicated he had no problems with the application. Staff reminded the Commission a Final Order for this item had already been prepared for approval tonight. Commissioner Jennings moved to approve Design Review 04-10, Variance 04-34, Variance 04-35, Variance 05-08 and Property Line Adjustment 05-04 and approve the Final Order as written by Staff. Commissioner Grigor eff seconded the motion, which unanimously carried. ITEMS FOR ACTION A_=. Final Order for Conditional Use 05-01 and Design Review 05-02, request to construct 30,000 sq. ft. Police Facility at 1060 Mt. Hood Ave., Group MacKenzie, applicant. Commissioner Jenning_s moved to approve the Final Order as presented. Commissioner Grigorieff seconded the motion. Motion carried unanimously. Staff announced since the Final Order had been adopted tonight, there are no other items for the next meeting and he stated it would be appropriate for the Commission to cancel the June 9th Planning Commission meeting. Commissioner Jennin. g_s_ moved to cancel the June 9, 2005 Planning Commission meeting, which was seconded by Commissioner Grigorieff. Motion unanimously carried. DISCUSSION ITEMS None REPORTS None BUSINESS FROM THE COMMISSION Planning Commission Meeting - May 26, 2005 Page 2 of 3 22 None ADJOURNMENT Commissioner Jennings moved to adjourn the meeting. Commissioner Gdgorieff seconded the motion, which carried unanimously. Meeting adjourned at 7:30 pm. APPROVED CLAUDIO LIMA, CHAIRPERSON DATE ATTEST ~, ,~',¢~ ~_~z-~ JJf~ ~ulder, Cor~munity Development Director City of Woodburn, Oregon Date Planning Comraission Meeting - Ma), 26, 2005 23 Page 3 of 3 :24 CITY OF WOODBURN Community Development 8F MFMORAN_nUM 270 Montgomery Street Woodburn, Oregon 97071 Date: To: From: Subject: July 1,2005 Jim Mulder, Community Development Director Building Division Building Activity for June 2005 (503) 982-5250 2003 2004 2005 Dollar Dollar Dollar . No. Amount No. Amount No. Amount New Residence Value 15 $2,456,942 7 $1,478,958 4 $821,899 Multi Family 0 $0 0 $0 0 $0 Assisted Living Facilities 0 $0 0 $0 0 $0 Residential Adds & Alts 5 $45,500 5 $36,932 4 $60,980 Industrial 0 $0 1 $850,000 0 $0 Commercial Value 5 $1,989,600 17 $1,598,410 12 $653,830 ..Signs' Fences, Driveways 4 $8,900 6 $17,672 4 $22,756 Manufactured Homes 0 $0 3 $73,500 I $4,700 TOTALS 29 $4,500,943 39 $4,055,472 25 $1,564,165 Fiscal Year (July 1. $39,151,399 $33,962,281 $27,514,966 June 30) to Date h'~C~n,ty Deve~opmen{\Building~B~,idmg Ac~wty~BldgAct*2CO5\Btdg Actiwty - Mem~os~,activity *June 2005 wpd 28 July 6, 2005 TO' FROM: SUBJECT: Honorable Mayor and City Council through City, Administrator Public Works Program Manag Analysis of Distribution System Coliform/E.coli Event INFORMATION: The City asked Kennedy/Jenks Consultants to evaluate the city's distribution system following the May 25 to May 27 coliform and E.coli bacteria event. The city asked for an analysis of the system and recommendations. The consultants report is attached. Public Works staff feels that the recommendations are credible. The following is a synopsis of the recommendations and other responses that the City will implement. t. Begin a monitoring program for hetertrophic plate count (HPC) data for the distribution system. Studies have shown that rapid increases in the HPC signal deteriorating water quality and in some cases precedes coliform growth. The city will begin getting HPC data and tracking the data to determine if there is an increased potential for coliform bacteria problems in the distribution system. 2. Develop operational procedures that wilt maintain water levels in the reservoirs at a level that will achieve optimal recirculation and introduction of fresh water to minimize potential stagnation. 3. Develop a comprehensive inspection plan for the reservoirs. The plan wilt include routine, periodic and comprehensive inspections. Checklists and procedures will be developed for each of these inspections and they will be scheduled at predetermined time intervals and procedures will be developed to track inspections and make sure they are completed. 4. Evaluate and professionally determine the tank contractor's degree of responsibility associated with debris left in the drain lines of the Country Club and Parr Road reservoirs and take appropriate action. 5. Although not covered as a recommendation, the City will expand the extent of the existing system ,wide flushing program for the City's distribution pipe network. Agenda Item Review: City Administrator City Attorney Fin( 9.9 Kennedy/Jenks Consultants 7 July 2005 TECHNICAL MEMORANDUM City of Woodburn - Analysis of Distribution System Coliform/E. Coil Event Prepared for: Prepared by: Reviewed by: K/J No. Randy Rohman, City of Woodburn Milt Larsen, Kennedy/Jenks Consultants Travis Tormanen, and Gordon Munro, Kennedy/Jenks Consultants 016154.15 Background Bacteriological samples collected 23 May 2005 were found to be positive for E. coil at the new Parr Road reservoir and positive total coliform for the Country Club reservoir. Repeat samples collected from the Parr Road Reservoir and nearby Centennial Park were positive for total coliform. Repeat samples collected from the Country Club reservoir were negative for total coliform. However, several repeat samples collected from the distribution system near Country Club were found to be positive for total coliform. On 25 May 2005, Woodbum issued a boil water order as required by the Federal and State Safe Drinking Water Acts' Total Coliform Rule (TCR). The boil water order was rescinded on 27 May 2005 when subsequent repeat samples came back negative after taking the Parr Road and Country Club Reservoirs off line and flushing the distribution system. City staff requested that Kennedy/Jenks Consultants evaluate the existing water system for adverse conditions and develop operation and maintenance recommendations. Disinfection Issues Water utilities such as Woodburn using groundwater as their sole water source are not required to disinfect the water supply under current State and Federal regulations. Oregon Administrative Rules (OAR) 333-061-0032 indicate that the State can require disinfection of groundwater systems when there are consistent violations of the TCR attributed to source water quality or when a potential health hazard exists as determined by the State. Oregon Drinking Water Program staff also indicated if Woodbum were to use chlorine as an oxidant in the water treatment process, that a chlorine re,dual must be maintained in the distribution system as is required by the Total Coliform Rule. In the Pacific Northwest, them histodcally have been a large number of unchlodnated systems utilizing groundwater supplies. Shortly after the TCR was implemented, a number of these nonchlodnated groundwater systems had an increase in coliform violations and implemented chlorination including Lakewood Water District, Spanaway Water Company, Rainier View Water 30 Technical Memorandum City of Woodburn Public Works Department Analysis of Distribution System Coliform/E. Coli Event 7 July 2005 Page 2 Kennedy/Jenks Consultants Company, and the Lakehaven Utility Disbdct. There are, however, still numerous water systems in the Northwest that are nonchlorinated. The following systems are examples of some that have experienced E. coil events and/or birds in their reservoirs: · Crater Lake National Park (1975) - A disease outbreak was reportedly due to E. coil with 2,200 unconfirmed cases due to sewage contamination of a spring source. · Spanaway Water Company (1993) - A routine sample tested positive for E. coll. There is some thought that the hose bib used to collect the sample may have been contaminated. Tank No. 1 also tested positive for total coliform. The water company drained the tank and found a bird in the tank and a missing vent screen. No waterborne diseases were linked to the coliform event. Shortly afterward Spanaway began chlorinating. They received approximately 30 calls complaining about chlorine taste and odor prior to the date they began chlorinating. · Lakehaven Utility District has issued boil water notices twice due to coliform problems in reservoirs. The first occurred when a bird entered a reservoir through a missing vent screen. The second event occurred when a bat was found in a reservoir. The bat is believed to have entered the tank by squeezing under the hatch. No waterborne diseases were attributed to either event. Several years later, the District made the decision to chlorinate the water supply. Since the District began chlodnation, they have observed a significant decrease in the heterotrophic plate count (HPC) in the distribution system and reservoirs. · Lakewood Water District (1993) - Lakewood experienced multiple coliform violations over a four-month period. No waterbome disease outbreaks were attributed to the violations. Lakewood and the Washington Department of Health entered into a bilateral compliance agreement to install disinfection of the groundwater supply. The District aimed for a system wide average of 0.5 mg/I chlorine when they started up the chlorination system. When they initiated chlorination, the District experienced a significant number of calls including taste and odor complaints from the District's customers. The number of phone calls began to drop off rapidly by the third week following the onset of chlorination. · Cabool, MO (1989-1990) - An outbreak of hemorrhagic E. coli resulting in four deaths, 32 hospitalizations, and 243 known diarrhea cases was attributed to the unchlorinated groundwater supply. There are several advantages for Woodburn to remain unchlorinated. The most significant reason is aesthetic as many people can perceive the taste and odor of chlorinated water. This is particularly true for people that are not used to drinking chlorinated water at very Iow residuals concentrations. The taste and odor objections can be controlled to some extent by carefully implementing chlorination by slowly increasing the dose. Other concerns include the added 31 Technical Memorandum City of Woodburn Public Works Department Analysis of Distribution System ColiformtE. Coil Event 7 July 2005 Page 3 Kennedy/Jenks Consultants cost of chlorination, chemical handling, and disinfection byproducts. In Woodburn's case, the disinfection byproducts are likely to be Iow due to the Iow Total Organic Carbon concentration in the groundwater supply. There are other advantages of chlorination which can include the reduction of micreorganism growth in the distribution system, added protection from accidental cross connection and backflow events, reduction in potential for boil water notices, possible reduced reservoir cleaning frequency, and possible reduction of taste and odors in the stagnant, dead-ends of the distribution system. Water Reservoir Design and Construction Issues The three new water storage reservoirs included in the new water treatment and storage improvements were designed to serve two functions: (1) meet the fire storage and equalization storage needs of Woodburn and (2) provide a convenient Iow technology means of removing radon from the water. Exhaust Fan To meet the radon removal function, it was determined that a ventilation exhaust fan should positively ventilate the reservoirs to remove the air containing radon from the space above the water level. The exhaust fan, located directly over the inlet splash plate, draws air-containing radon out of the reservoir. The fan discharge was oriented to discharge vertically to maximized radon dispersion. However, the open end of the duct may provide a potential entry point for bird or animal droppings. The ductwork on the suction and discharge side on the exhaust fan is sloped to a low point where water is drained from the ductwork via a 1-inch drain. Maintenance staff should periodically vedfy that the drain connections are not plugged allowing water to drain back to the reservoir. It is understood that the City is installing a down-turned hood on the end of the duct exhaust to prevent rainwater and possible animal droppings from entering. It is also suggested that an insect screen be installed at the end of the hoods. The exhaust fan has a demister with 25 mm (1 -inch) wide slots on the suction side of the fan. The slots narrow to an opening approximately ½ -inch wide midway through the demister. Normal airflow, when the exhaust fan is operating, should keep insects from passing through the assembly; however, when the exhaust fan is not operating, the demister openings are too large to prevent insect passage. The vertical duct section attached to the reservoir upstream of the exhaust fan is equipped with a 12-inch by 12-inch access panel. Observations at the Parr Road Reservoir indicated that there are gaps where the access panel meets the ductwork. The access panels were supplied without gaskets. The specifications indicate that the ductwork fabrication to SMACNA Low Pressure Air standards. The SMACNA standards indicate that ductwork is to meet specified air tightness standards and their typical details show access doors and panels are to be gasketed. 32 Technical Memorandum City' of Woodburn Public Works Department Analysis of Distribution System Coliform/E. Coil Event 7 July 2005 Page 4 Kennedy/Jenks Consultants There is a larger air turnover with the radon ventilation system at Woodburn than for similarly sized passively ventilated reservoirs elsewhere. The likely result is also an increase in airborne dust entering the Woodburn reservoir compared to other similar sized reservoirs. Roof Hoist Another potential access point for contamination is at the hoist provided to service the exhaust fan. The boom is an open tube, which provided a nesting site for birds. The base of the hoist was bolted to the tank. The bolt holes appear to penetrate the reservoir roof plates creating the potential for rainfall to convey microorganisms from the bird droppings to the reservoir's contents if the bolt holes are not watertight. Cathodic Protection System The reservoir cathodic protection system includes a series of handholes, conduit penetrations, and through bolted connections for suspending the anodes. It was determined that one of the conduit penetrations on the Country Club Reservoir was not propedy sealed after total coliform was detected in the reservoir. Reservoir Cleaning It has become apparent that the reservoir contractor did not completely clean the reservoirs prior to disinfection as was required by the construction specifications. City staff found a section of steel angle (3" X 3" X 2_+ foot long) in the Parr Road Reservoir drain line. A 6-inch diameter piece of steel plate was also found in the Country Club Reservoir drain line. Debris from the tank blasting operation was not removed from the drain lines and treated water lines running from the reservoirs to the booster pump suction. Sediment on the bottom of reservoirs and in reservoir piping has been shown in previous studies to be heavily colonized with microorganisms and can protect microorganisms from disinfection agents such as chlorine. Water Treatment and Storage Facilities Operations Considerations Many water utilities also collect heterotrophic plate count (HPC) data using R2A agar to provide additional information on the microbiological quality of the water in the distribution system. Heterotrophic bacteria are a measure of many types of bacteria and thereby are much more prevalent in the distribution system than coliform bacteria. Heterotrophic bacterial densities should usually less than 100 organisms per milliliter (mi) in most municipal supplies except for static water locations (Geldreich). Their numbers are typically highest dudng the late summer months when the water in the distribution system is the warmest. A raPid increase in their numbers signals a deteriorating water quality and in some cases precedes a coliform regrowth event. Some studies have shown that HPC levels over 500 colony forming units (CFU) per mi in the distribution system have resulted in increasing customer complaints and deteriorating water quality (AWWA). HPC counts in excess of 1,000 CFU/ml are known to interfere with the total coliform test. 33 Technical Memorandum City of Woodburn Public Works Depa~ment Analysis of Distribution System Coliform/E. Coil Event 7 July 2005 Page 5 Kennedy/Jenks Consultants Lakehaven Utility District maintained an undisinfected system supplied by groundwater until a few years ago. They utilized HPC analysis as a general indicator of bacteriological water quality. The Distdct tracked HPC densities in excess of 50 CFU/ml as a means of providing an eady warning of bacterial deterioration of the water quality. If an HPC result exceeded 100 CFU/ml, the Distdct conducted further sampling. The Distdct handled persistent high counts, greater than 100 CFUtml, by flushing the affected area and/or pigging. Storage reservoirs were taken off line and disinfected when persistent high HPC counts occurred. Policy Considerations There are several policy areas of ensudng pure ddnking water that the City may want to consider: · Continue developing and implementing a wellhead protection program · Develop planned emergency response procedures for various contamination scenarios of the reservoirs or in the distribution system. ° Consider whether the City should disinfect the water supply Investigate whether the state will allow a portable emergency chlorination system to be constructed for use only on an as needed basis in the event of additional coliform detection in the reservoirs or from pipeline breaks or cross-connections. Recommendations Kennedy/Jenks Consultants suggests the following additional measures to address possible continuing coliform detection: HPC Monitoring. It is suggested that Woodbum begin collecting HPC data from its coliform sampling sites. Using the HPC data, the City should determine what the background HPC levels are in the distribution system and reservoirs throughout the year. The City should investigate any rapid increase in HPC counts. We suggest an increase of 50 CFU over background be used as a tdgger for this investigation. We recommend that the City flush an affected part of the distribution system or disinfect the associated reservoir if HPC levels increase about 500 CFUIml. Inspection, It is further recommended that the City conduct routine, periodic, and comprehensive inspections of the reservoirs. Routine inspections are conducted from the ground as part of daily or weekly task and include checking for signs of intrusion, vandalism, coating failures, security, operational readiness and visible leaks (AWWARF). Pedodic inspections conducted monthly or quarterly to review areas on top of the reservoir including checking the insect screens, verifying that the roof hatch is locked and other access points sealed. AWWA recommends conducting a comprehensive inspection every three to five years. Comprehensive inspections are 34. Technical Memorandum City of Woodburn Public Works Department Analysis of Distribution System Coliform/E. Ocli Event 7 July 2005 Page 6 Kennedy/Jenks Consultants covered in A~CCWA D101. Comprehensive inspection are typically professional inspections that include a review of the reservoir coating condition, visible concrete foundations, stnJctural components, ladders, vents, safety devices, overflow pipe, insect screens, cathodic protection systems, and sediment depth. In some cases divers are used for the intemal comprehensive inspection when it is inconvenient to take the reservoir off line. There are a~so robotic television inspection systems that could be considered. Cleaning. It is also recommended that the City clean and disinfect the reservoirs on a regular basis. Cleaning frequency will depend on water quality, sediment and biofilm buildup, and inspection results. It has been suggested that utilities should schedule cleaning operations every three to five years unless reliable data is available (AWWARF). However, Woodburn may need to clean the reservoirs on a more frequent cycle if chlorination is not implemented. References AW'WA, AWWA Statement on Drinking Water Quality, Draft No. 6, January 1987. AWWA. 1986. AWWA Standard for Inspecting and Repairing Steel Water Tanks, Standpipes, Reservoirs, and Elevated Tanks for Water Storage. AWWA D101. Denver, Colorado. AWWARF (AWWA Research Foundation). Maintaining Water Quality in Finished Water Storage Facilities. 1999. Denver, Colorado. DeZuane, J. Handbook of Drinking Water Quality, Second Edition. 1996. Wiley, New York. Geldreich, EE. Microbial Quality of Water Supply in Distribution Systems. CRC Press, 1996. 35 IOA July 5, 2005 TO: FROM: Mayor and City Council through City Administrator Public Works Director SUBJECT: Public Hearing on Boones Ferry Road, Goose Creek to Hazelnut Drive LID Final Assessments RECOMMENDATION: Upon completion of the public hearing, instruct staff to prepare an ordinance for Council action establishing the final assessment amounts, as presented. BACKGROUND: The City Council initiated the Local improvement District (LID) process for Boones Ferry Road street improvements from Goose Creek to Hazelnut Drive, approved the engineering report, held a public hearing and adopted Ordinance No. 2318 that established the legal foundation for the LID assessments. This ordinance established the Local Improvement District Boundary, established the method of assessment, and provided for a contract award and for the payment of costs though assessment of properties in the Local Improvement District. The ordinance was approved on June 10, 2002. All records have been maintained and are available for review in the City offices. Due to concerns regarding legal challenges, which were subsequently resolved, and further delay in recording, the estimated assessments liens were not recorded with Marion County until March 2003. The construction has been accomplished according to the plan and the total project cost is approximately 20% below the estimated cost. A public hearing is required of Council to complete the LID process as a last action prior to the approval of final assessment ordinance. DISCUSSION: The street improvements have been installed in accordance with the approved engineering report, Boones Ferry Road was widened to 48 feet in width providing two travel lanes, and a center turn lane and a biketane in each direction were constructed. The improv complete with curbs, drainage Agenda Item Review: City Administr City Attorney /P~'~'~ Finance ~ 36 Mayor and City Council July 5, 2005 Page 2 improvements, installation of the sidewalk on both sides, ADA ramps at all intersections and street lighting. Existing overhead utilities were also placed underground. The estimated cost of the entire project was projected at $1,374,747, and the final actual cost is $t ,099,465. The project costs not assessed against benefiting properties include; 1) the capacity cost portion of Boones Ferry Road; 2) two thirds of the utility undegrounding cost; 3) the extension of the water main to Hazelnut Drive; and 4) the installation of the masonry wall adjacent to Joy Village (Tukwila) Subdivision. Also, the driveway approach cost of $500.00 has only been allocated to the properties receiving the benefit, fronting properties adjacent to Boones Ferry Road. These properties will receive a reduction of approximately 15% while ail others receive a reduction of approximately 20%. Ordinance 2318 established the LID methodology and rules for allocating cost to developed and undeveloped properties in the district. The tax account number assigned to the property by Marion County has been used in the ordinance to describe the property in the district. There are two different categories of tax lots that have evolved due to development of properties and this change, with its impact, has been fully considered in the allocation of final assessment amount. The cost allocation for these lots have been kept in proportion to the original assessment of the land under consideration. This is further explained below: Tax Lot Considered Method Cost Allocation The tax lot configuration has not been modified from the initial stage to final stage. Assessment allocation directly proportion to the reduction of project cost. Tax lot configuration has been modified by either consolidation of lots or by further subdividing of lots or both. These properties are identified as "modified properties" in Attachment 2. Assessment allocation directly proportion to the summation of all original estimated costs reduced in proportion to the actual cost. The cost distributed equally to all new lots. ,37 Mayor and City Council July 5, 2005 Page 3 Proper legal notice has been published in the local newspaper and a letter has been mailed to the each individual property owner of record. The recording of the satisfaction of liens on this project has been and will be slightly more complicated when compared to other projects, tn conjunction with property transactions, the City has received funds from some property owners directly or through an escrow account. The satisfactions of liens for these properties have been recorded with Marion County. Any overpayment will be refunded to the payee. However, staff understands that some property owners have made payments directly to title companies as part of their property transaction but these funds have not been received by the City. Upon receiving the funds, the City will file the satisfaction of liens with Marion County. All property owners will receive a notice of final assessment after the final assessment ordinance has been approved. The property owners with unpaid assessments will also receive a Bancroft bond information package. The Bancroft Bond Program gives the property owner an option to pay their final assessment amount over a ten-year period at 4.54% interest rate. The property owner may pay the entire amount at any time within the ten-year period. The Council options are to: 1) direct staff to prepare for Council action the final assessment ordinance based on the assessments as presented or 2) direct staff to modify the assessment amounts based on the public testimony. it is recommended that the City Council choose option ] and direct staff to prepare the final assessment ordinance for Council approval. FINANCIAL IMPACT: The entire project cost of $1,099,465 has been paid utilizing approved budgeted funds. These include: $592,393 from the Assessment Fund, $226,594 from the Street CIP, $228,078 from the Traffic Impact Fee (TIF) and a $52,400 developer contribution. A bond sale or similar borrowing combining all street assessment projects such as East Hardcastle, Lincoln Street and this project will be done within a year to reimburse the Assessment Fund for the amount owed by those who have been assessed and who have chosen to make payment over a ten- year period. Attachments: 1. Outline of LID process 2. Proposed final assessment amounts 38 10. 11. 12. ATTACHMENT 1 PROCESS FOR LOCAL IMPROVEMENT DISTRICT (LID) PROJECT INITIATION: Project is initiated by petition or by action of thc City Council R~SOLUITION AUTHORIZING AN ENGINEERING REPORT: City Council, by approval of a resolution, directs staff to prepare an engineers report for the improvement ENGINEERING REPORT APPROVAL: Engineers report comains, project need, method of' assessment, cost estimate based on preliminary engineering, Loc_al Improvement District (LID) boundary. The City Council may at this stage direct staffto prepare a "Re, solution of Intent to Improve". R~SOLUTION OF INTENT TO IMPROVE: LID boundary and assessments are defined for public process. Public hearing date set with council approval of resolution. ADVERTISEMENT OF PUBLIC HEARING: The City Recorder gives notice meeting legal requirements of advertising for public hearing. PUBLIC HEARING: City Council holds a public hearing on the project and receives input from the affected property owners. If; at the time of hearing, written remonstrances are received from the owners of a majority of land within the LID, consideration of the LID mast be suspended for six months. CITY COUT, ICIL DECISION: a. Direct staff to prepare an assessment ordinance b. Direct staffmake modifications to the LID c. Abandon or postponement of the LID ADOPTION OF TI-~ ASSESSEMENT ORDINANCE: Funding defined. COMPLETION OF FINAL ENGINEERING: Final engineering plans, specifications and contract documents are completed. ADVERTISEMENT FOR BIDS AND BID AWARD: The project is advertised and bids are received. The City Council rcvicws staff recommendation and awards the contract for cons~action to the lowest respons~le bidder. (Note: City may receive bids earlier but contract award can not take place until assessment ordinance has been adopted) CONSTRUCTION ACTIVITIES: Construction takes place under thc supep4sion of the City Engineer. ( Note: This is the time when the public sees project action) FINAL ASSESSMENT ORDINANCE: Upon completion of the improvements the final assessment process is followed. ~'!~c~, ~ We Ar,e ,! !crc 39 ATTACHMENT 2 PROPOSED Fl~AL ASSESSMENTS 40 o oooo o oooooooo o oo,o o o o oooooo:o o ooooo o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~~ o oooo o oogggooo o oog o o o oooooog o ooooo o ~ ~ ~ 0 ~ ~ ~ 0 ~ ~ 0 ~ o~ ~ ~ m 3 3;~ 3 3 3 3 3 ~ 3 ~ ~ ~ ~ -- ~ ~ ~ ~ ~ ~ - ~ ~ z z z ~ z z -- -- m~m¢~~~o~mI ~mci> -- ~=>--o >° ~ ~..,~o~>~ ~ ~ ~ z ~ m ~~~ ~ ~ ~~~- _~~z~ ~ o~ ~~mb~ m~-> ~ ~ ~ ~ - z ~o $i~ ~ < > > m~ _~ =_~~ ~ <<~ o m mo m Zr > c >m>z o~ = m g mzK <0 m~ ~ m ~ ~ r C > 0 z > z ~ Z Z 0 z o m 0 0 0 41 43 43 44 45 OlOlO o 00000~o 0 o OlO o o o1¢ [OlO o o o (:30 o o o o o o o o --I OlOlO 0 o 0000 o 000[0 o 0 o1( OlO o o 000 o 0 0 ~ o o o o ~ 00- ~1~1~ ~ ~t~ ~ ~ ~ ~ ~ ~ ~1~ [~/~ ~ ~ ~ ~ o o o o oo o oo ~ oo~ I / i : I_ I / oooooooo oo I I I [ [ :: I I I lm mira 0/0/00 O0z~ ~t~ ~ ~ ~ ~ ~ ~I: I~I~ ~ ~ ~]~:~ ~ ~ ~ ~ ~ ~ ~ ~ ~ i< ~ mlmlm m m m -- ~ ~ ~ $ ~ ~ ~ 0 Zll I0/0 0 0 0 0 0 0 0 0 0 0 0 0 ~ 0 0 ~ ~ n I -- ~ ~ ~ ~ -- ~ 0 0 -- 0 ~ o o o o o ~o ~ ~ o o o o ~ . ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~[~ ~ ~ ~ ~ 0 ~ m mm m~Olml~l~~mo~q<~<~l: lmlmmm~m~° o m~ZI~I~I~zo~~Z[~Z[~I: /~l~!~;z~im ~ Z ~ ' ~ : ~1- i ~m ~ m m ~ ~ N- ~ ~ - ~ ~ , z > > ~ m r ~ ~ c z ~ O~ z m r ~O~C'~o mr 0 m>~<~Oi-- ~ ~'_~~ ~ zO <> ~ ~' z__~Oo ~ or ~ z>~ ~ C_mo~--H ~ mi~'~ m ~ ~- ~r -- --00 m~ m ~ ~ r -- ~ ~ mBO 0 m~m r 0r I m m o ~~mm ~m _mm ~ mind,mom ~ ~ m ~oz- m~S [~[ [~ m ~ ~ Z/ ;~l/. ~ ~ ~ 0 ~ ~ i m m> .z~ ~r-- ~ > ~ ~m~zZ~Zzm , m~-- m i Z! > ' -- > >~ i ~ m l~l~ol~ ~ ~[~ e e e:~ ~o ~ ~ ~ e~ ~l~l~l~ ~ ~ ~ ~ ~ ~ ~ o[o oo o[~[~ -~ ~ ~ c 46 0~0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 oo ~ ~ Z Z 0 ~ ~ ~ ~ ~ O--mO~ < ~ ~ ~ m z z c m m ~_ m z ~ - ~ m z ~ m o ~ [~ q m ....... , ~ , ~ ~ 47 ~oooooo~o~ooooo: u, ' ~ ,.. ,..,~,?.,~o~ooooo o oo,?.,o o ooooo! 0 0 0 0 0 0 0 0 0 0 0 0 010 0 0 0 0 0 0 0 0 -", 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I 0 0 ~ ~ 48 49 ~oooo,°.~oo,o.o~ ~ ~ o o o~ o ooo o~oo oo o ooo o~.,°- o o,o_ o~o ~_o, ooo~o~oooooooo~oooooooo o ~> > > ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~~ > >>~> > >>~> > > > > > ~ > > > > >>8~ >>> o oo~, ° ooo o o Oo °o~ ~ o o oo oooo o o o o o o oo o o ooooo o o~oo~ooooo o o o ooooooo o oo o ooo o o o 0~0 o:oo oo oo o o o o o o o oo o ~ o o o o o o o oo o 0 0 0 0 0 0 ~ ~ ~ ~ o ~ o ZZ Z ~ ~ ~-~ ~~;* ~ Z Z Z =~ ~ o ~ ¢ o o~ ~ ~ ~ Em em O0 0o~8~0~~m -- m~ m~mm ~ > ~ ~ ~~ 0 k~~: bg8~ ~ ~ ~z, o ~ - ~ Z o _ ~ ~ ~ m ¢ c c 0 0 ~ 3 ~ z ~ o ~ 0 Iz ~ ~r -- m m -- > n ~ o - ~co ~ z~ ~ ~ m % ~ ~ ~-- c O~ z z ~ 0 ~ m ~ ~ t~ > ~F ~ ~ 0 z z ~ ~ ~ z m , ~ 0 ~ ~ ~ ~ ~0 ~ 0 ~ ~ ~ ~ ~ 0 ~ ~ ~ ~ 0 0 ~ 0 ~ SO ~°°1°1°1 o ooo, lo~ o oolo'ooooooo o ooooooool [0 0 0~0 0 0 00 00 0 0 0 0 000 0 0 0 0 ~ ~1~1~1 o O/OLO/ 0 o o o o o o/o/o/ o o o o o ~ ~ ~ ~ ~/~ o ot< ~ m 3,3 3 3 3 3 ...... ~ 3 3 3 3 3 3 ~ ~-~ 0 0 0 0 0 0 0 0 0 0 ~ [0 0 0 0 0 ~ Z[ - ~ i -- -- ~ ~ ~ ~ ~ ~ ~-z-< ~ m z :o>o m_!>mZ ~ _ zm~ ~ - [~ ~ 0[-- N ~ Z! ~ ~ ~ Z [~ e m ~lOl~l ~) ~ ~l z z m m ~ m_ < __]~ ~ Z~ > o o o o o Olml~lm ~ o] Ot~lm m m ~ o o o m ~ o ~ ~ ~ ~ P ~ t~ P ~ ~ ~ ~ m m:~lOlOlo oI~ ~1~1~ ~ ~ 0 ~1~'~ ~ ~i~ ~ ~ ~ ~ ~ o ~ o ~ ~ ~ , ~ ~ ~, , ~[, , ,, [&, , , [~ ..... , , , ~,:,~.~, ~,_ , , :~~.~.~..~ ~.~:~.~ ~:~ 51 1 g o o ooooooooooooo o o , oo~oo o ooooo o ~ ~ ~:~ ~ o ~ m ~ m ~ ~ ~ ~ 5't5' 5'5' ~o ~ ~ ~ ~ ~ o o]o o o ojo .... .... ~--~ ~ ~ ~ o1~oo o oo]o~oo ~ ~ 0 > > ....... ~ : <1< < < < < < < < < i < < Z< < / ~ ~0 ~ m . z ~ ~ -- ~ o < ~ S3 55 0 O000000000 O000000 0 0000 0 000~00 0 0 00 0 O0 0 0 O0 O0 0 0 O0 O000000 00 0 0 O0 0 0O0 O0 0 0 0 0 0 0 O0 0 0 0 ~ ~o o o o ;o o oo o ~ ~ ~ ~ 0 0 ~ 0 0 0 0 0 0 0 0 0 ~ ~ Z m~ g m>Z ~z > z ~ ~ ~,z o o m~ ' 0 ~ ~ ~m ~ ~ mm ~ ~ z >~_~0~ O~zq ~ m q m m ~ 0- 0 ~z ~-- o~ ~ Z > m 0 m ~ I ~ -- m ~ ~ m ~ ~ ~ ~ Z Z ~ Z ~ ~ q m m 0 ~ PO 0 0 ~ ~ ~ ~J 0 0 ~ ~ ~ ~ 0 ~ 0 ~ ~ ~0 ~ ~ 0 56 57 59 60 61 62 63 July 11,2005 TO: FROM: SUBJECT: Honorable Mayor and City Council through City Administrator o . Jim Mulder, Director of C mmun~ty Development // Ordinance Approving Design Review 05-01 ah/d Variance 05-05 located at 1475 Mt. Hood Avenue. RECOMMENDATION: Approve the attached ordinance approving Design Review 05-01 and Variance 05-05. BACKGROUND: The City Council, at its June 27, 2005 meeting, directed staff to prepare an ordinance to approve Design Review 05-01 and Variance 05-05. That ordinance is attached. It contains an emergency clause because it is a site specific land use action not subject to a referendum petition. DISCUSSION: None. FINANCIAL IMPACT: There is no financial impact associated with the recommended action. Agenda Item Review: City Administrat~ City Attorney Financ~ ./)? COUNCIL BILL NO. ORDINANCE NO. AN ORDINANCE APPROVING DESIGN REVIEW CASE FILE NO. 05-01 AND VARIANCE CASE FILE NO. 05-05 AFFECTING PROPERTY LOCATED AT 1475 MT. HOOD AVENUE; ATTACHING CERTAIN CONDITIONS THERETO; AND DECLARING AN EMERGENCY. WHEREAS, the applicant, Matthew Spicer of Clark/Kjos Architects, submitted Design Review Case File No. 05-01 and Variance Case File No. 05-05 to retrofit and upgrade the building fac~ade and site elements at the existing structure located at 1475 Mt. Hood Avenue for use as an outpatient health service and wellness center; and; WHEREAS, the Woodburn Planning Commission approved said applications, and; WHEREAS, the Woodburn Planning Commission's decision was appealed by Webstar V. LLC, and; WHEREAS, the Woodburn City Council has conducted a public hearing and reviewed the record pertaining to said application and has considered all public testimony and evidence presented on said application; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. That based upon the findings and conclusions contained in Exhibit "A', ,which is affixed hereto and by this reference incorporated herein, Design Review Case File No. 05-01 and Variance Case File No. 05-05 are approved. Section 2. That the land use applications approved by Section 1 herein are subject to the conditions contained in Exhibit "B", which is affixed hereto and by this reference incorporated herein, 'which the Council finds reasonable. Section 3. This ordinance being necessary for the immediate preservation of the public peace, health, and safety, because this is a site specific land use decision that is not subject to a referendum petition, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Page ! - COUNCIL BILL NO. ORDINANCE NO. Approved as to forrn:~ /~ City Attorney f ' Date Approved: Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. ORDINANCE NO. 66 EXHIBIT "A" FINDINGS AND CONCLUSIONS II. III. DESIGN REVIEW 05-01 VARIANCE 05-05 APPLICANT INFORMATION Applicant: Matthew S ' 333 NW Avenue Portland, OR 97209 Property Owner: Webstar V. LLC Attn: Robert Engle 610 Glatt Circle Woodburn, OR 97071 Application Deemed Complete: 120-Day Rule Deadline: March 9, 2005 July 7, 2005 NATURE OF APPLICATION: The applicant requests administrative (Type II) design review approval to retrofit and upgrade the building facade and site elements at the existing structure located at 1475 Mt. Hood Avenue for use as an outpatient health service and wellness center, and variance approval to allow 43 existing parking spaces to remain in the required front yard setback. The applicant also proposes to remove the existing 3,565 square foot Garden Shop on the eastern building frontage and add a 960 square foot covered walk and 1,128 square foot drive-through canopy in its place, and to create two interior garden atriums (1,728 and 2,720 square feet respectively). RELEVANT FACTS: The site is approximately 7.05-acres in area and can be identified specifically on Marion County Assessor's Maps as Township 5 South, Range 1 West, Section 08B, Tax Lot # 2800. The site is currently developed as a big box retail center (formerly K-Mart) with existing structures, off street parking and landscaping. The property is zoned Commercial General (CG) and designated Commercial on the Comprehensive Plan Map. Properties to the north, northeast and northwest are zoned Industrial Park (IP) and designated Industrial on the Comprehensive Plan Map. Properties located to the south (across Mt. Hood Avenue) are zoned CG and Single-Family Residential (RS) and designated Commercial and Residential Less Than 12 Units per Acre on the Comprehensive Plan Map. Properties to the east and west are zoned CG and designated Commercial on the Comprehensive Plan Map. The industrial properties to the north, northeast and northwest are used as a manufactured home storage site, truck chassis manufacturing facility and self- DR 05-01, VAR 05-05 Page I 67 storage business respectively. Properties to the south (across Mt. Hood Avenue) are currently occupied by a house of worship and an integrated business center. The commercial properties to the east are developed as an implement rental service and a Washington Mutual Bank. The commercial properties to the west are vacant and the location of a Pizza Hut Restaurant. No significant wetlands are located on the subject property, and the site is located outside of the 500- year floodplain. Previous land use decisions exist for the site. On November 28, 1990, the Woodburn City Council approved Ordinance No. 2050 allowing a Comprehensive Plan Map Amendment and Zone Map Amendment from Industrial Park (IP) to Commercial General (CG) (Zone Map Amendment Case File No. 90-03, Comprehensive Map Amendment Case File No. 90-01) to allow for the development of a commercial retail center (Site Plan Review Case File No. 90- 10) on Parcel 2 resulting from Partition Case File No. 90-04. The existing structure on the subject site was constructed as Phase I of a 2-phase commercial retail development. Phase 2, a proposed row of retail shops abutting the west side of the Phase 1 structure, was never developed. IV. RELEVANT APPROVAL CRITERIA: Design Review 05-01: WOODBURN DEVELOPMENT ORDINANCE Section 2.106 Commercial General (CG) Section 3.101 Section 3.102 Section 3.103 Section 3.104 Section 3.105 Section 3.106 Section 3.107 Section 3.110 Section 5.102.02 Street Standards Utilities and Easements Setback, Open Space and Lot Standards, Generally Access Off Streets Parking and Loading Landscaping Standards Architectural Design Guidelines and Standards Signs Design Review for All Structures LESS THAN 1000 Sq. Ft. Variance 05-05: WOODBURN DEVELOPMENT ORDINANCE Section 5.103.11 Variance V. FINDINGS: Desiqn Review 05-01: WOODBURN DEVELOPMENT ORDINANCE DR 05-01, VAR 05-05 Page 2 68 Section 2.t06 Commercial General (CG) Section 2.t06.01 Permitted Uses The following uses, when developed under the applicable development standards of the WDO, are permitted in the CG zone: M. Health Care and Social Services 1. Ambulatory health services (621) EXCEPT ambulance service. (62191) FINDING: The applicant has indicated that the structure will be used for ambulatory health services. Ambulatory health services are outright permitted in the CG zone. This approval criterion is met. 2.106.05 Dimensional Standards The following dimensional standards shall be the minimum requirements for all development in the CG zone. A. Lot Standards. Lots in a CG zone shall comply with the applicable standards of Table 2.1.10. TABLE 2.t.t0 Lot Standards for Uses in a CG Zone In the CG zone the lot area for a non-residential use shall be adequate to contain all structures within the required setbacks. There shall be no minimum width or depth. FINDING: Compliance with setbacks and lot standards is addressed later in this report. B. Building Height. The maximum height of buildings shall not exceed 70 feet, EXCEPT chimneys, spires, domes, flag poles and other features not used for human habitation (EXCEPT telecommunication facilities), shall not exceed 100 feet. FINDING: According to the submitted elevation plan, the maximum height of the proposed parapet atop the existing structure is 29 feet, which meets the 70-foot maximum height allowed for buildings in the CG zone. This approval criterion is met. DR 05-01, VAR 05-05 Page 3 69 C. Setback and Buffer Improvement Standards. 1. Front Yard Setback and Setback Abutting a Street: a. Dimensions: 1) The minimum setback abutting a street shall be 15 feet plus any Special Setback, Section 3.103.05. 2) The maximum yard abutting a street shall be 150 feet. FINDING: The subject property abuts Mt. Hood Avenue on its southern frontage. Mt. Hood Avenue is classified as a Major Arterial in the Woodburn Transportation System Plan (TSP). The special setback for a major arterial is 50 feet from the centerline of the street plus the required 15-foot setback adjacent to the street, which totals 65 feet from the centerline of Mt. Hood Avenue. The proposed addition to the fa~;ade of the existing structure is located approximately 313 feet from centerline of Mt. Hood Avenue, which meets the 65-foot special setback from Mt. Hood Avenue. The depth of the existing yard abutting Mt. Hood Avenue is approximately 282 feet, which exceeds the 150-foot maximum yard depth for a yard abutting a street. The existing yard depth is nonconforming and subject to Section 1.104. Section 1.104.04.A states that "...Any expansion or addition to buildings or structures with nonconforming height, setback, density or lot coverage shall not make the development more nonconforming." The current proposal does not increase the depth of the yard abutting Mt. Hood Avenue and does not make the development more nonconforming. These criteria are met. b. Off Street Parking and Maneuvering: 1) Off street parking and storage shall be prohibited within a required front yard or special setback. 2) The distance between the sidewalk on a public street and a loading dock shall be sized to preclude vehicles using the dock from projecting over the sidewalk FINDING: The submitted site plan shows 43 existing parking spaces on the subject site located within the 65-foot special setback from the centerline of Mt. Hood Avenue. The applicant has submitted a variance request to allow the existing 43 parking spaces to be located within the 65-foot special setback from the centerline of Mt. Hood Avenue. This variance request is discussed later in this report. No parking spaces are located in the required 5-foot interior yard setbacks. The applicant is proposing to stripe 33 parking spaces and 4 loading stalls on the existing asphalted areas to the rear and sides of the existing DR 05-01, VAR 05-05 Page 4 '70 structure that are not located in the required 5 foot interior yard setback or 65 foot special setback. c. Clear Vision Area: Fences, walls, landscaping and signs shall be subject to clear vision area standards, Section 3. t03.10. FINDING: The submitted site plan does not show any of the above-mentioned items located in the 10-foot clear vision areas abutting the driveway entrance. This criterion is met. d. Vehicular Access. Permitted in conformance with Section 3.104. FINDING: Vehicular Access is discussed in Section 3.104 of this report. 2. Interior Side and Rear Yard Setbacks. a. Development in a CG zone shall be subject to the setback and buffer requirements of Table 2.1.11. (Table on following page) DR 05-01, VAR 05-05 Page 5 ?! TABLE 2.1.11 Interior Yard and Buffer Standards for CG Zones Abutting Property Landscaping Wall Interior Setback RS, RIS, or RM There is no buffer Solid brick or 10 ft. zone yard landscaping architectural wall requirement for an with anti-graffiti interior yard surface, no less abutting a buffer than 6 feet or wall. greater than 7 feet ~n height. CO, CG, DDC, There is no buffer Alternative A: Alternative A: P/SP, IP or IL zone yard landscaping requirement for an Wall requirements 5 ft. interior yard shall be determined abutting a buffer in conjunction with wall. the applicable Design Review process. - ........................ ......................... Alternative B: Alternative B: Zero setback abutting a building No wall required, wall. FINDING: The adjacent properties to the east and west are zoned Commercial General (CG) and the properties to the north are zoned Industrial Park (IP), requiring a 5-foot interior yard setback or O-foot setback abutting a building wall along the north, east and west property lines. The structure is located a minimum of 58 feet from the north property line, 53 feet from the east property line and 42 feet from the north property line. The proposed covered walkway and drive- through canopy on the eastern building fa~;ade are located 53 feet and 82 feet from the east property line respectively. The structure has a O-foot setback where the exterior building wall is located along the central portion of the west property line. These setbacks meet the minimum required 5-foot interior yard setback and O-foot setback abutting a building wall along the north, east and west property lines. A wall is not necessary on the north, east and west property lines of the subject site because the abutting commercial and industrial uses are compatible with the proposed ambulatory health center. An existing chain link fence and proposed Roundleaf laurustinus (Vibumum tinus 1~obustum') hedge will abut the north property line. Roundleaf laurustinus grows to a height of 6 to 12 feet and will effectively obscure visibility of the site from the adjacent industrial uses to the north. A hedge of Green Island Holly (Ilex crenata "Green Island") is proposed along the northeast property line. Green Island Holly grows to a height of 2 feet, which will not effectively screen the site from the adjacent industrial use to the DR 05-01, VAR 05-05 Page 6 72 northeast. As a condition of approval, the applicant shall submit a revised landscaping plan showing a Roundleaf laurustinus hedge along the northeast property line to screen the site from the abutting industrial use to the northeast. This criterion will be met. The minimum building setback from a private access easement shall be 5 feet. FINDING: No private access easements are shown on the submitted site plan. This approval criterion is met. c. Off street parking. Maneuvering and storage: Off street parking and storage shall be prohibited within a required setback. FINDING: The submitted site plan shows 43 existing parking spaces on the subject site located within the 65-foot special setback from the centedine of Mt. Hood Avenue. The applicant has submitted a variance request to allow the existing 43 parking spaces to be located within the 65-foot special setback from the centerline of Mt. Hood Avenue. This variance request is discussed later in this report. Section 2.106.06 Development Standards All development in the CG zone shall comply with the applicable provisions of the WDO. The following standards specifically apply to uses in the CG zone. A. Off Street Parking. Off street parking shall be subject to the standards of Section 2.106.05 and Section 3.105. FINDING: Compliance with off street parking requirements is discussed in Section 3.105 of this report. B. Setbacks and Lots, Generally. Setbacks and lots shall be subject to Section 3.103. FINDING: Compliance with Section 3.103 is discussed later in this report. C. Architectural Design Guidelines. DR 05-01, VAR 05-05 Page 7 '7"3 All primary buildings and structures, EXCEPT those described in Section 2.106.05. C. 1, shall be subject to the architectural guidelines of Section 3.107.06. FINDING: Compliance with architectural design guidelines is discussed later in this report. E. Landscaping and Sidewalks. The street frontage of a subject property shall be improved with either property line sidewalks and street trees or curb line sidewalks. The improvement shall be determined at the time of subdivision, PUD or design review as applicable. Sidewalks and trees shall be installed by the property owner to the standards of Section 3.101 and 3.106. The subject property shall be landscaped to the standards of Section 3.106. FINDING: Compliance with Section 3.101 and Section 3.106 is discussed later in this report. Common refuse collection facilities shall be screened on all sides by an architectural block wall and solid gate, both with an anti-graffiti surface, a minimum of six feet and a maximum of seven feet in height. FINDING: The submitted site plan shows the proposed common refuse collection facility in the northwest corner of the site to be surrounded by a 6-foot 10-inch tall combination scored and split-face CMU block wall with a slatted chain link gate, which does not meet the requirement for a common refuse collection facility with a solid metal gate. As a condition of approval, the applicant shall submit a revised elevation of the proposed trash enclosure showing a solid metal gate prior to building permit issuance. This criterion will be met. F. Property Disposition. Ali uses shall be established and conducted on lots of record, as defined by Section 1.102 and developed to the public facility and access standards of Sections 3.101, 3.102 and 3.104. FINDING: The proposed development will take place on a legal lot of record located at 1475 Mt. Hood Avenue in Woodburn. The property can be identified specifically on Marion County Assessor's Maps as Township 5 South, Range 1 West, Section 08B, Tax Lot # 2800. This approval criterion is met. DR 05-01, VAR 05-05 Page 8 '74 Section 3.101 Street Standards Section 3.101.02 General Provisions The access or driveway, for each lot shall be connected to the existing public street system in compliance with Section 3.104. FINDING: Compliance with Section 3.104 is discussed later in this report. No access permit shall be issued unless the internal street(s), boundary street(s) and abutting street(s) are constructed pursuant to Section 3.101.02. C, UNLESS or until the applicant has obtained an exception as provided in this section. FINDING: Mt. Hood Avenue is a State Highway under the jurisdiction of the Oregon Department of Transportation (ODOT), and a referral has been sent to ODOT regarding this proposal. ODOT's Region 2 Representative has indicated that "...based on the plans available, [ODOT has] determined that no amended approach permit is necessary for the existing signalized intersection..." This criterion is met. Section 3.102 Utilities and Easements Section 3.102.01 Water, Sanitary Sewer and Storm Drainage Facilities Municipal water, sanitary sewer and storm drainage facilities shall be installed to applicable Public Works Department and state standards. FINDING: According to Public Works Department comments, water service is currently being provided by an existing City maintained water main traversing through the site. Waste water service is provided by the existing private sanitary sewer main extended through the site and connected to the existing public sanitary sewer at Mt Hood Avenue. A grease trap will be required to be installed on the sanitary service, either as a central unit or in each kitchen or food preparation area. Storm water runoff from the site is currently being provided from the on-site private system, discharging to a city maintained system on Progress Way. Any additional required public municipal water, sanitary sewer and storm infrastructure will be subject to the requirements of the Public Works Department and the WDO. These requirements will be met. Section 3.102.04 Easements A. Municipal Infrastructure Easements. The Public Works Department shall require dedication of specific easements for the construction and maintenance of municipal water, DR 05-01, VAR 05-05 Page 9 75 sewerage and storm drainage facilities located on private property. Easements shall be required in accordance with the Public Works Department standards. FINDING: According to Public Works Department comments, the existing fire hydrant identified on the utility plan to be relocated shall require a utility easement to be provided to the City for the relocated hydrant if it is not relocated within the existing easement currently conveyed to the City. Any additional required municipal infrastructure easement dedications required by future development will be subject to the requirements of the Public Works Department and the WDO. B. Public Utility Easements (PUE). Five foot wide public utility easements (i.e., easements for natural gas lines and for electric and telecommunications wire or cable service) shall be dedicated along each lot line abutting a public street. At the time of tentative approval, utilities may request dedication of a public utility easement within a reciprocal access easement or centered along specified rear lot line in those zones where zero setback is not permitted. FINDING: Any required public municipal water, sanitary sewer and storm drainage utility easement dedications required by future development will be subject to the requirements of the Public Works Department and the WDQ C. Creeks and Watercourse Maintenance Easements. FINDING: There are no creeks or watercourses on the subject property for which maintenance easements will be required. This approval criterion is met. Section 3.103 Setbacks, Open Space and Lot Standards, Generally Section3.103.03 Setbacks, Setback Area and Required Open Space, Generally. B. Setbacks to be Unobstructed. A setback is the minimum required yard between a structure and a lot line, whether or not additional open space is actually provided between the structure and the lot line. Every setback area shall be open and unobstructed by buildings or structures from the ground to the sky EXCEPT as may otherwise be permitted in this Section and Sections 2.201 and 2.202, Accessory Uses and Structures. DR 05-01, VAR 05-05 Page 10 '76 FINDING: The abutting properties to the north, east and west are zoned Industrial Park (IP) and Commercial General (CG), requiring a 5-foot interior yard setback or 0-foot setback abutting a building wall according to Table 2.'/.'/'/. The existing structure is located a minimum of 58 feet from the north property line, 53 feet from the east propert":/line and 42 feet from the northwestern property line. The proposed covered walkway and drive-through canopy on the eastern building fa~;ade are located 53 feet and 82 feet from the east property line respectively. The structure has a 0-foot setback where the exterior building wall is located along the central portion of the west property line. These setbacks meet the minimum required 5-foot interior yard setback and 0-foot setback abutting a building wall along the north, east and west property lines. This criterion is met. Section 3.103.05 Special Street Setbacks B. Setback Requirements. Required setbacks adjacent to a street shall be in addition to the special setbacks required in this Section. The special setback distances shall be measured at right angles to the center line of the original street right of way. C. Special Provisions. Buildings, structures and paved surfaces shall not be located within the special setbacks EXCEPT as specifically provided for in the WDO. Any portion of a building or structure lawfully established within a special street setback prior to date of WDO shall be considered a nonconforming structure. D. Special Setback Standards. Special setback standards by street classification are established in Table 3.1.'/. The special setback standards shall be applied to streets within the City of Woodburn as functionally classified in the Woodburn Transportation System Plan. (Table on following page) DR 05-01, VAR 05-05 Page 11 TABLE 3.1.1 Special Setback Standards by Street Classification VV'I'SP Functional Classification Special Setback from Center Line Major Arterial 50 feet Minor Arterial 37 feet Service Collector 37 feet 35 feet Access Street with Parking or Golf Carts Access Street with Bike Lanes 30 feet FINDING: The project site abuts Mt. Hood Avenue, classified as Major Arterial in the Woodburn Transportation System Plan (TSP), on its southern frontage. The required front yard setback for the subject site is a total of 65 feet (50 foot special setback plus 15 foot front yard setback) from the centerline of Mt. Hood Avenue. The proposed addition to the facade of the existing structure is located approximately 323 feet from the centedine of Mt. Hood Avenue, which meets the 65-foot combined front yard and special setback for a structure abutting a Major Arterial in the CG zone. This criterion is met. Section 3.103.06. No Parking or Storage in Setbacks Adjacent to a Street Parking and storage shall be prohibited within a required setback adjacent to a street, EXCEPT for parking in driveways. FINDING: The submitted site plan shows 43 existing parking spaces on the subject site located within the 65-foot special setback from the centerline of Mt. Hood Avenue. The applicant has submitted a variance request to allow the existing 43 parking spaces to be located within the 65-foot special setback from the centerline of Mt. Hood Avenue. This variance request is discussed later in this report. Section 3.103.10 Vision Clearance Area A. Generally. A vision clearance area is an area at the intersection of two streets, a street and a driveway or a street and an alley in which visual obstructions are limited for safety purposes. B. Street-Driveway Intersection. A vision clearance area at the intersection of a street and a driveway shall be the area delineated as follows: A line extending ten feet from the intersection along the street right of way. DR 05-01, VAR 05-05 Page 12 '78 A line extending ten feet from the intersection along the side of the driveway. A third line that creates a triangular vision clearance area by connecting the ends of the lines described in Section~ 3.103.10. B. 1. and 2. E. Prohibited Development. A vision clearance area shall contain no plants, fence, wall, structure, or temporary or permanent obstruction exceeding 30 inches in height [measured from the top of the curb or, where no curb exists, from the established street centerline grade], EXCEPT as follows: Trees, provided branches and foliage are removed to a height of 7 feet above grade; 2. Telephone, power and cable television poles; Telephone and utility boxes less than ten inches at the widest dimension; and 4. Traffic control signs and devices. FINDING: The submitted site plan does not show any of the above-mentioned items located in the 10-foot clear vision areas abutting the driveway entrance. This criterion is met. Section 3.104. Access Section 3.104.01 Applicability A. Street Access Required. Every lot shall have direct access to an abutting public street or to a public street by an irrevocable access easement. FINDING: The subject property has existing access onto Mt. Hood Avenue via a 42-foot wide 2-way signalized driveway entrance. The site also has existing access to Progress Way to the west via a reciprocal access agreement with the property to the west. This criterion is met. B. Access to City Streets, Permit Required. DR 05-01, VAR 05-05 Page 13 A Traffic Impact Analysis (TIA) may be required by the Public Works Director prior to the approval of a City access or street construction permit when the Director estimates a development proposal may generate either 100 or more additional, peak hour trips, or 1,000 or more additional daily trips, within ten years of a development application. A TIA shall evaluate the traffic impacts projected of a development proposal and the estimated effectiveness of potential traffic impact mitigation measures. The methodology for a TIA shall be consistent with Public Works Department guidelines. FINDING: The Woodburn Transportation Manager indicated that the proposal would not require a TIA because the proposed development is not anticipated to generate 100 or more additional, peak hour trips, or 1,000 or more additional daily trips, within ten years of the development application. This approval criterion is met. 3. Administration of City access permit standards and guidelines Type II and III Applications. Development subject to one of the following Type II and III applications: 1) Type II Design Review, Section 5.102.02; shall be subject to the access standards and guidelines specified in this Section EXCEPT when the subject property is bound by the requirements of a precedent land use decision that has not been modified by a subsequent land use decision. FINDING: The current proposal is subject to administrative (Type II) Design Review and will be required to meet the requirements of Section 3.104. Section 3.104.02 Driveway and Drive-Through Measurements and Dimensions A. Driveways Crossing a Setback. The portion of a driveway crossing a setback shall be perpendicular to the setback lines. FINDING: The proposed site plan shows the driveways crossing a setback to be perpendicular to those setbacks. This approval criterion is met. B. Driveway Width. DR 05-01, VAR 05-05 Page 14 80 Driveway width shall be determined by measurement at the property line. C. Drive-Through Dimensions and Configuration. 1. Minimum Lane Width. t2 feet. Minimum Lane Length. 50 feet, unobstructed by lateral vehicular access. Precluded lateral vehicular access shall include the access/maneuvering area for off street parking and overlap onto public street right of way. The unobstructed length shall be measured from the drive up window or stop line, whichever is greater. 3. Turn Radius. 25 feet. By-Pass Lane. A development providing a drive-through for passenger loading and/or unloading or for drive-up services shall include a by-pass lane to a site exist. FINDING: The applicant proposes to remove the existing 3,565 square foot Garden Shop on the eastern building frontage and add a 960 square foot covered walk and 1,128 square foot Urgent Care drive-through canopy in its place. The submitted site plan shows a 22-foot wide driveway beneath the canopy with a minimum lane length of 50 feet unobstructed by lateral vehicle access. This does not meet the standard for a 12-foot wide drive-through lane and 12-foot bypass lane (24-foot combined width). As a condition of approval, the applicant shall submit a revised site plan demonstrating compliance with the drive-through and bypass lane width requirements pertaining to the proposed Urgent Care patient drop-off area prior to issuance of a building permit. This criterion will be met. Section 3.104.03 Driveway Access Guidelines, Type II and Iil Applications Guidelines for the Number and Location of Driveways, Type il and Type III Applications. 2. Joint/Shared Access. Medium density residential, commercial, industrial uses and other development subject to Type Ii or II! Design Review located on the same lot, or on abutting lots, that abut a Major Arterial, Minor Arterial, or Service Collector should be designed to share access to those major streets... DR 05-01, VAR 05-05 Page 15 81 Shared/Joint Access Agreements. Shared and/or joint access agreements serving properties under separate ownership shall be subject to legal documentation, to the satisfaction of the City Attorney, establishing permanent use of the access. The agreement shall be recorded with the County Recorder and filed with the Community Development Director. 3. Cross Connections. Similar, and/or compatible, uses on abutting lots should have interconnected on-site access and parking facilities. Such shared facilities serving properties under separate ownership shall be subject to legal documentation, to the satisfaction of the City Attorney, establishing permanent use of the access. The agreement shall be recorded with the County Recorder and filed with the Community Development Director. FINDING: The property abuts Mt. Hood Avenue to the south. Mt. Hood Avenue is classified as a Major Arterial on the Woodburn Transportation System Plan (TSP). Commercial uses abut the subject property to the west (a Pizza Hut restaurant, bank and undeveloped parcel zoned CG) and east (a bank and undeveloped parcel zoned CG). The Woodburn Transportation System Plan (TSP) provides access management policies and guidelines for Highways 214, 219 and 99E that are implemented by Section 3.104.03 of the WDO. As a means of controlling vehicle access to accommodate future traffic volumes on Highway 214 and Highways 219 and 99E, Section 9.4.2 of the TSP states that, "...From an operational perspective, the City of Woodburn and ODOT could (where appropriate) consider...purchasing right -of-way and closing driveways...[and/or]...installing median barriers and driveway access controls..." Section 9.4.2 continues, "Crossover easements should be provided on all compatible parcels (topography, access and land use) to facilitate future access between adjoining parcels..." The subject property and the abutting parcels to the east and west are relatively fiat and devoid of significant topographical features. The subject property and the abutting parcels to the east and west also have existing access onto Mt. Hood Ave. The proposed use of the subject property as an ambulatory health center is similar to existing uses on abutting properties to the east and west. Accordingly, the provision for providing a driveway cross-connection applies to the subject parcel and the abutting parcels to the east and west. In implementing the policies of the TSP, the WDO provides that commercial uses on adjoining properties abutting a major arterial should share driveway accesses to the major arterial. The subject property has existing access onto Mt. Hood DR 05-01, VAR 05-05 Page 16 82 Avenue via a 42-foot wide 2-way signalized driveway entrance. The abutting parcels to the east and west have accesses to Mt. Hood Ave. The subject property has a shared access agreement with the property to the west. The property owner intends to modi~' the provisions of this shared access easement in conjunction with this proposal. A draft of the modification has been provided to staff. The modification continues to provide shared access, cross-connections and parking between the subject parcel and the parcel to the west. Therefore, the above provisions are satisfied relative to the abutting property to the west. Concerning the abutting properties to the east, a condition of approval of the original development of the subject property (as K-Mart under Site Plan Review Case File No. 90-10) required a driveway cross-connection on the east edge of the property. That connection was not constr~Jcted because the owner was unable to reach an agreement with the property to the east. The property to the east was partitioned on November 17, 2004, Partition Case File No. 04-05. In the partition approval, the Community Development Director required a 25-foot wide easement running east/west along the boundary created by the partition from the partition plat's driveway west to the subject property's boundary line to provide for future connection of the accesses. The applicant has not provided a shared access agreement between the subject property and the properties to the east. This criterion can be satisfied by a condition of approval. The WDO also provides that abutting lots should have interconnected on-site access and parking facilities. This provision applies when abutting uses are either similar or compatible. The subject property is zoned CG, as are the abutting properties to the east and west. Similar uses are listed as outright permitted uses in the CG zone. The proposed use on the subject property, an ambulatory health center, is a permitted use in the CG zone. The abutting property to the west contains a Pizza Hut restaurant and a vacant commercial site. The abutting property to the east contains a bank fronting Mt. Hood Avenue and a vacant commercial site. These uses are similar to the proposed use on the subject site. Consequently, the provision for interconnected on-site access and parking facilities applies to the subject parcel and the abutting parcels to the west and east. The subject site has access to Mt. Hood Avenue via a signalized driveway entrance and the abutting properties to the east and west have access onto Mt. Hood Avenue via un-signalized driveway entrances. As mentioned previously, the subject property has existing driveway cross-connections via a shared access agreement with the property to the west. As traffic volumes on Mt. Hood Avenue increase and access management measures are implemented, driveway cross-connections between the subject property and abutting properties to the east and west will form a critical link between the abutting properties and the signalized driveway entrance on the subject site. The ability of the City to successfully employ access management to accommodate future traffic volumes along Highway 214 in accordance with Section 9.4.2 of the TSP as implemented DR 05-01, VAR 05-05 Page 17 83 by Section 3.14.03.3 of the WDO requires the establishment of a driveway cross-connection between the subject property and the commercial properties to the east. Establishment of a driveway cross-connection on the eastern margin of the subject property in alignment with the 25-foot wide access easement provided across the properties to the east in Partition Case File No. 04-05 would provide the necessary vehicle cross-connection between the subject property and the properties to the east. The site plan does not show interconnected on-site access to the property to the east nor has the applicant provided documents to demonstrate the access and parking will be interconnected with the property to the east. This criterion can be satisfied by a condition of approval. The applicant provided written testimony asserting that the establishment of a cross-connection between the subject property and the properties to the east will be detrimental to vehicular safety on the subject site. The applicant states that ambulances will also be transporting patients to the proposed Urgent Care facility. The applicant identified the 90-degree driveway turn at the southeast corner of the ambulatory health center as the location of the proposed cross- connection and as a site where the potential for collision between vehicles accessing the site from the "retail and restaurant" uses to the east and vehicles accessing the Urgent Care facility from Highway 214 is "extremely high." The property abutting the subject site to the east (north of the existing Washington Mutual Bank) is currently vacant and no development is proposed at this time. Therefore, the establishment of a driveway cross-connection between the subject property and the properties to the east will have no immediate impact on vehicular safety on the subject property. An ambulance service, a Conditional Use in the CG zone, is not proposed in conjunction with this proposal. Further, it is the policy of ambulance services to deliver patients to full service emergency rooms rather than providing transportation to local Urgent Care facilities. Consequently, ambulance services arriving at the proposed Urgent Care facility will be providing non-emergency patient transportation services. It is expected that future vehicular traffic accessing the site from the property to the east will have a negligible impact on traffic generated by the proposed development. In addition, the 25-foot wide cross-access easement provided in Partition Case File No. 04-05 is located approximately 55 feet south of the proposed east/west drive aisle abutting the south side of the proposed ambulatory health center. Thus, the driveway cross-connection will have a 55-foot offset from the east/west drive aisle abutting the south side of the ambulatory health center. This 55-foot offset will reduce the speed of future vehicular traffic using the cross-connection, thereby reducing the potential for collisions between vehicles accessing the site from the east and vehicles accessing the site from Highway 214. The cross- connection will allow users of the subject site to access businesses on adjacent properties without using Highway 214 where traffic volumes, congestion, rates of speed and the risk of collision are greater than in an off street parking area. The DR 05-01, VAR 05-05 Page 18 84. applicant can further reduce traffic collision potential within the off street parking area by installing traffic calming devices. The Woodburn Fire District and Oregon Department of Transportation state that they support the creation of a driveway cross-connection between the subject property and the properties to the east in conjunction with this proposal. Development of this cross-connection will require the elimination of several off street parking spaces. These displaced parking spaces can be relocated and provided elsewhere on the subject site. As a condition of approval, the applicant shall submit a revised site plan showing a driveway cross-connection with the properties to the east aligned with the 25-foot wide driveway cross-access easement provided in Partition Case File No. 04-05. Any parking spaces eliminated by creation of the cross-connection shall be replaced on-site. The shared and/or joint access agreement shall be subject to legal documentation, to the satisfaction of the City Attorney, establishing permanent use of the access prior to building permit issuance. The agreement shall be recorded with the County Recorder and filed with the Community Development Director. B. Driveway Spacing Guidelines, Type II and III Applications. The minimum separation of a driveway from: a) the special setback of a parallel major street, b) the right of way of a parallel local street, or c) from another driveway should be as follows. 1. Major Arterial Street: 300 feet; EXCEPT where pre-existing conditions preclude such separation the separation should be maximized. FINDING: Site access onto Mt. Hood Avenue is existing and no new accesses onto a public street are proposed. The driveway access onto Mt. Hood Avenue is located approximately 378 feet from the nearest driveway entrance to the east and approximately 525 feet from the nearest driveway entrance to the west, which meets the 300-foot minimum separation for driveway entrances accessing a Major Arterial. This criterion is met. Section 3.104.05 Driveway Dimension and Improvement Standards, Type I, II and III Applications. E. Commercial and Industrial Use. 1. Paved Two-way Driveway Width. With a turn lane: Throat width 36 feet minimum, 40 feet maximum. ("No Parking" restrictions shall be posted by the owner.) DR 05-01, VAR 05-05 Page 19 85 FINDING: The submitted site plan shows the existing 42-foot wide driveway access onto Mt. Hood Avenue incorporating a turn lane. Mt. Hood Avenue is a state highway under the jurisdiction of the Oregon Department of Transportation (ODOT). Thus, a City access permit is not required and the City's access standards are not applicable to the existing driveway access. A referral has been sent to ODOT regarding this proposal. ODOT's Region 2 commented that "...based on the plans available, [ODOT has] determined that no amended approach permit is necessary for the existing signalized intersection..." Throat length of a driveway, extending from the closest off street parking or loading space to the outside edge of right of way for a: Major street connection: 50 feet minimum, with greater improvement as may be required by a TIA. FINDING: The site plan shows off street parking located outside the 50-foot throat depth within the existing driveway access onto Mt. Hood Avenue. This criterion is met. Section 3.105 Off Street Parking and Loading Section 3.105.01 Applicability The provisions of this Section shall apply to the following types of development: B. Expansion or Change of Use. Any additional parking and/or loading required by the WDO to accommodate a change in use, or expansion of an existing use shall be subject to the following. Applications subject to Type II Design Review, Section 5.102.02, where the change or expansion increases the required area for parking, loading or landscaping by 25 percent or more, shall conform to all parking, loading and landscaping to the standards of the WDO. Parking, loading and landscaping required for changes or expansion of less than 25 percent shall be limited to those necessary to conform with the increment of change or expansion. FINDING: The applicant proposes to reduce the floor area of the existing structure by approximately 9% and the parking ratio for both the prior (retail sales) and proposed (ambulatory health services) site uses is the same (1 parking space per 250 square feet of gross floor area [sfgfa]). Because the DR 05-01, VAR 05-05 Page 20 86 change in use does not increase the required number of parking spaces, improvements to parking and loading shall be limited to those necessary to conform with the increment of change. The applicant proposes to upgrade landscaping in buffer yards in the southern, eastern and northern portions of the site. Compliance with landscaping standards is discussed later in this report. Section 3.105.02 General Provisions for Off Street Parking and Loading E. Off Street Vehicle Parking Requirements. Off street vehicle parking spaces shall be provided in amounts not less than those set forth in Table 3.1.2. FINDING: The proposed ambulatory health center will require 338 parking spaces: I space per 250 square feet of gross floor area (84,607 sfgfa) for ambulatory health services. The submitted site plan shows a total of 338 spaces provided. This criterion is met. The number of disabled person vehicle parking spaces shall be provided to the standards of the state Building Code and applicable federal standards. The number of disabled person vehicle parking spaces shall be included as part of total required vehicle parking spaces. FINDING: Eight disabled person vehicle parking spaces are required per the Uniform Building Code for a parking lot containing 300 through 400 spaces. The applicant is proposing nine disabled vehicle parking spaces to meet this requirement. G. Off Street Loading Requirements. Off street loading spaces shall comply with the dimensional standards and amounts not less than those set forth in Table 3.~.3. The off street loading facilities shall be on the same lot, or site, as the use or structure they are intended to serve. Required loading spaces and required parking spaces shall be separate and distinct. FINDING: The 84,607 square foot building is required to have four loading spaces with a minimum 12-foot width, 30-foot depth and unobstructed vertical clearance of 14 feet. The submitted site plan shows four separate and distinct loading spaces and one passenger loading area. A 17-foot wide, 30-foot long loading space abuts the north side of the building. A 12-foot wide, 30-foot long loading space abuts the west side of the building. Two 12-foot wide, 30-foot long DR 05-01, VAR 05-05 Page 21 loading spaces abut the truck docks located at the northeast corner of the building. A curved passenger loading area a maximum 20 feet wide and 130 feet long abuts the building to the south. The proposed loading spaces meet the 12- foot width and SO-foot length standards of Table 3.'/.3. The submitted site plan shows bicycle racks located in the loading zone abutting the north side of the structure. As a condition of approval, the applicant shall submit a revised site plan showing bicycle racks relocated from the loading zone abutting the north side of the structure to within 50 feet of the main entrance on the south side of the existing building prior to building permit issuance. This criterion will be met. H. On-site Vehicle Parking and Loading Area Improvement m Bumper Guards and Wheel Barriers. All vehicle parking spaces, EXCEPT those for single family and duplex dwellings, shall be constructed with bumper guards or wheel barriers that prevent vehicles from damaging structures or projecting over walkways, access ways or abutting property or rights of way. FINDING: The submitted site plan shows the 41 spaces abutting the proposed structure to be constructed with wheel barriers to prevent vehicles from damaging the structure or projecting over a walkway. This criterion is met. Size of Vehicular Parking Spaces and Maneuvering Areas within Off Street Parking Areas. Off street vehicle parking spaces and maneuvering areas, EXCEPT those for single family and duplex dwellings and those for disabled persons, within off street parking areas shall be designed in compliance with Table 3.'/.4. Three or more off street parking spaces provided subject to Table 3.1.4 shall be designed so that no backing or maneuvering within a public street right of way is required. FINDING: The applicant proposes to relocate the 32 off street parking spaces on the north side of the structure to face toward the south and directly abut the structure. In addition, the submitted site plan shows the 9 disabled person parking spaces to be added as new spaces abutting the structure to the east and southwest. The disabled parking spaces are not subject to Table 3.'1.4. The 32 realigned spaces to the north of the structure are standard parking spaces designed at a 90-degree angle with a minimum stall width of 9-feet, stall depth of 19 feet, and 2-way aisle width of 24 feet. These proposed dimensions meet the 9-foot stall width, 19-foot stall depth, and 24-foot 2-way aisle width requirements in Table ,3. '/.4. This approval criterion is met. DR 05-01, VAR 05-05 Page 22 88 Off street parking for disabled persons shall be designed to the standards of the state Building Code and applicable federal standards. FINDING: The applicant is proposing 9 disabled person parking spaces. Compliance with the State and Federal design standards wilt be reviewed when the building permit is submitted. This criterion will be met. Directional Marking. EXCEPT for vehicle parking areas for single family and duplex dwellings, off street parking and maneuvering areas shall have directional markings and signs to control vehicle movement. FINDING: The submitted site plan shows 1-way and 2-way arrows on the pavement surface at the entrance and exit of 1-way and 2-way drive aisles. This criterion is met. Space Marking. EXCEPT for vehicle parking areas for single family and duplex dwellings, off street parking spaces shall be delineated by double parallel lines on each side of a space. The total width of the lines shall delineate a separation of 2 feet. FINDING: The submitted site plan indicates that all off street parking spaces will be re-striped with double parallel lines 2 feet in width that delineate each space. This approval criterion has been met, Outdoor Lighting. EXCEPT for vehicle parking areas for single family and duplex dwellings, all outdoor lighting shall be designed so as not to shine or reflect into any adjacent residentially zoned or used property, and shall not cast a glare onto moving vehicles on any public street. FINDING: The submitted lighting plan shows outdoor lighting designed so as not to shine or reflect into the residentially zoned properties to the south and not to cast a glare onto moving vehicles on any public street. This approval criterion is met. Landscaping. EXCEPT for vehicle parking spaces for single family and duplex dwellings, all parking areas shall be landscaped to the standards of Section 3.106. FINDING: The applicant proposes to upgrade landscaping throughout the entire site. Compliance with landscaping requirements is discussed in Section 3,106 of this report. DR 05-01, VAR 05-05 Page 23 89 t0. On-site Bicycle Parking Requirements. All uses required to provide 10 or more off street parking spaces shall provide a bicycle rack within 50 feet of the main entrance. The number of required rack spaces shall be one plus one per ten vehicle parking spaces, with a maximum of 20 rack spaces. FINDING: The required off street parking for the site is 338 parking spaces, requiring 35, or a maximum of 20, bicycle rack spaces within 50 feet of the main entrance. The submitted site plan shows bicycle racks located with 50 feet of the primary and secondary pedestrian entrances. The applicant states that 20 bicycle parking spaces will be provided on the subject site. The submitted site plan shows bicycle racks located in the loading zone abutting the north side of the structure. As a condition of approval, the applicant shall submit a revised site plan showing bicycle racks relocated from the loading zone abutting the north side of the structure to within 50 feet of the main entrance on the south side of the existing building prior to building permit issuance. This criterion will be met. Section 3.106 Landscaping Standards Section 3.106.01 Applicability The provisions of this section shall apply: aJ To the site area of the development, where the cumulative effect of additions to structures and/or parking areas increases the total area covered by structure and parking by 50 percent or more than existed at the date of the WDO adoption. FINDING: The cumulative effect of the addition of 9 off street parking spaces and minor structural alterations does not increase the total area covered by building and parking by 50 percent. The applicant is proposing to upgrade landscaping for much of the site, which requires compliance with the requirements of Section 3.106 where new landscaping is proposed. Section 3.106.02 General Requirements A. Landscaping and Irrigation Plans Required. Building plans for all uses subject to landscaping requirements shall be accompanied by landscaping and irrigation plans to City standards. FINDING: The applicant has submitted a landscaping plan and as-built irrigation plan detailing irrigation for the southern portion of the site in conjunction with this proposal. A condition of approval requires the applicant to submit a final irrigation DR 05-01, VAR 05-05 Page 24 90 plan showing irrigation for proposed landscaping elements abutting the north and northeast property lines to be reviewed and approved by the Community Development Department prior to issuance of the building permit. B. Irrigation. All required landscaped areas shall be permanently irrigated unless a planting plan without irrigation is submitted by a licensed landscape architect or a licensed nursery person demonstrating that the proposed landscaping will thrive without irrigation. FINDING: The applicant is proposing to irrigate the new landscaping. A condition of approval requires the applicant to submit a final irrigation plan showing irrigation for proposed landscaping elements abutting the north and northeast property lines to be reviewed and approved by the Community Development Department prior to issuance of the building permit. E. Maintenance. The property owner shall be responsible for maintaining all landscaping in good condition so as to present a healthy and orderly appearance. Unhealthy and dead plants shall be removed and replaced in conformance with the original landscape plan. FINDING: This requirement is a condition of approval for all landscaping located on the subject site. Section 3.106.03 Landscaping Standards A. Streetscape. Street Trees. Within the public street right of way abutting a development, or within an ally right of way in the DDC zone, street trees shall be planted to City standards prior to occupancy. Acceptable Types of Trees. See Section 6.103 for a description of acceptable and unacceptable trees for this purpose, classified by size and species. Tree Density. Trees shall be planted to the following intervals within the right of way, subject to Clear Vision Area standards, Section 3.103.10 and Section 6.103: 1) Four (4) small trees per 100 feet of street frontage; DR 05-01, VAR 05-05 Page 25 91 2) Three (3) medium trees per 100 feet of street frontage; or 3) Two (2) large trees per 100 feet of street frontage. FINDING: The subject site has 537 feet of frontage abutting Mt Hood Avenue and currently incorporates 10 Red Maples (Acer rubrum), classified as a "large tree" according to Section 6.103. This meets the requirement for 2 large trees per 100 feet of street frontage. The applicant proposes to use the existing street trees to fulfill the above requirement. This criterion is met. 2. Front Yard and Yard Abutting a Street. b. Landscaping Design and Density in CO and CG zones. 1) All yards abutting a street, including off street parking and circulation areas shall be landscaped to a density of one (1) plant unit (PU) per 20 sq. ft. FINDING: The submitted landscaping plan shows the yard abutting Mt. Hood Avenue to be landscaped at densities ranging between1.64 and 1.8 PUl20 sq. ft. This criterion is met. 2) Ail parking areas abutting a street shall provide a 42 inch vertical visual screen from the abutting street grade. Acceptable design techniques to provide the screening include plant materials; berms; freestanding, architectural walls with anti-graffiti finish, depressed grade for the parking area. All screening shall comply with the clear vision standards, Section 3.103.10. FINDING: The existing landscape strip abutting Mt. Hood Avenue along the south property line incorporates a 24-inch high berm feature. The submitted landscaping plan shows a hedge of Green Island Holly (Ilex crenata "Green Island") to be planted atop the existing 24-inch berm. Green Island Holly grows to a height of 2 feet (24-inches) and is classified as a "small" or "medium" shrub according Table 3.1.5. The combined 48-inch screen height (24-inch berm and 24-inch hedge) meets the requirement for a 42-inch vertical screen between Mt. Hood Avenue and the off street parking area located on the subject property. This criterion is met. B. Buffer Yards. All buffer yards shall be landscaped at the rate of one (1) plant unit PU per 20 sq. ft. EXCEPT for interior buffer yards abutting a wall DR 05-01, VAR 05-05 Page 26 92 which are paved and which may be used for parking or site access and vehicular circulation. FINDING: The applicant proposes to upgrade landscape elements in the north, northeast, east, south and southwest buffer yards. According to the submitted landscaping plan, planting densities in these buffer yards range between 1.21 PU/20 sq. ft. and 1.41 PU/20 sq. ft. This criterion is met. C. Off Street Parking Areas. All unpaved land within the off street parking area, and within 20 feet of the paved edge of off street parking and/or circulation improvements, shall be landscaped in the following proportions: RM, CO and CG zones: Landscaped area(s) equivalent to 20% of the paved surface area for off street parking and circulation. FINDING: According to the submitted landscaping plan, the existing and proposed landscaping will cover an equivalent of 24.6% of all paved areas. This approval criterion is met. The density of landscaping required in and adjacent to off street parking and circulation facilities, EXCLUDING required trees, shall be one (1) plant unit per 20 square feet. FINDING: The submitted landscaping plan shows yards to be landscaped at densities ranging between 1.07 PUl20 square feet and 4.9 PUl20 square feet excluding required trees where landscaping is proposed abutting off street parking and circulation facilities to the north, south and east of the existing structure. This criterion is met. Trees, Section 6.103, shall be planted within and abutting off street parking facilities in a pattern that is in roughly proportion to the distribution of the parking spaces, at the following densities: a. 1 small tree per 5 parking spaces; b. 1 medium tree per 10 parking spaces; or c. t large tree per 14 parking spaces. FINDING: Required parking for the site is 338 spaces, necessitating the planting of 68 small trees, 34 medium trees, 24 large trees, or some combination thereof. DR 05-01, VAR 05-05 Page 27 93 The applicant proposes to plant 46 large trees abutting the off street parking area including 30 Village Green Zelkova (Zelkova serrata 'Village Green') and 16 True Shade Honeylocust (Gleditsia triacanthos 'TnJe Shade') abutting off street parking and circulation areas to meet the requirement of 1 large tree per 14 parking spaces. In addition, 16 existing Sycamore Maples (Acer platanoides), classified as a large tree in Section 6. I03, will be retained on the property abutting off street parking to the south, southwest and east. This criterion is met. 3.106.05 Planting Standards A. Distribution of Plant Materials. The required number of plant units shall be met by a combination of plant materials listed in Table 3.1.5, so that eighty (80) percent of the area to be landscaped is covered within three years. Required plant units need not be allocated uniformly through out specified landscaping areas, but may be grouped for visual effect. FINDING: A condition of approval is that all shrubs and ground cover shall be of a size upon installation so as to attain 80% of ground coverage within 3 years. B. Ground Cover. Landscaped areas that are not covered by plant materials shall be covered by a layer of bark mulch or decorative rock, EXCLUDING ordinary crushed gravel, a minimum of 2 inches in depth. FINDING: The applicant has indicated that all landscape areas not covered by plant materials will be covered by a 2-inch layer of bark mulch. This criterion is met. C. Curbs. A six-inch concrete curb shall be provided between a landscaped area and a parking area or access way. FINDING: The submitted site plan shows a 6-inch concrete curb between the parking spaces, landscaped areas and circulation areas on the site. This approval criterion is met. Section 3.107 Architectural Design Guidelines and Standards Section 3.107.06 Guidelines and Standards for Structures in RS, RIS, RM, CO, CG and P/SP Zones Non-Residential A. Applicability. DR 05-01, VAR 05-05 Page 28 94- The following design guidelines shall be applicable to all non- residential structures and buildings in the RS, R1S, RM, CO, CG and P zones. FiNDiNG: The proposed office building is a non-residential structure proposed within the CG zone, and is subject to the architectural design guidelines of Section 3.107.06. B. Architectural Design Guidelines. 1. Mass & Bulk Articulation Guidelines. Building facades visible from streets and public parking areas should be articulated in order to avoid the appearance of box-like structures with unbroken wall surfaces. The appearance of exterior walls should be enhanced by incorporating three dimensional design features, including the following: 1) Public doorways and/or passage ways through the building. 2) Wall offsets and/or projections. 3) Variation in building materials and/or textures. 4) Arcades, awnings, canopies and/or porches. FINDING: The southern facade of the existing structure is visible from Mt Hood Avenue and the abutting public parking area. The existing building features a painted split-face CMU fa(;ade with a smooth CMU accent band and metal roofing system adjacent to the primary pedestrian entrance. The applicant proposes to break-up the existing box-like southern building face with the addition of a curved entrance fa~;ade bisected by a glass and wood canopy feature above the primary pedestrian entrance and proposed individual tenant space entrances. The submitted floor plan shows the entrance fa(;ade to be offset from the structural building walls by 10 to 24 feet. The applicant states the intent of this design is to create "...transitional indoodoutdoor spaces..." The parapet of the proposed curved entrance fa~;ade will rise 6 feet above the existing roofline and provide 3-dimensionality to the currently fiat southern building wall. The submitted elevation and floor plans show the glass and wood entrance canopy to be set below and extending laterally outward 22 to 26 feet from the plane of the proposed curved entrance fa(;ade and the existing CMU DR 05-01, VAR 05-05 Page 29 95 structural wall. The proposed curved facade will feature stucco with stone wainscot while the entrance canopy will be composed of glazing and exposed wood structure. In addition, the applicant proposes decorative fountain features and stone "garden" walls along the southern building fa§ade. This proposed variation in building materials will effectively minimize the current predominant CMU walt surfaces. This criterion is met. 2. Materials and Textures Guidelines. Building exteriors should exhibit finishes and textures that reduce the visual monotony of bulky structures and large structural spaces; enhance visual interest of wall surfaces and harmonize with the structural design. The appearance of exterior surfaces should be enhanced by incorporating the following: t) At least 30% of the wall surface abutting a street should be glass. 2) All walls visible from a street or public parking area should be surfaced with wood, brick, stone, designer block, or stucco or with siding that has the appearance of wood lap siding. 3) The use of plain concrete, plain concrete block, corrugated metal, plywood, T-111 and sheet composite siding as exterior finish materials for walls visible from a street or parking area should be avoided. 4) The color of at least 90 percent of the wall, roof and awning surface visible from a street or public parking area should be an "earth tone" color containing 10 parts or more of brown or a "tinted" color containing 10 parts or more white. Fluorescent, "day-glo," or any similar bright color should not be used on the building exterior. FINDING: The proposed curved facade structure and existing building walls, comprising the bulk of the wall area visible from a public street or parking area, will feature stucco with stone accents and painted existing CMU wall surfaces. In addition, a glass and wood canopy is proposed above the primary pedestrian entrance and a decorative fountain feature with stone "garden" walls will be located at the southeast corner of the building fa(;ade. This proposed variation in building materials will effectively vary and minimize the current predominant CMU DR 05-01, VAR 05-05 Page 30 96 wall surface. Proposed coloration of the primary wall surfaces, entrance canopy, covered walk, cap flashing and storefront system, comprising the bulk of the visible area, incorporates colors including "Earth Red'; "Taupe-Cream", "White", "Aluminum" and natural wood tones. The shades "Earth Red", 'Taupe-Cream'; "White", "Aluminum" and natural wood coloration may all be considered "earth tones" and "Tinted tones" in accordance with the above requirement. The proposed colors and materials are represented on the colored building elevation and materials sample board submitted in conjunction with this application. The submitted elevations show the wall surface of the proposed ambulatory health center to be comprised of 21% glass abutting Mt Hood Avenue, which does not meet the guideline of 30% glazing for a wall surface facing a street. The south fa(;ade of the existing structure currently incorporates 8% glazing. The proposed curved entry incorporates a parapet rising 6 feet above the plane of the existing roofline, which significantly increases the vertical wall area of the southern building fa~;ade. The proposed parapet breaks up the current fiat roofline and will be used to screen roof-mounted equipment, it is not feasible to incorporate additional windows in the proposed curved entry. In addition, the existing CMU building shell forming the southern building facade is a structural wall, which currently has minimal window area. The applicant proposes to significantly increase the percentage of window area incorporated in the wall surface facing Mt. Hood Avenue from 8% to 21% while taking into account the architectural utility of the curved entry parapet and the existing structural wall. This approval criterion is met. 3. Multi-planed Roof Guidelines. The roof line at the top of a structure should establish a distinctive top to the building. The roof line should not be fiat or hold the same roof line over extended distances. Rather the roof line should incorporate variations, such as: 1) Offsets and/or jogs in the plane of the roof. FINDING: The proposed curved entry feature will establish a distinctive "top" to the existing fiat roofline. The submitted elevations show a 6-foot offset in the primary roofline. These approval criteria are met. .. Roof Mounted Equipment Guidelines. Ail roof mounted equipment, EXCEPT solar collectors, should be screened from view from streets abutting the building site by: Locating roof mounted equipment below the highest vertical element of the building; or DR 05-01, VAR 05~05 Page 31 Screening roof top equipment using materials of the same character as the structure's basic materials. FINDING: The submitted elevations do not show any roof-mounted equipment atop the proposed structure. The applicant has indicated that the 6-foot curved entry parapet will be used to screen roof-mounted equipment. This criterion will be met. Weather Protection Guidelines. All building faces abutting a street or a public parking area should provide weather protection for pedestrians. Features to provide this protection should include: am A continuous walkway at least 8 feet wide along the face of the building utilizing a roof overhang, arcade, awnings and/or canopies. Awnings and canopies that incorporate the following design features: 1) Angled or curved surfaces facing a street or parking area. 2) A covering of canvas, treated canvas, awning fabric, or matte finish vinyl. 3) A constant color and pattern scheme for all buildings within the same development. 4) No internal back lighting. FINDING: The site plan shows a continuous walkway abutting south and east building frontages that varies between 8 feet and 30 feet in width. The submitted floor plan shows the primary pedestrian entrance on the southern fa(;ade to provide weather protection via a minimum 24-foot, maximum 26-foot wide wood and glass entry canopy. The proposed pedestrian entrance and Urgent Care drop-off on the eastern building fa~;ade feature a 960 square foot covered walk and 1,128 square foot drive-up canopy respectively. These approval criteria are met. Landscaping and Screening Guidelines. The landscaping required by the standards of the WDO should be augmented to address site specific visual impacts of abutting uses and the visual character of the surrounding area. DR 05-01, VAR 05-05 Page 32 98 FINDING: Landscaping is proposed abutting the southern, eastern and southwestern building frontages. A Roundleaf iaurustinus (Viburnum tinus 1~.,obustum') hedge is proposed abutting the north property line. Roundleaf laurustinus may grow to a height of 6 to 12 feet and will effectively obscure visibility of the site from the adjacent industrial uses. A hedge of Green island Holly (//ex crenata "Green island") is proposed along the northeast property line. A condition of approval requires the applicant to replace the lower growing Green Island Holly with Roundteaf laurustinus along the northeast property line to screen the site from the abutting industrial use to the northeast. This criterion will be met. Design Character Guidelines. Standardized or characteristic "corporate" and "franchise" design elements should be refined to reduce domination of the visual environment by corporate icons. FINDING: Excluding proposed signage, the submitted site and elevation plans do not show any proposed "corporate" or "franchise" icons on the subject site. This criterion is met. Buffer Wall. A solid brick or architectural wall with anti-graffiti surface, no less than 6 feet or greater than 7 feet in height: Should be constructed on the perimeter property line of non-residential development to mitigate adverse visual, noise and/or light impacts on the abutting use when no comparable buffer exists, and bm Shall be constructed where the standards of the underlying zone require such a wall for a non-residential use in, or abutting, a RS, R1S, or RM zoning district. FINDING: Per Table 2.1.11., there exists no buffer yard landscaping requirement along the northern, eastern and western perimeter of the subject property as the abutting lots are zoned CG and IP. A wall is not necessary on the north, east and west property lines of the subject site because the abutting commercial and industrial uses are compatible with the proposed commercial-institutional use. A proposed Roundleaf laurustinus (Viburnum tinus l~obustum') hedge will abut the north property line to obscure visibility of the site from the adjacent industrial uses. This approval criterion is met. Sidewalk Location and Street Trees. Sidewalks should be located at the property line along streets with street trees, Section 3.106. DR 05-01, VAR 05-05 Page 33 99 FINDING: The submitted site and landscaping plans show existing curb line sidewalk and street trees abutting Mt. Hood Avenue. Compliance with street tree standards is discussed in Section 3.'106.03.4.'1. of this report. 10. Solar Access Protection. Obstruction of existing solar collectors on abutting properties by site development should be mitigated. FINDING: The proposed building will not obstruct solar collectors located on abutting properties. This approval criterion is met. C. Site and Building .Access Guidelines. Access to and from the site and circulation within the site should separate facilities for cars, trucks and transit from those for bicycles and pedestrians. Site access in compliance with Section 3.104 should be augmented by the following considerations: a. Vehicle Access. 1) Vehicle access points should be identified by accentuated landscaped areas, by entrance throats designed to control access from abutting parking and by monument type entrance signs. 2) New parking lots abutting major streets should connect internally with the parking lots of abutting commercial uses or land zoned for commercial use. FINDING: The submitted landscaping plan shows accent landscaping provided at the existing driveway entrance onto Mt. Hood Avenue and the driveway cross- connection with the property to the west. The property abuts Mt. Hood Avenue, classified as a major arterial on the Woodburn TSP, on the north. Commercial uses abut the subject property to the west (a Pizza Hut restaurant, bank and undeveloped parcel zoned CG) and east (a bank and undeveloped parcel zoned CG). The abutting parcels to the east and west have accesses to Mt. Hood Ave and the subject property has an existing shared access agreement with the property to the west. A condition of approval requires the applicant to submit a revised site plan showing a driveway cross-connection with the properties to the east aligned with the 25-foot wide driveway cross-access easement provided in Partition Case File No. 04-05. Compliance with WDO cross-connection standards is discussed in Section 3.104.03.A.3 of this report. b. Pedestrian Access and Circulation. DR 05-01, VAR 05-05 Page 34 100 1) The buildings should be linked to the sidewalks on abutting streets by internal pedestrian ways. Such pedestrian ways should be either raised or delineated by distinctive pavers. FINDING: The site plan shows proposed pedestrian access to the proposed from the south via a 4-foot wide walkway abutting the east margin of the primary ddveway entrance. Where pedestrian ways cross internal drive aisles, they are shown on the site plan to be delineated with pavers. In addition, distinctive pavers delineate the passenger loading area to the south of the stnJcture. The site plan does not show this proposed pedestrian walkway as connecting to the existing curb line sidewalk abutting Mt. Hood Avenue. As a condition of approval, the applicant shall submit a revised site plan to the Community Development Department for review and approval showing the proposed 4-foot wide pedestrian walkway abutting the east margin of the primary driveway entrance as connecting to the existing curb line sidewalk abutting Mt. Hood Avenue prior to building permit issuance. This criterion will be met. 2) Parking areas should be designed in multiples of no more than 50 spaces separated by landscaped buffers or raised pedestrian ways in order to minimize negative visual impacts associated with expansive parking. FINDING: The proposed parking area incorporates multiples of 50 or more parking spaces that are not separated by landscaped areas. The off street parking area is existing, and is not being expanded. The applicant proposes to make incremental improvements proportional to the proposed change in use including the addition of landscape islands and resurfacing and re-striping of parking spaces. The applicant will not be required to realign the existing off street parking area to separate multiples of 50 parking spaces with landscape buffers in conjunction with this proposal. This criterion is met. D. Building Location Guidelines. Within the prescribed setbacks, building location and orientation should compliment abutting uses and development patterns. FINDING: Compliance of the building location within the required setbacks is discussed earlier in this report Section 2.106.05. C. The proposed changes to the existing building facade incorporate architectural elements, materials and coloration complementary to nearby residential developments. This criterion is met. E. Parking Location Guidelines. DR 05-01, VAR 05-05 Page 35 101 Off street parking between the architectural front of a building and the setback line abutting a street should be limited to a depth of not more than 130 feet. FINDING: The depth of the off street parking area abutting Mt. Hood Avenue is approximately 280 feet, which exceeds the 130-foot off street parking area depth guideline. The site was developed prior to the July 1, 2002 effective date of the WDO and the off street parking area is not being expanded. The applicant proposes to make incremental improvements proportional to the proposed change in use including the addition of landscape islands and resurfacing and re- striping of parking spaces. The applicant is not required to realign the existing off street area to meet the 130-foot off street parking area depth guideline in conjunction with this proposal. These criteria are met. F. Design Standards. Outdoor Storage Standards. Outdoor storage, when permitted, shall be screened from the view of abutting streets by a solid brick or architectural block wall not less than 6, nor more than 7 feet in height. 2. Outdoor Lighting Standards. All outdoor lighting shall be designed so that: a. Parking areas are evenly illuminated at ground level at one foot candle; b. Entrance and loading areas are illuminated at ground level of two foot candles; c. Illumination does not shine or reflect into any adjacent residentially zoned or used property; d. Lighting does not cast a glare onto moving vehicles on any public street. FINDING: Outdoor storage is not proposed on the subject site. The applicant has submitted a lighting plan showing photometric values within the primary off street parking and pedestrian entrance areas to the south of the structure. The lighting plan shows photometric values ranging between 1.0 and 1.6-foot candies near the primary pedestrian entrance, which does not meet the required illumination level of 2-foot candles at pedestrian entrances. Photometric values within the off street parking area range between 1.0 and 9.0 foot candles, which meets the required illumination level of 1-foot candle within an off street parking area. A condition of approval requires the applicant to submit a revised lighting plan to DR 05-01, VAR 05-05 Page 36 102 the Community Development Department for review and approval prior to building permit issuance showing compliance with Section 3.107.06.F. 2 in all off street parking, loading and pedestrian entrance areas. This approval criterion will be met. Section 3.110 Section 3.110.04 Sign Permit Required A sign permit is required to erect, replace, construct, relocate, or alter ,a sign, unless such sign or action is exempt under Section 3.110.11... FINDING: The submitted site plan shows three wall signs on the southern building fac.~ade and one canopy sign. These signs are subject to sign permit approval in accordance with the applicable criteria of Section 3.110. Section 3.110.16 Permitted Signs- Commercial General District (CG) Signs in the CG district shall be subject to the following provisions and all other applicable provisions of Section 3.110 of the WDO. A. Pole Signs. 2. Complex. A pole sign on a street with 300 lineal feet or more but less than 600 lineal feet of frontage shall not exceed 18 feet in height and 75 square feet in area. FINDING: The subject site is proposed as a complex and has an existing 537 lineal feet of street frontage. An existing pole sign is located on the subject site measuring approximately 32 feet in height and 100 square feet in area, which does not meet the requirement for a maximum 18-foot tall 75 square foot pole sign at a complex in the CG zone with a street frontage between 300 and 600 lineal feet. This sign is nonconforming and is therefore subject to Section 3.110.20, discussed later in this report. C. Wall Signs. Wall signs are permitted on a primary building frontage. Such signs shall not cover more than six percent of the building wall on a single tenant building or each tenant's leased wall on a multiple tenant building and shall not exceed a maximum area of 200 square feet. However, a minimum sign area of 20 square feet shall be permitted for each single tenant building or tenant DR 05-01, VAR 05-05 Page 37 103 in a multiple tenant building. Only one building wall shall be designated as the primary building frontage. FINDING: The modified primary building frontage will have a wall area of 10,051 square feet, 6 percent of which is 603 square feet. The submitted elevation plan shows three proposed wall signs on the primary building frontage; one 135 square foot wall sign in the upper center of the curved entrance wall, one 36 square foot wall sign at the west end of the southern building fa~;ade, and one 14 square foot sign on the window of a proposed tenant space adjacent to the primary pedestrian entrance. The combined square footage of these proposed wall signs is 186 square feet, which meets the maximum 200 square foot area allowed for wall signs on a primary building frontage. As a condition of approval, all proposed signage shall be subject to the applicable provisions of Section 3.110. This criterion will be met. Wall signs are permitted on canopies. Such signs shall be limited to no more than two sides of the canopy and shall not cover more than 15 percent of a canopy face or 50 square feet, whichever is less. FINDING: The submitted elevation plan shows a canopy sign located on the south face of the proposed drive-thru canopy on the east side of the structure. The wall area of the south face of the proposed canopy is 156 square feet, 15 percent of which is 23.4 square feet. The proposed canopy sign is approximately 46 square feet in area, which does not meet the maximum 15 percent (23.4 square foot) allowed area for a canopy sign. As a condition of approval, ali proposed signage shall be subject to the applicable provisions of Section 3. t10. This criterion will be met. Section 3.t 10.20 Nonconforming Signs. Nonconforming permanent signs shall comply with the provisions of Section 3.110 when one or more of the following happens: The use of the premises upon which the sign is located changes, in a complex, if the use of an individual tenant space changes, only signs attached to such tenant space shall be required to comply with Section 3.110. A Type Ii Design Review or Type III Conditional Use or Design Review land use application is approved for the premises on which the sign is located. In a complex, if an individual tenant space is the subject of a Type I! Design Review or Type III Conditional Use or Design Review land use application, only signs attached to such tenant space shall be required to comply with the provisions of Section 3.110. DR 05-01, VAR 05-05 Page 38 104 FINDING: An existing pole sign is located adjacent to the southern driveway entrance on the subject site. This pole sign measures approximately 32 feet in height and 100 square feet in area, which does not meet the requirement for a maximum 18-foot tall 75 square foot pole sign at a complex in the CG zone with a street frontage between 300 and 600 lineal feet, The applicant proposes a change in use from retail to ambulatory health services, and has submitted a Type II Design Review land use application to retrofit and upgrade the building fa(;ade and site elements. The applicant is therefore required to bring the nonconforming pole sign into conformance with the applicable criteria of Section 3,110, As a condition of approval, the applicant shall submit plans to bring the existing nonconforming pole sign into compliance with the applicable provisions of Section 3.110 prior to issuance of a building permit. Section 5.102.02 Design Review for All Structures LESS THAN t000 Sq. Ft. Criteria. The applicable guidelines and standards of Section 3.1 shall apply and other applicable sections of the WDO. FINDING: The compliance of the applicant's proposal with the applicable standards and guidelines of the WDO is discussed throughout this report. This approval criterion is met. Variance 05-05: The applicant is requesting a variance to allow for 43 parking spaces to remain in the 65-foot special setback abutting Mt. Hood Avenue. WOODBURN DEVELOPMENT ORDINANCE Section 5.103.11 Variance Criteria. A determination of whether the criteria set forth are satisfied necessarily involves the balancing of competing and conflicting interest. The factors that are listed to be considered are not criteria and are not intended to be an exclusive list. The factors to be considered are used as a guide in deliberations on the application. FINDING: Sufficient justification to approve Variance 05-05 has been provided based on the analysis of the following considerations: The variance is necessary to prevent unnecessary hardship relating to the land or structure which would cause the property to be unbuildable by application of the WDO. Factors to consider in determining whether hardship exists, include: DR 05-01, VAR 05-05 Page 39 105 Physical circumstances over which the applicant has no control related to the piece of property involved that distinguish it from other land in the zone, including but not limited to lot size, shape, and topography. Whether reasonable use similar to other properties can be made of the property without the variance. Whether the hardship was created by the person requesting the variance. FINDING: The applicant states the following: "The variance is necessary to allow existing non-conforming parking to remain in the required...front...yard setback. Elimination of the 43 parking spaces within the front setback is undesirable from an operational standpoint. The existing non-conforming parking areas [SIC] is a condition created prior to the property purchase by Webstar V, LLC." The combined front yard and special setback for the site is 65 feet (50-foot special setback and 15-foot required front yard setback) abutting Mt. Hood Avenue and the submitted site plan shows 43 existing parking spaces currently located in the 15-foot front yard setback. The 43 non-conforming parking spaces are existing and the applicant is not required to meet all off street parking and loading standards in conjunction with this Type II Design Review because the proposed change in use does not increase the required parking for the site by 25% or more. The 43 non-conforming parking spaces cannot be provided elsewhere on the site and the removal of 43 parking spaces is not proportional to the impact of the change in use of the existing structure from a retail center to an ambulatory health services center, which have the same parking requirement. Mt. Hood Avenue is a state highway under the jurisdiction of the Oregon Department of Transportation (ODOT). Comments received from ODOT regarding this proposal do not require the applicant to provide improvements to the existing Mt. Hood Avenue right of way in conjunction with this proposal. The applicant has shown on the submitted site and landscaping plans that the required street improvement of Mt. Hood Avenue, including curb line sidewalks, landscape strip and street trees are currently provided within the existing right of way abutting the southern property line. This hardship was not created by the person requesting the variance. '2. Development consistent with the request will not be materially injurious to adjacent properties. Factors to be considered in determining whether development consistent with the variance is materially injurious include but are not limited to: DR 05-01, VAR 05-05 Page 40 106 Physical impacts such development will have because of the variance, such as visual, noise, traffic and drainage, erosion and landslide hazards. Incremental impacts occurring as a result of the proposed variance. FINDING: The applicant states: "The existing non-conforming parking areas are currently screened, and will be further screened by proposed landscape materials along the property line on Mt. Hood Avenue. No changes in this design or way the existing parking areas are used are contemplated." Mt. Hood Avenue is a state highway under the jurisdiction of the Oregon Department of Transportation (ODOT) and comments received from ODOT regarding this proposal do not require the applicant to provide improvements to the existing Mt. Hood Avenue right of way in conjunction with this proposal. The existing landscape strip abutting Mt. Hood Avenue along the south property line incorporates a 24-inch high berm feature and the applicant has submitted a landscaping plan showing a hedge of Green Island Holly (//ex crenata "Green Island") to be planted atop the existing 24-inch berm. Green Island Holly grows to a height of 2 feet in height and the combined 48-inch screen height (24-inch berm and 24-inch hedge) meets the off street parking screening requirement of Section 3.106.03.A.2.b. 2). No physical or incremental impacts will result from the granting of this variance. Existing physical and natural systems, such as but not limited to traffic, drainage, dramatic land forms or parks will not be adversely affected because of the variance. FINDING: The site is currently developed as a retail center with existing structures, off street parking and landscaping. Traffic, drainage, landforms and natural systems will not be adversely affected by granting this variance. The variance is the minimum deviation necessary to make reasonable economic use of the property; FINDING: The applicant indicates that allowing the 43 existing off street parking spaces to remain in the 65-foot special setback abutting Mt. Hood Avenue is the minimum deviation necessary to make reasonable economic use of the property. The 43 non-conforming parking spaces are existing and cannot be provided elsewhere on the site. The applicant is not required to meet all off street parking and loading standards in conjunction with this Type II Design Review because the proposed change in use does not increase the required parking for the site by 25% or more. Removal of 43 parking spaces is not proportional to the impact of DR 05-01, VAR 05-05 Page 41 107 the change in use of the existing structure from a retail center to an ambulatory health services center, which have the same parking requirement. The applicant has shown on the submitted site and landscaping plans that the required street improvement of Mt. Hood Avenue, including curb line sidewalks, landscape strip and street trees are currently provided within the existing right of way abutting the southern property line. 5. The variance does not conflict with the Woodburn Comprehensive Plan. FINDING: The Woodburn Development Ordinance and Transportation System Plan implement the goals and policies in the Woodburn Comprehensive Plan (WCP). WCP Section IX Goals and Policies states, "...Architectural design of commercial areas should be attractive with...enough landscaping to reduce the visual impact of large expanses of asphalt parking areas." The applicant requests variance approval to allow the 43 existing off street parking spaces located in the 65-foot combined special and required front yard abutting Mt. Hood Avenue to remain. The proposed 24-inch hedge of Green Island Holly (Ilex crenata "Green Island") to be planted atop the existing 24-inch berm separating the off street parking area from Mt. Hood Avenue will effectively mitigate any visual impact associated with granting of this variance. The proposed development does not conflict with the policies of the WCP. VI. CONCLUSION: Based on the findings of fact contained herein, all relevant approval criteria relating to approval of Design Review 05-01 and Variance 05-05 have been met. DR 05-01, VAR 05-05 Page 42 108 EXHIBIT "B" CONDITIONS OF APPROVAL COMMUNITY DEVELOPMENT DEPARTMENT: Design Review 05-01: The proposed development shall be in substantial conformance with the attached preliminary plans provided in Exhibit "A" (Site Plan [Sheet A1.1], Floor Plan [Sheet A2.1], Building Elevations [Sheet A3.1], Grading/Utility Plan [Sheet C! and Lighting Plan [Sheet El.0] date stamped April 8, 2005; Landscaping Plan [Sheets L2.1 and L2.2] and Materials Plan [Sheets L1.1 and L1.2] date stamped April 20, 2005; and Colored Elevation and Materials Sample Board date stamped February 1, 2005); except as herein modified by these conditions of approval. The property owneflapplicant shall submit to the Community Development Department a signed "Acceptance of Conditions" agreeing to all conditions of approval prior to the issuance of building permits for the project. This approval shall expire within the time period specified by City ordinance (currently one year from the date of the final decision). Expiration of a final decision shall require a new application. The applicant shall request building permit occupancy review by the Community Development Department a minimum of seven days prior to the issuance of final occupancy. Any conditions attached to this design review approval shall be conditions on the issuance of a building permit unless otherwise stated. A violation of the conditions shall be considered a violation of the Woodburn Development Ordinance. Prior to building permit issuance, the applicant shall submit a revised site plan to the Community Development Department for review and approval showing the following modifications: The drive-through and bypass lane pertaining to the proposed Urgent Care patient drop-off area shall be modified to comply with WDO Section 3. I04.02. D. The proposed 4-foot wide pedestrian walkway abutting the east margin of the primary driveway entrance shall be modified to connect to the existing curb line sidewalk abutting Mt. Hood Avenue. DR 05-01, VAR 05-05 Page 43 109 A driveway cross-connection shall be provided with the properties to the east aligned with the 25-foot wide driveway cross-access easement provided in Partition Case File No. 04-05. Any parking spaces eliminated by creation of the cross-connection shall be replaced on-site. Bicycle racks shall be relocated from the loading zone abutting the north side of the structure to within 50 feet of the main entrance on the south side of the existing building. Prior to building permit issuance, the applicant shall submit a final irrigation plan to the Community Development Department for review and approval. 8. All shrubs and ground cover shall be of a size upon installation so as to attain 80% of ground coverage within 3 years. Prior to issuance of a building permit, the applicant shall submit an elevation plan of the proposed common refuse collection facility with a solid metal gate to the Community Development Department for review and approval. 10. Prior to issuance of a building permit, the applicant shall submit a final lighting plan to the Community Development Department for review and approval showing compliance with Section 3.107.06.F. 2 in all off street parking, loading and pedestrian entrance areas. 11. Prior to issuance of a building permit, the applicant shall submit a revised landscaping plan showing a Roundleaf laurustinus hedge along the northeast property line to the Community Development Department for review and approval. 12.The property owner shall be responsible for maintaining all landscaping in good condition so as to present a healthy and orderly appearance. Unhealthy and dead plants shall be removed and replaced in conformance with the approved landscaping plan. 13. Placement of ail signage shall be subject to the standards of Section 3.110. 14. Prior to building occupancy, the applicant shall bring the existing nonconforming pole sign into compliance with the applicable provisions of Section 3.110. 15. Prior to building permit issuance, proposed shared access easement agreements shall be submitted to the Community Development DR 05-01, VAR 05-05 Page 44 110 Department for review and approval subject to legal documentation to the satisfaction of the City Attorney. Said agreements shall be recorded with the County Recorder. Variance 05-05: 16.This variance approval allows parking spaces abutting the south property line to remain in the special setback from the centerline of Mt. Hood Avenue and required front yard setback as shown on Exhibit "A" (Site plan [Sheet A1.1 date stamped April 8, 2005]). This variance shall not apply to any subsequent development of the subject property. PUBLIC WORKS DEPARTMENT: GENERAL CONDITIONS: 17. The applicant, not the City, is responsible for obtaining permits from any state and/or federal agencies, which may require approval and/or permit. 18.AII work within the public rights-of-way or public facilities within public easement shall require plan approval and permit issuance from the Public Works Department. 19. System Development fees shall be reviewed for the change and increase of use. If appropriate, additional fees shall be paid at the time of building permit issuance. SANITARY SEWER: 20.A Grease trap will be required to be installed on the sanitary service, either as a central unit or in each kitchen/food preparation area. Contact Marion County Plumbing Department for permit and installation requirements at (503) 588-5147. WATER: 21. The current level of backflow protection, double detector check device, on the fire sprinkler service and reduced pressure device on domestic service is adequate for the proposed use. The landscape irrigation meter shall be upgraded with double detector check backflow device at the meter. Contact Larry Arendt, City of Woodburn Cross Connection Inspector, for installation requirements at 503~982-5283. 22. The relocation of the existing fire hydrant as identified on the plan shall be relocated by the property owner/applicant in accordance with city standards and specifications. A utility easement shall be provided to the DR 05-01, VAR 05-05 Page 45 111 city for the relocated hydrant if it is not within the existing easement currently conveyed to the City. DR 05-01, VAR 05-05 Page 46 112 July l 1,2005 TO: FROM: SUBJECT: Honorable Mayor and City Council John C. Brown, City Adminis Resolution Approving Sale of Community Center Properly RECOMMENDATION: It is recommended the City Council adopt the attached resolution declaring City property located at 491 N. 3rd Street (the former community center) surplus, and authorizing the City Administrator to sell said property to Deborah Higginbotham. BACKGROUND: On June 27, 2005, the City Council took., the following actions related to the sale of the old community center property at 491 N. 3rd Street: · Rejected the offer of $185,000 for the property submitted by Mark Nyman, because the City received an offer of higher amount for sale of the property; · Conducted a public hearing on the proposed sale of the property to Deborah Higginbotham for a purchase price of $200,000; · Accepted the offer of $200,000 submitted by Deborah Higginbotham; and · Directed staff to prepare a resolution documenting the sale of the property. DISCUSSION: The attached resolution was prepared pursuant to Council direction. It declares the old community center property is surplus and is not needed for a public purpose, documents the Council's approval of the sale of the property to Deborah Higginbotham, and authorizes the City Administrator to accept Ms. Higginbotham's offer on behalf of the City and to the sell the property to her for $200,000. Agenda Item Review: City AdministratOr~' City Attorney 113 Honorable Mayor and City Council July 11,2005 Page 2 FINANCIAL IMPACT: The recommended action will net the City approximately $188,000 for the former Community Center property, after paying brokerage fees. This money will be placed in reserve, to be used to buy or construct new community facility space. 114 COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION DECLARING CERTAIN CITY PROPERTY LOCATED AT 491 NORTH 3RD STREET (THE FORMER WOODBURN COMMUNITY CENTER) TO BE SURPLUS PROPERTY AND AUTHORIZING THE CITY ADMINISTRATOR TO SELL SAID PROPERTY TO DEBORAH HIGGINBOTHAM. WHEREAS, Notice of Public Hearing was published on the proposed sale of the property owned by the City at 491 North 3rd Street; and WHEREAS, pursuant to ORS 221.725, the Woodburn City Council conducted a public hearing on June 27, 2005 to hear testimony concerning said sale; and WHEREAS, the Council disclosed the nature of the proposed sale and the general terms thereof, including evidence of the market value of the property; and WHEREAS, the Council considered two offers for the property and determined that it was in the best interest of the City to accept the offer from Deborah Higginbotham, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The property is known as 491 North 3rd Street, Woodburn, Oregon and is described as follows: Lots 5, 6 and 7 Block Seven (7), ADDITION "C' TO THE CITY OF WOODBURN, Marion County, Oregon. Section 2. The Council finds that the property is surplus property and is not needed for public use. Section 3. The Council further finds, based upon the June 27, 2005, City Administrator staff report and the information presented at the public hearing, that $200,000 is a reasonable amount for the City to receive for the property. Section 4. The Council authorizes the City Administrator on behalf of the City to accept the offer of Deborah Higginbotham and to sell the property to Deborah Higginbotham for the sum of $200,000. Page 1 - Council Bill No. Resolution No. 115 Approved as to form: City Attorney Date Approved: Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant City Recorder City of Woodburn, Oregon Page 2- Council Bill No. Resolution No. 116 July 6, 2005 TO: Mayor and City Council through City Administrator FROM: Linda Sprauer, Library Director SUBJECT: Chemeketa Cooperative Regional Library Service (CCRLS) Contract RECOMMENDATION: Adopt the resolution approving the Intergovernmental Agreement Contract Amendment by the Woodburn City Council and authorize the Mayor and Library Director to sign said agreement. BACKGROUND: The entire Intergovernmental Contract Agreement between Chemeketa Community College (on behalf of C.C.R.LS.) and the City of Woodburn was updated November 13, 2002 at the request of the legal counsel of Chemeketa Community College. Each successive year the contract is updated consisting of an amendment page, which speaks specifically to the current changes and modifications, which are relatively minor this year. DISCUSSION: The changes for 2005-2006 FY specifically address the actual dollar amount of compensation to the City. FINANCIAL IMPACT: The actual amount of compensation is only slightly less ($146) than the amount estimated in the 2005-06 FY budget. However that amount will be made up (and exceeded) with funds received through net lending (see 2.0 Compensation, subsection 2.2). Agenda Item Review: City Administrator ity Attorney Finance 117 COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT CONTRACT AMENDMENT WITH CHEMEKETA COMMUNITY COLLEGE FOR PARTICIPATION IN THE CHEMEKETA COOPERATIVE REGIONAL LIBRARY SERVICE (CCRLS) AND AUTHORIZING THE MAYOR AND LIBRARY DIRECTOR TO SIGN SAID AGREEMENT. WHEREAS, the City has, for several years, participated in the Chemeketa Cooperative Regional Library Service (CCRLS); and WHEREAS, participation in CCRLS enables City residents to have access to free reciprocal borrowing privileges and use of an automated library system involving other participating libraries; and WHEREAS, it is in the interest of the City to continue this service, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the Mayor and Library Director are authorized to execute an Intergovernmental Agreement Contract Amendment (Contract #194 03, Change Letter C) for the period from July 1, 2005 through June 30, 2006, with Chemeketa Community College for participation in the Chemeketa Cooperative Regional Library Service (CCRLS). Section 2. That a copy of said amendment is attached hereto as Exhibit "A" and, by this reference, is incorporated herein. Approved as to form: City Attorney Date Passed by the Council Submitted to the Mayor Approved by the Mayor Approved: Kathryn Figley, Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant City Recorder Cib/of Woodburn, Oregon Page 1 - Council Bill No. Resolution No. 118 CHEMEK£TA CODPEP TIVE R EG IOff-I A L L I BRJ xJ tY TO: FR: PYM Library Directors Gregory P. Nelson Interim CCR.LS Director DATE: 6/20/05 FY2005-06 Intergovern_mental Agreement Contract Amendments Attached are the originals of the Chemeketa Cooperative Regional Library Services [CCRLS] Intergovernmental Agreement Contract Amendments for the FY2005-2006. Please review them. The only changes reflected in the amendment are the updated reimbursement levels and Newberg membership fee. These amounts are based on the approved budget. If there are any concerns, please contact me at 503-315-4584 or by e-mail. If there are no changes, both you as library director, and your designated city/district official need to sign both copies. When the amendment has been fully signed, please return one original to Chemeketa Cooperative Regional Library Service at Chemeketa College to my Secretary Eileen Buyserie's attention [building 9, room 136]. The other original is for your city or district files. If you have any concerns, please feel free to call me at 503-315-4584 or my secretary Eileen Buyserie at 503-399-5119. Thank you for your immediate assistance in the completion of these amendments. CCRLS staff are looking forward to our continuing to work together with you and your staff in the next fiscal year! CCRLS · P.O. Box 14007 · 4000 Lancaster Dr. · Salem, OR 97309-7090 119 CHEMEK£TA CODPERATIVE REGIONAL LIBRARY ..................... SERVICE CONTRACT #194 03 CHANGE LETTER C INTERGOVER2qMENTAL AG~EMENT CONTRACT AMENDMENT This amendment is made and entered into for the period of July 1, 2005 through June 30, 2006~ by and between CHEMEKETA COM?vIU-NITY COLLEGE hereinafter called COLLEGE and WOODBURN, OREGON, an Oregon municipal corporation, hereinafter called the CITY. 1. Addendum number three (3) to original contract number 194 03. The contract entered into on November 13, 2002, between the COLLEGE and CITY shall be amended as follows: 2.0 COMPENSATION, point 2.1 is changed to read as follows: CITY will be compensated by COLLEGE in the amount of $49,854.00 as compensation for the CITY providing nonresident library service for the residents of the COLLEGE District. Payments shall be made in four equal installments of $12,463.50 at the end of each quarter, subject to CITY'S signature of this amendment. 2.0 COMPENSATION, subsection point 2.2 is changed to read as follows: The COLLEGE shall pay the CITY for each net loan provided, i.e., the difference between the number of CITY items loaned to and checked out in another library and the number of items owned by other libraries borrowed and checked out by the CITY library. Tabulation of net loans shall be provided by the CCRLS automated integrated library system. Payments are subject to CITY'S signatn, tre of this amendment. A budget of $46,575.00 shall be designated for this program for 2005-06 with $11,643.75 budgeted each quarter. The CITY shall be paid its pro rata share on a quarterly basis. ATTACHMENT A. CCRLS Council Members List is replaced by a revised list for 2005-2006 which is attached and which is incorporated herein by this reference. In performing the above, it is understood and agreed that all other terms and conditions of the original contract are still in effect. CCRLS · RO. Box 14007 · 4000 Lancaster Dr. · Salem, OR 97309-7090 120 SIGNATURES This contract and any changes, alterations, modifications, or amendments to it shall not be effective until approved by the appropriate representative of the parties hereto. In witness whereof, the parties hereto have caused this agreement to be executed on the date set forth below. FOR THE CITY OF WOODBURN: FOR CHEMEFdgTA COMMUNITY COLLEGE: Signature Kathy Figley Mayor, City of WOODBLrRN Signature Gregory P. Nelson Interim Director, Chemeketa Cooperative Regional Library Service Date Date APPROVED: Linda Sprauer Library Director Signature Julie Huckestein, Director of Business Services Woodbum Library Amendment CCC194 03C ~ FY2005-06 121 2005-06 Council Members Steven Rupp, Chair Rural Lay Representative 1301 NE Hwy 99W #294 McMinnville OR 97128 Phone: Cell: 971-241-9251 Internet: melcor@onlinemac.com ,Term expires: 6130/07 Linda Carol Scott, Vice Chair Yamhill County Lay Member 440 'E' Street NE/P. O. Box 257 Willamina, OR 97396 Phone: (h) 503-876-4574 (w)503-550-4195 Cell: 971-237-5577 ,Term expires: 6/30/07 Yvonne Bashor Marion County Lay Member 7963 Jackson Hill Road SE Salem, OR 97306 Phone: (h) 503-370-8776 (w) 503-986-1919 Internet: ybashor@yahoo.com ,Term expires: 6/30/08 John C. Brown City Manager Representative Woodburn City Manager 270 Montgomery Street Woodburn, OR 97071 Phone: (b)503-982-5228 lnternet: john.brown@ci.woodburn.or.us Toni Haight Library Director ~ Chemeketa College 4000 Lancaster Drive/P. O. Box 14007 Salem, OR 97309-7070 Phone: 503-399-5105 FAX: 503-399-5214 Internet: tonih@chemeketa.edu James Fairchild Polk County Lay Member 297 S. E. Ironwood Dallas, OR 97338 Phone: (h) 503-623-2605 Pager: 503-315-1908 Cell: 503-949-0205 Internet: iamesbfair~aol.com ,Term expires: 6~30~06 Rev. 6t13/05 122 Toni Rose Small Library Representative Director-- Sheridan Public Library 142 N.W. Yamhiil//P.O. Box 248 Sheridan, OR 97378 Phone: 503-843-3420 Internet: sheridpl@open.org ,Term expires: 6/30/06 Phelps Shepard PYM Chair Director - Monmouth Public Library 168 South Ecols Street Monmouth, OR 97361 Phone: (b)503-751-0193 FAX 503-838-3899 lntemet: pshepard@ci.monmouth.or.us ,Term expires: 6/30/06 Gall Warner Large Library Representative Director- Salem Public Library 585 Liberty Street S.E./P.O. Box 14810 Salem, OR 97309 Phone: 503-588-6071 FAX: 503-588-6055 I nternet: gwarner~,cityofsalem, net Donna Zehner Medium Library Representative Director ~ Monmouth Public Library 950 Main Street Dallas, OR 97338 Phone: (b)503-623-2633 FAX 503-623-7357 Internet: donna@ccds.org ,Term expires: 6/30/07 Ex Officio Members Greg Nelson CCRLS Interim Director 4000 Lancaster Drive/P. O. Box 14007 Salem, OR 97309-7070 Phone: 503-399-5105 FAX: 503-399-7316 Dave Galati, Executive Director Mid-Willamette Council of Government 105 High Street S. E. Salem, Oregon 97301-3667 Phone: 503-588-6177 F~X: 503-588-6094 Internet: dgalati(~.open.or.q Recordinq Secretary Eileen Buyserie, Secretary 4000 Lancaster Drive NE/P. O. Box 14007 Salem, OR 97309-7070 Phone: 503-399-5119 FAX: 503-399-731( Internet: buye~chemeketa.edu V OODB .Ug.N liD July 7, 2005 TO: FROM: SUBJECT: Honorable Mayor and City Council through ~ity Administrator Public Works Program Manager Water System Disinfection Alternatives RECOMMENDATION: Provide Staff direction on proceeding with consideration of addition of a disinfection system to the City's water treatment process BACKGROUND: Following decisions made by Staff and reviewed by Council, Kennedy/Jenks Consultants, designers of the water treatment plants, prepared a technical memo discussin9 disinfections alternatives, advantages and disadvantages and cost estimates of the selected alternatives. That memo is attached. The following is a synopsis of the information that is included in the attached memo and presents conclusions of how it would be appropriate for the City should proceed in selection of a disinfection system if the eventual decision of the Council is to proceed in that direction. The evaluation determined that there were two potential disinfections systems that were compatible with the treatment plant and would provide the residual chlorine and also could be used to assist in the oxidation of iron and manganese in the City groundwater supply. Both systems would utilize sodium hypochlorite to provide the chlorine iron and manganese oxidation and disinfection. The difference in the two systems would be in the strength of the sodium hypochlorite solution, a 12.5% solution that would require delivery in bulk and storage at the treatment plants and 0.8 % for generation and storage on- site. Required chlorine demand could be met easily by both solutions. The estimated acquisition costs for the two systems were $383,000 for the bulk delivery and $484,000 for the on-site generation. Annual operational cost for both of the systems was similar, tn evaluation of the two systems summarized in Table 6 that begins on page 8 of the attached memo, staff concurs with the consultant recommendation presented in the memo that the benefits of the on- Agenda Item Review: City City Attorney ~i_.~X. Finance __ 123 Honorable Mayor and City Council July 7, 2005 Page 2 site generation of the sodium hypochlorite outweigh the higher initial cost of this system. The primary advantages for the on-site generation were: · Solution is below the strength where hazardous material storage requirements apply. · No secondary containment is required. · Stable solution that does not degrade over time allowing a constant application concentration. · No creation of undesirable chlorate bi-products as a result of solution decay. · Fewer operator safety and code issues. DISCUSSION: There are several directions that the City could follow regarding disinfection. Council may not want fo make a definite decision at this time and since this is an important issue additional information and discussion with council may be required. Some of the potential policies that the City could pursue are as follows: 1. Continue the current policy on not providing a disinfectant to the water supply. Increase monitoring of the water and implement an aggressive inspections system for the reservoirs and distribution system. 2. Install disinfection equipment but keep as a standby system that will be used when warranted by water testing in the distribution system or when a total coliform problem is encountered. 3. Install and utilize disinfection equipment to maintain a chlorine residual in the distribution system. FINANCIAL IMPACT: The total costs involved are estimated at this time and whether loans or sufficient revenue is available from existing resources has not been determined at this time. 124 Kennedy/Jenks Consultants 7 July 2005 TECHNICAL MEMORANDUM City of Woodburn - Disinfection System Cost Evaluation Prepared for: Prepared by: Reviewed by: FJJ No. Randy Rohman, City of Woodbum Milt Larsen and Tom Leavitt, Kennedy/Jenks Consultants Travis Tormanen, Kennedy/Jenks Consultants 0i6154.15 Background Bacteriological samples were found to be positive for E. coil at the Parr Road reservoir and positive total coliform for the Country Club reservoir. Repeat samples collected from the Parr Road reservoir and the nearby Centennial Park were positive for total coliform. Repeat samples collected from the Country Club reservoir were negative for total coliform. However, several repeat samples collected from the distribution system near Country Club were found to be positive for total coliform. On 25 May 2005, Woodburn issued a boil water order as required by the Total Coliform Rule. The boil water order was rescinded on 27 May 2005 when subsequent repeat samples came back negative after taking the Parr Road and Country Club tanks off line and flushing the distribution system. City staff requested that Kennedy/Jenks Consultants evaluate disinfection alternatives for the City's consideration. Disinfection Alternatives Disinfection altematives used in potable water treatment include c~hlorine gas, sodium hypochlorite {purchased as a solution or generated on-site), chlorine dioxide, ozone, and ultraviolet (UV) light irradiation. While disinfecting water at the point of treatment, both ozone and UV disinfection do not provide a persistent disinfectant residual in the water distribution system. City staff has discussed UV disinfection with State of Oregon Ddnking Water Program (DWP) officials. DWP has indicated that if disinfection is implemented, a chlorine residual will need to be maintained in the distribution system. Therefore, UV and ozone disinfection are not included in this evaluation. Chlorine and chlodne dioxide will also not be considered due to the extensive requirements related to their safe handling. Sodium hypochlodte will provide a chlodne residual, either as hypochlorous acid or hypochlorite ion depending on the pH of the water. Bulk purchase and on-site generation of sodium hypochlodte are covered in this evaluation. Sodium hypochlodte can be purchased in bulk high strength solutions of up to 12.5 percent or it can be generated on-site in Iow concentrations of 0.8 percent by electrolysis of a salt bdne 125 Technical Memorandum City of Woodburn Public Works Department Disinfection System 7 July 2005 Page 2 of 9 Kennedy/Jenks Consultants solution. Both approaches involve delivery, storage and, in the case of on-site generation of hypochlorite, preparation of the brine solution is required. In addition, there are other important issues including operation and maintenance, flexibility, reliability, redundancy/backup requirements, site use and cost implications. Chlorine Demand The sodium hypochlodte could be injected after the pressure filters to provide a disinfectant residual in the reservOir and distribution system. In this case, it is suggested that the hypochlorite system be sized to provide a chlorine dose of 0.5 milligrams per liter (mg/I) as the water is fed into reservoirs. It is anticipated that the treated water would have a minimal chlorine demand since the iron and manganese are being removed upstream. It is suggested that a target of 0.2 mg/I to 0.4 mg/I chlorine residual be used for the distribution system. At this level, chlorine taste and odor complaints would be minimized while providing a protective disinfectant residual in the system. Table 1 indicates the expected chlorine requirements required to feed a 0.5 mg/I chlodne dose downstream of the filters. Table 1 Chlorine Demand Downstream of Filters Units ,, Maximum Minimum Avera~le ~ Country Club gpm 2000 1000 810 Parr Road gpm 1900 600 8i0 National Way gpm 2300 1000 810 Chlorine Dose mg/I 0.5 0.5 0.5 Country Club Chlorine lb/day 12.0 6.0 4.9 Requirement Parr Road Chlorine lb/day 11.4 3.6 4.9 Requirement National Way Chlorine lb/day 13.8 6.0 4.9 Requirement ~ Average demand per facility is based on one-third of the 2015 average daily demand water production projection presented in the Woodbum Water Master Plan prepared by HDR Engineering, July 2001 If the sodium hypochlorite is fed upstream of the potassium permanganate, it would oxidize the iron and reduce the use of the more expensive potassium permanganate, it is anticipated that the chlorine demand, due to the oxidization of iron, will be approximately 0.13 mg/I at Parr Road, 0.15 mg/I, and 0.21 mg/I at National 'Clay. The actual chlorine demand will vary depending on which well(s) are in operation as the iron concentration varies from well to well. Table 2 indicates the anticipated chlodne requirement to oxidize the iron and provide a 0.5 mg/I chlorine residual downstream of the filters. 126 Kennedy/Jenks Consultants Technical Memorandum City of Woodburn Public Works Department Disinfection System 7 July 2005 Page 3 of 9 Table 2 Country Club Chlorine Required for Iron Oxidation and Residual Maintenance ........ Units ..... Maximum ...... Averp~ gpm 2000 8 Parr Road gpm i900 8i0 National Way gpm 2300 810 Country Club Chlorine Dose mg/I 0.65 0.65 Country Club Chlodne Requirement lb/day 15.6 6.3 Parr Road Chlodne Dose mg/I 0.63 0.63 Parr Road Chlorine Requirement lb/day 14.4 6.1 National Way Chlodne Dose mg/I 0.71 0.71 National Way Chlorine Requirement lb/day 19.6 6.9 ~ Average demand per facility is based on one-third of the 2015 averag~'"'~aily demand water production projec~on presented in the Woodburn Water Master Plan prepared by HDR Engineering, July 2001 Bulk Sodium Hypochlorite Typically, bulk sodium hypochlodte is delivered as trade solution of 12.5 percent, which contains 125,000 mg/I available chlorine. This is equivalent to approximately 1.04 lbs of available chlorine per gallon of solution. 12.5 percent sodium hypochlorite tends to degrade faidy rapidly. Its stability is affected by the following factors: · Concentration of the hypochlodte solution (higher concentration sodium hypochlorite solutions, such as 12.5 percent trade strength, break down much more rapidly than Iow strength solutions.) · pH · Temperature ° Presence of heavy metal cations (in descending order: nickel, cobalt, copper, iron, manganese, mercury, aluminum, lead, zinc, tin, magnesium, and badum) ° Exposure to UV light Oregon DWP recommends limiting storage of sodium hypochlorite to 60 to 90 days due to its rapid loss of available chlorine. White lists the following half-lives for sodium hypochlorite at various strengths and temperatures. Temperature data for the Woodburn area from the Oregon Climate Service indicates that the annual mean temperature is 53 °F, and the summer mean temperatures are 66 to 67 °F. 127 Kennedy/Jenks Consultants Technical Memorandum City of Woodburn Public Works Depada-nent Disinfection System 7 July 2005 Page 4 of 9 Table 3 Available Chlorine 10 5 2.5 0.5 Half-Life of Sodium Hypochlorite Solutions Half-life ? "'1'40 °F " 77 °F 3.5 220 13 79O 28 1800 1 O0 6O0O 59 °F 800 5000 Hypochlodte solutions (12 to 15 percent by weight) are classified as a corrosive material under the health hazard category. Under the International Fire Code (IFC), up to 100 gallons of 12.5 percent sodium hypochlodte in an indoors open-use system have to comply with IFC section 2701 and 2703. Volumes over 100 gallons are required to comply with all of Chapter 27. It is anticipated that the sodium hypochlodte tanks would hold well over 100 gallons at each of Woedbum water treatment fadlities For indoor storage of sodium hypochlorite, the requirements include items such as spill control and secondary containment, automatic fire extinguishing system, hazardous fume ventilation, liquid level limit controls, standby or emergency power, manual emergency alarms, and signage. Fortunately, many of these systems are already in place at Woodbum. The following table indicates the estimated 12.5 percent sodium hypochlodte requirements for Woodburn's water treatment plants (WTP): Table 4 12.5 Percent Sodium Hypochlorite Requirements CI2 Required - CI2 lb/day Residual Only Country Club Parr Road National Way Typical v'crP Units Maximum Maximum Maximum Avera~le ~ 12.0 11.4 13.8 4.9 NaOC! gpd 11.5 11.0 13.3 4.7 90 Day Volume 2 gal 1140 1090 1310 470 CI2 Required - with lb/day 15.6 14.4 19.6 6.1 - 6.9 Iron Oxidation NaOCI gpd 15.0 13.8 18.8 5.9 - 6.6 90 Day Volume 2 gal 1485 1370 1870 580 - 660 Average demand per facility is based on One-third of the"2015 average daily demand ,water production projection presented in the Woodburn Water Master Plan prepared by HDR Engineering, July 2001 2 Assumes 10 percent loss of available chlorine 128 Kennedy/Jenks Consultants Technical Memorandum City of Woodburn Public Works Department Disinfection System 7 July 2005 Page 5 of 9 It is antiCipated that the sodium hypoChlodte storage and pumping equipment would be located in the Chemical Room as indicated in Altemative 1. Sodium hypochlodte solution can be delivered to each site and stored in a tank pdor to use. A fill station would provide connections for pumping chemical from the delivery truck into the storage tank. Secondary containment is provided around the storage tank and fill station to control spills or leaks. The solution is metered out of the storage tank using metering pumps. Carrier water would be provided to reduce the possibility of vapor lock. Sizing the sodium hypochlodte tank needs to balance the loss of available chlodne due to extended storage against the increased cost of smaller deliveries. A larger storage tank at each site, such as 1,000 or 1,500 gallons, could be installed to reduce the frequency of delivery. During pedods of years when the facilities produce more water, larger hypochlodte deliveries could be taken, while dudng the winter months smaller deliveries could be taken. North Star is currently delivering 1500 gallons per month of sodium hypochlodte to the Woodburn Wastewater Treatment Plant. If deliveries could be coordinated between the Wastewater Treatment Plant and the WTPs, an economy of scale could be achieved. Currently, the cost of 12.5 percent sodium hypochlorite delivered is $1.191gal for 5,000 gallons, $1.50/gal for 2,000 gallons, and $1.82/gal for 500 gallons. Since the storage tank would be located indoors, it would not need to be heat traced or insulated. Having the tank inside the building will provide protection from UV exposure, which affects the rate at which sodium hypochlorite breaks down. A vent to the exterior of the building is needed. There are several options for providing secondary containment of the sodium hypochlorite. The first option would be to construct a containment wall separating the tank and pumps from the rest of the Chemical Room. A quality secondary containment lining would be placed inside the containment area. A second option would be to use double-wall containment with a tank within a tank, such as the Poly Processing SAFE-Tank®. This would simplify construction, improve access to the tank, and reduce the footprint of the tank installation. The downside of this option is that if the piping between the tank and the metering pump breaks, the pipe break will likely drain the tank. A leak detection switch would be provided in either case to provide a warning in the event a leak occurs. A pressure transducer would be used to measure the liquid level in the storage tank. Visual and audible alarms at the fill station should be provided as a warning in the event that the liquid level surpasses the normally full level. The fill station connections would be equipped with keyed locking caps unless they are located inside the building. A preliminary layout of this system with a storage tank and two metering pumps is shown on Altemative 1. Onsite Generation and Storage of Sodium Hypochlorite An onsite generation system uses salt, water, and electricity to produce a 0.8 percent sodium hypochlorite solution. Softened water is fed into a brine dissolver. The salt dissolves to form a 129 Technical Memorandum City of Woodburn Public Works Department Disinfection System 7 July 2005 Page 6 of 9 Kennedy/Jenks Consultants 30 percent bdne solution, Which is then diluted to achieve a 2.6 percent salt solution. The salt solution is reacted with Iow voltage DC current in an electrolytic cell to form the dilute hypochlorite solution. The solution is stored in a tank and replenished when the level in the tank drops to a iow level set point. The solution has a much longer shelf life than the trade solution, since it is more dilute. A programmable logic controller (PLC) monitors each aspect of system operation. System controls are commonly customized for each installation. It requires three pounds of salt and two kWh of power to produce a solution with one pound of available chlorine. Currently, the delivered price of salt by the pallet load is $0.09/!b from Round Butte Products. Maintaining an onSite generation system requires regular monitoring to ensure proper performance and operating conditions (i.e., condition of the electrolytic cell, voltage, amperage and hour meter reading). Descaling the electrolytic cell is necessary on a periodic basis, dependent upon the water hardness. Inspection and adjustment of the metering pump is also required. Replacement of the electrolytic cell is the only major maintenance cost. In the past, there have been problems with the power supply from one vendor. It's our understanding that a more robust power supply is being used now. The following table addresses the onsite hypochlorite generation requirements. Table 5 On-Site Sodium Hypochlorite Generation Requirements CI2 Required - Gl2 Residual Only Country Club Parr Road National Way Typical WTP Units Maximum, Maximum, Maximum Avera~le ~ lb/day 12.0 11.4 13.8 4.9 0.8% NaOCI gpd Salt Required lb/day CI2 Required - with lb/day Iron Oxidation 180 171 207 73 36 34 41 15 15.6 14.4 19.6 6.1 -6.9 0.8% NaOCI gpd 234 216 294 91 - 103 Salt Required lb/day 47 43 59 18 - 21 "~ 'Average demand per facility is based on one-third of the 2015 average daily demand water production projection presented in the Woodburn Water Master Plan prepared by HDR Engineering, jUly 2001 On-site generation equipment in the size range suitable for Woodburn facilities is available in 12, 24 and 36 lb/day units. The main difference between the units is the number of electrolytic cells. If the facilities were designed to inject hypochlorite only practiced downstream from the filters, 12 lb/day units would be suitable for Country Club and Parr Road while a 24 lb/day unit should be provided for National Way. if on-site generation is also used for iron oxidation, 24 lb/day units should be used at all of the sites. 130 Technical Memorandum City of Woodburn Public Works Depa~ment Disinfection System 7 July 2005 Page 7 of 9 Kennedy/Jenks Consultants The manufacturers of onsite generation systems recommend two or more days of storage in the event that the system must be shutdown for maintenance. For a 24-1blday system, this equates to 48 lb/day or 700 gallons of storage. This volume of storage will hold the desired quantity for supplemental effluent disinfection in reserve. Because the concentration of the solution is very dilute, secondary containment is not required for the storage tank. A preliminary layout of this system with a single onsite generation system, 700-gallon storage tank, and two metering pumps is shown on Alternative 2. Hypochlorite Metering Pumps For either the delivery and storage or onsite generation and storage alternatives, metedng pumps will be required to deliver hypochlorite solution to the vadous points of use. We recommend the use of hydraulic diaphragm pumps with variable speed ddves and adjustable stroke length for metering sodium hypochlodte into the water. The use of Milton Roy metedng pumps similar to those used in the potassium permanganate system would minimize operator-training needs and simplify operations. Evaluation of Hypochlorite Disinfection Alternatives Each of the hypochiodte disinfection alternatives were evaluated based on capital, operation and maintenance (O&M) costs, operation and maintenance issues, safety, reliability, and storage requirements. Table 6 below summarizes the evaluation of each alternative using these parameters. The capital and O&M costs are presented. These costs represent conceptual level cost estimates. Table 6 Evaluation Summar~ of Hypochlorite Disinfection Alternatives Parameter Capital Cost (total for all 3 sites) Annual O&M Cost (combined for all 3 sites Description Delivery & Storable $383,000 $48,900 Sodium hypochlorite typically delivered as 12-15 percent solution. The hypochlorite solution is diluted or injected directly into the receiving water. Onsite Generation $428,000 for 12 lb/day units $484,000 for 24 lb/day units $48,000 Dry food grade salt (NaCI) is delivered in bulk and a saturated bdne solution is prepared. The brine solution is diluted and reacted in an elec~rolylic chamber to form sodium hypochlodte (approximately 0.8 percent) and hydrc~jen gas. The 0.8- percent hypochlorite solution is then injected into the receMng water. 131 Technical Memorandum City of Woodburn Public Works Department Disinfection System 7 July 2005 Page 8 of 9 Kennedy/Jenks Consultants Safety ! Regulatory Issues Space Requirements Chemical Characteristics HazMat regulations for safety and handling apply. H-4 Building Occupancy (IBC) Potential for corrosive vapors in the presence of moisture. Emergency response plan required with local fire department. Secor~ary containment required. Existing space could be utilized for installation of storage tank, and metering system. Minimal space required for storage tank and metering pumps. · Degrades over time · 12-15% (delivered sodium hypochlodte solution. · Varying application concentration due to degradation. ° Decay can create undesirable chlorate bi-products. Chemical Delivery Liquid hypochlorite delivered by tanker truck. Labor Pededic tanker truck delivery. Maintenance Below 1% threshold for h~rdous classification. Exempt from HazMat regulations. No containment requirements. Existing space could be utilized to install necessary generation equipment, storage tank and metering pumps. Space required for salt delivery, bdne, preparation, on-site generation equipment, and NaOCI solution storage. · Stable 0.8% concentration of sodium hypochlorite solution. · Constant application concentration. · Chlorate Formation - Low Salt delivered in 50-80 pound bags or in 2,000 pound totes. Salt delivery. Weekly loading of salt into bdne tank. Clean ceils periodically with muratic acid. Change cells every seven years. Community Relations Vapor lock potential due to the breakdown of hyPochiorite HazMat signage required. No HazMat regulations. Recommended Hypochlorite Disinfection Alternative Each of these alternatives has advantages and disadvantages. Either should perform satisfactorily. The bulk sodium hypochtorite is less expensive, but it is a somewhat more difficult to deal with. The onsite generation system has less operator safety and code issues and large chemical tanker delivery tnJcks would be avoided. 132 Technical Memorandum City of Woodburn Public Works Department Disinfection System 7 July 2005 Page 9 of 9 Kennedy/Jenks Consultants References HDR, "City of Woodbum Water Master Plan" December 1997, Amended July 2001 Oregon Department of Human Resources, Drinking Water Program "Water System Training Course" October 1996 White, G.C. "Handbook of Chlorination and Alternative Disinfectants" Fourth Edition, John Wiley & Sons, 1999 133 City of Woodburn 016154.15 Alternative 1' Delivery & Storage of Trade Solution Estimated Capital Costs 1000 Gal XHDPE St(~-age Tank w/Liner I ea $4,500 $1,500 $6,000 NaOCI Metering Pumps 2 ea $5,000 $1,250 $12,500 Piping, Va~,'es and Accessories I LS $5,000 $2,500 $7,500 containment wall I LS $3,000 $1,500 $4,500 containment lining I LS $3,500 $3,500 chlodne residual analyzer I LS $3,000 $1,500 $4,500 ventir~j 4-inch I LS $1,000 $1,000 $2,000 MLsceilaneous Costs I LS $5,000 $5,000 HVAC I LS $3,000 $3,000 $6,000 Electdcal/Insb-umentation I LS $157000 $15,000 Subtotal $66,500 Contractor OH&P @ 20% $13,300 Subtotal $79,800 Contingency @ 25% $19,950 Subtotal $99,750 Estimate to Midpoint of Construction 2% $1,995 Estimated Construction Cost , , $102,000 , Total Construction Cost; 3 sites x3 , , $306~000 Professiona! Services. Conversion Strategy Development, Engineering, Bid Assistance, Construction Office Services 25% $76,500 SCADA Programming, Startup Assistance, O&M Manual Update, MMS Update, and Record Drawing Update Project Cost (rounded to nearest $t,000) $383,000 Estimated Operation & Maintenance Costs Item Description Quantit-y Unit Unit Cost Life (years) Annual Cost chemical Cost (w/10°./0 loss) ' 1,900 gal $1.50 $21850 Replacement Parts Metering Purr~p Hose 2 ea $125,00 1.00 $250 Grease (food grade) 2 LS $25.00 1.00 $50 Energy Cost 1,600 kWh $0.06 $96 Maintenance I5 hours/week~) , , 260 i hr $50.00 , $13,000 Total Annual O&M Costs $16,300 Combined Total O&M, all 3 sites $48,900 134 \ / \ 135 AJ..TERNAT1VE 1 PLAN - FINISH FLOOR ,~ 12'~3" City of Woodbum 016154.15 Alternative 2: Onsite Generation Costs 12 24 Item Description [Quantityl U_ ni.t~! ~,_..!_~ri~e I.~st~il~!,~ i_Su~b, cont~a~t, or~ TOtal TOtal. ChlorTec OSHG System (12 ppd) 1 LS $40,000 $5,000 $45,000 $50,000 includes: tanks and metering pumps $0 Piping, Valves and Accessories 1 LS $4,000 $2,000 $6,000 $8,000 Structural (secondary containment) 0 LS 50 $0 $0 $0 chlorine residual analyzer I LS $3,000 $1,000 $4,000 $4,000 venting l-inch I LS $500 $1,000 $1,500 $1,500 miscellaneous costs I LS $5,000 $5,000 $5,000 .E!ectr!cal/Instrumentation I LS ..... $13 000 $13 000 $15,000 , , , Subtotal ....... $74,500 $83,500 Contractor OH&P (~ 20% $14,900 $16,700 Subtota ,$89,400 $100,200 Contingency (~, 25% $22,350 $25,050 Subtotal $111,750 $125,250 Estimate to Midpoint of Construction 2% $2,000 $3 000 Total Estimated Cost $114,000 $1,29,000 ~Total, Construction Costi 3 sites , , x3 , , $342~000 $387~000 Professional Services. Conversion Strategy Development, Engineering, Bid Assistance, Construction Office Services, 25% $85,500 $96,750 SCADA Programming, Startup Assistance, O&M Manual Update, MMS Update, and Record Drawing Update t Co a es .......... $428 $484 Projec st (rounded to ne r t $1,000) , , , , ,, ,000, ,000 Estimated ( & Maintenance Costs Item Description IQuantity UnitI UnitCost ILife(Years)l AnnualCost Ch;rnical Cost (@ 3 lb salt/lb Chlodne ' and 90% cell effciency) 5,330 lb $0.09 $533 Replacement Parts Cells I ea $11,000.00 7.00 $1,571 Bdne Pump I ea $400.00 3.00 $133 Power Supply I ea $200.00 3.00 $67 Metering Pump Hose 2 ea $125.00 1.00 $250 Grease (food grade) 2 Is $25.00 1.00 $50 Energy Cost 5,150 kWh $0.06 $309 Maintenance t5 hours!week) , , 260 hr $50.00 $13,000 Total Annual O&M Costs $16,000 Combined Total O&M, all 3 sites , , $48,000 Y:\PROJ ECTS\0 lprj\016154.15\ 10~E ngDesign\ 10.03~ CostEstimates\E~infection_CosLEstimate~inf~on_~s~E~imate 136 WAT~q I"I~.A~ A~'~ ~ BID PACKAGE ALTERNATIVE 2 Pt. AN - FINISH FLOOR , 12'-O' 137 13A July 1 t, 2005 TO: FROM: SUBJECT: Honorable Mayor and City Council through City Administrator Jim Mulder, Director of Community, Developme~ Community Development Director s Approval offPartition 05-04 RECOMMENDATION: No action is recommended. This item is placed before the City Council for information purposes in compliance with the Woodburn Development Ordinance. The City Council may call up this item for review if it desires. BACKGROUND: On July 6, 2005, the Woodburn Community Development Director approved the partition of an existing 0.34-acre property into two parcels in the single-family residential (RS) zone. The subject property is addressed as 1791 West Lincoln Street. It is further identified on Marion County Assessor Maps as Township 5 South, Range 1 West, Section 7CB, Tax Lot# 8402 (Parcel 3 resulting from Partition Case File No. 04-04). The property is a flag lot. Proposed Parcel 1 is 6,400.35 square feet in area and proposed Parcel 2 is 8,194.65 square feet in area (6,641.65 square feet excluding the 24-foot wide access easement). Parcels 1 and 2 are flag lots to be accessed via an existing 24-foot wide private access easement provided for in Partition Case File No. 04-04. The subject site is zoned RS and designated Residential Less Than 12 Units Per Acre on the Comprehensive Plan Map. Adjacent properties to the south, east and west are zoned RS and designated Residential Less Than 12 Units Per Acre on the Comprehensive Plan Map. The properties to the west and east are currently being developed as the Mendenhall Estates Subdivision (to the west) and Lincoln Estates Subdivision (to the east). The property to the south is vacant The adjacent property to the north is zoned Public/Semi-Public (P/SP), designated Public Use on the Comprehensive Plan Map, and is the location of the Woodburn Fire District's main office. There are no wetlands on the subject property, and the site is located outside of the 500-year floodplain. Agenda Item Review: City La 'n's a o City Attorney/L/-~ ~ Fin( 138 Mayor and City Council July 11,2005 Page 2 The applicant and property ovvner is George Sandoval. DISCUSSIOI'4: None. FII~,iAhlClAL IMPACT: There is no financial impact associated ,with the recommended action. 139 CITY OF WOODBURN CITY COUNCIL SPEAKER CARD Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this portion of the Council's agenda. Comment time may be limited by Mayoral prerogative. CITY OF WOODBURN CITY COUNCIL SPEAKER CARD Members of the pubfic wishing to comment on items of general business must complete and submit a speaker'~s card to the City Recorder prior to commencing this portion of the Council's agenda. Comment time may be limited by Mayoral prerogative. NAME: ADDRESS: L._.z CITY OF WOODBURN CITY COUNCIL SPEAKER CARD Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this port/on of the Council's agenda. Comment time may be limited by Mayoral prerogative. Fnllnw-ur~: Members sig~ in ] Not a member? Sign up DST MPANY How Smart People Work [Search Brandtown, USA SALES Sales & ~larke!ing by Topic ~{- e ~ (2.I!!_1_!_'t_~ I1 d ed. Re s o t~ r c e s & MARKETING Brandtown, USA by Karen Post Destination Distinction or Disarray? Bio Pos! Communities, cities, and even states all compete in the world of everything -- commerce, tax bases, cultural riches, hometown intellects, the creative class, and happy folks using it all. It's the fuel to keep geographic areas going and growing. It also brews healthy combat zones, the seduction of buyers to destinations. For business or pleasure, the game is called branding. As in, regional branding. For decades, this practice has existed, but more recently it's become in business vogue -- and a powerful economic advantage. As peOple and companies decide where to plop down their roots and cash, just like with any other buying decision, they need to feel the emotional connection to their needs and the earned trust to reduce their fears. http ://www. fastcompany, com/resources/marketing/post/082304, html 7/11/2005 15ran0town, U 5A gage Destimition branding is about clearly defining a purpose being distinct consistently communicating a persona delivering on a promise Sounds easy enough. Then why is it that so many cities and other geographic destinations have a bad case of brand blues? To track down the answer, I sent out feelers to the main information-disseminating practitioners, PR firms. The response was encouraging: Within 15 minutes I had almost 40 examples of branded cities, states, regions, and countries. Then I starting researching, checking out the so-called "branded" Web sites, and making calls Clearly there are well-branded cities and places. Bravo for those gallant efforts. These destinations have crisp stories, distinct attributes, and consistent messaging. They deliver the brand promise at all touch points. They affix a vivid brain tattoo on the minds of their markets. On the other side of the map are many lost destinations and leaders who don't quite get it. They think the brand is their jazzy logo or a catchy tagline They think a costly ad campaign is the big ticket, and most of all, they are oblivious to the destructive power of un-united forces within their destination. A city or destination brand is the sum of what the market thinks when they hear the brand name. It's how they feel when they arrive at the destination's Web site or experience other communication. And it's what they expect when they select one place over another. An effective destination brand resonates through all touch spots, including but not limited to the physical environment, entry and exit points, signage, marketing, residents' attitudes, transportation venues (airports and freeways), events, Web presence, visitor services, and leadership. Unlike product or company branding initiatives, however, branding a destination has an extra layer of challenge. Here are some of the most prevailing brand development dysfunctions and how you can work through them. Creative Class Deficiency Well, maybe "deficiency" is a harsh term. My point is that many cities lack creative potency or organized creative movements -- and allow fear to halt their creative progress. This spills over into their branding. Richard Florida, author of The Rise of &e Creative C/ass: And Hour' it's 7ka,~.fi,w~mg Work, Leisure, Community, andEveo'day L!fe, sums up the impact of creative thinking and the Creative Class on economies. "The Creative Class now comprises more than thirty percent of the entire workforce. The choices these people make already had a huge economic impact, and in the future they will determine how the workplace is organized, what companies will prosper or go http ://www. fastcompany, com/resources/marketing/post/0823 04.html 7/11/2005 bankrupt, and even which cities will thrive or wither," states Florida. Competing Complexities Most destinations have multiple sub-brands or voices. A typical city can have the business chamber, the visitors and convention council, economic development councils, and the goVernment all reaching out with similar - and different -- agendas. "Hartford, Connecticut, needed to change their image, build a fresh brand, and increase business and visitorship," says Michael Kintner, project director of the Hartford Image Project (HIP). Led by former Governor John Rowland, the HIP brought together 13 community organizations in 2000 to form a nonprofit marketing consortium. "The result was ~New England's Rising Star,' a cohesive brand story and visual system. The united group contributes funds along with corporate donors and we stay committed to communicating and living one brand message," Kintner adds. "The initiative has been a great success. Annually we assess our efforts, brand recall is strong, and business is Committees Can Kill Even the Greatest Idea A by-product of brands "for the people" is the committee that compromises and kills potential brand home runs. That is why you never see statues of committees in parks; you see brave leaders. Adam Hard't, author of Dictionary of the Future, notes, "There is no question that multiple levels of government, etc. militate against a successful branding campaign. When the strategy and advertising become dumbed down so that it satisfies bureaucrats and ends up as self-serving pabulum, it's destined to die." The way around this is for leadership to take control and say, "Listen, while some issues demand creating a consensus, this is one area where a consensus will fail." What might be helpful is to show resistors the kind of advertising that works in today's culture and how a city that wants to brand itself as cool must rise to that level. While finn leadership is required, it also makes sense to create a small subgroup of special interests and involve them in the process. That way, their opinions can be heard, and they can feel invested in the process -- and end product. INTERNET STRATEGIES CENTER powered Dy So Many Good Things, Nothing Stands Out To gain something, something else must be sacrificed. The great brands in every industry have a strong singular message. The same thing applies to destinations. If you try to brand with everything that you have, your brand will mean nothing -- unless of course your position is "A great city full of flea markets." One more thought from Adam Hard't: "Align your city's strengths with what the market remands, and be pretty brutal about zeroing in on one communication strategy, and then stick with it." History Is Hard to Change. http://www, fastcompany.com/resources/marketing/posff082304.htmI 7/11/2005 Many well-deserving destinations are burdened by some mind-chiseled brand or event from their past. That's certainly not the easiest of roads, but these situations can be turned around. How do you brand a city best known for its tons of nuclear waste? Or a town that smells bad? Lynn Parker, principal of Parker LePla and author of BrandDriven and Integrated Branding, explains. "These seemingly intractable branding challenges have been fought to positive effect by Richland and Tacoma, both in Washington state. In the first case, we approached it with an 'if you can't fix it, flaunt it' method," LePla says. "In our research we discovered Richland has more PhDs per capita than almost anywhere in the world. So we played up the atomic history through a grade B alien movie campaign, 'Come to where there are signs of intelligent life,' focusing on the well-educated workforce. We sent branded .spaceships to lOOcompanies looking to relOcate out of California and ended up with 100% recall of the direct mail box. We also achieved the center column of the front page of the Wall Street ,Iournal." ~ LePla continues: 'In Tacoma's case, the famous 'aroma of Tacoma' was history since the paper mill left town, but only locals knew it. So we designed a campaign around the Arts District, made up of a brand-new Tacoma Art Museum and its nearby architecturally interesting Museum of Glass and the Washington State Museum of History and Industry. Adding new, brandable assets expanded our story and strengthened the city's brand." As you can see, destination branding is vital to compete and win. Take these steps and your brand can become a valuable, revenue-producing asset to your community. Make necessary physical and mental changes to attract and keep "The Creative Class" in your community. If your city has a low cell count of creative energy and people, on Sept. 8-9, St. Petersburg, Florida, will host the Creative Cities Summit. Embrace a big, distinct idea; unite all subvoices to sing the same song; and stick with it. Educate all forces and the community that the brand is not just the logo or tagline. It's the sum of everything the destination does! Brand on! Got something to say? Join the discussion. Copyright © 2005 Gruner + Jahr USA Publishing. A]I rights reserved. Fast Company, 375 Lexington Avenue, New York, NY 10017 About Us I Subscribe I Advertise I Site Guide I Copy_rj.e~ I Labeled With ICRA t priv_a_c~y http://www.fastcompany, com/resoUrces/marketing/post/082304.html 7/11/2005