Agenda - 02/28/2005CiTY OF WOODBURN
CiTY COUNCIL AGENDA
FEBRUARY 28, 2005 - 7:00 P.M.
KATHRYN FtGLEY, MAYOR
WALTER NICHOLS, COUNCILOR WARD 1
RICHARD BJELLAND, COUNCILOR WARD I1
PETER MCCALLUM, COUNCILOR WARD III
JAMES COX, COUNCILOR WARD IV
FRANK LONERGAN, COUNCILOR WARD V
ELIDA SIFUENTEZ, COUNCILOR WARD VI
CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET
CALL TO ORDER AND FLAG SALUTE
ROLL CALL
ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. The Woodburn Public Library begins the "Winter into Spring"
concert series with Geoff Frasier, Gaelic musician and
entertainer, on March 13, 2005 at 2 p.m. at City Hall.
B. The public hearing to consider Zone Change 04-04, Boones
Ferry Place, scheduled for February 28, 2005 is rescheduled to
March 14, 2005.
APpointments:
None.
e
PROCLAMATIONS/PRESENTATIONS
Proclamations:
None.
,,presentations:
None.
COMMITTEE REPORTS
A. Chamber of Commerce
B. Woodburn Downfown Association
"Ha[~rA i~t~rl~retes bisponi[~[es }~ara aclu~[[as personas q~e ~o ba[~[an In~/~5 previo acuerbo. Commdquese
a[ {5o3} 98o<z485."
February 28, 2005
Council Agenda
Pagei
6. COMMUNICATIONS
e
e
A. Letter from Willamette Broadband
BUSINESS FROM THE PUBLIC - This allows the public to introduce items
for Council consideration not already scheduled on the agenda.
CONSENT AGENDA - Items listed on the consent agenda are considered
routine and may be enacted by one motion. Any item may be removed
for discussion at the request of a Council member.
A. Woodburn City Council minutes of February 14, 2005
Recommended Action: Approve the minutes.
Be
Woodburn Planning Commission Special Meeting minutes of
February 3, 2005
Recommended Action: Accept the minutes.
C. Woodburn Planning Commission minutes of February 10, 2005
Recommended Action: Accept the minutes.
Woodburn Public Library Board minutes of February 9, 2005
Recommended Action: Accept the minutes.
Audit Report
Recommended Action: Receive the report.
TABLED BUSINESS
2
13
24
27
31
None,
10.
PUBLIC HEARINGS
Zone Change 04-04 located at 2325 N Boones Ferry Road
Recommended Action: No action is necessary. The public
hearing was re-noticed for March 14, 2005.
Be
Legislative Amendment 05-02; Annual Review of the Woodburn
Development Ordinance
Recommended Action: Conduct a public hearing and
instruct staff to prepare an ordinance adopting the draft
revisions to the Woodbum Development Ordinance and
prepare findings to substantiate the Council's decision.
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37
February 28, 2005
Council Agenda
Page
11.
12.
13.
GENERAL BUSINESS - Members of the public wishing to comment on items of
general business must complete and submit a speaker's card to the City
Recorder prior to commencing this portion of the Council's agenda.
Comment time may be limited by Mayoral prerogative.
ke
Council Bill 2555 - Ordinance amending Ordinance 2312 (the
Woodburn Noise Ordinance) to reduce certain decibel levels
and declaring an emergency (SECOND READING)
Recommended Action: Adopt the ordinance.
Be
Council Bill 2558 - Ordinance adopting rules for public
contracting; establishing certain class exemptions; providing
procedures for personal service contracts; and declaring an
emergency
Recommended Action: Adopt the ordinance.
Ce
Council Bill 2559 - Ordinance accepting a 2004 Rural Access to
Emergency Devices grant received during fiscal year 2004-05,
making appropriations, and declaring an emergency
Recommended Action: Adopt the ordinance.
De
Council Bill 2560 - Resolution establishing a public hearing date
for the vacation of public right of way, a portion of Sixth Street,
from West Lincoln Street to its south terminus, and directing the
City Recorder to give public notice
Recommended Action: Adopt the resolution.
Annexation Policy After Passage of Ballot Measure 37
Recommended Action: Receive the report and provide policy
direction on whether the City wants to require the waiver of
future Measure 37 claims when property is annexed.
NEW BUSINESS
PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These
are Planning Commission or Administrative Land Use actions that
may be called up by the City Council.
43
48
61
67
72
A. Planning Commission's approval of Partition 04-06, Variance 79
04-26 and Variance 05-02 (1123 McKinley Street)
B. Community Development Director's Approvaiof Partition 05-03 81
(Boones Crossing)
February 28, 2005
Council Agenda Page iii
14.
15.
16.
CITY ADMINISTRATOR'S REPORT
MAYOR AND COUNCIL REPORTS
ADJOURNMENT
February 28, 2005
Council Agenda
Page iv
6A
FEB ? 2
February 15, 2005
John Brown
City of Woodburn
270 Montgomery Street
Woodbum, OR 97071
Dear John,
As part of updating our current services, we wanted to take this Opportunity to
communicate with you about exciting changes in our services.
It has always been our goal to provide our customers with an outstanding choice of
quality programming, excellent customer service, value, and the benefits of new
technology.
As part of this commitment, we are investing in our infrastructure and improving
reliability. As a result, Wilmette Broadband is happy to announce the latmch of a new
Intemet service in March. At that time, willamettebroadband.com will become
WBeable.com. For customers, this change means a better Internet experience, greater
speed, and more reliability without an increase in cost. In fact, as you may have heard,
our Intemet prices just went down $10.00
As part of offering the best service that we can, we listen to our customers and take their
input seriously. As a direct result of a customer survey last autumn, we will be adding
new channels to our service, including the TV Guide Channel, which will be appearing in
February on Analog and in April on Digital Cable.
Our promise to all of our communities is to keep working hard to provide our customers
with the best service possible. If you have any questions, please feel free to contact me at
any time.
Sincerely,
%
'~~, ~_, r~esi~lent
Willamette Broadband, LLC.
669 Glatt Circle
Woodburn, OR 97071
503-982-4085 * Fax 503-982-4804
www.wbcable.com
8A
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COUNCIL MEETING MINUTES
FEBRUARY 14, 2005
0001 DATE; COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MAPdON, STATE OF OREGON, FEBRUARY 14, 2005.
0130
The rneeting convened at 7:00 p.m. with Mayor Figley presiding.
Mayor Figley Present
Councilor Bj elland Present
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Police Chief Russell, Community Development Director Mulder, Public Works
Manager Rohman, Management Analyst Smith, Recorder Tennant
Mayor Figley reminded the public that today is the 146th birthday of the State of Oregon and
the 116th birthday of the City of Woodburn.
0O66
ANNOUNCEMENTS.
A) In observance of the President's Day holiday, City Hall and the Library will be closed on
Monday, February 21, 2005. The Aquatic Center will be open regular hours.
B) A Teen Scene dance and swim will be held at the Aquatic Center on Saturday, February
26, 2005, from 7:00 pm until 10:00 pm.
C) A public heating will be held before the City Council on Monday, February 28, 2005, 7:00
p.m., to consider Zone Change 04-04 - Boones Ferry Place, 2325 N. Boones Ferry Road.
D) A public hearing will be held before the City Council on Monday, February 28, 2005, 7:00
p.rn., to consider legislative amendment 05-02 - Annual Woodburn Development Ordinance
(WDO) Update.
.Q124
APPOINTMENTS.
Mayor Figley appointed the following individuals to serve on City boards/commissions:
Recreation and Park Board:
Eric Yaillen - Position 1, term expiration on December 31, 2007
Planning Commission:
Richard Jermings - Position 7, term expiration on December 31, 2006
COX/SIFUENTEZ... approve the appointments made by the Mayor. The motion passed
unanimously.
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,~192
PRESENTATION: POLICE FACILITY.
Jeff Reeves, Group Mackenzie, stated that they have been working with the Design
Committee and are on schedule with the concept design close to being completed. They have
also had a pre-application meeting with the City's Planning staff and are getting ready to
prepare the application for design review. He stated that the building is approximately
30,450 square feet and is following closely to the pre-design that was presented to the City
Council last summer. He reviewed the (1) site location of the facility, (2) floor plan, and (3)
roof design options being considered by the Committee. By March 9, 2005, his firm will
have a 30% set of drawings completed and it is anticipated that design review will begin
around March 15th. It was also noted that a traffic study is being done for Highway 214 to
determine the exact requirements, however, the expectation is that there will be a center turn
lane that will turn into this project as well as a deceleration lane. On the property itself, there
will be three traffic lanes with one lane going into the facility and two lanes going out of the
facility.
9869
PRESENTATION: 2004 CRIME STATISTICS REVIEW,
Police Chief Russell stated that there was a slight increase in crime reports for 2004 but a
drop in index crimes per capita. Index crimes are separated into two categories - violent
crimes and property crimes. He reviewed the statistical information and percentage level
within each index crirne. He also stated that the City had changed to a new records
management system in 2003 which provides for incident based crime data. This data also
allows the City to compare our data with data frorn other Oregon cities, the West Coast, and
all of the United States. This system also allows for the Police Department to look at an
adjusted crime rate for population which is the most relevant information for analyzing
criminal activity. In regards to property crimes, theft and burglaries continue to be high,
however, there is a slight reduction since 2002. He briefly reviewed comparable data from a
number of cities in Oregon and the data shows that Woodburn continues to be a busy
department. It was also noted that the department's clearance rate continues to be on the rise
due in part to staffing levels. It is anticipated that the clearance rates will continue to
improve when the three officers in training are able to work in the field. Chief Russell
reiterated that the overall news on crime is relatively good and success in crime reduction
continues to be in areas where citizens will recognize the problem and get involve with the
Police Department to address the crime issues.
Councilor McCallum questioned the percentage of crimes that involve the use of
methaphedimes.
Chief Russell stated that some reports indicate that 85% of all crimes involve methaphedime
use. In regards to Neighborhood Watch, the City has not been able to isolate Neighborhood
Watch efforts on reduction of crimes but nationally the numbers do show that a
Neighborhood or Business Watch program does result in a lower crime number. The biggest
issue he has found with these watch programs is that they organize to solve a problem and,
once the problem is solved, they tend to dissolve.
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1720
PRESENTATION: POLICE R~SPONSE DISTRICTS
Chief Russell provided the Council with a map of the current district grid system which
consists of 32 grids based on Council wards and zoning. One of his department goals was to
research this issue and bring back a revised model system for Council consideration. He
stated that the current grid system is problematic to the department since the wards and
zoning have changed over the last 20 years when the system was initially adopted by the City.
The number of grids has created numerous problems relating to staffing and crime analysis.
Additionally, it has seriously challenged the department's ability to be pro-active in
improving relations with community members to respond to neighborhood problems, patrol
officer assignments, and providing statistical data consistent with information in the current
records management system. He reviewed a proposed response district model that would
divide the City into 6 districts with each district having a similar call load. Officers would be
assigned a primary district for a specified period thereby giving officers an opportunity to get
to know the citizens in their district, attend neighborhood and community meetings and
events, and be a resource for the district. Development of policy and procedures to
implement this type of response district model is still being worked on by his staff, however,
he feels that this proposed model will improve police service to members of our community.
He requested Council and public input on this proposal prior to finalizing a plan that would
be brought back to the Council for final review and adoption.
Councilor Bjelland suggested that geographic boundaries characteristic of the types of
structures, residents, or businesses should play a greater factor in determining how particular
districts are designed rather than matching the districts with Council ward boundaries.
Councilors McCallum and Nichols agreed with the comment made by Councilor Bjelland
regarding the district boundaries.
260.__.__Q0
CHAMBER OF COMMERCE REPORT,.
Niki DeBuse, representing the Chamber, distributed the following materials to the Council:
1) a brochure on the Q (Quality) Training Program which is a customer service training
program for employees in specific industries. The first training session will be held in April
and will focus on hospitality businesses such as restaurants, hotels, and motels.
2) the monthly Chamber statistical report;
3) Distinguished Service Award (DSA) nomination forms; and
4) a recently published Community Guide which is published every two years.
She stated that the DSA banquet will be held on March 18th at Country Meadows Retirement
Center.
The Chamber will be representing Woodbum this weekend, in partnership with the Wooden
Shoe Bulb Company, at the Yard, Garden, & Patio Show in Portland. They will also be
partnering with Wooden Shoe Bulb Company during the Discover French Prairie Weekend,
and with other local communities such as Aurora and Hubbard to put on some tourism
oriented activities in their communities.
The Chamber Forum luncheon will be held on February 16th at Tukwila Medical Center,
Page 3 - Council Meeting Minutes, February 14, 2005
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12:00 noon, with the featured speaker being Mindy Mayer frorn McDonald's. Lastly, the
next Greeter's program will be held on Friday, February 18th, at Miles Jeep Chrysler &
Dodge.
2900
WOODBUR2q SCHOOL DISTRICT REPORT.
Walt Blomberg, Superintendent, updated the Council on the following school related issues:
1) the District is in the process of transforming the high school from about 1300 students to
potentially 4 smaller high schools. This will be a two-year process and the District is about
half-way through the first year. District representatives are traveling around the country to
view models of small schools. Their reports, along with proposals from interested members
of the community and staff, will be used to help develop the School District's own proposal
for the smaller high schools. The School Board will evaluate the proposals later this year and
it is hoped that a decision on what the schools will look like will be made by June.
2) Students at French Prairie Middle School participated in a "Math Counts" contest which
involved middle schools in the throughout the Willamette Valley. A school from Eugene
took 1st place, however, the French Prairie Middle School students did take 4th place.
3) Valor and French Prairie Middle Schools undertook an effort to help children begin to
process how they could help victims of the Tsuanmi. The schools earned over $3,000 for the
victims of this disaster. Additionally, Lincoln Elementary did a fundraiser for Tsuanmi
victims and they earned almost $800.
4) Classified Employees Week will be held March 7 - 11, 2005.
5) Lastly, Heritage Elementary School was recently recognized by the National Staff
Development Council regarding the work being done at Heritage to close the achievement
gap. This organizationl is publishing an article in the Results Magazine on the efforts the
school is going through to make sure that our English language learners, both Spanish and
Russian, are beginning to elevate their skills in the time that they spend in our school system
so that they can compete with those students who are English speaking only and have had the
advantages of the our school system throughout their lives.
Councilor Cox congratulated Superintendent Blomberg on his column in the Woodbum
Independent on the problems our School District is faced with under the "No Child Left
Behind" guidelines.
Superintendent Blomberg stated that Woodbum is at the head of the pack since we are the
most diversed community in Oregon. The standardized tests do not measure how much a
child learns from year to year within their school rather it is a test that measures a child's
knowledge against all schools in Oregon. Woodbum's diversity puts our students at a
disadvantage since many students are not at the same learning level as the rest of the State
and yet the educational level for our students continue to rise.
3513
COMMUNICATIONS: P~CEIPT FROM UNITED DISPOSAL SERVICE
Mayor Figley stated that the City had received a receipt from United Disposal Service in the
amount of $14,024.00 for services they had donated to the City in 2004. She expressed her
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appreciation to United Disposal for their willingness to donate their services in order to
maintain cleanliness in the downtov, m area.
3552
Richard Jennings, 595 Filbert Street, expressed his opinion that Group MacKenzie has been
very receptive to the ideas expressed by the Design Review Committee and they are very
watchful of the dollars to be spent on the Police Facility project. He also stated that he had
expressed his opinion on the "No Child Left Behind" law to Representative Darlene Hooley
when she was in Woodburn last Saturday. He felt that the law was giving Woodburn a bad
name because of our diversity and yet a number of our teachers and administrators are being
honored for their work. Lastly, he read his letter of resignation from the Woodbum Budget
Committee effective immediately due to his appointment to the Planning Commission.
3776
CONSENT AGENDA.
A) approve the Council Minutes of January 24, 2005;
B) accept the Planning Commission minutes of January 13, 2005;
C) accept the Planning Commission minutes of January 27, 2005;
D) accept the February 8, 2005 draft minutes of the Recreation and Park Board;
E) receive the Aquatic Center Revenue Comparison report;
F) receive the Library Monthly Report for January 2005;
G) receive the Building Activity Report for January 2005
H) receive the Planning Project Tracking sheet dated February 2, 2005;
I) receive the Claims Report for January 2005; and
J) receive the Public Contracting Executive Memo dated February 9, 2005.
MCCALLUMfNICHOLS .... adopt the Consent Agenda as presented. The motion passed
unanimously.
3877
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COUNCIL BILL NO. 2555 - ORDINANCE AMENDING ORDINANCE 2312 (THE
WOODBUPd'4 NOISE ORDINANCE) TO REDUCE CERTAIN DECIBEL LEVELS.
Council Bill 2555 was introduced by Councilor Sifuentez. Recorder Tennant read the two
readings of the bill by title only since there were no objections from the Council.
Councilor Cox stated that he was not in attendance at the last meeting when this item was
discussed but he has reviewed the information and has no problem with the proposed
ordinance. However, he would like to have Council discussion on the use of the emergency
clause in an ordinance. This particular bill has an emergency clause but he did not see where
this bill needed to be in force immediately. He stated that an emergency clause takes away
the right a citizen has to file an initiative petition, therefore, the Council should use more
evaluation as to whether any given ordinance needs to go into effect right away or wait until
it would go into effect as provided for within the City Charter. He reiterated his desire to
have a brief discussion on this issue within the near future.
Councilor Lonergan expressed his appreciation to the Livability Task Force for their work in
reviewing and recommending changes to the noise ordinance. However, he would voting
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against the proposed ordinance since he did not feel that it went quite as far as what he would
have liked to have seen primarily limiting some of the evening power noises that come from
running power mowers.
On roll call vote for final passage, the vote was 5-1 with Councilor Lonergan voting nay.
Mayor Figley stated that this bill will be brought back at the next meeting for a second
reading and final vote.
,4288
4472
COUNCIL BILL NO. 2556 - RESOLUTION ENTERING INTO WALKWAY /
BIKEWAY PROJECT AGREEMENT NO. 22253 WITH THE STATE OF OREGON.
Councilor Sifuentez introduced Council Bill 2556. The bill was read by title only since there
were no objections from the Council. On roll call vote for final passage, the bill passed
unanimously. Mayor Figley declared Council Bill 2556 duly passed.
INTERGOVERNMENTAL AGREEMENT WITH MARION COUNTY AND TH E
CITIES OF MT. ANGEL, STAYTON, AND SILVERTON PROVIDING FOR -
PARTICIPATION IN THE MARION COUNTY INTERAGENCY SPECIAI,
~EAPONS AND TACTICS (SWAT) TEAM. --
Council Bill 2557 was introduced by Councilor~ifuentez. The bill was read by title only
since there were no objections from the Council.
It was noted that the typed name of Mayor Figley will replace the City Administrator's name
below the Approval signature line.
On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared
Council Bill 2557 duly passed.
4574
LAWSON AVENUE / HIGHWAY 214 INTERSECTION
Councilor Cox stated that he has reviewed the options and looked at the site, however, he
hesitates to spend much money on an improvement that may have a short life span. He
questioned if the City could legally put appropriate signage up and pass a resolution that
would prohibit southbound truck traffic on Lawson Avenue.
Councilor Nichols stated that a similar problem exists on Evergreen in that there is a
northbound turn lane on Evergreen Road. If Lawson Avenue was one-way southbound, then
there would be no on-coming traffic on Lawson Avenue that the trucks would have to
contend with when turning onto this street.
Public Works Manager Rohrnan agreed that directing truck traffic to Evergreen Road would
potentially create more of a problem relating to traffic flow. He stated that he had spoken
with McDonald's owner Mindy Mayer and she was vigorously opposed to any changes in the
existing traffic pattern since she feels it would affect her business. He also stated that he was
unable to contact the owner of Taco Bell to talk about this issue.
Councilor Nichols questioned how her business would be impacted since she has a private
roadway behind her business that connects to Evergreen Road.
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Public Works Manager Rot-n-nan stated that Taco Bell would be impacted rnore if it was just
one-way on Lawson Avenue since their entrance way does not match up to the McDonald's
private driveway. The Environmental Assessment will be finalized later this summer and it
will be looking at the traffic patterns on Highway 214 near the interchange. A Stakeholders
meeting will be held later this week and Mindy Mayer has raised some serious objections to
even that plan. He stated that the Chevron station will be purchased by the State as part of
the interchange modernization project since that business will not have any reliable means of
access off of Highway 214. Once the modernization project is completed, redevelopment of
that area will provide alternative access options to businesses.
Councilor Cox stated that Lawson Avenue is a problem area for traffic flow and the proposed
design may be completed later this summer, however, the actual construction work will
probably not take place for several years. He expressed his opinion that the City may want to
keep the traffic pattern status quo so that the existing businesses would not be impacted nor
will the City incur costs for a short term fix.
Councilor McCallum agreed with Councilor Nichols in that Evergreen Road and Lawson
Avenue are problem intersections and, even though he appreciated the staff's work to provide
creative solutions, he agreed with Councilor Cox that no action be taken until the
Environmental Assessment is completed or just wait until the modernization project is
completed.
Mayor Figley suggested that the Council revisit this issue after a plan is finalized later this
year.
6197
SOUTH FRONT STREET IMPROVEMENTS (UNDERGROUNDING AND
LIGHTING PHASE).
Bids for the South Front Street undergrounding and lighting improvements were received
from the following contractors: Kerr Contractors, Inc., $383,493.75; Canby Excavating, Inc.,
$395,502.20; Westech Construction, Inc., $437,574.44; Loy Clark Pipeline Co, $454,405.69;
C & M Construction, Inc., $458,485.75; Eagle-Eisner, Inc., $524,149.80; North Santiam
Paving Co, $599,779.95; and Henkles & McCoy, Inc, $636,772.38. Staff recommended that
the bids from Kerr Contractors Inc. and Westech Construction Inc. be rejected since they did
not substantially comply with all of the bidding requirements. Staff also recommended the
acceptance of the bid from the lowest responsible bidder, Canby Excavating Inc., which was
within 12% of the engineer's estimate of $352,675.00.
BJELLANDFNICHOLS... reject the bids of Kerr Contractors Inc. and Westech Construction
Inc., as not responsive because neither bid included and ackmowledged all necessary bid
addendums, and that the Council further award the construction contract to the lowest
responsible bidder, Canby Excavating Inc., for the undergrounding of utilities on South Front
Street in the arnount of $395,502.20.
Councilor Cox stated that he had some concerns when he first read the agenda item since it
tied in with an agenda item that was previously pulled by staff several weeks ago regarding
an agreement between the City and Union Pacific Railroad. He stated that he has been
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assured by Director Tiwari that the contracts were structured in such a way that if the City
does not reach ultimate agreement with the railroad and PGE to protect the City frorn liability
then the City could pull that phase of the work out of the contract.
The motion passed unanimously.
6450
BID AWARD: MUNICIPAL WELL 14 WELL HOUSE.
Bids for a well house were received from the following contractors: TransAmerican
Contractors, Inc., $304,360.00; HPS construction, Inc., $353,510.00; Geo Tech Explorations,
$362,012.00; Stellar J Corporation, $373,694.00; Stettler Supply Company, $414,600.00; and
Nomarco Inc. (bid not provided). Staff recommended that the bid from Nomarco Inc. be
rejected as not responsive, and the Council award the bid to TransAmerican Contractors Inc..
BJELLAND/MCCALLUM... reject the bid ofNomarco Inc as not responsive because it did
not include the bid breakdown page, and the Council award the bid for Municipal Well 14
Well House to the lowest responsible bidder, TransAmerican Contractors, Inc., in the amount
of $304,360.00.
Councilor Cox requested clarification as to the reason the bid from Nomarco Inc was
considered as non responsive.
Public Works Manager Rohman stated that all of the bid amounts were to be included on one
page, however, when Nomarco Inc prepared their bid, they wrote down and totaled the
numbers but they left the page out when they sealed their bid document.
The motion passed unanimously.
6673
2005 OLCC LIQUOR LICENSE RENEWALS.
Staff recommended the renewal of the following liquor licenses for 2005:
Off-Premise Sales: 7-11 Store #2353-17416B, Bi-Mart #643, Safeway Store #1976,
Crossroads Grocery & Deli, Salvador's Bakery I, E-Z Stop Market Grocery & Deli, Senior
Estates Restaurant, Gary's Market #1, Woodburn Shop N Kart, The Raven Inn, O'Donnell
Enterprises (AM-PM Mini Mart), OLCC Store #60, Su Casa Imports, Westview Texaco 1,
Piper's Jewelry, Woodburn Fast Serve (Woodbum Chevron), Roth's IGA Foodliner, Young
Street Market, Walmart Supercenter #1793, US Market #109, Your Northwest
Full On-Premise Sales: Chu's Eatery, Los Cabos Mexican Restaurant, Lupita's, Eagle's
Lodge #3284, OGA Members Course, Elmer's Restaurant, La Sierra Restaurant, The End
Zone Sports Bar, Elk's Lodge #2637, Rumors Bar & Grill & Bowers Steakhouse, Yun Wah
Chinese Restaurant, Salvador's Bakery II~/E1 Corralejo, Denny's at Woodburn
Limited On-Premise Sales: Abby's Pizza Inn, Billy O Deli & Pub, Pizza Hut, Senior Estates
Restaurant, Taqueria Guadalajara, D & D Restaurant, The Raven Inn, La Unica, Shah's of
Woodburn, La Palapa, Woodbum Lanes, Cactus Grill, Fonzie's Deli, E1 Amadillo Loco
It was also noted that Chu's Eatery, Los Cabos Mexican Restaurant, Salvador's Bakery III/E1
Corralejo, and E1 Amadillo Loco have compliance plans in place.
COX/SIFUENTEZ... recommend to the Oregon Liquor Control Commission the renewal of
the liquor licenses for the listed businesses as outlined in the staff report.
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Councilor McCallum expressed concern regarding one business on the report having three
incidents of selling to a minor and this business lost their license for a period of time during
2004. He questioned the status of that business and/or any other businesses on the list that
were cited for selling alcohol to a minor.
Chief Russell stated that there were 5 businesses that were cited in 2004 and only one
business, Los Cabos, was cited twice. These citations, coupled with a previous year citation,
resulted in this business having a suspension of their license for 30 days. They have had their
license reinstated since September and are in good standing with OLCC. This business has a
mandatory compliance plan in place and, in discussion with OLCC, the business has
completed the required OLCC training and they continue to have everything in order.
The motion passed 5-1 with Councilor Nichols voting nay.
0190
AUTHORIZATION FOR REQUEST FOR PROPOSALS FOR BUILDING DIVISION
PERSONAL SERVICE CONTRACTS.
COX/NICHOLS... authorize and approve the request for obtaining Request for Proposals for
the City to enter into personal services contracts for plan review and inspection services for
the Building Division.
The motion passed unanimously.
0245 PLANNING COMMISSION OR LAND USE ADMINISTP. ATIVE ACTIONS.
0286
A) Planning Commission approval of Planned Unit Development 04~05 and Variance
04-31 (Links at Tukwila): Modifies PUD Case file no. 03-02 and variance approval to allow
for reduction of the rear yard setback from 20 feet to15 feet for lots 87-93, 95, and 98 within
Phase III of the Links of Tukwila.
B) Planning Commission approval of PUD 04-06 and Variance 04-32: Modifies PUD
Case file no. 04-03 and variance approval to allow for the reduction of the rear yard setback
from 20 feet to 15 feet for lots 64-71, and 74 of Phase IV and V of the Links of Tukwila.
No action was taken by the Council to call these actions up for Council review.
CITY ADMINISTRATOR'S REPORT.
A) Administrator Brown stated that the Department of Revenue had recently ruled to reduce
the assessed valuation of the NorPac property thereby reducing property taxes to be paid by
the company. This decision will create a $4.5 million negative impact on the County tax
pool. As a recipient of tax monies frorn this pool, the City will be affected by this decision
and it is anticipated that the City's share will be about $110,000. The Department of Revenue
went back 5 years when making their decision and, in addition to the refunding the
overpayments, the business will receive interest on the overpa~yq:nent at a rate of 12%. He
expressed his concern with the loss of revenue for this fiscal year in addition to the future loss
of property tax revenue even though the loss will be at a lesser rate. He has met with staff
and has asked them to assume a reduction target which is a proportional share of this loss.
The next allocation of property tax dollars will be in May and, since the close of the fiscal
Page 9 - Council Meeting Minutes, February 14, 2005
10
COUNCIL MEETING MINUTES
FEBRUARY 14, 2005
TAPE
READD, IG
year is the following month, staffhas been asked to make cutbacks based on their
proportional share beginning right away. Within the Police Department, one of the NRT
officer positions will remain open through the end of this fiscal year and the other Captain's
position will not be filled until April. Departments who do not have personnel vacancies are
having to take reductions in supplies and services accounts.
B) Administrator Brown stated that the Police Facility bonds will be sold on February 23,
2005 and the City's Moody's Rating continues to be an A3 which is at the top end of
population size for a well managed City. As a result, bond insurance will be acquired as part
of the selling process and it will give the City the top A rating that we would have received
otherwise. The City is authorized to sell bonds up to $7,066,000 at par value. Investors like
to see a 5% return rate on bonds and, in order to get this return rate, they are willing to pay a
premium. If a premium is paid, the City could receive an additional $450,000 in addition to
the $7,066,000. Another option the City could elect to take is to reduce the amount of the
bonds sold by an amount that would be calculated on the date of sale that would still generate
$7,066,000. He suggested that the City sell the bonds at full value of $7,066,000 and, if
additional funds are received, then those dollars would be available as project contingency
dollars. Funds not used could be utilized to buy down the principal rate on these bonds and
ultimately reduce the amount that taxpayers would be required to pay over the life of the
bonds.
It was the consensus of the Council to sell the bonds at par value.
C) Administrator Brown stated that the Periodic Review notebooks will be available
tomorrow so that the Council can begin reading the document.
I)) In regards to the application for a downtown grant through the Meyer Memorial Trust
which had been discussed during the Council's goal setting workshop, the City did not
receive this particular grant. Staff is currently working on a TGM grant and is researching
other grant opportunities in order to move forward with a downtown specific plan.
E) Lastly, Administrator Brown reminded the Council that he had not received the
prioritization of goals from all of the Councilors as of this date and, once received, he will
put the list of goals before the Council for review and adoption.
1120
MAYOR AND COUNCIL GOALS,
Councilor Lonergan questioned if a crosswalk could be placed on Settlernier Avenue at the
Garfield Street intersection.
Public Works Director Tiwari stated that staff will analyze this request and develop possible
solutions to be brought back before the Council.
Councilor McCallum was glad to hear that the NorPac issue is being handled by staff. He
congratulated the Mayor on her message at the Chamber Forum which included information
on the City's excellent financial position and on those outside influences that the City has no
control over. He also congratulated former Mayor Jennings on his appointment to the
Planning Commission.
Page 10 - Council Meeting Minutes, February 14, 2005
11
TAPE
COUNCIL MEETING MINUTES
FEBRUARY 14, 2005
Councilor Bjelland stated that he is now the Chair of MWACT (Mid-Willamette Area
Commission on Transportation) and hopefully this will give him the opportunity to represent
the transportation needs of MWACT amongst all of the other Areas of Commissions on
Transportation. The Chairs of each Commission will be meeting periodically to work on
issues of how each Commission will allocate funding and establish prioritization of
transportation projects within Region 1I. There continues to be a lack of funding for projects
at the State level and there is a need for Woodburn to be an earmarked project in order for our
interchange project to be eligible for federal transportation funds.
Councilor Sifuentez questioned if the City was addressing the letter that was received from
Dan Brown.
Administrator Brown stated that a copy of the letter in response to Mr. Brown's letter is in
· ~S
the Councilor file folders in the Administration office.
Mayor Figley stated that the City was a successful applicant for funding from a group called
"Baseball Tomorrow" which receives most of their funds from major league baseball teams.
Thanks to their generosity, the Woodbum Rotary, and some local charitable individuals and
groups, the City will have a third ballfield complete and ready for some tournament play by
the July 4th weekend.
180Q
ADJOUR1NMENT.
MCCALLUM/SIFUENTEZ...meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:00 p.m..
APPROVED
tC~THRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 11 - Council Meeting Minutes, February 14, 2005
12
8]]
WOODBURN PLANNING COMMISSION SPECIAL MEETING MINUTES
February 3, 2005
CONVENED The Planning Commission met in a special session at 7:00 p.m. in City Hall Council
Chambers with Chairperson Lima presiding.
ROLL CALL
Staff Present:
Chairperson Lima p
Commissioner Vancil p
Commissioner Grigorieff p
Vice Chairperson Bandelow P
Commissioner Hutchison p
Jim Mulder, Community Development Director
Naomi Zwerdling, Associate Planner
Deniece Won, Assistant City Attorney
Chairperson Lima set the ground rules for the Public Hearing and provided an opening statement.
PUBLIC HEARING
A__:. Le.qislative Amendment 05-02, City-initiated proposal to amend the Woodburn
Development Ordinance.
Staff reported the proposal was initiated by the Woodburn City Council to amend the Woodburn Urban
Growth Boundary, Woodburn Comprehensive Text and Map, Woodburn Development Ordinance and the
Woodburn Zoning Map. These amendments are proposed in order to complete the City's Periodic
Review Work Program. He further stated the City of Woodburn is currently in State mandated Periodic
Review of its Comprehensive Plan and he outlined the 11 Work Tasks the City is required to complete.
Staff also mentioned the City has completed Tasks #5 and #6, Parks and Recreation Plan and the
Historic Downtown Plan, they have been acknowledged by the Oregon Land Conservation Development
Commission. All remaining Tasks have been completed with the exception of Tasks #9, #10 and #11.
Task #9 Coordinating new Urban Growth Boundary Management Agreement with Marion County, which
is currently being coordinated and is anticipated to be done by the time the amendment proposal gets to
the City Council. Additionally, he said although he has completed the Citizen Involvement Report (Task
#10), it would not be finalized until the Council actually adopts the amendments and the same goes for
Task #11. Completion of all these Work Tasks requires the City to revise the Woodburn Comprehensive
Plan Text and Map, the Development Ordinance and Zoning Map. In addition, to comply with State
Statutes mandating the City provide a 20-year buildable lands supply, the Urban Growth Boundary is
proposed to be expanded. Staff indicated public hearings on these proposed Legislative Land Use
Amendments have been scheduled tonight before the Planning Commission and have also been noticed
and scheduled for the City Council on March 28, 2005. The applicable approval criteria that apply to
these proposed amendments were outlined by Staff. Once the proposed amendments are adopted by
the City Council and acknowledged by LCDC, the City will have completed its Periodic Review Work
Program. The proposed amendments, maps and supporting documents are compiled in a document
called The City of Woodburn 2005 Comprehensive Plan Update, which has been provided to the Planning
Commission. Moreover, an attachment to the Staff Report contains Findings of Fact that demonstrate
compliance with the approval criteria, which were provided to the Commission tonight. Staff briefly
summarized the proposed amendments as fOllows:
Proposed Comprehensive Plan Text Amendments: Residential Land Use and Housing Goals
and Policies are amended to provide for a Nodal Development Overlay District. Industrial
Development Goals and Policies are amended to incorporate recommendations of the 2002
Planning Commission Meeting - February 3, 2005
Page 1 of 11
13
Economic Opportunities Analysis and Development Strategy and to create a Southwest Industrial
Reserve Overlay District. Marion County Economic Coordination Goals and Policies are added to
provide for coordination with Marion County Growth Management Framework Plan. Commercial
Lands Goals and Policies are amended to encourage infill and redevelopment and to create a
Nodal Neighborhood Commercial District. Transportation Goals and Policies are amended to be
consistent with the updated Transportation System Plan and to create an Interchange
Management Area Overlay District. Public Facilities Goals and Policies are added to consolidate
and coordinate the Water, Wastewater, Stormwater and Transportation Plans. Natural and
Cultural Resources Goals and Policies are amended to create a Riparian Corridor and Wetlands
Overlay District. The Woodburn Development Ordinance is also amended as part of this
proposal to implement the Goals and Policies of the Comprehensive Plan and are proposed as
follows: Six new overlay districts are created, Nodal Single Family Residential, Nodal Multi-
Family Residential, Nodal Neighborhood Commercial, Riparian Corridor and Wetlands Overlay,
Southwest Industrial Reserve Overlay and the Interchange Management Area Overlay.
Regulations of proposed Overlay Districts are summarized as follows: Riparian Corridor
Wetlands Overlay will generally restrict development within 50 ft. of designated creeks and water
courses. The Southwest Industrial Reserve will require master planning of the district to provide
for minimum tot sizes for targeted types of industries. The Nodal Residential Single Family and
Nodal Multi-Family Overlays will allow for higher densities and generally smaller lot sizes. The
Neighborhood Commercial Nodal Overlay will be restricted to neighborhood commercial uses and
will require dedication of public space. The Interchange Management Area Overlay will generally
restrict development based on vehicle trip generation based on proposed development. Minimum
density standards are established in the Single Family Residential District, the Retirement
Residential District and the Medium Density Residential District and the street improvement cross
sectional standards are generally reduced.
Proposed Comprehensive Plan Map Amendments: In general, the Comprehensive Plan Map is
amended to apply land use designations to areas proposed to be added to the City's Urban
Growth Boundary, to apply proposed Overlay Districts to areas within the current Urban Growth
Boundary and to change land use designations within the current Growth Boundary to maximize
efficient use of land and provide more appropriate land use designations considering surrounding
land use and future development potential.
Proposed Zoning Map Amendments: The Zoning Map is amended to apply the Nodal Single
Family Residential and Nodal Multi-Family Residential Overlay Districts to existing RS and RM
zoned properties South of the Southerly extension of Evergreen Rd., the Southwest Industrial
Reserve Overlay is applied to the Southerly portion of the WinCo Distribution Center property, the
Interchange Management Area Overlay is applied to Commercial and Industrial zoned property
generally located around the freeway interchange and to undeveloped residentially zoned
properties South of the Southerly extension of Evergreen Rd. In addition, there are numerous
zone changes proposed to properties within the existing City limits to maximize efficient use of
land and provide more appropriate zoning considering existing Comprehensive Plan designation,
surrounding land use and future development potential.
Urban Growth Boundary Expansion Map: Based on the results of the City's Periodic Review, the
City proposes to expand its Urban Growth Boundary to provide a 20-year buildable land supply
and provide for 20-year projected economic growth.
In conclusion, Staff recommended the Planning Commission hear the testimony and leave the record
open for seven days to allow additional written testimony, at which time Staff will return on February 24,
2005 with responses to that testimony and the Commission will have the opportunity to review that before
they begin deliberations on the matter. Staff recommended after that is all done that eventually the
Commission will direct Staff to prepare a Final Order recommending that the Council adopt the proposed
amendments to the Woodburn Urban Growth Boundary, Woodburn Comprehensive Plan Text and Map,
the Woodburn Development Ordinance and the Woodburn Zoning Map.
Planning Commission Meeting - February 3, 2005
Page 2 of 11
14.
Greq Winterowd, Winterbrook Planninq Consultinq provided more details on the analysis and justification
for the proposed amendments. He reviewed several key objectives they had when they began this
project four years ago. Firstly, to develop and implement an economic opportunity analysis and strategy,
which was adopted in 2002 by the City Council and provides the foundation for most of the planning work
done today. He reported the City Council decided it was imperative to provide local jobs in the
community so that people would not have to commute to Portland/Salem to work and to improve the
quality of peoples lives as well as to make it so everyone in the community had an equal opportunity.
The economists that looked at this and indicated the best way to achieve that is to provide land near I-5
because that is where development demand is located. Secondly, it was recognized that you needed to
provide choice among suitable industrial sites, which is required by State Statute. Thirdly, provide
sufficient buitdable land for future housing, parks and schools. Land for quality of life, good
neighborhoods and land where people can afford to buy their own homes. Additionally, he stated they
also had to look very carefully at the Statewide Planning Goals, which requires the use of land efficiently
in order to make sure to use the land within the Urban Growth Boundary efficiently and welt. Mr.
Winterowd mentioned the City is proposing a substantial increase in net densities on buildable land for
that reason. They are asking for a more compact Urban Growth form but with good parks, schools and
jobs to balance it out. He reported Oregon has many demanding requirements for compliance with
Statewide Planning Goals and Periodic Review to ensure ongoing compliance. Mr. Winterowd stated he
believed, at this point, the City has a package of plan amendments that meet the Statewide Planning
Goals and achieved legitimate objectives of Periodic Review. Moreover, they looked carefully at the
Marion County Framework Plan adopted two years ago and made sure that the critical goals and policies
of the framework plan were incorporated into the Woodburn Comprehensive Plan. Next, they looked at
the Achilles heel that Woodburn faces in terms of economic development, which is traffic congestion. He
said they worked very closely with ODOT on revising the Transportation System Plan and developing
ways to limit impacts on the interchange and to create alternative ways to get to that interchange so that it
all does not have to go on Highway 211 and Highway 214. Mr. Winterowd further explained the goals
require that we take the least productive agricultural land before we move into the more productive land
and the direction of growth proposed generally has less productive agricultural land than some of the
other choices. He further commented Woodburn is surrounded by Class 2, 3 and some Class 1
agricultural land and the only Class 1 agricultural land proposed for inclusion is land that is within the golf
course already. Finally, they wanted to make sure in terms of quality of life and neighborhoods that what
remains of Woodburn's wetlands, streams and flood plains are protected so you have open space
connections to residential areas for future residents. Mr. Winterowd remarked the goal of a higher
employment projection is to have more of a balance between the jobs in this community and the housing
that is here. He explained they determined a 20-year land use needs for jobs they began with the
Economic Opportunities Analysis and identified probable employment growth and then took a very careful
look at the types of industries and basic employment that Woodburn can attract if it provides services,
infrastructure and the land along I-5 to do that. They then followed the Statewide Statutory requirement
and also a requirement of Statewide Planning Goat #9 and its administrative rule which compares the
supply and demand and match them up. He indicated they attempted to provide the type of housing in
adequate supply to meet 20-year needs and matched the buitdable lands with the housing needs and
increased densities. The school needs were based on the existing ratio of developed school land
population to make sure there is enough land for schools in the future. Mr. Winterowd stated an
important and legitimate requirement in Oregon is that we use land efficiently within the Urban Growth
Boundary, which he recommended by planning for higher density, over ten dwelling units per net
buildable acre within the proposed buildable areas of the Urban Growth Boundary and increase a portion
of multiple-family development to make it more affordable. The use of Nodal Development Pattern,
which is an old fashioned situation where you have a neighborhood commercial area surrounded by
housing where you can walk, bike or drive a car to get to and from shopping was also recommended.
Also proposed is to bring in exception areas, which are those areas that are in the County now that State
law requires that we bring in to the Urban Growth Boundary so that they can be provided with urban
services and developed more efficiently so we can minimize impacts on agricultural land. Every
exception area adjacent to the Growth Boundary has been brought in with the exception of MacLaren
School and they did not seem to have a great likelihood of redevelopment at this point. Additionally,
Master Planning was looked at in the Nodal Development Areas and in the Southwest industrial reserve.
We have allowed the possibility of housing over retail development in Downtown Woodburn and in Nodal
Development Areas. Also recommended were minimum density standards so that people do not use
land that is zoned for 4,000 sq. ft. lots for 8,000 sq. ft. lots because that would be inefficient and would
Planning Commissio~ Meeting - February 3, 2005 Page 3 of l 1
15
discourage development of infill, partially vacant and potentially redevelopable land. In the Nodal
Development Areas we have a neighborhood commercial center surrounded by higher density residential,
small lots single family supported by integrated park system and multi modal and connected
transportation system; Master Planning is required and we have design standards and that everyone has
adequate access to parks and schools. He further reported the land located on either side of 1-5,
accessible to Highway 2t 4 and Highway 2t 1 via Butteville Road and Parr Road and a planned Southern
arterial connection between Butteville Road and Highway 99 is reserved solely for Industrial use. Mr.
Winterowd stated they propose to relieve congestion at Hwy. 214tHwy. 211/I-5 interchange by taking the
traffic out of central Woodburn, moving it West of I-5 where it is easier to get onto I-5 for trucks and
employees. Additionally, at the request and in collaboration of the Oregon Department of Transportation
(ODOT) developed what is believed to be an innovative way of making sure that the limited access that
we have to I-5, even after ODOT and the City of Woodburn spends millions of dollars on improving the
interchange, we want to make sure that it does not use up that capacity prematurely and that it is used for
planned commercial and industrial trips. Regulations have been developed that indicate you can not
exceed specified numbers of trips in the peak hour and if you do, you are either a Conditional Use Permit
or you have to find ways to decrease peak hour traffic demand to maintain the capacity of that
interchange area for the jobs that the City wants to see. In closing, Mr. Winterowd commented he felt a
thorough and credible job has been done in justifying the assumptions used and we have not inflated the
land use needs. He briefly reviewed the proposed amendments and said everything else that has been
proposed for inclusion within the Urban Growth Boundary is land that has already been determined by
Marion County to be so cut up and parcelized that it cannot be used effectively for agricultural purposes.
Mr. Winterowd encouraged testimony and requested to critically look at the work done and to tell the
Planning Commission exactly what they think.
TESTIMONY
Terry Cole, Ore.qon Department of Transportation Reqion 2, 455 Airport Rd. SE, Salem, OR 97310
stated ODOT has worked with the City now for a number of years specifically with reference to the
Transportation System Plan Update and are very pleased with the draft Transportation System Plan that
has evolved from that process. The protections talked about for future interchange development, the
other transportation system policies and plan elements will go a long way towards keeping that
interchange in its current configuration and in the future as we hope to have it reconstructed viable
through the planning period and beyond. Additionally, Mr. Cole felt what they have come up for
Woodburn is an outstanding example that will be looked at as a model throughout the State for how you
can protect an interchange in a growing urban area and do it in such a way that it supports local
economic development but also retains the ability of people to travel both locally as well as statewide.
Mr. Cole urged support and endorsement of the proposed Transportation System Plan and all of the
supportive elements of Comprehensive Plan Update, as well as all the other elements submitted tonight.
Dave Christoff, 671 Ironwood Terrace, Woodburn, OR 97071 spoke on behalf of the Woodburn School
District. He stated the School District currently owns 19 ½ acres on Lincoln St. and they would like to
have that included in the inventory. He indicated the difference between the consultant's numbers and
the School Districts numbers shows fairly realistically that there was a shortage in the estimate for the
School Districts properties. Currently there are no lands in the City that are large enough to site a school
because a school has to be sited on a minimum of 10 acres and preferably a minimum of 15 acre site.
Mr. Christoff reported they would like to have this included to the Urban Growth Boundary Expansion for
when a bond measure is passed they would have a site in which to build a school on because they do not
currently have anything that they could buy that is not already spoken for to site a school that is available
to them.
Nick Harville, Executive Director, Woodburn Chamber of Commerce, 2241 Country Club Rd., Woodburn,
OR 97071 he reported he has about 15 years of business and economic development experience and he
sees Woodburn as a community that has witnessed many changes since it was first established by Jesse
Settlemier. Even when the City was incorporated in 1889, Mr. Settlemier knew that diversity of the
business and community were going to be the keys to growth of Woodburn. Today, according to the
State of Oregon, there are 772 businesses in Woodburn, 75.3 percent of those businesses employ less
than 10 people. Mr. Harville explained this is a testament to the number of small businesses that help
generate the flow of funds in this community. In looking at the major industries that employ citizens in this
community you will find that 34.5 percent are employed in the retail trade and another 23.9 percent are
Planning Commission Meeting - February 3, 2005 Page 4 of l l
16
employed in the service industry. These businesses are important to the community and provide needed
services but in order to broaden the tax base, create new family waged jobs and further the diversity of
the economy of Woodburn we need to expand and attract new businesses and companies to the area.
He further indicated that at the present rate we will run out of developable lands within 5 years. In talking
with City officials, the City of Woodburn has the best interest of the entire community at heart. The
business development plans for the community call for further diversity and commerce generated, which
would further support and enhance infrastructure and services provided by the City, schools and other
community agencies and groups. Mr. Harville closed by saying new businesses in town help to support
the retail and service businesses that already exist here by providing new dollars in to the community.
Woodburn was born from agriculture when Jesse Settlemier used his vision and forethought to settle the
community and he provided developable lots for new businesses that wanted to move to Woodburn.
History seems to be repeating itself by expanding the Urban Growth Boundaries we are providing space
for businesses that want to locate here.
Robert Walter Staack, 245 Ben Brown Lane, Woodburn, OR 97071 commented he owns property at 585
Grant St., which is an area where Nodal density is intended for and he was not clear as to what that
would result in on his renters and neighbors.
Gre.q Winterowd clarified the Nodal development area is located in where Parr Rd. takes a dog leg and
what they have tried to do for most of the community of Woodburn is not to go in to neighborhoods and
up zone so that people's homes on individual lots are threatened. He further clarified that is why they are
moving towards more vacant areas with the exception of Downtown for increased densities.
Jose Castillo, 1068 2® St., Woodburn, OR 97071 through Chairperson Lima providing Spanish language
interpretation, Mr. Castillo indicated he did not understand English very well and therefore, he was
unclear as to what the hearing process was about.
Staff reported there is a translator in the Planning office that could assist Mr. Castillo and encouraged he
come by the office or he could submit written testimony, if he preferred.
Alfonso, 1279 N. Second St., Woodburn, OR 97071 inquired whether his taxes will go up due to the
proposed changes and if Second St. will be paved?
Staff interjected paving is not part of this proposal and he is not aware of any proposal to pave Second St.
however, the person to contact regarding that issue would be Randy Rohman with the Public Works
Department.
Will Denecke, OPUS Northwest, 1000 SW Broadway, Portland, OR 97034 was present tonight in support
of the UGB proposal and would submit a letter to the Commission. He reported OPUS Northwest has
103 acres of industrial property that they are proposing to develop in to an industrial park located on the
West side of I-5 and they have been involved in this process for 6-7 years. Mr. Denecke stated it is really
nice to see this happening and for them to get to this stage. Additionally, he thought there is very good
innovative planning by Staff and Winterbrook Consulting particularly in the areas of target industries and
the interchange overlay. He said target industries are very demanding for a developer like OPUS
Northwest because they just cannot go in and put up what they want. OPUS wilt be required to pick
industries and job opportunities that fall into categories that the City has laid out with demanding criteria in
terms of type as well as wage and income opportunities. Mr. Denecke further commented although it is a
challenge for OPUS, it will give Woodburn the opportunity to improve its economic base. The interchange
overlay is creative and a constructive approach to the I-5 interchange problem because everybody knows
that currently I-5 is a big problem and unless that is managed correctly and improved, it will be a
constraint on development for Woodburn and the UGB Expansion area. In closing, he added the
discussion about a formula and how property owners might contribute if there is a funding gap and if the
City will be looking for additional funding, perhaps in part from stakeholders or property owners, take
place sooner rather than later.
Erin Donnelly, 480 N. Third St., Woodburn, OR 97071 commented her property is currently zoned
residential and under the new zoning it would change to commercial office. She stated the entire street,
with the exception of two properties, is entirely single family housing. It is a very nice neighborhood with
Planning Commission Meetb~g - February 3, 2005 Page 5 of 1 1
17
some of the original homes to Woodburn. The notable exception that is not a single family home is the
old Woodburn Community Center. Mrs. Donnetly did not feel that it is beneficial to that neighborhood to
change it to commercial office to facilitate the sale of the City property. It seemed very logical in her mind
that the City has been trying to sell the property for quite some time and that is the connection for the City
to want to have that be commercial office. She thought it would be better to keep the homes that are
affordable and historical to Woodburn.
Staff interjected the old City Community Center is already zoned Commercial General and is the only
commercial general in the Downtown area. The reasoning for the commercial office is to make the
zoning consistent with the Comprehensive Land Use Designation, which is commercial. The
Comprehensive Plan back in 1980 contemplated that property would alt transition to commercial and all
we are doing now is making the zoning consistent, which currently is inconsistent. Moreover, it is not
legal to have inconsistencies between the zoning and Comprehensive Plan so we are bringing that
zoning in to consistency with the Comprehensive Plan and we are trying to put on the least intensive and
intrusive type commercial zone, which is commercial office.
Martin Rohrer, 16 Abelard, Lake Oswego, OR 97035 reported he bought a property on Arney Rd. North
of the Woodburn Company Stores Outlet Mall back in 1979 and at that time there were three neighbors.
He said they have consistently presented to various bodies of Woodburn their desire to go in as a group
to develop the area. Mr. Rohrer further commented he and his neighbors were a little surprised when
they found that they were not included in the most recent proposal. There are about 150 acres that could
be used for industrial land out of about 125 acres in the area that is designated. Firstly, that area is the
only area not proposed to be included that is surrounded by three sides by land that would be included in
the Urban Growth Boundary. Mr. Rohrer further remarked it would be much easier to make a case before
Marion County, LCDC and 1,000 Friends of Oregon if we take land that is already surrounded rather than
expanding into areas that are outside the proposed Urban Growth Boundary. Secondly, this property
more than any of the others is pretty much ready to go in terms of utilities. It would not require a South
bypass and new freeway access and it would simply require starting the development. His vision of an
industrial area would allow for sales/marketing offices at the manufacturing location, which is a little
different than what is envisioned in the Southwest area. Lastly, Mr. Rohrer stated the property on Arney
Rd. comes much closer to meeting the requirements for most manufacturers and developers than the
other properties currently proposed to be within the Urban Growth Boundary zone to industrial.
Diane Mikkleson, 1090 N. First St., Woodburn, OR 97071 commented she was testifying as an
individual. She said the plan for Woodburn's future presented tonight was designed to shape Woodburn's
development as a community for the next 20 years. There are aspects of the plan that appear to deserve
support including Downtown development and the plans for expanded recreational facilities and
opportunities for Woodburn citizens. It was Ms. Mikkleson's belief that other aspects of the plan need to
be given further thought. The quest for mega employers may not be the best economic choice for
Woodburn especially if those companies work force needs can not be met by those of us already living in
or near Woodburn. Moreover, the drive to expand Woodburn's UGB onto valuable farm lands while
allowing vacant and underdeveloped sites within our current boundaries to continue to be idle is, at best,
expensive and wasteful. She also remarked the community still relies on agriculture as one of its most
important economic factors and we should look for ways to support and further develop this vital industry.
A plan that emphasizes the accelerated development of large homes on large lots is not in the best
interest of the community whose primary need is for sufficient multi-family housing. Additionally, it is
important to support and encourage small and medium sized businesses that exist in Woodburn and
actively recruit more of them. The need for a proposed Transportation Plan to create traffic patterns that
preserve and promote the integrity and viability of Woodburn's core area rather than creating a ring-road
that would pull development further away from existing businesses and already established infrastructure,
which costs tax payers millions of additional dollars. She felt we could build a stronger, cohesive
community by working together as we move further into the 21st Century.
Bob Lindsey, 7505 Windsor Island Rd. N., Salem, OR said he had the privilege of serving Salem in the
years 1967-1977 first as a member of Council and then as Mayor from 1973-1977. He was part of the
Urban Growth studies, which led to the concept of Urban Growth Boundaries and brought forth as part of
the process Senate Bill 100. Mr. Lindsey commented the proposal brought before the Commission
tonight is not in Woodburn's best interest and is a recipe for expectations never met. He further reported
Pla~mit~g Commissio~ Meeting - February 3, 2005 Page 6 of 11
18
there are two issues that surfaced from the Urban Growth studies in the early 70's that are still germane
today. The public cost of development and the ability of urban centers to fund those costs and for cities
to survive need to address two issues: patterns of design and development and develop an elastic
funding base or they are going to go broke. Mr. Lindsey described the City of Salem as a classic
example of an urban center in deep economic trouble. In the summer of 1976, Salem had a triple A credit
rating and Salem's credit rating as of today has plummeted down to an A. In Salem as the population
numbers increased, all systems came under stress and the numbers increased, the library hours
decreased, the aquatic program slipped away, traffic issues greatly increased, the public safety response
decreased, the capacity to supply and treat water decreased, and the livability and Iovability in Salem is
diminished. He further added the consultants proposal in its present form leads you right down that path.
Woodbum has more than enough land mass in its existing urban growth boundary to accommodate those
population numbers that have been assigned by Marion County. In closing, he pointed out Woodburn is a
service center for the agricultural industry and this approach is not within Woodburn's economic capacity.
He commented Woodburn's best course of action would be to look inward and play to its strength. The
challenge is to create a sense of identify and a place that speaks to livability and the challenge is how to
build that livable lovable community and not bring pain and misery to the tax payers.
Kathleen Carl, 13324 Carl Rd. NE, Hubbard, OR 97032 strongly believed that Woodburn's
Comprehensive Plan needs to develop an economic model that benefits the existing population like
focusing on local businesses rather than large employers. She remarked many new jobs are created
without land being developed such as a processing plant or manufacturer adding a second shift or a retail
business expands its hours and hires new people. Ms. Carl hoped the Planning Commission looked at
the needs of existing business. She believed Woodburn's economic model should focus as much as
possible on utilizing existing infrastructure, which takes care of our tax payers investment. Expanding to
new land is not of benefit to most taxpayers and a new economic model that turns more inward would
capitalize on our assets and help our citizens. Ms. Carl closed by stating Woodburn really needs to build
a city that works together and looks at businesses that are putting money into Woodburn's pocket right
now. We can accommodate the goals of Woodbum with an expansion that is more limited.
Lolita Carl, 13324 Carl Rd., Hubbard, OR 97032 urged to look 50-75-150 yrs. into the future. She
reported her farm has already had five generations of family living on it in only 90 years. If we think short
term, our beautiful valley of mild climate and rich resource land will be paved over. Some day we might
not be able to afford to import strawberries and apples from thousands of miles away because agriculture
is Marion County's number one industry and you can not stack farm fields on top of each other.
Moreover, much of the housing and commercial needs for a small city could easily go vertical because it
is more efficient to have apartments with several stories over commercial as seen in many Downtowns.
Ms. Carl further added this smaller footprint makes the city more walkable more livable and engenders
community spirit. She reported Woodburn has ignored the enormous egg production supporting and
surrounding it and the thousands of its residents who work in the egg industry. Reference was made to
EcoNorthwest Woodburn Economic Analysis and she pointed out most of these people's occupation has
not been counted. Additionally, she indicated Woodburn has recently spent a couple of millions of tax
payers dollars for land for additional sewage treatment and roadway construction, this only for the land
not for the future millions to develop it. She felt Woodburn has a dependable and growing economic base
in place with agri-business and the farmers are not pushing for new roads and infrastructure. The ones
who are really pushing for development and expansion are consultants who are paid to say we need it.
She pointed out Greg Winterowd was simultaneously paid by Opus Northwest to try to get its land in the
expanded UGB while being paid by the City of Woodburn, which is a serious conflict of interest that can
not be ignored. In closing, Ms. Carl remarked our rich Willamette Valley soil can produce new crops of
food every single year to feed endless generations. How many industries can say that?
Randy Sebastian, 1677 Boones Ferry Rd., Lake Oswe.qo, OR supported the Winterowd Planning Plan.
He said Woodburn has unique opportunity as the Tukwita Golf Course is the only course in the Portland
Metro Area where people can actually buy a new home on a golf course. This is attracting new residents
who are coming in from Lake Oswego, Tigard, West Linn, Tualatin and are typically empty nesters paying
City taxes whose kids are gone and are not putting pressure on local schools. Moreover, ali the utilities
are new and are being brought to the site with an emergency access road being built to the site this
summer. Mr. Sebastian further commented he has been building at Tukwila Golf Course over the last
Planning Commission Meeting - February 3, 2005
Page 7 of 11
19
four years. Although it was slow to start, we now have great momentum and have a waiting list for future
phases for people wanting to move to the Tukwila Golf Course.
Vasily Mokanukoff, 1031 Queen City Blvd., Woodburn, OR 97071 indicated he was not familiar with the
proposal and that such plan even existed. He expressed concerns with the amount of acreage that is
being proposed for industrialization.
Staff informed Mr. Mokanukoff that all of the proposed plans are on the City's website, at the Library or at
City Hall in the Planning Division. He stated one of the Planners could go over any questions Mr.
Mokanukoff might have if he came by City Hall.
Pat Doyle, Kelley, Kelley, Doyle, 110 N. Second St., Silverton, OR 97381 represented Mr. Date Baker
who owns 10 acres zoned AR in the Butteville expansion area and there are five homes currently on the
property. He indicated they were in favor of the UGB expansion. Mr. Doyle entered a legal memorandum
into the record and briefly summarized the contents of the memo. He reported this property is already a
goal exception property and it gets a special favor on that basis alone. It is committed to residential use
and considered less productive farmland so we are not reaching in to any of the high productive farmland.
Secondly, in 1992 the City of Woodburn adopted Ordinance 2081, which essentially expanded the UGB
to take in this property. Marion County disagreed with that conclusion at the time based on need,
however, in the ensuing years we have seen that in fact that need is there and the 10 acres of land will
help the City of Woodburn to meet its buildable lands requirements and will help the City to put people in
to homes and to make a more livable community.
Toni Spencer, 13736 Wilco Hwy. NE, Woodburn, OR 97071 stated she is a native Oregonian that has
lived most of her life on a working cattle ranch in a rural area. She felt compelled as a concerned citizen
to comment on the proposed expansion of the UGB. Ms. Spencer indicated she had great respect for
those that live and work on the land as well as she realizes the importance of the economic stability that it
provides the community. Agriculture and food products are Oregon's largest export by volume and the
value of these products has increased in 16 of the past 18 years, according to the Oregon Department of
Agriculture and Marion County ranks number one in Oregon for growth agricultural sales. She expressed
concerns in that we may be too eager to include valuable prime farmland in the proposed UGB. There
are vacant properties in areas within the current UGB that can be redeveloped and reoccupied.
Additionally, there are at least 8 properties in the industrial park just off Hwy. 214 for lease or for sale and
there was one 137,000 sq. ft. property sitting empty. Ms. Spencer further commented all vacant buildings
are not even counted in the consultant's inventory of vacant industrial properties. She indicated we have
a responsibility to solicit new industry in to our underdeveloped and undeveloped properties before we
expand the current UGB because we have the capacity for new industries in our current UGB. It was her
hope that we carefully determine and decide what is really needed before including prime farmland in the
proposed UGB. Although we all would like to see economic progress in Woodburn, we have to
remember that new industry can move in, cost the taxpayers millions of dollars in taxes for sewer, water,
sidewalks, roads and then up and leave just as fast leaving us with the unemployed and the bill because
once prime farmland is paved over, it is gone forever.
Kay Peterson, 13740 Wilco Hwy., NE, Woodburn, OR 97071 she asked the Commission to carefully
consider the testimony that is being submitted this evening. We all want Woodburn to be an economically
viable community, however, some of us just differ on how to accomplish this. She described her mother
having been born in Woodburn and raised on a dairy farm in Hubbard. Additionally, her husband is a
small business owner in Woodburn located on Evergreen Rd. South of Hwy. 214 and are members of the
Woodburn Chamber of Commerce. Both oppose the proposed expansion of the Urban Growth
Boundary. Ms. Peterson commented expanding the UGB would only make the traffic nightmare on Hwy.
214 and the freeway interchange worse. She indicated more and more of her husband's clients have
complained about how difficult it is to negotiate the traffic when driving to his office. Pushing growth on
Woodburn would do nothing to improve the livability of this community. Ms. Peterson felt it was wrong to
take some of the best farmland in the country out of production forever in order to attempt to attract some
high tech industry to Woodburn, which she doubted a high tech industry would locate in Woodburn
because many of the high tech industries have abandoned the United States and gone to China.
Agriculture can quickly retool to respond to current market conditions as other industries just pick up and
Planning Commission Meeting - February 3, 2005
Page 8 of 11
20
leave. In conclusion, Ms. Peterson stated the 500 acres Winterbrook Consulting says is needed for
industrial sites should stay as it is, productive farmland for our benefit and that of the future generation.
Tom Fessler, 14025 Dominic Rd., Mt. An,qel, OR 97362 said he is a fourth generation farmer in the
Woodburn area and is an affected landowner in the expansion proposal. He favored the expansion
proposal as it currently stands.
Mike Celmer, 389 W. Hayes St., Woodburn, OR 97071 reported his family searched for about 2 ½ yrs.
consistently trying to find a home and ended up in Woodburn across the street from the old community
center. He said he works in Woodburn and purchases goods and services here. Mr. Celmer stated he
would have like to have known of the proposal four years ago before he purchased his home because he
probably would have not ended up living in Woodburn because the proposal affects him financially. He
felt if the City continues with this proposal it would take equity away from his home and basically throwing
it away.
5-MINUTE BREAK AT 8:45 PM
Roger Alfred, 1120 NW Couch St., Portland, OR 97209 stated he was present tonight on behalf of
Renaissance Development. He reported Renaissance Development has developed the Links at Tukwila,
which is immediately South of the proposed UGB and supports the proposal put forth by Staff to extend
the UGB to include that area to the North which consists mostly of the OGA Golf Course. Mr. Alfred
further commented Staff has done a very thorough and very comprehensive analysis. The UGB
Amendment is a very complex process that requires the weighing of not only some fairly strict legal rules
but also a lot of competing interests, which he felt Staff has done a very good job in weighing all those
things. Moreover, the primary thing that the law requires is under Goal 14 is an orderly and efficient
extension of urban land onto rural land. The OGA parcel is a unique opportunity from a legal prospective
in that you are able to expand onto an area that is not currently in any kind of resource use at all and it is
already committed to the golf course use and hopefully where Renaissance will be able to add another
150 homes and not simultaneously taking any farmland out of production. Lastly, Mr. Alfred mentioned
expansion in that direction is consistent with prior City decisions in that approval of the most recent phase
of the Links of Tukwila Subdivision also included a condition requiring the extension of the road across
from the North over to Boones Ferry Rd., which is consistent with the future prospect of more residential
development in that area that can fit in the golf course.
Sid Friedman, 1,000 Friends of Oreqon, 189 Liberty St. NE #307A, Salem, OR 97071 pointed out many
community members have a very different vision for Woodburn's economic future than the vision
presented by the consultant. He commented that community vision can be accommodated using very
reasonable assumptions that are at least as legally defensible as the consultant's. If the consultant's
recommendation is adopted, Woodburn would have 500 net buildable acres of developable industrial
land, which is a huge amount of industrial land. He compared Medford's proposed 431 acres of industrial
land for the needs of an additional 94,000 thousand people. Salem/Keizer with a population that is seven
or eight times the size of Woodburn's thinks it could take decades to develop the 500 acre Mill Creek
Industrial site. Additionally, Woodburn has 7% of Marion County's population, 8% of Marion County's jobs
and between 1990-2000, it captured 11% of Marion County's job growth. Yet the Winterbrook projection
assumes that Woodburn would capture 23% of Marion County's projected future job growth, which he
believed was unreasonably optimistic. However, even if this inflated projection occurs, by the
consultant's own figures, the 503 acres of industrial land would accommodate far more industrial
employees than the 38,136 projected under the consultant's most optimistic scenario.
Theodora Tarbet, 13305 Carl Rd., Hubbard, OR 97032 commented the Economic Opportunities Analysis
prepared for Woodburn concedes that it significantly underestimates agricultural employment. The
employment in the agricultural sector grew by 40% in the Woodburn zip code between 1990-2000. She
indicated the Economic Opportunity Analysis ignores Woodburn's location in the middle of productive
farmland and at the center of the County's number one industry. Additionally, it fails to identify
Woodburn's role as a commercial and cultural center for the Valley's Hispanic population as a possible
advantage. Instead, it lists an employment goal that Woodburn lose up to 222 agricultural section jobs by
2020. Woodburn is surrounded by prime and high value farmland, which is protected by State law and
Oregon Revised Statute Chapter 197.298 governs UGB expansions. In particular, it dictates priority
Plan~ing Commission Meeting - February 3, 2005 Page 9 of 11
21
factors for bringing land into a UGB and the Statute requires that land of lower soil classification be
included in a UGB before land of higher soil classification. Woodburn should expand further South on to
the lands of lower soil quality if Woodburn can prove a factual basis for needing to include more land.
The same Statute also prioritizes acknowledged exception areas adjacent to a UGB as land that should
be included in the UGB before lower priority lands unless the exception areas can not reasonably
accommodate new development. Ms. Tarbet used the Carl Road exception area in which this statute
applies. She felt it is not necessary to bring all 13 acres of the exception areas since it can not
reasonably accommodate identified land needs.
Amanda Deyerle, 17244 Arbor Rd. NE, Woodburn, OR 97071 addressed the transportation issue and
remarked transportation plans are generally highly technical and a person can easily get lost in the
numbers. The important part of a transportation plan is how it will affect the livability of neighborhoods
and viability of economic activity. Ms. Deyerle pointed out I-5 separates commercial and residential
development from the rest of the City and Highway 214 splits schools and neighborhoods on the North
from the rest of the community to the South. The Transportation Plan needs to address the fragmentation
of commercial and residential areas. She did not believe the funding sources available will be able to
make the changes except on a piecemeal basis. In the meantime, development will be occurring that has
no access to Parr Rd. and traffic will be forced back in to the residential areas between the proposed
industries and Highway 214. Ms. Deyede reported experience shows that building more roads increases,
traffic, increases development and puts tremendous stress on core areas, i.e., Lancaster. She further
commented Highway 214 bypass in Woodburn pulls development towards the outer areas economically
depressing Downtown and is one of the biggest traffic headaches in the City.
Jim Griqorieff, 1315 James St., Woodburn, OR 97071 indicated he owns property that is adjoined by two
RM properties and requested that the property go with the original comprehensive plan and become RM.
He stated the property has unique situations, which include a 2-story fourplex directly behind and within
10 fl. of the property line, the entry side of the units face his back yard and the second stories have
windows that look right over his back yard. Needless to say they do not share the same privacy as the
other RS lots because the other lots have a 25 ft. driveway plus a single-story garage behind them before
the 2-story apartments begin and even then they have east and west entry ways, which allows much
more privacy as compared to his lot. Mr. Grigorieff also mentioned he purchased Parkdale Manor, which
are the apartments to the West of his property and he intends on being on-site manager and provide
maintenance for the apartments. In conclusion, he said based on the criteria stated in the notice, his lot
would be better served adhering to the original comprehensive plan and going through and RM zone
designation because most of the property on the block is made up of two large apartment complexes, the
Woodburn Armory and therefore, future development in fitting with the surrounding properties as stated in
the notice would convince him that an RM zoning for his lot would be best for the comprehensive plan
and for future plans.
Craiq Robinson, 1345 James St., Woodburn, OR 97071 said he would like to keep his property RS
because he has apartments behind him and gets trash thrown over his fence, urination and all sorts of
nuisances and would hate to see this happen on alt three sides of his property.
Tom Brawley, 4536 Wintercreek Rd., Jefferson, OR represented the Marion County Farm Bureau and an
industry that generated half billion dollars last year, which is agriculture. Marion Country Farm Bureau is
interested in keeping and preserving all productive agricultural land. He stated one square mile of land is
a lot of land base to be lost to an industry. We have a unique climate and a unique opportunity for more
commercial products grown than anywhere else in the world. Natural resources that are non-renewable
have to be protected and it begins here and needs to continue. Mr. Brawley commented there are three
alternatives, look at infill, reduce the number of acres proposed and ease in to it and not take a big block
and look for other avenues, or do nothing and let the status ride as it is. He felt the plan weakens a
proven industry for an unknown.
Staff restated the record would be left open until 5 pm Thursday, February 10th and encouraged anyone
who would like to submit additional written testimony addressed to City of Woodburn Planning
Department, 270 Montgomery St., Woodburn, OR 97071. Staff will then review all the testimony and
provide the Commission with responses, as applicable, to that testimony at least a week before the next
Planning Commission Meeting - February 3, 2005
Page 10 of 11
22
hearing, assuming tonight's hearing is continued until February 24th, at which time the Commission may
continue with deliberations if they chose to do so.
Vice Chairperson Bandelow moved to close the portion for public testimony except for written testimony
that would remain open for an additional seven days and we continue the hearing until February 24th, at
which time discussion among the Commission would be open. Commissioner Griqorieff seconded the
motion. Motion unanimously carried.
ADJOURNMENT
Vice Chairperson Bandelow moved to adjourn the meeting. Commissioner Hutchison seconded the
motion, which carried unanimously. Meeting adjourned at 9:30 pm.
CLAUDIO LIMA, ERSON
ATTEST
Jim Mulderi
CommUnit~ Development Director
City of W0Odburn, Oregon
Date
Planning Commission Meeting - February 3, 2005
Pagellof 11
:23
8C
WOODBURN PLANNING COMMISSION MEETING MINUTES
February 10, 2005
CONVENED The Planning Commission met in a regular session at 7:00 p.m. in City Hall Council
Chambers with Chairperson Lima presiding.
ROLL CALL
Chairperson Lima P
Commissioner Vancil P
Commissioner Grigorieff P
Vice Chairperson Bandelow P
Commissioner Hutchison P
Staff Present: Naomi Zwerdling, Senior Planner
Chairperson Lima provided an opening statement for Public Hearing.
MINUTES
A__~. Woodburn Planning Commission Minutes of January 27,2005
Chairperson Bandelow moved to accept the minutes as written. Commissioner Grigorieff seconded the
motion, which unanimously carried.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
A_~. Woodburn City Council Work Session Minutes of January 8, 2005
B__,. Woodburn City Council Minutes of January 10, 2005
PUBLIC HEARING
A__~. Partition 04-06, Variance 04-26 and Variance 05-02, request to partition property located at
1123 McKinley Street into two parcels, variance request to the street standards on
McKinley Street and variance request to lot orientation, Greg Allen, aDr)licant.
Staff read the applicable ORS Statement and provided a presentation as reflected in the Staff Report.
Staff recommended approval of the requests subject to the conditions of approval listed in the Staff
Report.
Commissioner Yancil inquired whether there is any chance of McKinley St. ever going to need a 60 ft.
access?
Staff replied McKinley is basically a dead end street and is not on the Capital Improvement Plan.
Chairperson Lima mentioned the applicant is not proposing to build any additions to the existing home as
part of this partition request and asked if the design review will be for parcel #2?
Staff stated the applicant is not proposing to put anything on there at this time. However, they would be
required to obtain a building permit application in the future and would go through our architectural design
standards. Additionally, they would be required to meet all of the requirements of the Woodburn
Development Ordinance.
Planning Commission Meeting - February 10, 2005
Page 1 of 3
24
TESTIMONY BY THE APPLICANT
Greg. Allen, GMA Construction, P.O. Box 926, Lake Oswego, OR 97034 agreed with the Staff Report.
TESTIMONY BY PROPONENT
None
TESTIMONY BY OPPONENT
None
DISCUSSION
Chairperson Lima closed the public hearing and opened up for discussion among the Commission.
Vice Chairperson Bandelow commented there have been some discussions in the past about having to
have a variance because of narrow streets. She stated that is something that needs to be addressed so
that people do not have to apply for a variance on something that they have no control over and on a
street that is never going to be improved to that width. Nonetheless, she saw no problems with the
current request and it appeared to be a nice good sized infill lot.
Commissioner Vancil concurred on both counts in that revisions need to be made to the Transportation
and Development Ordinance sooner rather than later so that the public does not have to deal with what
he called a nuisance variance because it really is not reasonable. However, he pointed out the applicant
is making good use of the land and he would support the request.
Commissioner Grigorieff also agreed with her fellow Commissioners.
Vice Chairperson Bandelow moved to approved Partition 04-06, Variance 04-26 and Variance 05-02
subject to the conditions of approval including putting in the sidewalk and asked Staff return with facts
and findings to support that decision. Commissioner Grigorieff seconded the motion. Motion
unanimously carried.
ITEMS FOR ACTION
A_~. Final Order for Planned Unit Development 04-05 and Variance 04-31, request to modify
Links at TUkwila PUD Phase III to allow 15 ft. rear yard setback, Renaissance Development,
applicant.
Vice Chairperson Bandelow moved to approve the Final Order as written. Commissioner Grigorieff
seconded the motion, which carried unanimously.
B__~. Final Order for Planned Unit Development 04-06 and Variance 04-32, request to modify
Links at Tukwila PUD Phases IV and V to allow 15 ft. rear yard setback, Renaissance
Development. ar)~olicant.
Vice Chairperson Bandelow made a motion for the approval of the Final Order and Commissioner
Gri9orieff seconded the motion. Motion unamimously carried.
C_~. Final Order for Legislative Amendment 05-02, City-initiated proposal to amend the
Woodburn Development Ordinance.
Vice Chairperson Bandelow moved to adopt the Final Order. Commissioner Grigorieff seconded the
motion. Motion carried unanimously.
Commissioner Vancil apologized for not being present for the discussion of the actual approval and
indicated some time this year the whole issue of street standards needs to be addressed, since that was
not addressed in this revision.
DISCUSSION ITEMS
None
Planning Commission Meeting - February 10, 2005
Page 2 of 3
25
REPORTS
A__~. Building Activity for January 2005
B_~. Planning Project Tracking Sheet (revised 2-2-05)
BUSINESS FROM THE COMMISSION
Commissioner Vanc.i! commented as he read all of the material in preparation for next weeks
'deliberations regarding the Legislative Amendment, it occurred to him that with Measure 37, whether the
City has the authority to tell landowners what they should do with their land if we say for instance that we
want to have a Nodal Development in the Southwest corner of the City?
Vice Chairperson Bandelow interjected Measure 37 only applies to land use that has been imposed on
the owner after their purchase. Consequently, there are really not very many properties that are owned
that have been held for a long period of time.
Commissioner Vanci! indicated he understood that but it seemed to him like we would be imposing land
use restriction in 2005 real time if for instance we zoned it with a new zone that was created by the whole
process.
Vice Chairperson Bandelow further remarked the question is whether or not that is restrictive and whether
or not it is causing a hardship. In reality, in all probability the value of those Properties would increase.
She clarified she has obtained information from various classes and from the Realtors Association and
generally the opinion is if there is no finanCial hardship, the only way someone could apply under
Measure 37 would be if they purchased the property for a specific project and no longer could do that.
However, the option exists for them to be bought out.
Staff also commented there were property owners who want to be incorporated in the Urban Growth
Boundary because it expands their use greatly.
Chai~Lima asked Staff what is the status on the old K-mart building? He also mentioned Grocery
Outlet is looking for a building to settle in Woodburn and he wOndered what places they are looking at.
Staff reported there is an application to convert the K-mart building to a Silverton Hospital Wellness
Center and will be coming before the Commission soon.
ADJOURNMENT
Motion was made to adjourn the meeting and was seconded. Meeting adjourned at 7:30 pm.
APPROVED
CLAUDIO LIMA, CHAIRPERSON
DATE
Naomi Zwerdling,
Senior Planner
City of Woodburn, Oregon
Planning Commission Meeting - February 10, 2005
Date
Page 3 of 3
26
8D
MINUTES
MONTHLY MEETING OF WOODBUP2~ PUBLIC LIBRARY BOARD
DATE:
ROLL CALL:
STAFF PRESENT:
GUESTS:
CALL TO ORDER:
SECRETARY'S
REPORT:
February 9, 2005
Mary Chadwick - Present
Yesenia Chavez - Present
Neal Hawes - Present
Ardis Knauf- Present
Kay Kmka - Absent
Patricia Will - Present
Catherine Holland - Present
Linda Sprauer, Library Director
Vicki Musser, Recording Secretary
None.
President Catherine Holland called the meeting to order at 7
pm.
The minutes of January 12, 2005 were approved and
seconded.
CORRESPONDENCE: None.
PUBLIC COMMENT: None.
DIRECTOR'S REPORT:
Monthly Statistics: The statistics are incomplete in several
areas this month. Holdings, Patron Loan Count and
Circulation statistics were unavailable, due to the Millennium
changeover. Library staff is still in the process of becoming
familiar with new ways to get final statistics. Circulation was
down slightly in comparison with January last year. This may
be due to winter weather, or perhaps to general adaptation to
Millennium Silver.
The People Count totaled 18,365 for January. (This number is
reached by recording the patrons passing by a digital counter
on each door every day, and then taking that raw score and
dividing by 2 to account for their leaving, and then subtracting
two percent to account for children and/or staff entering and
exiting several times. The final result is recorded on the
monthly statistics and kept indefinitely.
Activities: The regular Library activities continue as usual.
Kids Book Club, Infant-Toddler Tirne, Spanish Storytime,
Library Storytime and Third Thursday Teens are all held on a
regular basis. The first of four musical presentations, all of
1
27
which are sponsored by the Friends of the Library, will take
place on Sunday, February 13, at 2 pm in City Hall. Glenda
McLean, a local accordion player, will entertain her audience
with a variety of music, including polkas, sing-a-longs and
familiar standards.
Volunteers of the Month: The Volunteers of the Month for
February are Tony and Donna Baker. Tony has volunteered at
the Library for five years, and during much of that time, his
wife Donna has accompanied him and helped to process holds.
A year ago, Donna became an official volunteer. They have
both excelled at their job of finding and processing holds
placed by patrons at other libraries in the CCRLS network.
They have been very faithful, as well as flexible. They were
agreeable to changing the day they usually came in, when other
volunteers needed to trade days. Tony and Donna's behind-
the-scenes volunteer work helps the Library run smoothly.
CCRLS Update: The Library staff continues to practice and
learn about Millennium Silver. Official training on the
database system has ended. The staff is doing a good job of
adapting and implementing new procedures. The Millennium
system can be accessed on the Library's web page online at
www.ccrls.org/woodburn/.
Holiday Closures: Library holidays include Monday, February
21, President's Day, and Sunday, March 27th, which is Easter
Sunday.
Friends of the Library.: Neal Hawes, Library Board Member
and Treasurer for the Friends of the Library, reported that
preparation for Music in the Park is progressing. PGE is a new
sponsor this year, and has promised a $1,000 sponsorship.
Sandy Kinney is getting close to setting Music in the Park's
summer concert dates. She is still waiting to hear from Joni
Harms, a country music singer who has a large following and
performs at the Music in the Park concerts every year. Joni
may do either the first concert of the season, or the 4th of July
concert, which is an extra performance this year, sponsored by
the Friends of the Library as part of a plan to raise the
Library's visibility. The Friends are in pre-negotiation with
Northwest Sound and Lighting to help us with the light and
sound quality at the concerts. John Brown, the Woodburn City
Administrator, has consented to allowing WASP, a Senior
Estates group, to install electricity in the Library Park. T-shirts
may be made and sold at Music in the Park this year. Neal
2
28
OLD BUSINESS:
NEW BUSINESS:
Hawes will do research on t-shirt costs before a decision is
rnade. He will also start collecting pledges made by various
downtown businesses to support this years' concert series.
There will be a Friends of the Library Book Sale on the 23rd
and 24th of April. This is slightly later than usual, due to
AARP Tax Aid needing the Carnegie Room until the tax
deadline of April 15th. The next quarterly meeting of the
Friends of the Library will be on Monday, March 7, at 2:30 pm
in the Carnegie Roorn.
None.
The public availability of the meeting rooms at the Library was
discussed at the Board meeting. Recently, several political
groups have reserved space for their meetings, and in doing so
raised the question of who can reserve and use these rooms. It
was suggested that only groups who are card-carrying patrons
of the Library be allowed to reserve the meeting rooms, thus
assuring that such groups are supporting the Library with their
taxes. After some discussion, the Board decided that any
person or group is eligible. The Library does not endorse any
group, political or otherwise, and will not discriminate. Groups
can reserve a meeting room on a one-time basis only. If the
meeting is non-profit, there is no fee to use the room. A
meeting held for profit will be charged an hourly fee. The
Multi-Purpose and Carnegie Rooms are both used by the
Library for programs, as well as for the Friends of the Library's
bi-annual Book Sales.
OLA Registration: There is a March 1 deadline for Early-
Bird Registration. In the past, the Library has paid the
registration fees for the Library Board members and Library
staff. Both Board members and staff are encouraged to look
through the OLA courses offered and to attend any sessions,
though it is doubtful that the Library will be able to pay for
them. NORPAC, a large, agricultural products processing
company, ,,vas overcharged taxes, and via a lawsuit, was
awarded a 4.5 million dollar settlement. This was charged
back to all of the taxing entities in Marion County. The portion
being charged to the City of Woodburn is 100,000. The
Woodburn Public Library is required to return $13,963.00 out
of its budget. John Brown is encouraging departments to pay
the money this year, so the previously allocated budget will
need to be adjusted. It is hoped that the Library will not have
to reduce staff hours or the book budget.
3
29
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: All city Departments are putting together a budget proposal for
next year. The Library has been told to stay within the same
dollar amount as the previous year, which will call for further
reductions.
ADJOUPA',tMENT:
The meeting was adjourned at 7:34 pm.
Respectfully submitted,
?
Vicki Musser
4
30
WooI U tN
8E
February' 22, 2005
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Ben Gillespie, Finance Dire
Audit Report
RECOMMENDATION:
Acceptrepod
BACKGROUND,:
The 2003-04 financial statements have been finalized, and the City's auditors,
Boldt, Carlisle, & Smith, have issued an unqualified opinion on them. As required
by statute the financial statements and the opinion have been filed with the
Secretary of State.
The auditors stated:
In our opinion, the financial statements referred to above present fairly, in
all material respects, the respective financial position of the governmental
activities, the business-type activities, each rnajor fund and the aggregate
remaining fund information of City of Woodburn, as of June 30, 2004, and
the respective changes in financial position and cash flows, where
applicable, thereof and the respective budgetary comparisons...
Regarding compliance with laws, regulations, contracts, and grants they wrote:
The results of our tests disclosed no instances of noncompliance or other
matters that are required to be reported under Government Auditing
Standards.
They also wrote:
We noted no matters involving the internal control over financial reporting
and its operation that ,we consider to be material weaknesses.
Agenda Item Review: City Administrator~~ City Attorney ~
31
Mayor and City Council
February 22, 2005
Page 2
Copies of the document are available for review in the Finance Office.
This is the second year the City has prepared financial statements using the new
financial reporting model required by GASB Statement No 34. Of the many
changes embodied in GASB 34 the most notable to the users of the City's
financial statements are:
Management's discussion and analysis
Government wide financial statements
Capitalizing fixed assets in the governmental funds
Management's discussion and analysis (MD & A) provides a narrative introduc-
tion and overview that will help users interpret the basic financial statements.
The MD & A also is an analysis of key data presented in the financial statements.
It includes, for example, explanations of
Material changes in net assets (fund balances)
Significant changes in revenue or expenses
Budgetary highlights
Government wide financial statements present the activities for all funds in one
statement. This is intended to help the reader grasp the impact of the govern-
ment entity as a whole. It is how citizens most often view local government.
Prior to GASB 34 fixed assets were capitalized and depreciated only in the pro-
prietary funds (water and sewer utility funds); in the governmental funds fixed
assets were expensed at the time of purchase. This changed under GASB 34.
Governmental funds' fixed assets, such as streets and City Hall, are now record-
ed on the general ledger at historical cost and are then depreciated.
DISCUSSION:
The changes wrought by GASB 34 on governmental accounting are the most
sweeping since the late 1940's and they alter the very fundamentals of how
municipalities report their financial operations. The conversion last year to the
GASB 34 reporting model was a major undertaking, and preparation of the
financial statements this year was considerably more time consuming than in
the past. However, management believes that the usefulness to readers of the
new reporting model justifies the expense in time and money.
32
Mayor and City Council
February 22, 2005
Page 3
FINANCIAL IMPACT:
The audit was conducted at a cost of $23,850. This represents the original
contract amount ($22,350) plus $1,500 for additional work preparing the Fixed
Asset schedules. This was necessary to complete the implementation of GASB
34 reporting requirements for fixed assets in the governmental funds. The City's
software was unable to search the fixed assets database in a way that identified
the aberrations caused by last year's conversion. The audit firm had software
that allowed them to mine the City's database to produce the needed reports.
33
Mayor and City Council
February 22, 2005
Page 4
The Annual Financial Report has been given to the City Council
under separate cover and is available for review by the
public in the City Administrator's office
BOLDT, CARLI"SLE & SM1'TH LLC
CERTTFIED PUBLIC ACCOUNTANTS
PARTNERSHIP · ASSURANCE · INNOVATION
ANNUAL FINANCIAL REPORT
Year Ended June 30, 2004
I
I
SALEM: 480 CHURCH STREET S.E. · SALEM, OR 97301 · PHONE: (503) 585-7751 · FAX: (503) 370-3781
STAYTON: 408 NORTH THIRD AVENUE · STAYTON, OR 97383 · PHONE: (503) 769-2186 · FAX: (503) 769-4312
Richard Bjelland
888 Wilson Street
Woodburn, OR 97071
Elida Sifuentez
860 E Lincoln Street
Woodbum, OR 97071
Pete McCallum
370 Ironwood Terrace
Woodburn, OR 97071
Jim Cox
1530 Ranier Way
Woodburn, OR 97071
Walter Nichols
1460 Willow Avenue
Woodburn, OR 97071
Frank Lonergan
245 N 2nd Street
Woodburn, OR 97071
CITY OF WOODBURN
CITY OFFICIALS
Year Ended June 30, 2004
Mayor
Kathryn Figley
(Term expires December 2004)
601 S. Settlemier
Woodburn, OR 97071
Council Members
Staff
John Brown, City Administrator
Janice Zyryanoff, Municipal dudge
N. Robert Shields, City Attorney
Ben Gillespie, Finance Director
Term Expkes
December 2004
December 2004
December 2006
December 2006
December 2004
December 2006
INDEPENDENT AUDITOR'S REPORT (Continued)
The management's discussion and analysis on pages a through f is not a required part of the basic financial
statements but is supplementary information required by accounting principles generally accepted in the United
States of America. We have applied certain limited procedures, which consisted principally of inquiries of
management regarding the methods of measurement and presentation of the required supplementary information.
However, we did not audit the information and express no opinion on it.
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the City's basic financial statements. The combining and individual fund financial statements and
schedules are presented for purposes of additional analysis and are not a required part of the basic financial
statements. The Schedule of Expenditures of Federal Awards as listed in the Grant Compliance - Single Audit
section of the table of contents is presented for purposes of additional analysis as required by the U.S. Office of
Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations,
and is also not a required part of the basic financial statements of CITY OF WOODBURN. The combining and
individual fund financial statements and schedules and the Schedule of Expenditures of Federal Awards have
been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our
opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole.
Boldt, Carlisle & Smith, LLC
Certified Public Accountants
Salem, Oregon
October 17, 2004
By:
Douglas C. Parham, Member
B
CITY OF WOODBURN
TABLE OF CONTENTS
Year Ended June 30, 2004
INDEPENDENT AUDITOR'S REPORT ..................................................................................................................................
MANAGEMENT'S DISCUSSION AND ANALYSIS ..............................................................................................................
BASIC FINANCIAL STATEMENTS
Government-Wide Financial Statements
Statement of Net Assets ......................................................................................................... i .............................................
Statement of Activities .........................................................................................................................................................
Fund Financial Statements
Governmental Funds
Balance Sheet ................................................................................................................................................................
Statement of Revenues, E×peuditures and Changes in Fund Balances ..........................................................................
Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances
to the Statement of Activities .......................................................................................................................................
Statements of Revenues, Expenditures and Changes in Balance - Budget and Actual
General ....................................................................................................................................................................
Street ........................................................................................................................................................................
Proprietary Funds
Statement of Net Assets .................................................................................................................................................
Statement of Revenues, Expenses and Changes in Fund Net Assets .............................................................................
Statement of Cash Flows ...............................................................................................................................................
Fiduciary Funds
Statement of Fiduciary Net Assets ................................................................................................................................
Statement of Changes in Fiduciary Net Assets ..............................................................................................................
Notes to Basic Financial Statements ........................................................................................................................................
COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS AND SCHEDULES
Governmental Funds
Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Transportation Impact Fee ...
Nonmajor Governmental Funds
Combining Balance Sheet ..............................................................................................................................................
Combining Statement of Revenues, Expenditures and Changes in Fund Balances .......................................................
Nonmajor Special Revenue Funds
Combining Balance Sheet ..............................................................................................................................................
Combining Statement of Revenues, Expenditures and Changes in Fund Balances .......................................................
Nonmajor Debt Service Funds
Combining Balance Sheet ..............................................................................................................................................
Combining Statement of Revenues, Expenditures and Changes in Fund Balances .......................................................
Nonmajor Capital Projects Funds
Combining Balance Sheet ..............................................................................................................................................
Combining Statement of Revenues, Expenditures and Changes in Fund Balances .......................................................
Schedules of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual:
Special Revenue Funds
General Operating Reserve ......................................................................................................................................
Transit System ........................................................................................................................................................
Investigation and Seizure ........................................................................................................................................
State Revenue Sharing ............................................................................................................................................
Housing Rehabilitation ...........................................................................................................................................
Federal Programs ....................................................................................................................................................
Cable Franchise Management .................................................................................................................................
City Gas Tax ...........................................................................................................................................................
Building ..................................................................................................................................................................
Library Endowment ................................................................................................................................................
Museum Endowment ..............................................................................................................................................
Page
A,B
a-f
3
4
8
9
10
11
12
13 - 34
35
36
37
38, 39
40, 41
42
43
44, 45
46, 47
48
49
50
51
52
53
54
55
56
57
58
BOLDT, CARLISLE & SMITH LLC
CERTIFIED PUBLIC ACCOUNTANTS
PARTNERSHIP · ASSURANCE · INNOVATION
INDEPENDENT AUDITOR'S REPORT
Honorable Mayor and Members of
The City Council
CITY OF WOODBURN
Woodbum, Oregon
We have audited the accompanying financial statements o£the governmental activities, business-type activities,
each major fund, and the aggregate remaining fund information of CITY OF WOODBURN as of and for the
year ended June 30, 2004, which collectively comprise the City's basic financial statements as listed in the table
of contents. These financial statements are the responsibility of the City's management. Our responsibility is to
express opinions on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards, issued by
the Comptroller General of the United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit
includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements.
An audit also includes assessing the accounting principles used and significant estimates made by management,
as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable
basis for our opinions.
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of the governmental activities, the business-type activities, each major fund, and the aggregate
remaining fund information of CITY OF WOODBURN, as of June 30, 2004, and the respective changes in
financial position and cash flows, where appliCable, thereof and the respective budgetary comparisons for the
General and Street Funds for the year then ended in conformity with accounting principles generally accepted in
the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated October 17, 2004, on
our consideration of CITY OF WOODBURN's internal control over financial reporting and on our tests of its
compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The
purpose of that report is to describe the scope of our testing of internal control over financial reporting and
compliance and the results of that testing, and not to provide an opinion on the internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance with Government
Auditing Standards and should be considered in assessing the results of our audit.
A
SALEM: 480 CHURCH STREET S.E. · SALEM, OR 97301 · PHONE: (503) 585-7751 · FAX: (503) 370-3781
STA~ON: 408 NORTH THIRD AVENUE · STAYTON, OR 97383 · PHONE: (503) 769-2186 · FAX: (503) 769-4312
ALBANY: 1205 9TM AVENUE S.E. · ALBANY, OR 97322 · PHONE: (541) 928-6500 · FAX: (541) 928-6501
Combining and Individual Fund Financial Statements and Schedules. Readers desiring additional
information about other major funds not presented in the Basic Financial Statements and on all non-major
funds can find it in this section of the report. Included within this section are:
Combining Financial Statements of other governmental funds which are classified as non-major.
These statements include balance sheets and statements of revenues, expenditures and changes in
fund balances.
· Budgetary Comparisons. Budgetary information for all funds, except the General and Street
Funds (which are presented within the Basic Financial Statements) are presented here.
· Capital assets and other financial schedules complete the financial section of the report.
Audit comments and disclosures required by state regulations. These are supplemental communications
on the city's compliance and internal controls as required by Oregon statutes.
Grant compliance - Single Audit. Additional reports by the city's independent auditor and the schedule
of expenditures of federal awards as required by Government Auditing Standards and the Single Audit Act.
FINANCIAL SUMMARY AND ANALYSIS
As mentioned earlier, the City's net assets as of June 30, 2004 were $80,430,907. By far the largest portion
of net assets is comprised of the City's investment in capital assets (e.g., land, buildings, equipment and
public infrastructure), less any related debt outstanding that was used to acquire those assets. The City uses
capital assets to provide services to citizens; therefore these assets are not available for future spending.
The resources to repay the related debt is not provided by capital assets, but will be provided from other
sources.
Woodburn's Net Assets (expressed in thousands)
Governmental B usiness-type Totals
Activities (1,000's) Activites ( 1,000's) (1,000's)
2003-04 2002-03 2003-04 2002-03 2003-04 2002-03
Assets
Current and other assets $ 15,107 $ 16,404 $ 10,011 $ 9,038 $ 25,118 $ 25,442
Capital assets 37,462 37,176 60,558 51,360 98,020 88,536
Total assets 52,569 53,580 70,569 60,398 123,138 113,978
Liabilities
Other liabilities 562 470 2,229 751 2,791 1,221
Long-term liabilities 1,444 1,590 38,472 29,891 39,916 31,481
Total liabilities 2,006. 2,060 40,701 30,642 42,707 32,702
Net assets
Invested in capital assets,
net of related debt 36,314 35,790 22,142 21,523 58,456 57,313
Restricted 7,509 11,741 3,927 5,523 11,436 17,264
Unrestricted 6,740 3,989 3,799 2,710 10,539 6,699
Total netassets $ 50,563 $ 51,520 $ 29,868 $ 29,756 $ 80,431 $ 81,276
The major capital asset associated with governmental activities is streets, including right of way, storm
sewers, and sidewalks. In the business-type activities, the major capital assets are sewer piping and plant
(completed in 2001-02) and water piping and plant (currently under construction and scheduled for
completion in the summer of 2005). Liquid assets, consisting of cash and investments, total $22,292,906.
Long-term obligations are detailed in Note 8 to the basic financial statements.
b
MANAGEMENT'S DISCUSSION AND ANALYSIS
Net assets of the governmental activities decreased by $957,948, which represents a 1.9 percent change.
Net assets of the business-type activities increased by $112,399. Key elements of these changes, expressed
in thousands, are as follows:
Revenues
Program revenues:
Charges for services
Operating grants and contributions
Capital grants and contrib.
General revenues:
Property taxes
Other taxes
Other grants and contributions
Other
Woodburn's Net Assets (expressed in thousands)
Governmental Business-type
Activities Activities Totals
2003-04 2002-03 2003-04 2002-03 2003-04 2002-03
997 $ 1,945 $ 5,818 $ 5,972 $ 6,815 $ 7,917
51 70 51 70
1,617 808 1,093 2,710 808
5,797 5,242 5,797 5,242
1,288 1,578 1,288 1,578
1,517 1,339 1,517 1,339
987 1,000 103 150 1,090 1,150
Total revenues 12,254 11,982 7,014 6,122 19,268 18,104
Expenses
General government 3,081 2,606 3,081 2,606
Public safety 3,223 3,315 3,223 3,315
Highways and streets 4,916 1,679 - 4,916 1,679
Culture and recreation 1,975 2,010 - 1,975 2,010
Interest on long-term debt 102 82 - 102 82
Water - 1,542 2,271 1,542 2,271
Sewer 5,274 5,072 5,274 5,072
Total expenses 13,297 9,692 6,816 7,343 20,113 17,035
Increase (decrease) in net assets
before transfers (1,043) 2,290 198 (1,221) (845) 1,069
Transfers 86 92 (86) (92) -
Increase (decrease) in net assets
Net assets - beginning
(957) 2,382 112 (1,313) (845) 1,069
51,520 49,138 29,756 31,069 81,276 80,207
Net assets-ending $ 50,563 $ 51,520 $ 29,867 $ 29,756 $ 80,431 $ 81,276
Governmental Activities
The decrease in net assets is attributable to a $2,500,000 payment to the ~tate of Oregon for constmetlon of
freeway on/off ramps, offset by System Development Charges (Transportation Impact Fees and Storm
Water SDC's) that were collected but not expended in 2003-04. These SDC's are available for
construction of street and storm sewer projects in future years.
Business-type Activities
The increase in the net assets of the Business-type activities is due to unfunded depreciation expense offset
by an accumulation of Charges for Services, which will be used to fund completion of the Water Treatment
Plant.
d
MANAGEMENT'S DISCUSSION AND ANALYSIS
This discussion and analysis presents the highlights of financial activities and financial position for the City
of Woodburn. The analysis focuses on significant financial issues, major financial activities and resulting
changes in financial position, budget changes and variances from the budget, and specific issues related to
funds and the economic factors affecting the City.
Management's Discussion and Analysis (MD&A) focuses on current year activities and resulting changes.
Please read it in conjunction with the City's financial statements.
FINANCIAL HIGHLIGHTS
The City's assets exceeded its liabilities at June 30, 2004 by $80,430,907 (net assets). Of this amount
$58,456,143 was invested in capital assets (net of related debt) and $11,435,614 was restricted for specific
purposes, leaving unrestricted net assets of $10,539,150. Net assets include unrestricted net assets in the
governmental activities of $6,740,365 and $3,798,785 in the business-type activities.
The City's net assets decreased by $845,549 (or 1.0%), which is the result of a payment of $2,500,000 to
the State of Oregon for the City's portion of freeway on/off ramp construction. Systems Development
Charges (SDC's) are usually accumulated over several years and then spent on large capital projects.
The City's governmental activities net assets decreased in the amount of $957,948. This decrease was due
to the contribution of $2,500,000 noted above.
Net assets of the City's business-type activities increased by of $112,399.
OVERVIEW OF THE FINANCIAL STATEMENTS
The City's annual financial report consists of several sections. Taken together they provide a
comprehensive financial report of the City. The components of the report include the following:
Management's Discussion and Analysis. This section of the report provides financial highlights,
overview and economic factors affecting the City.
Basic Financial Statements. Includes a Statement of Net Assets, a Statement of Activities, Fund
Financial Statements and the Notes to the Basic Financial Statements.
Statements of Net Assets and Activities focus on an entity-wide presentation using the accrual basis of
accounting and provide both long-term and short-term information about the City's financial status. The
Governmental activities include most of the city's basic services such as police, street maintenance and
improvement, community planning and governance. The business-type activities include the operation of
the city's water and sewer utilities.
Fund financial statements focus separately on major governmental funds and proprietary funds.
Governmental fund statements follow the more traditional presentation of financial statements. The City's
major governmental funds are presented in their own column and the remaining funds are combined into a
column titled "Other Governmental Funds." Budgetary comparison statements are presented for the
General and Street Funds, which comprise the City's General and Major Special Revenue fund.
Statements for the City's proprietary funds follow the governmental funds and include net assets, revenues,
expenses and changes in fund net assets, and cash flows.
The Notes to Basic Financial Statements provide additional disclosures required by governmental
accounting standards and provide information to assist the reader in understanding the City's financial
condition.
a
ECONOMIC FACTORS
Oregon's economy continues to lag behind the recovery being experienced by the rest of the nation.
Woodbum, however, has avoided some of the severest set backs experienced by the rest of the state. The
City benefits from its location on 1-5 at highway 214. Transportation and warehouse companies value
Woodburn's location for its access to good highways both north/south and east/west. The Company Stores,
opened in 1999, draw large numbers of customers from those driving 1-5. New development affects
property tax revenue directly. Growth experienced in 2003-04 (which shows up in the 2005 levy) is
expected to level off in 2005. Utility revenue (and franchise fees) is expected to be stable in 2005.
Regional unemployment, which has been amongst the highest in the nation, is forecast to decline slightly.
~NANCIALCONTACT
The City's financial statements are designed to present users (citizens, taxpayers, customers, investors, and
creditors) with a general overview of the City's finances and to demonstrate the City's accountability.
If you have questions about the report or need additional financial information, please contact the City
Finance Director at 270 Montgomery, Woodburn, Oregon.
Revenue in the governmental activities comes primarily from property taxes, charges for services and
various grants and contributions. During the year ended June 30, 2004 the city received a significant
amount of capital grants and contributions. These will not be continuing sources of revenue, but are
funding specific projects. The city's governmental expenses cover a wide variety of services, with general
government, public safety and highways and streets accounting for most of these expenses.
City of Woodburn
Governmental Activities Revenue
Op Grants
Other Taxe~ 3%
10%
Property
Taxes
48%
Other
10%
Capital Grants
1%
Charges for
Services
18%
City of Woodburn
Governmental Activities
Functional Expenses
General
Interest
Culture and
recreation 2% 18%
14%
Public safety
24%
Highways and
streets
42%
Property taxes are the city's primary on-going source of revenue. Property taxes comprising 48% of the
city's governmental revenue, is derived from the permanent tax rate and taxes levied for the repayment of
bonded indebtedness. Other taxes are composed largely of franchise fees, amounts charged to utilities for
use of the right of way. Charges for services are fees charged for building permits, land use applications
and transportation impact fees.
Expenses for Public Safety include the Police and the Municipal Court. Culture and Recreation includes
the library, swimming pool, recreational programs, and the museum. General Government includes
Finance, the City Attorney, and Administration.
c
FINANCIAL ANALYSIS OF FUNDS
As of June 30, 2004 the City's governmental funds reported a combined fund balance of $12,704,494,
which is a decrease of $1,294,350 from June 30, 2003.
The general fund is the primary operating fund of the City. As of June 30, 2004, the general fund balance
is $1,289,832, which is an increase of $263,155 from June 30, 2003. This increase is the result of
increasing revenue without a corresponding increase in costs.
The combined fund balance decrease is a result of a payment of $2,500,000 to the State of Oregon for the
City's portion of freeway on/off ramps construction costs offset by revenue (primarily Systems
Development Charges) in excess of expenditures. Systems Development Charges (SDC's) are usually
accumulated over several years and then spent on large, cosily projects.
Proprietary funds provide the same type of information as presented in the government-wide statements of
net assets and activities, but in more detail. The proprietary funds net assets amounted to $29,859,337 as of
June 30, 2004. This is an increase of $122,949 from June 30, 2003.
BUDGETARY HIGHLIGHTS
The changes between the original and final budget of the General Fund were relatively minor with an
increase in total appropriations of $111,000. Actual beginning fund balance was $74,500 greater than
budgeted. Property taxes were increased by $106,000; franchise fees were decreased by $25,000, and
fines were decreased by $28,000.
CAPITAL ASSETS AND DEBT ADMINISTRATION
As of June 30, 2004, the City had invested $130,964,358 in capital assets of its governmental and business-
type activities. This investment includes land and land improvements, buildings, equipment and public
infrastructure of roads and bridges. The investment in governmental activities capital assets increased by
$285,815, and business-type activities increased by $9,197,944. The significant addition during the year
ended June 30, 2004 was the water purification plant and attendant storage facilities ($10,455,416).
Additional information on the City's capital assets may be found in note 6 to the basic financial statements.
The City did not issue any governmental activities long-term debt during the year ended June 30, 2004 and
the total governmental long-term debt outstanding as of June 30, 2004 was $1,444,167.
The City issued business-type activities long-term debt during the year ended June 30, 2004 in the amount
of $9,748,291 under a loan program of the State of Oregon Safe Drinking Water Revolving Loan Fund in
the amount of $1,348,291 and a water general obligation bond in the amount of $8,400,000. This debt
provides a portion of the funding for improvements to the water system utility. The total business-type
long-term debt outstanding as of June 30, 2004 was $38,471,883.
During the year, the City retired a total of $1,665,639 in principal on long-term debt.
A summary of the City's long-term debt outstanding is as follows:
General obligation bonds $ 9,120,000
Loans 30,434,716
Capital lease 8,986
Compensated absences 352,348
Total $ 39,916,050
Functions/Programs
Governmental activities
General government
Public safety
Highways and streets
Culture and recreation
Interest on long-term debt
TOTAL GOVERNMENTAL
ACTIVITIES
Expenses
CITY OF WOODBURN
STATEMENT OF ACTIVITIES
Year Ended June 30, 2004
Pro~ram Revenues
Charges Operating Capital
for Grants and Grants and
Services Contributions Contributions
Net (Expense) Revenue and
Changes in Net Assets
Business-
Governmental type
Activities Activities
3,080,568 $ 787,684 $ -- $ 70,162$ (2,222,722)
3,223,000 ...... (3,223,000)
4,916,005 24,701 -- 1,324,076 (3,567,228)
1,975,406 184,619 50,670 223,227 (1,516,890)
101,920 ...... (101,920)
13,296,899 997,004 50,670 1,617,465 (10,631,760)
Totals
$ (2,222,722)
(3,223,000)
(3,567,228)
(1,516,890)
(101,920)
(10,631,760)
Business-type activities
Water
Sewer
1,542,192 2,339,416 -- 421,505
5,273,671 3,479,143 -- 671,320
$ 1,218,729 1,218,729
(1,123,208) (1,123,208)
TOTAL BUSINESS-TYPE
ACTIVITIES
Totals
6,815,863 5,818,559 -- 1,092,825
$ 20~112~762 $ 6,815~563 $ 501670 $ 2,710~290
General revenues
Taxes:
Property taxes levied for:
General purposes
Debt service
Franchise taxes
Transient room taxes
Other grants and contributions not restricted
to specific programs
Unrestricted investment earnings
Miscellaneous
(Loss) on sale of capital assets
Transfers
TOTAL GENERAL REVENUES AND TRANSFERS
CHANGE IN NET ASSETS
NET ASSETS - BEGINNING
NET ASSETS - ENDING
(10,631,760)
5,316,754
479,873
1,059,751
227,828
1,516,782
229,393
782,735
(25,206)
85,902
9,673,812
(957,948)
51,520,575
$ 50,562~627 $
95,521
95,521
94,175
104,711
(96,106)
(85,902)
16,878
112,399
29,755,881
29~868,280 $
95,521
(10,536,239)
5,316,754
479,873
1,059,751
227,828
1,516,782
323,568
887,446
(121,312)
9,690,690
(845,549)
81,276,456
80~430,907
See notes to basic financial statements
2
BASIC FINANCIAL STATEMENTS
CITY OF WOODBURN
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
REVENUES Property taxes
System development charges
Franchise fees
Permits and fees
Fines and forfeitures
Intergovernmental
Interest
Other
TOTAL REVENUES
GOVERNMENTAL FUNDS
Year Ended June 30, 2004
Other
Transportation Governmental
General Street Impact Fee Funds
Total
Governmental
Funds
$ 5,250,083 $ $ $ 586,752
1,151,137 332,898
1,044,155 266,124
146,748 8,494 281,263
282,347 -
408,943 958,747 519,666
23,585 4,553 71,466 121,019
328,752 1,383 - 533,265
5,836,835
1,484,035
1,310,279
436,505
282,347
1,887,356
220,623
863,400
7,484,613 973,177 1,222,603 2,640,987 12,321,380
EXPENDITURES
Current
General government
Public safety
Highways and streets
Culture and recreation
Capital outlay
Debt service
TOTAL EXPENDITURES
1,636,972
3,186,286
747,882
1,885,088
27,855 16,630 2,786,050
757,529 2,394,501
5,000 3,191,286
42,616 790,498
- 1,885,088
2,193,954 5,024,489
279,215 279,215
6,736,201 764,512 2,786,050 3,278,314 13,565,077
Excess (deficiency) of revenues over expenditures
748,412 208,665 (1,563,447) (637,327) (1,243,697)
OTHER FINANCING SOURCES (USES)
Transfers in
Transfers out
300,000 819,424 1,119,424
(485,257) (215,940) (370,000) (98,880) (1,170,077)
TOTAL OTHER FINANCING SOURCES (USES) (485,257) 84,060
(370,000) 720,544 (50,653),
Net change in fund balances
Fund balances at beginning of year
263,155 292,725 (1,933,447) 83,217 (1,294,350)
1,026,677 281,877 6,084,359 6,605,931 13,998,844
Fund balances at end of year
$ 1,289,832 $ 574,602,,$ 4,150,912, $ 6,689,148 $ 12,704,494
See notes to basic financial statements
4
CITY OF WOODBURN
STATEMENT OF NET ASSETS
June 30, 2004
ASSETS
Cash and investments
Restricted cash and investments
Receivables
Prepaid expenses
Internal balances
Due from fiduciary funds
Inventories
Capital assets
Land, improvements and construction in progres:
Other capital assets, net of depreciation
TOTAL ASSETS
Governmental Business-type
Activities Activities Totals
$ 13,338,891 $ 8,954,015 $ 22,292,906
-- 563,766 563,766
1,747,369 307,772 2,055,141
201 -- 201
(8,943) 8,943 --
20,181 -- 20,181
9,636 176,356 185,992
22,307,436 12,035,863 34,343,299
15,154,506 48,522,040 63,676,546
52,569,277 70,568,755 123,138,032
LIABILITIES
Accounts payable and accrued expenses
Accrued interest payable
Deposits
Long-term obligations: Due within one year
Due in more than one year
TOTAL LIABILITIES
544,168 1,565,544 2,109,712
16,315 584,891 601,206
2,000 78,157 80,157
463,956 1,580,504 2,044,460
980,211 36,891,379 37,871,590
2,006,650 40,700,475 42,707,125
NET ASSETS
Invested in capital assets, net of related debt
Restricted for:
Capital projects
Debt service
Other purposes
Unreserved
36,313,437 22,142,706 58,456,143
6,213,330 3,926,789 10,140,119
407,155 -- 407,155
888,340 -- 888,340
6,740,365 3,798,785 10,539,150
TOTAL NET ASSETS
$ 50,562,627 $ 29~868~280 $ 80 430 907
See notes to basic financial statements
-- 1
CITY OF WOODBURN
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
GENERAL FUND
Year Ended June 30, 2004
REVENUES
Property taxes
Franchise fees
Permits and fees
Fines and forfeitures
Intergovernmental
Interest
Other
Budgeted Amounts
Original Final Actual Variance
5,268,000 $ 5,374,000 $ 5,250,083 $ (123,917)
1,093,000 1,076,000 1,044,155 (31,845)
73,000 73,000 146,748 73,748
328,000 300,000 282,347 (17,653)
369,000 368,900 408,943 40,043
66,000 37,500 23,585 (13,915)
341,000 345,100 328,752 (16,348)
TOTAL REVENUES
7,538,000 7,574,500 7,484,613 (89,887)
EXPENDITURES
Council and mayor
City administrator
City recorder
City attorney
Finance
City maintenance
Non-departmental
Police
Parks maintenance
Leisure services
Swimming pool
Parks administration
Planning
Library
Contingencies
28,721 28,721 22,632 6,089
309,732 309,732 278,544 31,188
65,966 65,966 56,867 9,099
171,663 171,663 154,767 16,896
231,669 231,669 197,384 34,285
85,718 85,718 81,775 3,943
130,865 130,865 107,016 23,849
3,442,403 3,512,128 3,205,955 306,173
425,520 425,520 412,038 13,482
396,566 396,896 362,954 33,942
480,432 480,432 451,505 28,927
197,065 199,390 187,831 11,559
395,648 405,648 375,033 30,615
909,218 909,218 841,900 67,318
735,872 764,492 -- 764,492
TOTAL EXPENDITURES
8,007,058 8,118,058 6,736,201 1,381,857
Excess (deficiency) of revenues over expenditures
(469,058) (543,558) 748,412 1,291,970
OTHER FINANCING SOURCES (USES)
Transfers out
(483,457) (483,457) (485,257) 1,800
Net change in fund balances
Fund balance at beginning of year
(952,515) (1,027,015) 263,155 1,290,170
952,515 1,027,015 1,026,677 (338).
Fund balance at end of year
--$
-- .$ 1~289~832 $ 1,289~832
See notes to basic financial statements
CITY OF WOODBURN
BALANCE SHEET
GOVERNMENTAL FUNDS
June 30, 2004
ASSETS
Cash and investments
Receivables
Prepaid expense
Due from fiduciary funds
Advances to other funds
TOTAL ASSETS
Transportation
General Street Impact Fee
Other Total
Governmental Governmental
Funds Funds
$ 1,127,402 $ 504,510 $ 4,138,174 $ 7,052,574 $ 12,822,660
502,753 90,242 12,738 1,139,337 1,745,070
201 ...... 201
20,181 ...... 20,181
...... 85,000 85,000
4,150,912 $ 8,276,911 14 673 112
LIABILTIES
Accounts payable and accrued items
Advances from other funds
Deferred revenue
Matured coupons payable
TOTAL LIABILITIES
FUND BALANCES
Reserved for debt service
Unreserved, reported in:
General fund
Special revenue funds
Capital projects funds
TOTAL FUND BALANCES
54,500 $ 20,150 $ -- $ 434,347 $ 508,997
...... 85,000 85,000
306,205 .... 1,067,483 1,373,688
...... 933 933
360,705 20,150 -- 1,587,763 1,968,618
TOTAL LIABILITIES AND FUND BALANCES
Amounts reported for governmental activities in the Statement of Net Assets are different because:
Capital assets used in governmental activities are not financial resources and therefore are not
reported in the funds, net of accumulated depreciation of $16,706,612
Other long-term assets are not available to pay for current-period expenditures and therefore are
deferred in the funds:
Property taxes earned but not available
Assessments earned but not available
Housing rehabilitation loans earned but not available
Internal service funds are used by managment to charge the costs of certain activities to individual
funds. The assets and liabilities of the internal service funds are included in governmental activities
in the statement of net assets
Long-term obligations, including bonds payable, are not due and payable in the current period and
therefore are not reported in the funds
389,300 389,300
1,289,832 ......
-- 574,602 -- 1,651,678
.... 4,150,912 4,648,170
1,289,832 574,602 4,t50,912 6,689,148
$ 1,650,537 $ 594,752 ~$ 8,276,91~1
$ 334,048
181,609
858,031
1,289,832
2,226,280
8,799,082
12,704,494
37,069,794
1,373,688
801,776
(1,387,125)
See notes to basic financial statements 3
CITY OF WOODBURN
STATEMENT OF NET ASSETS
PROPRIETARY FUNDS
June 30, 2004
ASSETS
Current assets
Cash and investments
Receivables
Inventories
Total current assets
Business-twe Activities - Enterprise Funds
Wastewater
Water Wastewater Treatment Other
Well Treatment Plant Enterpr/se
Water Construction Plant Construction Funds
616,770 $ 2,216,591 $ 361,430 $ 2,645,073 $ 3,114,151 $
114,867 -- 97,839 95,066 -
112,562 -- 63,794 ....
844,199 2,216,591 523,063 2,740,139 3,114,151
Noncurrent assets
Restricted cash and investments
Capital assets
Land, improvements and construction in progress
Other capital assets, net of depreciation
Total noncurrent assets
TOTAL ASSETS
563,766 ....
11,671,374 -- 364,489
6,030,826 -- 42,491.214
18,265,966. -- 42,855.703
19,110,165 2,216,59l 43,378,766
2,740,139 3,114,151.
LIABILITIES.
Current liabilities
Accounts payable and accrued items
Accrued interest payable
Customer deposits
Compensated absences payable
Current portion of long-term obligations
Total current liabilities
508,095 980,309 27,508 49,632
204,272 -- 380,619 --
78,157 ......
21,675 -- 35,011 --
288,728 -- 1,235,090 --
1,100,927 980,309 1,678,228 49,632
Long-term obligations 10,474,938 -- 26,416,441
TOTAL LIABILITIES l 1,575,865 980,309 28,094,669
49,632
Invested in capital assets, net of related debt 6,938,534 -- 15,204,172 ....
Restricted for capital projects -- 1,236,282 -- 2,690,507
Unrestricted 595,766. -- 79,925. -- 3,114,15l
TOTAL NET ASSETS
1,236,282 $ 15,284,097 ~ 2,690,507 ~ 3~114,151
Internal balances result from transactions between the governmental activities, business-type
activities and internal service funds
NET ASSETS OF BUSiNESS-TYPE ACTIVITIES
Governmental
Activities
lntemal
Service
Totals Funds
8,954,015 $ 516,23l
307,772 2,299
176,356 9.636
9,438,143 528,166
563,766 --
12,035,863 --
48,522.040 392348
61,121,66~ 392,148
70,559,812 920,314
-- 1,565,544 34,238
-- 584,89l --
-- 78,157 2,000
-- 56,686 73,357
-- 1,523,818 --
3,809,096 109,595
36,891,379 --
40,700,475 109,595
22,142,706 392,148
3.926,789 --
3,789,842 418,571
29,859,337 $ 810,71~
8,943
29,868~280
See notes to basic financial statements
8
CITY OF WOODBURN
RECONCILIATION OF THE STATEMENT OF REVENUES,
EXPENDITURES, AND CHANGES IN FUND BALANCES OF
GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES
Year Ended June 30, 2004
NET CHANGE IN FUND BALANCE - TOTAL GOVERNMENTAL FUNDS
Amounts reported for government wide statements in the
Statement of Activities are different because of the following:
Govermnental funds report capital outlays as expenditures while
government wide statements report depreciation expense to allocate
those expenditures over the life of the assets. The difference
between these two amounts is:
Capital outlay
Depreciation
The net effect of various miscellaneous transactions involving capital
assets (i.e. sales, trade-ins, and donations) is to decrease net assets.
Revenues in the Statement of Activities that do not provide
current financial resources are not reported as revenues in
the funds as follows:
Property taxes
Assessments
Loan repayments
Bond proceeds provide current financial resources to governmental funds,
but issuing debt increases long-term liabilities in the statement of net assets.
Repayment of long-term debt obligations principal is an expenditure
in the governmental funds, but the repayment reduces long-term
obligations in the government wide statements
Some expenses reported in the government wide statements do not
require the use of current financial resources and therefore are
not reported as expenditures in governmental funds.
Compensated absences
Internal service funds are used by management to charge the costs of
various functions to individual funds. The net revenue (expense) of the
internal service fund is allocated between governmental and business-
type activities.
CHANGE IN NET ASSETS OF GOVERNMENTAL ACTIVITIES
$ 931,008
(578,971)
(49,726)
51,681
(51,450)
(1,294,350)
352,037
(79,575)
(49,495)
177,295
08,095)
(45,765)
(957,948)
See notes to basic financial statements
5
CITY OF WOODBURN
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
Year Ended June 30, 2004
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts from customers and users
Payments to suppliers
Payments to employees
Other
Net cash provided by (used in) operating activities
CASH FLOWS FROM NON-CAPITAL FINANCING
ACTIVITIES
Cash transfers in
Cash transfers out
Net cash (used in) non-capitsl financing activities
CASH FLOWS FROM CAPITAL AND RELATED
FINANCING ACTIVITIES
Proceeds from long-term obligations
Capital conu'ibutious
Acquisition of capital assets
Principal paid on long-term obligations
[merest paid on lung-tem~ obligations
Net cash (used-in) capital and related financing activities
CASH FLOWS FROM INVESTING ACTIVITIES
Interest
Net increase (decrease) in cash and cash equivalents
Cash nod cash equivalents--beginning of year
Cash and cash equivalents--end of year
Business-type Activities - Enterprise Funds
Governmental
Wastewater Activities
Wastewater Treatment Other Internal
Water Well Treatment Plant Enterprise Service
Water Construction Plant Construction Fm~ds Totals Funds
$ 1,811,906 $ $ 1,701,133 $ 1,854,639 $ $ 5,367,678 $ 353,985
136,701 (758,522) (55,603) (677,424) (802,308)
(597,885) (870,324) (47,991) (1,516,200) (707,964)
56,304 23,867 69 69,858 16,137 166,235 384,554
1 ~407,026 23,867 72,356 1,820,903 16,137 3,340,289 (771,733)
65,000 550,000 615,000 738,000
(854,900) (434,707) (1,289,607) (12,740)
(789,900) 550,000 (434,707) (674,607) 725,260
(44,161)
9,748,291 9,748,291
1,092,825 1,092,825
(10,429,542) (131,700) (10,605,403)
(1,148,820) (21,570) (1,170,390)
(1,232,601) (26,290) (1,258,891)
(1,656)
(44,161) (681,251) (2,513,121) 1,044,965 (2,193,568) (1,656)
5,508 17,425 7,163 31,917 32,162 94,175 6,370
578,473 (89,959) (355,188) (660,301) 1,093,264 566,289 (41,759)
38,297 2,306,550 716,618 3,305,374 2,020,887 8,387,726 557,990
$ 616,770 $ 2,216,591 $ 361,430 $ 2,645,073 $ 3,114,151 $ 8,954,015 $ 516,231
Reconciliatiou of operating income (loss) to net cash
provided by (used in) operating activites
Operating income (loss) $ 1,229,901 $ $ (2,025.432) $ 1,698,476 $ $ 902,945 $ (I,193,360)
Adjustments to reconcile operating income (loss) to net cash
provided by (used in) operating acfivites
Depreciation 108,392 2,029,522 2,137,914 9.164
Other 56,304 23,867 69 69,858 16,137 166.235 384,554
(Increase) dec,'ease in assets
Receivables (13,139) 60,224 2,937 50,022 1,336
Inventories (3,266) (466) (3,732) (1,576)
Restricted cash and investments (491,883) 28,222 (463,661)
Increase (decrease) in liabilities
Accounts payable and accrued itenxs 495,350 6,444 21,410 523,204 16,683
Customer deposits 24,282 24,282
Compensated absences payable 1.085 1,995 3,080 11,466
Net cash provided by (used in) operating activities $ 1,407.026 $ 23,867 $ 72,356 $ 1,820,903 $ 16,137 $ 3,340,289 $ (771,733)
Supplemental Disclosure
Noncash noncapital financing activities
During the year, the city's sewer enterprise fund received a noncash transfer of capital assets from governmental activities in the amount of $29,352.
See notes to basic financial statements
10
CITY OF WOODBURN
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
STREET - SPECIAL REVENUE FUND
Year Ended June 30, 2004
REVENUES
Permits and fees
Intergovernmental
Interest
Other
TOTAL REVENUES
Budgeted Amounts
Original Final Actual
Variance
1,000 $ 1,000 $ 8,494 $ 7,494
800,000 884,833 958,747 73,914
6,000 6,000 4,553 (1,447)
500 500 1,383 883
807,500 892,333 973,177 80,844
EXPENDITURES
Street maintenance
Street miscellaneous
Contingency
TOTAL EXPENDITURES
Excess (deficiency) of revenues over expenditures
OTHER FINANCING SOURCES (USES)
Transfers in
Transfers out
TOTAL OTHER FINANCING SOURCES (USES)
Net change in fund balances
Fund balance at beginning of year
Fund balance at end of year
950,773 956,773 742,950 213,823
59,200 59,200 21,562 37,638
53,943 242,297 -- 242,297
1,063,916 1,258,270 764,512 493,758
(256,416) (365,937) 208,665 574,602
300,000 300,000 300,000
(215,940) (215,940) (215,940)
84,060 84,060 84,060
(172,356) (281,877) 292,725 574,602
172~356 281~877 281~877 --
$ -- $ -- $ 574~602 $ 574,602
See notes to basic financial statements
7
CITY OF WOODBURN
STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
Year Ended June 30, 2004
ADDITIONS
Earnings on investments
DEDUCTIONS
Benefit payments
Change in net assets
Net assets - beginning
Net assets ~ ending
Pension
Trust
Fund
$ 42,492
42,116
376
819,950
$ 820,326
See notes to basic financial statements
12
CITY OF WOODBURN
OPERATING REVENUES
Charges for services
Rents
Total operating revenues
OPERATING EXPENSES
Personal services
Material and services
Depreciation
Total operating expenses
Operating income (loss)
NONOPERATING REVENUES (EXPENSES)
Interest
Other
(Loss) on disposal of capital assets
interest
Total nonoperating revenues (expenses)
Income (loss) before oilier revenues and transfers
OTHER REVENUES AND TRANSFERS
Capital contributions
Transfers in
Transfers out
Total other revenues and transfers
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
PROPRIETARY FUNDS
Year Ended June 30, 2004
Water
Business-Wpe Activities ~ Entemdse Fun~
Wastewater
Water Wastewater Treatment Other
Well Treatment Plant Enterprise
Conslruetion Plant ~ Funds
2,292,646 $
-- $ 1,640,909 $ 1,823,480 $
2.292.646 --
1.640.909
598,970
355,383
108.39~
-- 872,319 47,991
- 764,500 77,013
-- * 029.522 --
1.062.745 __ -- 3.666,341 125.004
1.229,901
-- (2.025.432) 1.698.476
Totals
5,508 17,425 7,163 31,917
56,304 23,867 69 69,858
(96,105) -- (1) --
(204.272) -- 67,137 (1.232,601)
(238,5651 41,292 74,368
991 336 41.292 (1.951,064)
Governmental
Activities
lntemal
Service
Funds
-- $ 5,757,035 $ 72,719
.... 279.930
5,757,037 352.649
1,519,280 719,430
1,196,896 817,415
2.137,914 9.164
4,854,090 1.546.009
902,945 (1.193,360)
32,162 94,175
16,137 166,235
-- (96,106)
(26.290/ fl.396.026)
(1.130.826) 22.009
567,650 22.009
........ 1,092,825
1,542,348 550,000 1,332,554 ....
(854.900/ (1.474.304/ (434.707) (1.280.520) (21,570)
687,448 (924.304~ 897,847 (1.280.520) 1.071.255
(883,012) (1,053,217) (712,870) 1,093,264
2.119.294 16.337.314 3.403.377 2.020.887
Change in net assets 1,678,784
Net assets - beginning of year 5,855,516
Net assets - end of year
$ 7.534.300 ~~$ 2.690,507
Some amounts reported for business-type activities in the statement of activities are different because:
A portion of the net revenue (expense) of internal service funds is allocable to business-type activities
CHANGE IN NET ASSETS OF BUSINESS-TYPE ACTIVITIES
6,370
384,554
(1.231.7~) 390 9*4
(328,777) (802.436/
1,092,825 --
3,424,902 758,861
(4.066.001) (12.740/
451,7~6 746.121
122,949 (56,315)
867.034
810,719
¢IO.55o)
112.399
See notes to basic financial statements
9
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
1. Summary of significant accounting policies (continued)
C. Measurement focus, basis of accounting and financial statement presentation
The government-wide financial statements are reported using the economic resources measurement focus
and the accrual basis of accounting, as are the proprietary and fiduciary fund financial statements.
Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred,
regardless of when the related cash flows take place. Nonexchange transactions, in which the City gives
(or receives) value without directly receiving (or giving) equal value in exchange, include property taxes,
grants, entitlements and donations. On an accrual basis, revenue from property taxes is recognized in the
fiscal year for which the taxes are levied. Revenues from grants, entitlements and donations are
recognized in the fiscal year in which all eligible requirements have been satisfied.
When both restricted and unrestricted net assets are available, restricted resources are used only after the
unrestricted resources are depleted.
The government-wide statements and proprietary funds have applied all Financial Accounting Standards
Board (FASB) Statements and Interpretations, Accounting Principal Board Opinions and Accounting
Research Bulletins of the Committee on Accounting Procedure issued on or before November 30, 1989,
unless those pronouncements conflict with or contradict Governmental Accounting Standards Board
(GASB) pronouncements.
Governmental funds are reported using the current financial resources measurement focus and the modified
accrual basis of accounting. Under this method, revenues are recognized when measurable and available.
Property tax revenues are recognized in the fiscal year for which they were levied, provided they are due
and collectable within 60 days after the end of the accounting period. Expenditures are generally recorded
when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as
expenditures related to compensated absences and claims and judgments are recorded only when payment
is due. General capital assets acquisitions are reported as expenditures in governmental funds. Proceeds of
general long-term debt and capital leases are reported as other financing sources.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating
revenues and expenses generally result from providing services and producing and delivering goods in
connection with a proprietary fund's principal ongoing operations. The principal operating revenues are
charges to customers for sales and services. Operating expenses for proprietary funds include the cost of
sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses
not meeting this definition are reported as nonoperating revenues and expenses.
14
CITY OF WOODBURN
STATEMENT OF FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
June 30, 2004
ASSETS
Cash and investments
Restricted cash and investments
TOTAL ASSETS
LIABILITIES
Due to General Fund
Trust deposits
TOTAL LIABILITIES
NET ASSETS
Held in trust for pension benefits
Pension
Trust Agency
Fund Fund
-- $ 141,493
820,326 --
820,326 $ 141 493
-- $ 20,181
-- 121,312
-- $ 141 493
$ 820~326
See notes to basic financial statements
11
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
Summary of significant accounting policies (continued)
C. Measurement focus, basis of accounting and financial statement presentation (continued)
Additionally, the City reports the following fund types:
· Special Revenue are primarily operating funds that account for revenue derived from specific taxes
or other revenue sources, which are legally restricted to finance particular functions or activities.
When a special revenue fund is not an operating fund, transfers are made from the special revenue
fund to the operating funds authorized to make expenditures.
Debt Service account for the resources accumulated and payments made for principal and interest
on long-term debt of governmental funds.
Capital Projects account for expenditures on major construction projects or equipment acquisition.
The principal sources of revenues are proceeds from certificates of participation issued to finance
capital acquisitions, proceeds from the sale of City owned property, general obligation bond
proceeds, full faith and credit bonds, and revenue bonds.
Enterprise account for services rendered to the public on a user charge basis and are
predominately self-supporting
Internal Services account for services provided to other departments or agencies within the City on
a cost reimbursement basis.
· Pension Trust accounts for funds held to provide retirement benefits to City employees.
· Agency accounts for amounts held by the City on behalf of others in a fiduciary capacity.
Do
Budget policies and budgetary control
Generally, Oregon Local Budget Law requires annual budgets be adopted for all funds except agency
funds. The modified accrual basis of accounting is used for all budgets. All annual appropriations
lapse at fiscal year end.
The City begins its budgeting process by appointing Budget Committee members in the fall of each
year. Budget recommendations are developed by management through early spring, with the Budget
Committee meeting and approving the budget document in late spring. Public notices of the budget
hearing are generally published in May or June and the hearing is held in June. The City Council
adopts the budget, makes appropriations, and declares the tax levy no later than June 30. Expenditure
appropriations may not be legally over-expended, except in the case of grant receipts and bond sale
proceeds which could not be reasonably estimated at the time the budget was adopted.
16
CITY OF WOODBURN
NOTES TO BASIC FINANCIAL STATEMENTS
Year Ended June 30, 2004
Summary of significant accounting policies
A. Organization (reporting entity)
Control of the City is vested in its mayor and council members who are elected to office by voters within
the City. Administrative functions are delegated to individuals who report to and are responsible to the
mayor and council. The chief administrative officer is the City Administrator.
The accompanying basic financial statements present all funds, account groups, and component units for
which the City is considered to be financially accountable. The criteria used in making this determination
includes appointment of a voting majority, imposition of will, financial benefit or burden on the primary
government, and fiscal dependency on the primary government.
The city council serves as the governing board of the WOODBURN URBAN RENEWAL AGENCY.
Therefore, the accounts of the agency are included in the financial statements of the City.
Complete financial statements for the WOODBURN URBAN RENEWAL AGENCY may be obtained
from the City's finance department.
B. Government-wide and fund financial statements
Government-wide Financial Statements
The statement of net assets and statement of activities display information about the primary government
(the City). These statements include the financial activities of the overall government, except for fiduciary
activities. Eliminations have been made to minimize the double counting of internal activities.
Governmental activities are supported by taxes and intergovernmental revenues.
The statement of activities presents a comparison between direct expenses and program revenues for each
function of the City's governmental activities. Direct expenses are those that are specifically associated
with a program or function and; therefore, are clearly identifiable to a particular function. Program
revenues include 1) charges paid by the recipients of goods or services offered by the programs and 2)
grants and contributions that are restricted to meeting the operational or capital requirements of a
particular program. Revenues that are not classified as program revenues, including all taxes, are presented
instead as general revenues.
Fund Financial Statements
The fund financial statements provide information about the City's funds. Separate statements for each
fund category--governmental, proprietary andfiduciary--are presented. The emphasis of fund financial
statements is on major governmental funds, each displayed in a separate column. Ail remaining
governmental funds are separately aggregated and reported as nonmajor funds.
13
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
1. Summary of significant accounting policies (continued)
I. Inventories
Inventories purchased are stated at cost (first-in, first-out method). Inventories are recorded as
expenditures when purchased or donated. Inventories are offset by a fund balance reserve, as they do not
constitute available expendable resources.
Jo
Receivables
Property taxes in the governmental fund types, which have been collected within sixty days following
year-end, are considered measurable and available and are recognized as revenues. Property taxes
receivable in the agency funds are offset by amounts held in trust and, accordingly, have not been
recorded as revenue. All other property taxes receivable are offset by deferred revenues and accordingly,
have not been recognized as revenue. Real and personal property are assessed and property taxes bec. ome
a lien against the property as of July 1 each year. Property taxes are payable in three installments,
following the lien dam, on November 15, February 15, and May 15. Taxes unpaid and outstanding on
May 16 are considered delinquent.
All property taxes receivable are due from owners of property within the City.
Receivables for sram shared revenue are recorded as revenue in all fund types as earned.
User charges receivable are stated at the amount management expects to collect from outstanding
balances. Management provides for probable uncollectible amounts through a charge to earnings and
a credit to a valuation allowance based on its assessment of the current status of individual accounts.
Balances that are still outstanding after management has used reasonable collection efforts are written
off through a charge to the valuation allowance and a credit to user charges receivable. Changes in
the valuation allowance have not been material to the financial statements.
K. Capital assets
Capital assets (including infrastructure) are recorded at historical cost or at estimated historical cost if
actual historical cost is not available. Contributed fixed assets are valued at their estimated fair value on
the date contributed. Capital assets include public domain (infrastructure) capital assets consisting of
certain improvements including roads, bridges, lighting system, drainage systems, and flood control. The
City defines capital assets as assets with an initial, individual cost of more than $1,000 and an estimated
useful life in excess of one year. In the government-wide statements, capital assets used in operations are
depreciated or amortized (assets under capital leases) using the straight-line method over the lesser of the
capital lease period or their estimated useful lives.
The estimated useful lives are as follows:
Infrastructure
Buildings and improvements
Equipment
Water and sewer lines
20 to 50 years
35 to 50 years
3 to 20 years
20 to 50 years
18
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
1. Summary of significant accounting policies (continued)
C. Measurement focus, basis of accounting and financial statement presentation (continued)
The City reports the following major governmental funds:
· General is used to account for all revenues and expenditures necessary to carry out basic
governmental activities of the City that are not accounted for through other funds. For the City, the
General Fund includes such activities as general government, public safety, library operations, and
parks and recreations.
· Street accounts for the operation of the City Road Department. Expenditures are primarily for
repair, maintenance and construction of city streets.
· Transportation Impact Fee accounts for system development for traffic controls and street
construction.
The City reports the following major proprietary funds:
· Water accounts for water services for residents of the City. The principal revenue source is from
user fees. The primary expenditure is for system operations
· Water Well Construction accounts for the construction of water wells. The principal revenue
source is transfers from the Water Fund.
Wastewater Treatment Plant accounts for the treatment of wastewater generated in the City. The
primary revenue source is from user fees.
· Wastewater Treatment Plant Construction accounts for the construction of the plant. The primary
source of revenue comes from proceeds from long-term obligations.
15
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
2. Deposits and investments
At June 30, 2004, the carrying amount of the City's deposits was $912,24t and the bank balance was
$1,407,696. Of the bank balance, $100,000 was covered by federal depository insurance, $326,924 was
collateralized with securities held by the pledging financial institution in the City's name, and $980,772 was
not collateralized. Balances so collateralized meet the requirements of state law, but are considered
uncollateralized per GASB No. 3.
Statutes authorize the City to invest in obligations of the U. S. Treasury and U. S. agencies, banker's
acceptances, repurchase agreements, commercial paper rated A- 1 by Standard & Poor's Corporation or P- 1 by
Moody's Commercial Paper Record, and the state treasurer's investment pool.
The City's investments are presented in three categories of credit risk as follows:
1. Insured or registered, or securities held by government or its agent in the government's name.
2. Uninsured and unregistered, with securities held by the counter-party's umst department or agent in
the government's name.
3. Uninsured and unregistered, with securities held by the counter-party, or by its trust department or
agent but not in the government's name.
Investments in the employee pension trust and investments in the State Treasurer's pool do not require
categorization.
20
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
1. Summary of significant accounting policies (continued)
D. Budget policies and budgetary control (continued)
The ordinance authorizing appropriations for each fund sets the level at which expenditures cannot legally
exceed appropriations. The City established the levels of budgetary control at the personal services,
materials and services, capital outlay, operating contingencies, debt service, and all other requirement
levels for all funds, except the General, Transit System, Street, Parks/Recreation Capital Improvement,
Water, Wastewater Treatment Plant, Wastewater Plant Construction and Technical and Environmental
Services funds for which budgetary control is established at the department level.
Budget amounts shown in the basic financial statements have been revised since the original budget
amounts were adopted. The City Council must authorize all appropriation transfers and supplementary
budgetary appropriations.
E. Use of estimates
The process of preparing financial statements in conformity with generally accepted accounting principles
requires the use of estimates and assumptions regarding certain types of assets, liabilities, revenues, and
expenses. Such estimates primarily relate to unsettled transactions and events as of the date of the
financial statements. Accordingly, upon settlement, actual results may differ from estimated amounts.
Cash and cash equivalents
For purposes of the accompanying statement of cash flows, the internal service funds consider all highly
liquid investments with a maturity of three months or less when purchased, and their equity in the City
Treasurer's investment pool, to be cash equivalents.
G. Financial instruments
Statement of Financial Accounting Standards No. 107 requires all entities to disclose the fair value of
certain financial instruments in their financial statements. Accordingly, the management reports that the
carrying amount of cash equivalents, receivables, accounts payable and accrued expenses approximate fair
value due to the short maturity of these instruments. The carrying amounts of long-term notes payable
approximate fair value based on comparisons to the market rate of interest.
Investments
Investments are stated at cost, which approximates fair value.
The City invests in the State Treasurer's Investment Pool, which has regulatory oversight by the Oregon
Short Term Fund Board and whose investments are approved by the Oregon Investment Council. The fair
value of the City's position in the pool is the same as the value of the pool shares.
-- 17
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
3. Receivables
A. The City's receivables at June 30, 2004, are shown below:
Governmental funds/activities
General Street
Proprietary funds/business-type activities Govern-
Other Wastewater mental
Transport- Govern- Wastewater Treatment Activities
ation mental Treatment Plant Internal
Impact Fee Funds Water Plant Construction Service
Totals
Property taxes $ 377,738 $ $ $ 33,961 $ $ $ $ $ 411,699
Accounts 119,945 12,738 17,485 1,243 2,299 153,710
Intergovernmental 5,070 90,242 48,251 143,563
Assessments 181,609 181,609
User charges 113,624 97,839 95,066 306,529
Housing rehabilitation
loans 858,031 858,031
$ 502,753 $ 90,242 $ 12,738 $ 1,139,337 $ 114,867 $ 97,839 $ 95,066 $ 2,299 $ 2,055,141
Bo
Property taxes
i. Collection procedures
Taxes are levied on July 1 and are payable in three installments due November 15, February 15 and
May 15. Marion County bills and collects property taxes for the City.
ii. Transactions
Current
Prior
Balances Net Balances
July 1, 2003-04 Adjust- Interest June 30,
2003 Levy ments (Discounts) Collections 2004
$ -- $5,958,731 $ (13,421) $ (142,295) $ 5,568,441 $ 234,574
419,030 -- (67,183) 32.072 206,795 177,125
$ 419:030 $5,958,731 $ (80.604) $ (110.223) $ 5,775,236 $ 411,699
22
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
1. Summary of significant accounting policies (continued)
L. Interfund transactions
Interfund transactions are reflected as either loans, services provided, reimbursements or t~ansfers. Loans
are reported as receivables and payables as appropriate, are subject to elimination upon consolidation and
are referred to as either "due to/from other funds" (i.e., the current portion of interfund loans) or
"advances to/from other funds" (i.e., the noncurrent portion of interfund loans).
Services provided, deemed to be at market or near market rates, are treated as revenues an
expenditures/expenses. Reimbursements are when one fund incurs a cost, charges the appropriate
benefiting fund and reduces its related cost as a reimbursement. All other interfund transactions are
treated as transfers.
M. Long-term obligations
In the government-wide financial statements, and proprietary fund types in the fund financial statements,
long-term obligations are reported as liabilities in the applicable governmental activities, business-type
activities, or proprietary fund type Statement of Net Assets. Bond premiums and discounts are deferred
and amortized over the life of the bonds. Bonds payable are reported net of the applicable bond premium
or discount. Bond issuance costs are deferred and amortized over the life of the bond.
In the fund financial statements, governmental fund types recognize bond premiums and discounts, as
well as bond issuance costs, during the current period. The face amount of debt issued is reported as other
financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs,
whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures.
N. Compensated absences - sick leave
The City has a policy which permits represented employees and sworn officers to earn sick leave at the
rate of 8 hours per month and accumulate up to a maximum of 960 hours. All other full-time employees
earn sick leave at the rate of 8 hours per month and may accumulate an unlimited amount of sick leave.
All sick leave lapses upon termination of employment.
-- 19
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
6. Capital Assets
Capital asset activity for the year ended June 30, 2004 is as follows:
Balances
July 1, 2003
Governmental Activities
Capital assets, not being depreciated
Land $
Construction in progress
Total capital assets, not being
depreciated
Capital assets, being depreciated
Buildings
Equipment
Infrastructure
Total capital assets, being depreciated
Less accumulated depreciation for:
Buildings
Equipment
Infrastructure
Total accumulated depreciation
Total capital assets, being depreciated, net
Governmental activities capital assets, net $
Additions
Deletions
Balances
Transfers June 20, 2004
21,638,478 $
1,001,118 479,940
22,639,596 479,940
(501) $
(811,599)
(812,100) .
$21,637,977
669,459
7,080,837 811,599 (3,807)
4,172,074 51,014 (71,926) (1,953)
19,591,902 401,71Q
30,844.813 1,264,323 (75,733) (1,953)
22,307,436
7,888,629
4,149,209
19,993,612
32,107,183
2,269,990 106,366
2,723,842 147,551
11,314,450 334,218
16,308,282 588,135
14,536,531 676,188
37,176,127 $1,156,128
47,801 2,424,157
(51,028) (183,575) 2,636,790
167,329 11,815,997
(51,028) 31,555 16,927,972
(24,705) (33,508) 15,154,506
(836,805) $ (33,508) $37,461,942
Business-type Activities
Capital assets, not being depreciated
Land $
Construction in progress
Total capital assets, not being depreciated
Capital assets, being depreciated
Water and sewer lines
Buildings
Equipment
Total capital assets, being depreciated
Less accumulated depreciation for:
Water and sewer lines
Buildings
Equipment
Total accumulated depreciation
Total capital assets, being depreciated, net
Business-type activities capital assets, net $
840,142 $ $ (106) $
789,099 10,406,728 -
1,629,241 10,406,728 (106)
$ 840,036
11,195,827
12,035,863
17,347,692 84,765
45,116,203 680,000 (100,000)
1,056,300 226,963 (2,444)
63,520,195 991,728 (102,444)
17,432,457
45,696,203
1,953 1.282,772
1,953 64,513,876
3,744,634 625,261 - 20,000
9,472,g96 1,474,809 (4.000)
571,947 37,844 (2,444) (51,555)
13,789,477 2,137,914 (6,444) (31,555)
49,730,718 (1,146,186) (96,000) 33,508
51,359,959 $9,260,542 $ (96,106) $ 33,508
4,389,895
10,943,705
555,792
15,895,836
48,522,040
$60,557,903
24 ~
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
2. Deposits and investments (continued)
A. The City's deposits and investments at June 30, 2004, are shown below:
Employee's Pension Trust
State Treasurer's Investment Pool
Total investments
Cash and investments are comprised of the following at June 30, 2004:
Cash on hand
Deposits with banks
Investments
Cash and cash investments are reported as follows:
Gover~zmental funds/activities
General
Street
Transportation Impact Fee
Other Governmental Funds
Total governmental funds/activities
Internal service funds included in governmental activities
Total governmental activities
Proprietary funds/business-type activities
Unrestricted
Water
Water System Construction
Wastewater
Wastewater Treatment Plant Construction
Other Proprietary Funds
Total unrestricted
Restricted
Water
Total proprietary funds/business-type activities
Fiduciary Funds
Pension Trust
Agency
Total fiduciary funds
Total cash and investments
Carrying
Amount
820,326
22,083,939
22.904.265
Fair Value
820,326
22,083,939
22,904.265
1,985
912,241
22,904,265
23~818.491
1,127,402
504,510
4,138,174
7,052,574
12,822,660
516,231
13,338,891
616,770
2,216,591
361,430
2,645,073
3,114,151
8,954,015
563,766
9,517,781
820,326
141,493
961,819
$ 23.818.491
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
8. Long-term obligations
A. Transactions for the governmental activities for the year ended June 30, 2004 were as follows:
Balances
Balances Balances Due within
July 1, 2003 Additions Reductions June 30, 2004 One year
General Obligation Bonds
1994 General obligation bonds -
Original issue $1,755,000, 15 years;
interest at various rates
Principal
Interest
$ 845,000 $ $ 125,000 $ 720,000
3,818 45,270 45,822 3,266
$ 130,000
Loans
Oregon Economic Development
Department - due in various annual
installments of $38,319 to 37,495; interest
at 5.01 percent
Principal
Interest
848,818 45,270 170,822 723,266 130,000
Oregon Economic Development
Department - due in annual installments of
$47,043; interest at 6.5 percent. Balance is
allocated between governmental and
business-type activities
Principal
Interest
372,010 17,937 354,073 18,066
10,872 17,310 18,148 10,034 -
382,882 17,310 36,085 364,107 18,066
Capital lease
Government Leasing Company ~
3 years, annual installments of $8,986
Principal
Compensated absences
Accumulated unpaid vacation
Total general long-term obligations
Interest
89,065 23,619 65,446 11,242
3,378 4,303 4,666 3,015
92,443 4,303 28,285 68,461 11,242
Principal
17,972 8,986 8,986
266,101 295,662 266,101 295,662
1,608,216 362,545 510,279 1,460,482
18,068 66,883 68,636 16,315
$ 1,590,148 $ 295,662 $ 441,643 $ 1,444,167
8,986
295,662
$ 463,956
26
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
3. Receivables (continued)
B. Property taxes (continued)
iii. Ensuing year's levies
The permanent tax rate is $6.0534 per $1,000 assessed value as limited by the Constitution of the
State of Oregon.
The tax rate limit of $10.00 per thousand of assessed value imposed by the Oregon Constitution is not
expected to affect this levy.
In addition, the City will levy $155,820 for the retirement of long-term debt principal and interest due
in 2004-05.
o
Due from/to other funds
Amounts due from and to other funds consists of the following:
Fund due to Fund due from
General Fiduciary funds
Amount
$ 20,181
Advances to/from other funds
Advances to and advances from other funds, representing long-term interfund loans consist of the following:
Advances from
Other Governmental Fund
Street/Storm Drain Capital Improvement
Advances to
Other Governmental Fund
Special Assessment
$ 85.__000
23
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
0
Long-term obligations (continued)
B. (continued)
Safe Drinking Water Revolving Loan Fund -
due in annual installments starting in
December 2004; interest at 4.21 percent
starting July 2004
Principal
Interest
General Obligation Bonds
2003 Water general obligation bonds -
Original issue $8,400,000, 25 years; interest
at various rates
Principal
Interest
Compensated absences
Accumulated unpaid vacation
Total business-type activities
Interest
Balances
Balances Balances Due within
July 1, 2003 Additions Reductions June 30, 2004 One year
$ 1,015,375 $ 1,348,291 $ $ 2,363,666 $ 77,662
1,015,375 1,348,291 2,363,666 77,662
53,606
8,400,000 - 8,400,000 211,066
204,272 - 204,272
8,604,272 8,604,272 211,066
56,686 53,606 56,686 56,686
30,338,658 11,063,427 2,345,311 39,056,774 $1,580,504
447,756 1,258,450 1,121,315 584,891
Principal $ 29,890,902 $ 9,804,977 $1,223,996 $ 38,471,883
C. The future maturities of obligations outstanding as of June 30, 2004, are as follows:
Governmental Activities
Fiscal
Year
Loans Accum-
1994 General Oregon Economic Development Department Capital ulated
Obligation Bonds B97002 B91002 lease unpaid
Principal Interest Principal Interest Principal Interest Principal vacation
Totals
Principal Interest
2005 $130,000 $ 39,197 $ 18,066 $ 17,358 $ 11,242 $ 3,802
2006 135,000 32,242 18,202 16,555 7,104 3,071
2007 145,000 24,952 18,346 15,735 7,051 2,610
2008 150,000 17,050 23,497 14,901 7,510 2,151
2009 160,000 8,800 23,660 13,809 7,998 1,663
2010-14 126,192 51,405 24,541 1,733
2015-19 126,110 16,443
$ 8,986 $ 295,662
$ 463,956 $ 60,357
160,306 51,868
170,397 43,297
181,007 34,102
191,658 24,272
150,733 53,138
126,110 16,443
$720,000 $122,241 $354,073 $146,206 $ 65,446 $15,030 $ 8,986
$ 295,662 $ 1,444,167 $283,477
28
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
6. Capital Assets (continued)
Depreciation expense was charged to functions/programs as follows:
Governmental activities
General government
Public safety
Highways and sl~'eets
Culture and recreation
Total depreciation expense - governmental activities $
20,812
8,593
496,268
62,462
588,135
Business-type activities
Water $ 108,392
Wastewater 2,029,522
Total depreciation expense - business-type activities $
2.137.914
o
Deferred revenue
Resources owned by the City, which are measurable but not available, and are deferred in the Governmental
Funds, consist of the following:
Other
Governmental
General Funds Totals
Assessments $ -- $ 181,609 $ 181,609
Housing rehabilitation loans
858,031 858,031
Property taxes 306,205 27,843 334,048
Totals $ 306,205 $ 1,067_,483 $1.373.688
-- 25
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
10. Defined benefit pension plan - The Retirement Plan for Employees of City of Woodburn, Oregon
A. Plan description
The City sponsors a single-employer defined benefit pension plan that covers non-executive employees
who have completed six months of employment with the City and executive employees, except the police
chief, who elect coverage under this plan. It provides retirement and disability benefits, cost of living
adjustments and death benefits to members and beneficiaries. It also provides for post-retirement
healthcare benefits for retired general service employees age 62 and older in an amount not to exceed $60
per month. The City Council has the authority to amend the benefit provisions of the plan.
On November 5, 1998, the City decided to integrate its retirement plan into the Oregon Public Employees
Retirement System (PERS)pursuant to ORS 238.680. The City ceased contributions to its retirement plan
in December 1998, except for one employee who continued under the plan until August 2000. In
December 1998, the City transferred $6,738,120 to PERS under the integration agreement with PERS. The
remaining assets of the retirement plan are to provide retirement benefits to employees who have already
retired or elected to remain in the plan.
Membership of the plan consisted of eight inactive members at July 1, 2003, the date of the latest actuarial
valuation available as of the date of this report.
B. Funding status and progress
The pension benefit obligation (PBO), which is the actuarial present value of credited projected benefits, is
a standardized disclosure measure of the present value of pension benefits, adjusted for the effects of
projected salary increases and any step-rate benefits estimated to be payable in the future as a result of
employee service to date. The measure is intended to help assess the funding status of the plan, to assess
progress made in accumulating sufficient assets to pay benefits when due, and to make comparisons
among employers. The latest actuarial valuation was performed as of July 1, 2003.
Significant actuarial assumptions used to compute the PBO were as follows:
Investment earnings:
5.5% (net of all plan expenses)
Salary increases:
none (effective July 1,200I)
Cost-of-living increases:
2.0%
30
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
8. Long-term obligations (continued)
B. Transactions for the business-type activities for the year ended June 30, 2004 were as follows:
Loans
Oregon Economic Development
Department - due in annual installments of
$47,043; interest at 6.5 percent. Balance is
allocated between governmental and business-
type activities
Principal
Interest
Oregon Economic Development
Department - due in annual installments of
$29,102; interest at 6.32 percent
Principal
Interest
Oregon Economic Development
Department - due in annual installments with
interest at 4.74 percent
Principal
Interest
Balances
July 1, 2003
$ 197,369
7,483
Balances
Balances Due within
Additions Reductions June 30, 2004 One year
$ $ 4,806 $ 192,563 $ 19,031
13,149 13,952 6,680
204,852 13,149 18,758 199,243 19,031
195,212 16,764 178,448 17,824
7,196 11,661 12,337 6,520
202,408 11,661 29,101 184,968 17,824
435,424 18,630 416,794 23,784
12,039 19,808 20,471 11,376
447,463 19,808 39,101 428,170 23,784
Oregon Department of Environmental
Quality - due in semi-annual installments of
$147,792; interest at 3.93 percent
Principal
Interest
3,406,858 163,284 3,243,574 169,764
62,885 121,596 132,301 52,180
3,469,743 121,596 295,585 3,295,754 169,764
Oregon Department of Environmental
Quality - due in semi-annual installments of
$735,150; interest at 1.21 percent
Principal
Interest
24,587,058 - 966,906 23,620,152 1,004,6§7
358,153 887,964 942,254 303,863
24,945,211 887,964 1,909,160 23,924,015 1,004,687
27
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
11. Defined benefit pension plan - Oregon PERS (continued)
C. Annual pension cost
For 2003-04, the City's annual pension cost of $491,806 was equal to the City's required and actual
contributions. The required contribution was determined by the integration agreement with PERS and
using the entry age actuarial cost method.
D. Three-year trend information
Fiscal Year Ended June 30,
2004 2003 2002
Annual Pension Cost (APC)
$ 491,806 $ 485.117 $ 446,399
Percentage of APC contributed
100% 100% 100%
Net pension obligation
-- $
--$
12. Defined contribution pension plan
The City sponsors a defined contribution pension plan administered by ICMA Retirement Corp. to provide
retirement benefits for the City Administrator, City Attorney and Public Works Director. The plan provisions
and contribution requirements are established and may be amended by the City Council. The City has
established a contribution rate of 17.3 percent, 7 percent and 8 percent of covered salary for the three positions,
respectively. The City contributed $34,804 to the plan for the year ended June 30, 2004.
32
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
8. Long-term obligations (continued)
B. The future maturities of obligations outstanding as of June 30, 2004, are as follows: (continued)
Business-type Activities
Loans
Fiscal
Oregon Economic Development Department
B 91002 B 91202 G98002
Oregon Department of Environmental Quality
R98411 R98412
Year Principal Interest Principal Interest Principal Interest Principal Interest Principal
2005 $ 19,031 $ 12,969 $ 17,824 $ 11,278 $ 23,784 $ 19,679 $ 169,764 $ 125,821 $ 1,004,687
2006 25,136 11,732 18,950 10,151 23,945 18,670 176,501 119,083 1,043,944
2007 27,284 10,097 20,148 8,954 24,114 17,639 183,506 112,079 1,084,736
2008 29,058 8,324 21,421 7,680 24,293 16,592 190,789 104,796 1,127,121
2009 30,947 6,436 22,775 6,327 24,485 15,510 198,360 97,225 1,171,163
2010-14 61,107 6,705 77,330 9,974 145,721 59,034 1,116,319 361,602 6,579,079
2015-19 150,452 19,226 1,208,335 121,797 7,968,901
2020-24 3,640,521
2024-29
Interest
$ 904,473
865,215
824,424
782,038
737.997
2,966,717
1,576.897
177,797
$ 192,563 $ 56,263 $ 178,448 $ 54,364 $ 416,794 $ 166,350 $ 3,243,574 $ 1,042,403 $ 23,620,152 $ 8,835,558
Fiscal
Year
2005
2006
2007
2008
2009
2010-14
2015-19
2020-24
2024-29
Loans
Safe Drinking Water Accum-
Revolving Loan Fund General Obligation ulated
Y02007 Bonds - 2003 unpaid
Totals
Principal Interest Principal Interest acation Principal Interest
$ 77,662 $ 66,340 $ 211,066 $ 353,361 $ 56,686 $ 1,580,504 $ 1,493,921
80,931 96,241 217,148 339,347 1,586,555 1,460,439
84,339 92,834 223,262 332,833 1,647,389 1,398,860
87,889 89,283 229,410 326,135 1,709,981 1,334,848
91,589 85,583 240,592 319,252 1,779,911 1,268,330
519,137 366,723 1,313,158 1,477,253 9,811,851 5,248,008
638,012 247,849 1,573,590 1,210,579 11,539,290 3,176,348
784,107 101,754 1,951,592 840,524 6,376,220 1,120,075
2,440,182 348,635 2,440,182 348,635
$ 2.363 666 $ 1,146.607 $ 8,400,000 $ 5,547,919 $ 56,686 $ 38,471,883 $ 16,849,464
Commitments
The City leases police cars, police motorcycles, copiers and real estate under operating leases. Rental
disbursements for the year ended June 30, 2004 were $97,355.
Future minimum lease payments for years subsequent to June 30, 2004, are as follows:
2004-05 $ 108,734
2005-06 109,079
2006-07 95,296
2007-08 54,792
2008-09 54,083
2009-10 18,028
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
15. Risk management
16.
The City is exposed to various risks of loss related to theft of, damage to, and destruction of assets; torts; errors
and omissions; injuries to employees; and natural disasters. The City purchases commercial insurance for such
risks of loss. Settled claims resulting from these risks have not exceeded commercial insurance coverage in
any of the past three fiscal years.
Construction commitments
The Oregon Safe Drinking Water Revolving Loan Fund has made a loan commitment to the City in the amount
of $4,000,000. As of June 30, 2004 the City had drawn $2,363,666, leaving a balance available of $1,636,334
This amount will be used to fund construction contract commitments as follows:
Well houses and pumping equipment
Water treatment
Reservoirs
231
2,289,430
668,824
17. Interfund transfers
Cash transfers are indicative of funding for capital projects, debt service, subsidies of various city operations
and re-allocations of special revenues. The following schedule briefly summarizes the city's transfer activity:
Non-cash transfers occur between proprietary funds for payment of debt by a fund when the long-term
obligation is reported in a different fund or when a proprietary fund acquires a capital asset which will be used
in a different fund's operations.
Other
Governmental
.Transfers out Street Funds
Cash
General $ 280,000 $ 205,257
Street 27,940
Transportation Impact Fee 370,000
Other Governmental Fands 20,000 78,880
Water 34,900
Wastewater Treatment Plant 89,707
Internal service funds 12,740
Transfers In:
Wastewater Internal
Water Well Treatment Service
Water Construction Plant Funds Total
$ $ $ $
65,000
550,000
$ 485,257
188,000 215,940
370,000
98,880
270,000 854,900
280,000 434,707
12,740
Total cash transfers
300,000 819,424 65,000 550,000 738,000 2,472,424
Non-cash
Governmental activities
Water Well Construction
Wastewater Treatment
Plant Construction
Other Enterprise
3,044 30,464 20,861 54,369
1,474,304 1,474,304
1,280,520 1,280.520
21,570 21.570
Total non-cash transfers
1,477,348 1,332,554 20,861 2,830,763
$ 300,000 $ 819,424 $ 1,542,348 $ 550,000 $ 1,332,554 $ 758,861 $ 5,303,187
Total transfers
34
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
10. Defined benefit pension plan - Pacific Life (continued)
C. Schedule of employer contributions
Annual Required
Fiscal Contribution
Year Ended and Annual
June 30, Pension Cost
1992 $ 336,849
1993 359,033
1994 400,481
1995 433,486
1996 426,819
1997 458,355
1998 449,920
1999 202,223
2000 3,106
2001 294
2002 --
2003 --
2004 --
Percentage Net Pension
Contributed Obligation
100% $ --
100% --
100% --
100% --
100% --
100% --
100% --
100% --
100% --
100% --
100% --
100% --
100% --
11. Defined benefit pension plan - Oregon PERS
A. Plan description
The City participates in the Oregon Public Employees Retirement System (PERS) which is governed by
the provisions of Oregon Revised Statutes Chapter 238. PERS is a cost-sharing multiple-employer defined
benefit pension plan which provides retirement and disability benefits, cost of living adjustments and death
benefits to members and beneficiaries.
The governing authority of the system is the Public Employees Retirement Board (PERB) which is
required to take actions necessary to maintain the system as a qualified governmental retirement plan under
the Internal Revenue Code and related regulations. In this regard, PERB may impose limits on
contributions, benefit payments and other limitations or procedures.
PERS issues a publicly available financial report that includes financial statements and required
supplementary information, That report may be obtained by writing to Public Employees System, P.O.
Box 23700, Tigard, OR 97281-3700 or by calling (503) 598-7377.
B. Funding policy
The contribution rate of 6 percent of salary for members is set by state statute. The contribution rate for
the City is set by PERB and is periodically changed based upon actuarial computations of the amount
needed to adequately provide for benefits. The City's current rate is 8.17 percent of member salaries.
-- 31
NOTES TO BASIC FINANCIAL STATEMENTS (Continued)
13.
Segment information for Enterprise Funds
The City maintains two Enterprise Funds, which provide water and wastewater services.
Summary financial information for the water and wastewater utilities for the year ended June 30, 2004, is as
follows:
Condensed statement of net assets Water Wastewater
Assets
Current assets $ 4,343,675 $ 5,094,468
Restricted cash and investments 563,766
Capital assets 1.7,702,200. 42,855,703
Total assets 22,609,641 47,950,171
Liabilities
Current liabilities 2,081,236 492,770
Noncurrent liabilities 10,474,938 27,651,531
Total liabilities 12,556,174 28,144,301
Net assets
Invested in capital assets, net of related debt 6,938,534 15,204,172
Restricted 1,236,282 2,690,507
Unrestricted 1,878,651 1,911,191
Total net assets $ 10.053.467 $ 19.805.870
Condensed statement of revenues, expenses and changes in net assets
Operating revenue $
Depreciation expense
Other operating expenses
Operating income (loss)
Nonoperating revenues (expenses)
Income (loss) before capital contributions and transfers
Capital contributions
Transfers in
Transfers out
Change in net assets
Net assets - beginning
Net assets - ending $
Condensed Statement cash flows
Cash provided by operating activities $
Cash (used in) noncapital financing activities
Cash (used in) capital and related financing activities
Cash provided by investing activities
Net increase (decrease) in cash
Cash - beginning of year
Cash - end of year
2,292,646 $ 3,464,389
108,392 2,029,522
954,353 1,761,823
1,229,901 (326,956)
(184,035) 1,047,687)
1,045,866
421,505
618,044
(854,900)
1,230,515
8,822,952
10.053.467
1,374,643)
671,320
30,464
(434,707)
1,107,566)
20,913,436
19.805.870
1,430,893 $ 1,909,396
(239,900) (434,707)
(303,907) (1,889,661)
36,171 58,004
923,257 (356,968)
3,192,989 5,194,737
$ 4,116,246 $ 4,837,769
14.
Contingencies - accumulated sick leave
Portions of sick leave accumulated at any point in time can be expected to be redeemed before termination of
employment; however, such redemptions cannot be reasonably estimated. As of June 30, 2004, City
employees had accumulated 3,373 days of sick leave.
33
CITY OF WOODBURN
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
June 30, 2004
ASSETS
Cash and investments
Receivables
Advances to other funds
TOTAL ASSETS
LIABILITIES
Accounts payable and accrued items
Advances from other funds
Deferred revenue
Matured coupons payable
TOTAL LIABILITIES
FUND BALANCES
Reserved for debt service
Unreserved
TOTALFUNDBALANCES
TOTAL LIABILITIES AND FUND BALANCES
Special Debt Capital
Revenue Service Proiects Totals
1,599,743 $ 386,794 $ 5,066,037 $ 7,052,574
918,090 24,560 196,687 1,139,337
.... 85,000 85,000
$ 2,517~833 $ 411~354 $ 5~347~724 $ 8,276~911
1,402 $ -- $
864,753 21,121
-- 933
432,945 $ 434,347
85,000 85,000
181,609 1,067,483
-- 933
866,155 22.054 699,554 1,587,763
-- 389,300 -- 389,300
1,651,678 -- 4,648,170 6,299,848
1,651,678 389,300 4,648,170 6,689,148
2.517,833 $ 411,354 $ 5~347,724 $ 8,276~911
36
COMBINING AND INDMDUAL FUND FINANCIAL
STATEMENTS AND SCHEDULES
CITY OF WOODBURN
COMBINING BALANCE SHEET
SPECIAL REVENUE FUNDS
June 30, 2004
ASSETS
Cash and investments
Receivables
TOTAL ASSETS
LIABILITIES
Accounts payable and accrued items
Deferred revenue
TOTAL LIABILITIES
FUND BALANCES
Unreserved
TOTAL LIABILITIES AND FUND BALANCES
$
$
$
$
General
Operating Transit
Reserve System
Investigation
and Seizure
State Revenue
Sharing
209,789 $ 35,123
-- 7,554
7,983 $ 110,185
-- 38,215
209,789 $ 42,677 $ 7,983 $ 1487400
--$ 55 --$ --
-- 6,722 ....
6,727
209,789
2097789 $
35,950
42~677 $
7,983
7,983 $
148,400
148,400
Continued on page 39
38
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
TRANSPORTATION IMPACT FEE - CAPITAL PROJECTS FUND (A MAJOR FUND)
Year Ended June 30, 2004
Budget Actual Variance
REVENUES
System development charges $ 1,100,000 $ 1,151,137 $
Interest 100,000 71,466
TOTAL REVENUES
51,137
(28,534)
1,200,000 1,222,603 22,603
EXPENDITURES
Material and services 300,000 -- 300,000
Capital outlay 3,954,203 2,786,050 1,168,153
Contingency 2,660,156 -- 2,660,156
TOTAL EXPENDITURES
Excess (deficiency) of revenues over expenditures
OTHER FINANCING SOURCES (USES)
Transfers out
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
6,914,359 2,786,050 4,128,309
(5,714,359) (1,563,447) 4,150,912
(370,000) (370,000) --
(6,084,359) (1,933,447) 4,150,912
6,084,359 6,084,359 --
$ -- $ 4,150,912 $ 4,150,912
-- 35
CITY OF WOODBURN ..,
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUNDS
Year Ended June 30, 2004
REVENUES
Property taxes
Franchise fees
Permits and fees
Intergovernmental
Interest
Other
General
Operating Transit Investigation
Reserve System and Seizure
State Revenue
Sharing
- $ 115,492 $
63,268
2,446 446
2,332 19,705
143
190,579
1,210
TOTAL REVENUES
4,778 198,911
143 191,789
EXPENDITURES
General government
Public safety
Highways and streets
Capital outlay
Debt service
212,601
5,000 -
- 3,950
- 57,141
28,285
TOTAL EXPENDITURES
212,601 5,000 89,376
Excess (deficiency) of revenues over expenditures
4,778 (13,690) (4,857) 102,413
OTHER FINANCING SOURCES (USES)
Transfers in
Transfers out
21,800
(1,960)
-. (2O,O0O)
TOTAL OTHER FINANCING SOURCES (USES~
19,840
-_ (20,000)
Net change in fund balances
Fund balance at beginning of year
4,778 6,150 (4,857) 82,413
205,011 29,800 12,840 65,987
Fund balance at end of year
$ 209,789 $ 35~950 $ 7~983 $ 148,400
Continued on page 41
40
CITY OF WOODBURN
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
Year Ended June 30, 2004
REVENUES Property taxes
System development charges
Franchise fees
Permits and fees
Intergovernmental
Interest
Other
TOTAL REVENUES
EXPENDITURES
General government
Public safety
Highways and streets
Capital outlay
Debt service
TOTAL EXPENDITURES
Excess (deficiency) of revenues over expenditures
OTHER FINANCING SOURCES (USES)
Transfers in
Transfers out
TOTAL OTHER FINANCING SOURCES (USES) __
Net change in fund balances
Fund balance at beginning of year
Fund balance at end of year
Special Debt Capital
Revenue Service Proiects
Totals
$ 115,492 $ 471,260 $
14,455 -
281,263 -
449,504 -
18,910 1,804
143,404
332,898
251,669
70,162
100,305
389,861
586,752
332,898
266,124
281,263
519,666
121,019
533,265
1,023,028 473,064 1,144,895 2,640,987
584,642
5,000
3,950
139,274
28,285
170,823
172,887
38,666
2,054,680
80,107
757,529
5,000
42,616
2,193,954
279,215
761,151
261,877
170,823
302,241
2,346,340
(1,201,445)
3,278,314
(637,327)
75,077
(98,880)
238,074
1,413,604
1 ~651,678
- 744,347
744,347
302,241
87,059
$ 389 300 $
(457,098)
5,105,268
4,648,170
819,424
(98,880)
720,544
83,217
6,605,931
37
CITY OF WOODBURN
COMBINING BALANCE SHEET
DEBT SERVICE FUNDS
June 30, 2004
ASSETS
Cash and investments
Receivables
TOTAL ASSETS
LIABILITIES
Deferred revenue
Matured coupons payable
TOTAL LIABILITIES
FUND BALANCES
Reserved for debt service
TOTAL LIABILITIES AND FUND BALANCES
Bonded
Debt
$ 97,082 $
12,580
Bancroft Bond Urban Renewal
Redemption Debt Service
Totals
6,310 $ 283,402 $ 386,794
-- 11,980 24,560
$ 109~662 $ 6~310 $ 295,382 $ 411,354
11,603
-- 9,518
933 --
21,121
933
11,603 933 9,518 22,054
98,059
S 109,662 $
5,377
6,310 $
285,864 389 300
295~382 $ 411.354
42
CITY OF WOODBURN
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
DEBT SERVICE FUNDS
Year Ended June 30, 2004
REVENUES
Property taxes
Interest
TOTAL REVENUES
EXPENDITURES Debt service
Net change in fund balances
Fund balance at beginning of year
Fund balance at end of year
Bonded Bancroft Bond Urban Renewal
Debt Redemption Debt Service
Totals
$ 185,396 $ ~ $ 285,864 $
1,750 54 -
187,146 54 285,864
170,823
16,323 54 285,864
81,736 5,323
$ 98~059 $ 5,377 $ 285~864 $
471,260
1,804
473,064
170,823
302,241
87,059
389~300
43
CITY OF WOODBURN
COMBINING BALANCE SHEET
CAPITAL PROJECTS FUNDS
June 30, 2004
ASSETS
Cash and investments
Receivables
Advances to other funds
TOTAL ASSETS
LIABILITIES
Accounts payable and accrued items
Advances from other funds
Deferred revenue
TOTAL LIABILITIES
FUND BALANCES
Unreserved
TOTAL LIABILITIES AND FUND BALANCES
Parks/
Street/Storm Recreation
Special Drain Capital Capital
Assessment Improvement Improvement
Information
Services
$ 500,364$ 1,912,778 $ 476,982 $ 83,750
181,609 15,078 ....
-- 85,000 ....
$ 681~973 $ 2 012 856 $ 476~982 $ 83,750
27,376 $ 342,208 $ -- $ 40
85,000 ......
181,609 ......
293,985 342,208 -- 40
387,988 1,670,648
$ 681 973~$
476,982 83,710
476,982 $ 83 750
Continued on page 45
44
Storm Water Public Works General Fund
System Facility Economic Capital
Development Construction Development Improvement
Equipment
Replacement
Cipriano
Ferrel
Totals
1,015,839 $ 42,234 $ 326,163 $ 168,698 $ 539,381 $
(152) $
5,066,037
196,687
85,000
1,015,839 $ 42~234 $ 326.163 $ 168,698 $ 539~381 $ (152) $ 5,347,724
__ $ -- $ -- $ 31,107 $ 32,214 $
--$
432,945
85,000
181,609
31,107
32,214
1,015,839 42,234 326,163 137,591 507,167 (152)
1,015~839 $ 42,234 $ 326,163 $ 168,698 $ 53%381 $ (152)$
699,554
4,648,170
5,347~724
45
CITY OF WOODBURN
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUNDS
Year Ended June 30, 2004
REVENUES
System development charges
Franchise fees
Intergovernmental
Interest
Other
TOTAL REVENUES
EXPENDITURES
General govenmaent
Highways and streets
Capital outlay
Debt service
TOTAL EXPENDITURES
Excess (deficiency) of revenues over expenditures
OTHER FINANCING SOURCES (USES)
Transfers in
Net change in fund balances
Fund balance at beginning of year
Fund balance at end of year
Parks/
Street/Storm Recreation
Special Drain Capital Capital
Assessment Improvement Improvement
Information
Services
$ $ 223,227 $
251,669 -
6,223 63,964 4,485 881
375,909 13,943
382,132 315,633 227,712 14,824
38,885
34,869
534,136 338,998
44,022
134,002
17,859
617,043 373,867
(234,911) (58,234)
- 151,861
227,712 (137,037)
161,347
(234,911) (58,234) 227,712 24,310
622,899 1,728,882 249,270 59,400
$ 387,988 $ 1,670,648 $
476~982 $ 83 710
Continued on page 4 7
46
Storm Water Public Works
System Facility
Development Construction
Economic
Development
General Fund
Capital Equipment Cipriano
Improvement Replacement Ferrel Totals
109,671 $
11,546 506
9 -
$ $ $ - $ 332,898
- 251,669
(15,344) 85,506 70,162
3,956 2,479 6,265 100,305
389,861
121,226 506
3,956
(12,865) 6 265
_ 85,506 1,144,895
3,797
10,712 3,278
14,509 3,278
106,717 (2,772)
- 172,887
- 38,666
- 877,452 186,587 85,658 2,054,680
36,085 80,107
36,085 877,452 186,587 85,658 2,346,340
(32,129) (890,317) (180,322) (152) (1,201,445)
106,717 (2,772)
909,122 45,006
443,000 140,000 744,347
(32,129) (447,317) (40,322) (152) (457,098)
358,292 584,908 547,489 5,105,268
1,015,839 $ 42,234 $ 326,163 $
137,591 $ 507 167 $.~~.~$ 4.648 170
47
NONMAJOR GOVERNMENTAL FUNDS
Special Revenue Funds
The various special revenue funds account for revenues derived from specific taxes or
other earmarked revenue sources, including federal and state grant awards, which are
restricted to finance particular functions or activities. Funds included in this category are:
General Operating Reserve - accounts for the accumulation of interest
reserved for future expenditures.
Transit System - accounts for resources for the purpose of transportation
services.
Investigation and Seizure - accounts for asset seizure and forfeiture
resources for the purpose of police services.
State Revenue Sharing - accounts for resources and expenditures for the
purpose of complying with regulatory requirements.
Housing Rehabilitation - accounts for grant and loan resources for the
purpose of providing loans to low-income homeowners for housing
rehabilitation.
Federal Programs - accounts for grants for the purpose of administering
the City's retired senior volunteer program.
Cable Franchise Management - accounts for resources for the purpose of
operating, repairing and upgrading cable access programming.
City Gas Tax - accounts for the resources for the purpose of repair and
maintenance of the City's streets.
Building - accounts for resources for the purpose of enforcing building
code.
Library Endowment - accounts for donations and other resources for the
purpose of purchasing books and equipment.
Museum Endowment - account for donations and other resources for the
purpose of acquiring additions to the Museum's collection.
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
GENERAL OPERATING RESERVE - SPECIAL REVENUE FUND
Year Ended June 30, 2004
REVENUES
Interest
Other
TOTAL REVENUES
EXPENDITURES
Contingency
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
Budget Actual Variance
$ 4,000 $ 2,446 $ (1,554) -- 2,332 2,332
4,000 4,778 778
100,000 -- 100,000
(96,000) 4,778 100,778
205,000 205,011 11
$ 109,0005 209,789 $ 100,789
48
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
TRANSIT SYSTEM - SPECIAL REVENUE FUND
Year Ended June 30, 2004
REVENUES
Property taxes
Intergovemrnental
Interest
Other
TOTAL REVENUES
EXPENDITURES
Fixed route
Contingency
TOTAL EXPENDITURES
Excess (deficiency) of revenues over expenditures
OTHER FINANCING SOURCES (USES)
Transfers in
Transfers out
TOTAL OTHER FINANCING SOURCES (USES)
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
Budget Actual Variance
$ 115,729 $ 115,492 $ (237)
62,000 63,268 1,268
1,286 446 (840)
27,000 19 705 (7,295)
206,015
198,911 (7,104)
241,058 212,601 28,457
9,800 -- 9,800
250,858 212,601 38,257
(44,843)
(13,690) 31,153
21,800
(1,960)
19,840
(25,o03)
25,003
21,800
(1,960)
19,840
6,150
29,800
31,153
4,797
_-$
35,950 $ 35,950
49
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
INVESTIGATION AND SEIZURE - SPECIAL REVENUE FUND
Year Ended June 30, 2004
REVENUES
Interest
Budget Actual Variance
--$
143 $
143
EXPENDITURES
Material and services
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
17,000
(17,000)
17,000
5,000
(4,857)
12,840
7~983
12,000
12,143
(4,160)
7~983
50
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
STATE REVENUE SHARING - SPECIAL REVENUE FUND
Year Ended June 30, 2004
REVENUES
Intergovernmental
Interest
TOTAL REVENUES
Budget Actual
125,000 $ 190,579
1,339 1,210
126,339 191,789
Variance
$ 65,579
(129)
65,450
EXPENDITURES
Material and services
Capital outlay
Debt service
Contingency
TOTAL EXPENDITURES
Excess (deficiency) of revenues over expenditures
OTHER FINANCING SOURCES (USES)
Transfers out
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
9,000 3,950 5,050
110,000 57,141 52,859
28,285 28,285 --
16,822 -- 16,822
164,107 89,376 74,731
(37,768) 102,413 140,181
(20,000) (20,000) --
(57,768) 82,413 140,181
57,768 65,987 8,219
$ -~ $ 148,400 $ 148~400
51
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
HOUSING REHABILITATION - SPECIAL REVENUE FUND
Year Ended June 30, 2004
REVENUES
Interest
Other
TOTAL REVENUES
Budget Acmfl
$ 5,000 $ 6,193 $
100,000 112,884
105,000 119,077
Variance
1,193
12,884
14,077
EXPENDITURES
Personal services
Capital outlay
Contingency
TOTAL EXPENDITURES
Excess (deficiency) of revenues over expenditures
22,000 12,129 9,871
55,000 55,000 --
309,942 -- 309,942
386,942 67,129 319,813
(281,942) 51,948 333,890
OTHER FINANCING SOURCES (USES)
Transfers out
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
(184,000)
(465,942)
465,942
$ -- $
(15,000) 169,000
36,948 502,890
465,942 --
502,890 $ 502,890
52
REVENUES
Intergovernmental
Interest
TOTAL REVENUES
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FEDERAL PROGRAMS - SPECIAL REVENUE FUND
Year Ended June 30, 2004
Budget Actual Variance
$ 53,681 $ 58,661 $
-- 179
4,980
179
53,681
58,840
5,159
EXPENDITURES
Personal services
Material and services
TOTAL EXPENDITURES
Excess (deficiency) of revenues over expenditures
OTHER FINANCING SOURCES (USES)
Transfers in
Transfers out
TOTAL OTHER FINANCING SOURCES (USES)
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
94,911
9,995
85,677
9,083
104,906
94,760
9,234
912
10,146
(51,225)
(35,920)
15,305
53,277
(980)
52,297
1,072
(1,072)
$ --$
53,277
(980)
52,297
16,377
5,865
22,242 $
15,305
6,937
22,242
-- 53
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
CABLE FRANCHISE MANAGEMENT - SPECIAL REVENUE FUND
Year Ended June 30, 2004
REVENUES
Franchise fees
Interest
Other
TOTAL REVENUES
Budget Actual Variance
$ 18,000 $ 14,455 $ (3,545)
-- 34 34
5,500 4,346 (1,154)
23,500 18,835 (4,665)
EXPENDITURES
Material and services
Contingency
TOTAL EXPENDITURES
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
27,000 18,536 8,464
3,000 -- 3,000
30,000 18,536 11,464
(6,500) 299 6,799
6,500 5,686 (814)
$ -- $ 5,985 $ 5~985
54
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
CITY GAS TAX- SPECIAL REVENUE FUND
Year Ended June 30, 2004
REVENUES
Intergovernmental
Interest
TOTAL REVENUES
Budget
$ 126,445 $
1,500
Actual Variance
136,996 $ 10,551
2,783 1,283
127,945 139~779 11,834
EXPENDITURES
Material and services
Capital outlay
Contingency
TOTAL EXPENDITURES
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
7,000
237,878
65,696
-- 7,000
8,670 229,208
-- 65,696
310,574
8,670 301,904
(182,629)
182,629
131,109 313,738
182,629 --
--$
313,738 $ 3137738
-- 55
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
BUILDING - SPECIAL REVENUE FUND
Year Ended June 30, 2004
REVENUES
Permits and fees
Interest
Other
TOTAL REVENUES
Budget Actual Variance
$ 283,653$ 281,263 $ (2,390)
4,000 4,693 693
-- 2,841 2,841
287,653 288,797 1,144
EXPENDITURES
Personal services
Material and services
Capital outlay
Contingency
TOTAL EXPENDITURES
Excess (deficiency) of revenues over expenditures
OTHER FINANCING SOURCES (USES)
Transfers out
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
241,399 215,561 25,838
44,065 31,055 13,010
21,000 18,463 2,537
331,293 -- 331,293
637,757 265,079 372,678
(350,104) 23,718 373,822
(2,940) (2,940)
(353,044) 20,778 373,822
353~044 353,044 --
-- $ 373,822 $ 373,822
56
REVENUES
Interest
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
LIBRARY ENDOWMENT - SPECIAL REVENUE FUND
Year Ended June 30, 2004
Budget Actual Variance
$ 3,000 $
677 $
(2,323)
EXPENDITURES
Contingency
Excess (deficiency) of revenues over expenditures
OTHER FINANCING SOURCES (USES)
Transfers out
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
25,000
(22,000)
677
(58,000)
(8o,ooo)
80,000
(58,000)
(57,323)
78,865
-- $ 21,542
25,000
22,677
22,677
(1,135)
$ 21~542
57
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
MUSEUM ENDOWMENT - SPECIAL REVENUE FUND
Year Ended June 30, 2004
REVENUES
Interest
Other
Budget Actual Variance
--$
106 $
1,296
106
1,296
TOTAL REVENUES
1,402
1,402
EXPENDITURES
Material and services
4,000
4,000
Net change in fund balance
Fund balance at beginning of year
(4,000)
4,000
1,402
7,935
5,402
3,935
Fund balance at end of year
--$
9~337
58
NONMAJOR GOVERNMENTAL FUNDS
Debt Service Funds
The two Debt Service Funds account for the payment of principal and interest on the general
obligation bonds recorded in the General Long-Term Debt Account Group. Revenue is mainly
derived from assessments and property taxes levied against property owners. Funds included in
this category are:
Bonded Debt - accounts for the payment of general obligation bond principal and
interest.
Bancroft Bond Redemption - accounts for the payment of Bancroft improvement bonds
pr/ncipal and interest.
Urban Renewal Debt Service - accounts for the accumulation of resources to repay debt
incurred for Urban Renewal projects.
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
BONDED DEBT - DEBT SERVICE FUND
Year Ended June 30, 2004
REVENUES
Property taxes
Interest
TOTAL REVENUES
Budget
$ 166,000 $
2,000
168,000
Actual
185,396 $
1,750
187,146
Variance
19,396
(250)
19,146
EXPENDITURES
Debt service
Contingency
TOTAL EXPENDITURES
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
171,000
79,000
170,823
177
79,000
250,000
170,823
79,177
(82,ooo)
82,000
16,323
81~736
98,323
(264)
--$
98,059 $
98?059
59
REVENUES
Interest
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
BANCROFT BOND REDEMPTION - DEBT SERVICE FUND
Year Ended June 30, 2004
Budget Actual Variance
--$
54 $
54
EXPENDITURES
Debt service
Contingency
TOTAL EXPENDITURES
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
2,000
3,400
5,400
(s,4oo)
5,400
54
5,323
--$
5,377 $
2,000
3,400
5,400 .
5,454
(77)
5,377
-- 60
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
URBAN RENEWAL DEBT SERVICE - DEBT SERVICE FUND
Year Ended June 30, 2004
REVENUES
Property taxes
EXPENDITURES
Debt service
Net chm~ge in fund balance
Fund balance at beginning of year
Fund balance at end of year
Budget Actual Variance
$ 105,000 $ 285,864 $ 180,864
100,000 -- 100,000,
5,000 285,864 280,864
$ 5,000 $ 285~864 $ 280~864
61
NONMAJOR GOVERNMENTAL FUNDS
Capital Projects Funds
The various capital projects funds account for the resources used for the acquisition, construction
or major improvement of City buildings, streets, water and wastewater projects, parks and
recreation facilities. Funds included in this category are:
Special Assessment - accounts for assessment for the purpose of constructing street,
water and wastewater capital projects benefiting specific properties.
Street/Storm Drain Capital Improvement - accounts for resources to repair and maintain
the City's streets and storm drainage system.
Parks/Recreation Capital Improvement - accounts for resources to acquire and construct
park and recreation facilities.
Information Services - accounts for transfers from other funds for the purpose of
information services management.
Storm Water System Development - accounts for resources to construct storm water
systems. .
Public Works Facility Construction - accounts for transfers from other funds for the
purpose of constructing a public works shop.
Economic Development - accounts for grants and expenditures for the purpose of
constructing infrastructure.
General Fund Capital Improvement - accounts for transfers from the General fund for
the purpose of general capital improvements.
Equipment Replacement - accounts for transfers from other funds for the purpose of
purchasing equipment.
Cipriano Ferrel - accounts for grants and expenditures for the purpose of constructing
the Capriano Ferrel Center.
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
SPECIAL ASSESSMENT - CAPITAL PROJECTS FUND
Year Ended June 30, 2004
REVENUES
Interest
Other
Budget
$ 15,000 $
430,000
Actual Variance
6,223 $ (8,777)
375,909 (54,091)
TOTAL REVENUES
445,000 382,132 (62,868)
EXPENDITURES
Material and services
Capital outlay
Debt service
40,000 38,885 1,115
1,027,899 534,136 493,763
-- 44,022 (44,022)
TOTAL EXPENDITURES
1,067,899 617,043 450,856
Net change in fund balance
Fund balance at beginning of year
(622,899)
622,899
(234,911) 387,988
622,899 --
Fund balance at end of year
-- $ 387,988 $ 387 988
62
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
STREET/STORM DRAIN CAPITAL IMPROVEMENT - CAPITAL PROJECTS FUND
Year Ended June 30, 2004
Budget Actual Variance
REVENUES
Franchise fees $ 266,000 $ 251,669 $ (14,331)
Interest 20,000 63,964 43,964
Other 242,600 -- (242,600)
TOTAL REVENUES
EXPENDITURES
Material and services
Capital omlay
Contingency
TOTAL EXPENDITURES
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
528,600 315,633 (212,967)
40,000 34,869 5,131
1,072,334 338,998 733,336
810,148 -- 810,148
1,922,482 373,867 1,548,615
(1,393,882) (58,234) 1,335,648
1,393,882 1,728,882 335,000
-- $ 1~670,648 $ 1,670,648
-- 63
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
PARKS/RECREATION CAPITAL IMPROVEMENT - CAPITAL PROJECTS FUND
Year Ended June 30, 2004
Budget Actual Variance
REVENUES
System development charges $ 255,000 $ 223,227 $ (31,773)
Interest -- 4,485 4,485
TOTAL REVENUES
255,000 227,712 (27,288)
EXPENDITURES
Contingency 504,270 -- 504,270
Net change in fund balance
Fund balance at beginning of year
(249,270) 227,712 476,982
249,270 249,270 --
Fund balance at end of year
476,982 $ 476 982
64
REVENUES
Interest
Other
TOTAL REVENUES
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
INFORMATION SERVICES - CAPITAL PROJECTS FUND
Year Ended June 30, 2004
Budget Actual Variance
$ 1,000 $ 881 $ (119)
1,000 13,943 12,943
2,000 14,824 12,824
EXPENDITURES
Personal services
Material m~d services
Capital outlay
Contingency
TOTAL EXPENDITURES
Excess (deficiency) of revenues over expenditures
OTHER FINANCING SOURCES (USES)
Transfers in
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
10,000 9,002 998
125,000 125,000 --
26,000 17,859 8,141
52,630 -- 52,630
213,630 151,861 61,769
(211,630) (137,037) 74,593
159,630
161,347 1,717
(52,000) 24,310 76,310
52,000 59,400 7,400
-- $ 83 710 $ 83,710
-- 65
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
STORM WATER SYSTEM DEVELOPMENT - CAPITAL PROJECTS FUND
Year Ended June 30, 2004
REVENUES
System development charges
Interest
Other
TOTAL REVENUES
Budget Actual Variance
52,000 $ 109,671 $ 57,671
16,000 11,546 (4,454)
-- 9 9
68,000 121,226 53,226
EXPENDITURES
Material and services
Capital outlay
Contingency
TOTAL EXPENDITURES
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
15,000
210,000
752,122
3,797 11,203
10,712 199,288
-- 752,122
977,122
14,509 962,613
(909,122) 106,717 1,015,839
909,122 909,122 --
-- $ 1~0157839 $ 1~015~839
66
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
PUBLIC WORKS FACILITY CONSTRUCTION - CAPITAL PROJECTS FUND
Year Ended June 30, 2004
REVENUES
Interest
Other
TOTAL REVENUES
Budget
$ 1,000
2,400
3,400
Actual
$ 506
$ (494)
(2,400)
506 (2,894)
EXPENDITURES
Capital outlay
Contingency
TOTAL EXPENDITURES
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
21,000
26,772
3,278 17,722
-- 26,772
47,772 3,278 44,494
(44,372) (2,772) 41,600
44,372 45,006 634
--$
42,234 $ 427234
-- 67
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
ECONOMIC DEVELOPMENT - CAPITAL PROJECTS FUND
Year Ended June 30, 2004
REVENUES
Interest
Budget Actual Variance
$ 6,500 $ 3,956 $ (2,544)
EXPENDITURES
Material and services
Capital outlay
Debt service
Contingency
TOTAL EXPENDITURES
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
20,000 -- 20,000
170,000 -- 170,000
36,085 36,085 --
140,210 -- 140,210
366,295 36,085 330,210
(359,795) (32,129) 327,666
359,795 358,292 (1,503)
-- $ 3267163 $ 3267163
68
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
GENERAL FUND CAPITAL IMPROVEMENT - CAPITAL PROJECTS FUND
Year Ended June 30, 2004
Budget Actual Variance
REVENUES
Intergovemmental $ 25,000
Interest --
Other 25,000
(15,344) $ (40,344)
2,479 2,479
-- (25,000)
TOTAL REVENUES
50,000 (12,865) (62,865)
EXPENDITURES
Capital outlay
Contingency
1,058,337
188,571
877,452 180,885
-- 188,571
TOTAL EXPENDITURES
1,246,908 877,452 369,456
Excess (deficiency) of revenues over expenditures
(1,196,908) (890,317) 306,591
OTHER FINANCING SOURCES (USES)
Transfers in
612,000 443,000 (169,000)
Net change in fund balance
Fund balance at beginning of year
(584,908)
584,908
(447,317) 137,591
584,908 --
Fund balance at end of year
-- $ 137,591 $ 137,591
-- 69
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
EQUIPMENT REPLACEMENT - CAPITAL PROJECTS FUND
Year Ended June 30, 2004
REVENUES
Interest
Budget
9,000
Actual
Variance
6,265 (2,735)
EXPENDITURES Capital outlay
Excess (deficiency) of revenues over expenditures
OTHER FINANCING SOURCES (USES)
Transfers in
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
696,489 186,587 509,902
(687,489) (180,322) 507,167
140,000 140,000
(547,489) (40,322) 507,167
547,489 547,489 --
-- $ 507,167 $ 507 167
70
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
CIPRIANO FERREL - CAPITAL PROJECTS FUND
Year Ended June 30, 2004
REVENUES
Intergovernmental
EXPENDITURES
Capital outlay
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
Budget Actual Variance
$ 86,000 $ 85,506
86,000 85,658
$ (494)
342
( 52) (152)
(152) $_~_.l~J.
" 71
PROPRIETARY FUNDS
Major Enterprise Funds
These funds account for self-supporting activities which render services on a user charge
basis to the public. Funds included in this category are:
Water - accounts for resources and expenses for the purpose of water services for
residents of the city.
Water Well Construction - accounts for transfers from the Water fund for the
purpose of construction.
Wastewater Treatment Plant - accounts for resources and expenses for the
purpose of treating wastewater generated in the city.
Wastewater Treatment Plant Construction - accounts for proceeds from long-
term obligations for the purpose of construction.
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
WATER - ENTERPRISE FUND (A MAJOR FUND)
Year Ended June 30, 2004
REVENUES
Charges for services
Interest
Other
Budget
$ 2,277,500
5,000
33,000
Actual
Variance
2,292,646
5,508
56,304
15,146
5O8
23,304
TOTAL REVENUES
2,315,500 2,354,458
38,958
EXPENDITURES
Water supply
Meter reading
Water administration
Contingency
911,050 813,130 97,920
161,159 161,099 60
28,689 26,466 2,223
563,913 -- 563,913
TOTAL EXPENDITURES
1,664,811 1,000,695 664,116
Excess (deficiency) of revenues over expenditures
650,689 1,353,763 703,074
OTHER FINANCING SOURCES (USES)
Transfers in
Transfers out
65,000 65,000
(854,900) (854,900)
TOTAL OTHER FINANCING SOURCES (USES)
(789,900) (789,900)
Net change in fund balance
Fund balance - beginning
(139,211) 563,863 703,074
139,211 145,288 6,077
Fund balance - ending
709,151 $ 709,151
Reconciliation to generally accepted accounting principles
Inventories
Capital assets, net of depreciation
Compensated absences payable
Accrued interest payable
Long-term obligations
112,562
17,702,200
(21,675)
(204,272)
(10,763,666)
Net assets - ending
$ 7?534,300
72
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
WATER WELL CONSTRUCTION - ENTERPRISE FUND (A MAJOR FUND)
Year Ended June 30, 2004
REVENUES
Interest
Other
TOTAL REVENUES
EXPENDITURES
Design engineering
Construction engineering
Right-of-way
Construction
Contingency
TOTAL EXPENDITURES
Excess (deficiency) of revenues over expenditures
OTHER FINANCING SOURCES (USES)
Proceeds from long-term obligations
Transfers in
TOTAL OTHER FINANCING SOURCES (USES)
Budget Actual Variance
$ 15,000 $ 17,425 $ 2,425
-- 23,866 23,866
15,000 41,291 26,291
400,000 418,404 (18,404)
64,629 56,774 7,855
35,000 17,300 17,700
10,212,000 10,730,117 (518,117)
1,972,665 -- 1,972,665
12,684,294 11,222,595 1,461,699
(12,669,294) (11,181,304) 1,487,990
10,000,000 9,748,292 (251,708)
550,000 550,000 --
10,550,000 10,298,292 (251,708)
Net change in fund balance
Fund balance - beginning
(2,119,294) (883,012) 1,236,282
2,119,294 2,119,294 --
Fund balance - ending
--$
Reconciliation to generally accepted accounting principles
Net assets - ending
1~236,282 $ 17236,282
$ 17236,282
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
WASTEWATER TREATMENT PLANT - ENTERPRISE FUND (A MAJOR FUND)
Year Ended June 30, 2004
Budget Actual Variance
REVENUES
Charges for services $ 1,581,028 $ 1,640,909 $ 59,881
Interest 20,000 7,163 ( 12,837)
Other 41,500 69 (41,431)
TOTAL REVENUES
1,642,528 1,648,141 5,613
EXPENDITURES
Wastewater treatment plant operations
Sewer line maintenance
Sewer administration
Contingency
1,382,511 1,325,342 57,169
266,832 251,449 15,383
62,740 58,499 4,241
349,362 -- 349,362
TOTAL EXPENDITURES
2,061,445 1,635,290 426,155
Excess (deficiency) of revenues over expenditures
(418,917) 12,851 431,768
OTHER FINANCING SOURCES (USES)
Transfers out
(434,700) (434,707) (7)
Net change in fund balance
Fund balance - beginning
(853,617) (421,856) 431,761
853,617 853,617 --
Fund balance - ending
431,761 $ 431,761
Reconciliation to generally accepted accounting principles
Inventories
Capital assets, net of depreciation
Accrued interest
Compensated absences payable
Long-term obligations
63,794
42,855,703
(380,619)
(35,011)
(27,651,531)
Net assets - ending
$ 15~2847097
74
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
WASTEWATER TREATMENT PLANT CONSTRUCTION
ENTERPRISE FUND (A MAJOR FUND)
Year Ended June 30, 2004
REVENUES
Charges for services
Interest
Other
Budget Actual Variance
1,764,923 $ 1,823,480 $ 58,557
55,000 31,917 (23,083)
-- 69,858 69,858
TOTAL REVENUES
1,819,923 1,925,255 105 332
EXPENDITURES
Design engineering
Construction engineering
Right-of-way
Construction
Debt service
Contingency
146,491 60,110 86,381
11,000 -- 11,000
28,800 8,910 19,890
973,600 187,684 785,916
2,381,421 2,381,421 --
1,681,988 -- 1,681,988
TOTAL EXPENDITURES
5,223,300 2,638,125 2,585,175
Net change in fund balance
Fund balance - beginning
(3,403,377) (712,870) 2,690,507
3,403,377 3,403,377 --
Fund balance - ending
$ -- $ 2,690,507 $ 2?690,507
Reconciliation to generally accepted accounting principles
Net assets - ending
$ 2,690,507
-- 75
PROPRIETARY FUNDS
Nonmaj or Enterprise Funds
Water System Development - accounts for resources for the purpose of water
system construction and expansion.
Wastewater Capital Improvement - accounts for resources for the purpose of
wastewater system capital improvements.
Wastewater System Development - accounts for resources for the purpose of
wastewater system construction and expansion.
CITY OF WOODBURN
COMBINING STATEMENT OF NET ASSETS
NONMAJOR ENTERPRISE FUNDS
June 30, 2004
ASSETS
Current assets
Cash and investments
NET ASSETS
Unrestricted
Water
Sytem
Development
Wastewater Wastewater
Capital System
Improvement Development
Totals
$ 1,282,885 $ 151,730 $ 1,679,536 $ 3,114,151
$ 1~282,885 $ 151,7305 1~679,5365 3~114~151
76
CITY OF WOODBURN
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
NONMAJOR ENTERPRISE FUNDS
Year Ended June 30, 2004
NONOPERATING REVENUES (EXPENSES)
Interest
Other
Interest
Total nonoperating revenues (expenses)
OTHER REVENUES AND TRANSFERS
Capital contributions
Transfers out
Total other revenues and transfers
Change in net assets
Net assets - beginning of year
Net assets - end of year
Water Wastewater Wastewater
Sytem Capital System
Development Improvement Development
Totals
13,238 $ 1,954 $ 16,970 $ -- 16,137
-- (26,290) --
32,162
16,137
(26,290)
13,238 (8,199) 16,970 22,009
421,505 --
-- (21,570)__
421,505 21.570
434,743 (29,769)
848,142 181,499
$ 1 282 885 $ 151 730 $
671,320 1,092,825
-- (21,570)
671,320 1,071,255
688,290 1,093,264
991,246 2,020,887
1,679,536 $ 3 114 151
-' 77
CITY OF WOODBURN
COMBINING STATEMENT OF CASH FLOWS
NONMAJOR ENTERPRISE FUNDS
Year Ended June 30, 2004
CASH FLOWS FROM OPERATING ACTIVITIES
Other
Water Wastewater Wastewater
System Capital System
Development Improvement Development
$ $ 16,137 $
Totals
$ 16,137
CASH FLOWS FROM CAPITAL AND RELATED
FINANCING ACTIVITIES
Capital contributions
Principal paid on long-term obligations
Interest paid on long-term obligations
Net cash provided by (used in) capital and related
financing activities
CASH FLOWS FROM INVESTING ACTIVITIES
Interest
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents - beginning of year
Cash and cash equivalents - end of year
421,505
671,320 1,092,825
(21,570) (21,570)
(26,290) (26,290)
421,505 (47,860) 671,320 1,044,965
13,238 1,954 16,970 32,162
434,743 (29,769) 688,290 1,093,264
848,142 181,499 991,246 2,020,887
$ 1,282,885 $ 151,730 $ 1,679,536 $ 3,114,151
CASH FLOWS FROM OPERATING ACTIVITIES
Operating income
Adjustments to reconcile operating income to net
cash provided by operating activities
Other
Net cash provided by operating activities
$ - $ - $ $
16,137 - 16,137
$ 16,137 $ - $ 16,137
78
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
WATER SYSTEM DEVELOPMENT - ENTERPRISE FUND
Year Ended June 30, 2004
REVENUES
System development charges
Interest
Budget Actual Variance
TOTAL REVENUES
EXPENDITURES
Capital outlay
Contingency
TOTAL EXPENDITURES
Net change in fund balance
Fund balance - beginning
Fund balance - beginning
Reconciliation to generally accepted accounting principles
Net assets - ending
$ 2O3,OOO $ 421,505 $ 218,505
50,000 13,238 (36,762)
253,000 434,743 181,743
198,000 -- 198,000
903,142 -- 903,142
1,101,142 -- 1,101,142
(848,142) 434,743 1,282,885
848,142 848,142 --
--~$ 1,282,885 $ 1282885
$ 1~282,885
-- 79
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
WASTEWATER CAPITAL IMPROVEMENT - ENTERPRISE FUND
Year Ended June 30, 2004
REVENUES
Interest
Other
TOTAL REVENUES
EXPENDITURES
Capital outlay
Debt service
TOTAL EXPENDITURES
Net change in fund balance
Fund balance - beginning
Fund balance - ending
Budget Actual Variance
$ 3,500 $ 1,954 $ (1,546)
14,754 16,137 1,383
Reconciliation to generally accepted accounting principles
Net assets - ending
18,254 18,091 (163)
152,360 -- 152,360
47,860 47,860 --
200,220 47,860 152,360
(181,966) (29,769) 152,197
181,966 181,499 (467)
$ 151,730 $ 151,730
$ 151~730
80
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
WASTEWATER SYSTEM DEVELOPMENT - ENTERPRISE FUND
Year Ended June 30, 2004
Budget Actual
REVENUES
System Development Charges $ 350,000 $ 671,320 $
Interest 10,300 16,970
Variance
321,320
6,670
TOTAL REVENUES
360,300 688,290 327,990
EXPENDITURES
Materials and services
Capital outlay
15,000
20,000
-- 15,000
-- 20,000
TOTAL EXPENDITURES
35,000
35,000
Excess (deficiency) of revenues over expenditures
325,300 688,290 362,990
OTHER FINANCING SOURCES (USES)
Transfers out
(1,316,546)
(1,316,546)
Net change in fund balance
Fund balance - beginning
(991,246) 688,290 1,679,536
991,246 991,246 --
Fund balance - ending
-- $ 17679,536 $ 1,6797536
Reconciliation to generally accepted accounting principles
Net assets - ending
$ 1,679,536
'- 81
PROPRIETARY FUNDS
Internal Service Funds
These funds are used to account for goods or services provided to other funds of the City
on a cost reimbursement basis.
Central Services - accounts for the purchase of services and supplies. Resources
are provided by transfers from other funds.
Self-Insurance - accounts for the payment of insurance premiums. Resources are
provided by transfers from other funds.
Technical and Environmental Services
management, engineering, inspection, and
provided by transfers from other funds.
Building Maintenance - accounts for the repair and maintenance of buildings.
Resources are provided by transfers from other funds.
- accounts for the purchase of
planning services. Resources are
CITY OF WOODBURN
COMBINING STATEMENT OF NET ASSETS
INTERNAL SERVICE FUNDS
June 30, 2004
ASSETS
Current assets
Cash and investments
Receivables
Inventories
Total current assets
Capital assets, net of depreciation
TOTAL ASSETS
LIABILITIES
Current liabilities
Accounts payable and accrued items
Deposits
Compensated absences payable
TOTAL LIABILITIES
NET ASSETS
Invested in capital assets, net of related debt
Unrestricted
TOTAL NET ASSETS
Technical and
Central Self- Environmental
Services Insurance Services
Building
Maintenance
Totals
10,880 $ 247,622 $ 214,250
.... 2,299
9,636 ....
43,479 $ 516,231
-- 2,299
-- 9,636
43,479 528,166
4,533 392,148
48,012 920,314
20,516 247,622
216,549
387,615
20,516 247,622 604,164
489 -- 20,348 13,401 34,238
.... 2,000 -- 2,000
.... 64,593 8,764 73,357
489 -- 86,941
22,165 109,595
.... 387,615
20.027 247,622 129,608
$ 20 027 $ 247,622 $ 517~223 $
4,533 392,148
21,314 418,571
25,847 $ 810~719
82
CITY OF WOODBURN
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
INTERNAL SERVICE FUNDS
Year Ended June 30, 2004
OPERATING REVENUES
Charges for services
Rents
Total operating revenues
OPERATING EXPENSES
Personal services
Material and services
Depreciation
Total operating expenses
Operating (loss)
NONOPERATING REVENUES (EXPENSES)
Interest
Other
Total nonoperating revenues (expenses)
(Loss) before operating transfers
Technical and
Central Self- Environmental Building
Services Insurance Services Maintenance
Totals
72,719 $ -- $ 72,719
-- 279,930 279,930
72,719 279,930 352,649
-- 12,429 656,558 50,443 719,430
15,527 354,642 181,305 265,941 817,415
.... 8,500 664 9,164
15,527 367,071 846,363 317,048 1,546,009
(15,527) (367,071) (773,644)
99
13,655
13,754
(1,773)
2,336 3,282
327,772 43,127
330,108 46,409
(36,963) (727,235)
(37,118) (1,193,360)
653 6,370
~- 384,554
653 390,924
(36,465) (802,436)
OPERATING TRANSFERS
Transfers in .... 753,664 5,197
Transfers out .... (11,760) (980)
Total operating transfers
Change in net assets
Net assets - beginning of year
Net assets - end of year
741,904 (4,217)
(1,773) (36,963) 14,669 (32,248)
21,800 284,585 502,554 58,095
$ 20,027 $ 247~622 $ 517,223 $ 25,847 $
758,861
(12,740)
746,121
(56,315)
867,034
810~719
83
CITY OF WOODBURN
COMBINING STATEMENT OF CASH FLOWS
INTERNAL SERVICE FUNDS
Year Ended June 30, 2004
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts from customers and users
Payments to suppliers
Payments to employees
Other
Net cash (used in) operating activities
CASH FLOWS FROM NON-CAPITAL FINANCING ACTIVITIES
Cash transfers in
Cash transfers out
Net cash provided by (used in) non-capital financing activities
CASH FLOWS FROM CAPITAL AND RELATED
FINANCING ACTIVITIES
Acquisition of capital assets
CASH FLOWS FROM INVESTING ACTIVITIES
Interest
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents--beginning of year
Cash and cash equivalents--end of year
Technical and
Central Self- Environmental Building
Services Insurance Services Maintenance
Totals
$ $ 74,055 $ 279,930 $ 353,985
(16,614) (354,642) (163,097) (267,955) (802,308)
(12,429) (650,948) (44,587) (707,964)
13,655 327,772 43,127 384,554
(2,959) (39,299) (696,863) (32,612) (771,733)
738,000 738,000
01,760) (980) (12,740)
726,240 (980) 725,260
(1,656) (1,656)
99 2,336 3,282 653 6,370
(2,860) (36,963) 31,003 (32,939) (41,759)
13,740 284,585 183,247 76,418 557,990
$ 10,880 $ 247,622 $ 214,250 $ 43,479 $ 516,231
Reconciliation of operating (loss) to net cash
(used in) operating activites
Operating (loss)
Adjustments to reconcile operating (loss) to net cash
(used in) operating activites
Depreciation
Other
(Increase) decrease in assets
Receivables
Inventories
Increase (decrease) in liabilities
Accounts payable and accrued items
Compensated absences payable
Net cash provided by (used in) operating activities
$ (15,527) $ (367,07l) $ (773,644) $ (37,118) $ (1,193,36~)
13,655 327,772
(1,576)
489
8,500 664 9,164
43,127 384,554
1,336
1,336
(1,576)
18,208 ¢,014) 16,683
5,610 5,856 11,466
$ (2,959) $ (39,299) $ (696,863) $ (32,612) $ (771,733)
84
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
CENTRAL SERVICES - INTERNAL SERVICE FUND
Year Ended June 30, 2004
REVENUES
Interest
Other
TOTAL REVENUES
Budget Actual Variance
$ -- $ 99 $ 99
5,000 13,655 8,655
5,000 13,754 8,754
EXPENDITURES
Materials and services
Net change in fund balance
Fund balance - beginning
Fund balance - ending $
Reconciliation to generally accepted accounting principles
Net assets - ending
18,740 15,527 3,213
(13,740) (1,773) 11,967
13,740 21,800 8,060
-- $ 20~027 $
$ 20,027
20,027
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
SELF-INSURANCE - INTERNAL SERVICE FUND
Year Ended June 30, 2004
REVENUES
Interest
Other
Budget Actual Variance
$ 2,575 $ 2,336 $ (239)
357,579 327,772 (29,807)
TOTAL REVENUES
360,154 330,108 (30,046)
EXPENDITURES
Personal services
Materials and services
Contingency
12,429 12,429 --
387,799 354,642 33,157
239,568 -- 239,568
TOTAL EXPENDITURES
639,796 367,071 272,725
Net change in fund balance
Fund balance - beginning
(279,642) (36,963) 242,679
279,642 284,585 4,943
Fund balance - ending
--~$ 247,622 $ 247?622
Reconciliation to generally accepted accounting principles
Net assets - ending
$ 247,622
86
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES - BUDGET AND ACTUAL
TECHNICAL AND ENVIRONMENTAL SERVICES - INTERNAL SERVICE FUND
Year Ended June 30, 2004
Budget Actual Variance
REVENUES
Charges for services $ 114,000 $ 72,719 $ (41,281)
Interest 3,000 3,282 282
Other 8,000 43,127 35,127
TOTAL REVENUES
125,000 119,128 (5,872)
EXPENDITURES
Public works administration 178,648 152,064 26,584
Engineering 665,084 639,078 26,006
Central garage 69,219 42,767 26,452
Contingency 62,048 -- 62,048
TOTAL EXPENDITURES
Excess (deficiency) of revenues over expenditures
974,999 833,909 141,090
(849,999) (714,781) 135,218
OTHER FINANCING SOURCES (USES)
Transfers in
Transfers out
TOTAL OTHER FINANCING SOURCES (USES)
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
738,000 738,000
(11,760) (11,760)
72&240 726,240
(123,759) 11,459 135,218
123,759 182,742 58,983
194,201 $ 194,201
Reconciliation to generally accepted accounting principles
Capital assets, net of depreciation
Compensated absences payable
Net assets - ending
387,615
(64,593)
$ 517,223
87
CITY OF WOODBURN
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES - BUDGET AND ACTUAL
BUILDING MAINTENANCE - INTERNAL SERVICE FUND
Year Ended June 30, 2004
REVENUES
Charges for services
Interest
TOTAL REVENUES
EXPENDITURES
Personal services
Materials and services
Contingency
TOTAL EXPENDITURES
Excess (deficiency) of revenues over expenditures
OTHER FINANCING SOURCES (USES) Transfers out
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
Reconciliation to generally accepted accounting principles
Capital asset, net of depreciation
Compensated absences payable
Net assets - ending
Budget
$ 278,850 $
800
Actual Variance
279,930 $ 1,080
653 (147)
279,650 280,583
933
45,288 44,587 701
269,090 265,941 3,149
22,387 -- 22,387
336,765 310,528 26,237
(57,115) (29,945) 27,170
(980) (980)
(58,095) (30,925)
58,095 61,003
27,170
2,908
30,078 $ 30 078
4,533
(8,764)
$ 25 847
88
DISCLOSURES AND INDEPENDENT AUDITOR'S COMMENTS
REQUIRED BY THE MINIMUM STANDARDS FOR AUDITS OF
OREGON MUNICIPAL CORPORATIONS
Oregon Administrative Rules 162-10-050 through 162-10-320 incorporated in the Minimum Standards for
Audits of Oregon Municipal Corporations, prescribed by the Secretary of State in cooperation with the Oregon
State Board of Accountancy, enumerate the financial statements, schedules, and comments and disclosures
required in audit reports. The required statements and schedules are set forth in preceding sections of this report.
Required comments and disclosures related to our audit of such statements and schedules are set forth in the
following pages.
· Accounting and Internal Controls
· Collateral
· Indebtedness
· Budget
· Insurance and Fidelity Bonds
· Programs Funded from Outside Source
· Highway Funds
· Investments
· Public Contracts and Purchasing
BOLDT, CARLISLE & SMITH LLC
CERTIFIED PUBLIC ACCOUNTANTS
PARTNERSHIP · ASSURANCE · INNOVATION
CITY OF WOODBURN
DISCLOSURES AND INDEPENDENT AUDITOR'S COMMENTS REQUIRED BY THE
MINIMUM STANDARDS FOR AUDITS OF OREGON MUNICIPAL CORPORATIONS
Year Ended June 30, 2004
Accounting and Internal Controls
The broad objectives of internal accounting control are to provide management with reasonable, but not absolute,
assurance that assets are safeguarded from unauthorized use or disposition and that financial records are reliable to
permit the preparation of financial statements. The following operative objectives are necessary to achieve the broad
objectives:
ao
Transactions are executed in accordance with management's general or specific
authorization.
Transactions are recorded as necessary (1) to permit preparation of financial statements
in conformity with generally accepted accounting principles or any other criteria
applicable to such statements and (2) to maintain accountability for assets.
Access to assets is permitted only in accordance with management's authorization.
The recorded accountability for assets is compared with the existing assets at reasonable
intervals and appropriate action is taken with respect to any differences.
There are inherent limitations that should be recognized in considering the potential effectiveness of any system of
internal accounting control. Any projection of a current evaluation of internal accounting control to future periods is
subject to the risk that the procedures may become inadequate because of changes in conditions and that the degree of
compliance with prescribed procedures may deteriorate.
The accounting records and internal controls are adequate considering the size and complexity of the municipal
corporation's financial activities.
89
SALEM: 480 CHURCH STREET S.E. · SALEM, OR 97301 · PHONE: (503) 585-7751 · FAX: (503) 370-3781
STAYTON: 408 NORTH THIRD AVENUE · STAYTON, OR g7383 · PHONE: (503) 769-2186 · FAX: (503) 769-4312
ALBANY: ~2os 9TM AVENUE S.E. · ALBANY, OR 97322 · PHONE: (541) 928-6500 · FAX: (541) 928-6501
DISCLOSURES AND INDEPENDENT AUDITOR'S COMMENTS REQUIRED BY THE MINIMUM
STANDARDS FOR AUDITS OF OREGON MUNICIPAL CORPORATIONS (Continued)
Collateral
ORS 295.015 requires collateral pool certificates of participation to be obtained from the pool manager of the
depository in an amount equal to the funds on deposit in excess of the amount insured by the Federal Deposit
Insurance Corporation or the Federal Savings and Loan Insurance Corporation. Collateral pool certificates warrant
that the pool manager holds custodian's receipts for eligible securities pledged by the depository bank to secure
deposits of public funds of a value as of the last valuation date of not less than 25 percent of the agg-regate amount of
certificates outstanding. At June 30, 2004, the deposits of the City were covered by the following collateral pool
certificates:
Depository Bank
Pool Manager Amount
U S Bank Oregon State Treasury $ 2,000,000
Deposits were secured in accordance with ORS 295.015.
Indebtedness
The legal debt limitation has not been exceeded.
Budget
1. Preparation and adoption
The budgets for the years ended June 30, 2004 and 2005 were prepared and adopted in compliance with legal
requirements.
2. Execution
The budget for the year ended June 30, 2004, was executed in compliance with legal requirements, except that
expenditures in excess of appropriations (which is prohibited by ORS 294.435) were made in the following
categories:
Fund/Appropriations Category
Special Assessment
Debt service
Water Well Construction
Design engineering
Construction
Appropriations Expen&tures
$ - $ 44,022
400,000 418,404
10,212,000 10,730,117
Variance
$ (44,022)
(18,404)
(518,117)
Prior to overexpending an appropriation category, the City Council may, by resolution (ORS 294.450),
transfer amounts between appropriation categories.
90
DISCLOSURES AND INDEPENDENT AUDITOR'S COMMENTS REQUIRED BY THE MINIMUM
STANDARDS FOR AUDITS OF OREGON MUNICIPAL CORPORATIONS (Continued)
Insurance and Fidelity Bonds
The City's insurance agent confirmed that the following policies were in force at June 30, 2004:
Company Policy Number Coverage Limit Term
City County Insurance 03LWDB General and Auto Liability $5,000,000 CSL 07-01-03/04
03APDWBD Auto Physical Damage Per Agreement 07-01-03/04
03PWBD ~Property/Mobile Equipment $37,284,423.01 07-01-03/04
03BWBD Boiler and Machinery Per Property Schedule 07-01-03/04
NLC Mutual 03E Excess Earthquake N/A 07-01-03/04
Fidelity and Deposit 03C Excess Crime N/A 07-01-03/04
Our audit did not include a determination of adequacy of coverage since we are not trained to make such a
determination.
The City has obtained fidelity bond coverage for the following personnel:
Finance officer
Public employees blanket bond
$ 100,000
50,000
Programs Funded From Outside Sources
The City operated various programs funded wholly or partially by governmental agencies. Our report on compliance
with laws and regulations and on internal controls used in administering federal financial assistance programs appear
on pages 93 through 96 of this report. In addition to our audit, these grants and projects are subject to further review
by federal audit agencies.
Highway Funds
The City used revenue from taxes on motor vehicle use fuel in compliance with ORS 373.240 to 373.250.
-- 91
DISCLOSURES AND INDEPENDENT AUDITOR'S COMMENTS REQUIRED BY THE MINIMUM
STANDARDS FOR AUDITS OF OREGON MUNICIPAL CORPORATIONS (Continued)
Investments
Funds of the City were invested in compliance with ORS 294.035.
Public Contracts and Purchasing
1. Awarding of public contracts
The City awarded public contracts in accordance with ORS 279.
2. Construction of public improvements
The City did not construct any public improvements as defined by ORS 279.
Boldt, Carlisle & Smith, LLC
Certified Public Accountants
Salem, Oregon
October 17, 2004
92
GRANT COMPLIANCE - SINGLE AUDIT
BOLDT, CARLISLE & SMITH LLC
CERTIFIED PUBLIC ACCOUNTANTS
PARTNERSHIP · ASSURANCE · iNNOVATION
REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND
ON COMPLIANCE AND OTHER MATTERS BASED ON AN
AUDIT OF BASIC FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Honorable Mayor and Members
of the City Council
CITY OF WOODBURN
Woodburn, Oregon
We have audited the financial statements of the governmental activities, the business-type activities, each major
fund and the aggregate remaining fund information of THE CITY OF WOODBURN as of and for the year
ended June 30, 2004, which collectively comprise the City's basic financial statements and have issued our report
thereon dated October 17, 2004. We conducted our audit in accordance with auditing standards generally
accepted in the United States and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered the City's internal control over financial reporting in order
to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and
not to provide an opinion on the internal control over financial reporting. Our consideration of the internal
control over financial reporting would not necessarily disclose all matters in the internal control over financial
reporting that might be material weaknesses. A material weakness is a reportable condition in which the design
or operation of one or more of the internal control components does not reduce to a relatively low level the risk
that misstatements caused by error or fraud in amounts that would be material in relation to the financial
statements being audited may occur and not be detected within a timely period by employees in the normal
course of performing their assigned functions. We noted no matters involving the internal control over financial
reporting and its operation that we consider to be material weaknesses.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City's financial statements are free of material
misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and
grant agreements, noncompliance with which could have a direct and material effect on the determination of
financial statement amounts. However, providing an opinion on compliance with those provisions was not an
objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no
instances of noncompliance or other matters that are required to be reported under Government Auditing
Standards.
93
SALEM: 480 CHURCH STREET S.E. · SALEM, OR 97301 · PHONE: (503) 585-7751 · FAX: (503) 370-3781
STAYTON: 408 NORTH THIRD AVENUE · STAYTON, OR 97383 · PHONE: (503) 769-2186 · FAX: (503) 769-4312
ALBANY: 1205 9TM AVENUE S.E. · ALBANY, OR 97322 · PHONE: (541) 928-6500 · FAX: (541) 928-6501
Honorable Mayor and Members
of the City Council
CITY OF WOODBURN
Woodburn, Oregon
REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE
AND OTHER MATTERS BASED ON AN AUDIT OF BASIC FINANCIAL STATEMENTS
PERFORMED IN ACCORDANCE WITH GO VERNMENT .4 UDITING STANDARDS
(CONTINUED)
This report is intended solely for the information and use of the Mayor and Members of the City Council,
management, others within the City, and federal awarding agencies and pass-through entities and is not intended
to be and should not be used by anyone other than these specified parties.
Salem, Oregon
October 17, 2004
94
BOLDT, CARLI'SLE & SMITH LLC
CERTIFZED PUBLIC ACCOUNTANTS
PARTNERSHIP · ASSURANCE · INNOVATION
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO
EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER
COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133
Honorable Mayor and Members
of the City Council
CITY OF WOODBURN
Woodburn, Oregon
Compliance
We have audited the compliance of CITY OF WOODBURN with the types of compliance requirements
described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that
are applicable to each of its major federal programs for the year ended June 30, 2004. The City's major federal
programs are identified in the summary of auditor's results section of the accompanying Schedule of Findings
and Questioned Costs. Compliance with the requirements of laws, regulations, contracts, and pants applicable
to each of its major federal programs is the responsibility of the City's management. Our responsibility is to
express an opinion on the City's compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United
States of America; the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local
Govermnents, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan
and perform the audit to obtain reasonable assurance about whether noncompliance with the types of
compliance requirements referred to above that could have a direct and material effect on a major federal
program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with
those requirements and performing such other procedures as we considered necessary in the circumstances. We
believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal
determination of the City's compliance with those requirements.
In our opinion, CITY OF WOODBURN complied, in all material respects, with the requirements referred to
above that are applicable to each of its major federal programs for the year ended June 30, 2004.
95
SALEM: 480 CHURCH STREET S.E. · SALEM, OR 97301 · PHONE: (503) 585-7751 · FAX: (503) 370-3781
STAYTON: 408 NORTH THIRD AVENUE · STAYTON, OR 97383 · PHONE: (503) 769-2186 · FAX: (503) 769-4312
ALBANY: 1205 9TM AVENUE S,E. · ALBANY, OR 97322 · PHONE: (541) 928-6500 · FAX: (541) 928-6501
Honorable Mayor and Members
of the City Council
CITY OF WOODBURN
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR
PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH
OMB CIRCULAR A-133 (Continued)
Internal Control Over Compliance
The management of CITY OF WOODBURN is responsible for establishing and maintaining effective internal
control over compliance with the requirements of laws, regulations, contracts, and grants applicable to federal
programs. In planning and performing our audit, we considered the City's internal control over compliance with
requirements that could have a direct and material effect on a major federal program in order to determine our
auditing procedures for the purpose of expressing our opinion on compliance and to test and report on the
internal control over compliance in accordance with OMB Circular A-133.
Our consideration of the internal control over compliance would not necessarily disclose all matters in the
internal control that might be material weaknesses. A material weakness is a reportable condition in which the
design or operation of one or more of the internal control components does not reduce to a relatively low level
the risk that noncompliance with applicable requirements of laws, regulations, contracts, and grants caused by
error or fraud that would be material in relation to a major federal program being audited may occur and not be
detected within a timely period by employees in the normal course of performing their assigned functions. We
noted no matters involving the internal control over compliance and its operation that we consider to be material
weaknesses.
This report is intended solely for the information and use of the Mayor and Members of City Council,
management, others within the City, and federal awarding agencies and pass-through entities and is not intended
to be and should not be used by anyone other than these specified parties.
Salem, Oregon
October 17, 2004
96 --
CITY OF WOODBURN
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended June 30, 2004
Section I Summary of Auditor's Results
Financial Statements
Type of auditor's report issued:
Internal controls over financial reporting: Material weakness(es) identified?
Reportable condition(s) identified that are not considered to be material weakness(es)?
Noncompliance material to financial statements notes?
Federal awards
Internal control over mai or programs:
· Material weakness(es) identified?
· Reportable condition(s) identified that are not considered to be material weakness(es)?
Type of auditor's report issued on compliance for major programs:
Any audit findings disclosed that are required to be reported in accordance
with section 510(a) of Circular A- 133?
Identification of major programs:
CFDA
Number Name of Federal Program or Cluster
Unqualified
No
None reported
No
No
None reported
Unqualified
No
66.468 Capitalization Grants for Drinking Water State Revolving Fund
Dollar threshold used to distinguish between type A and type B programs: $
Auditee qualified as a low-risk auditee? No
300,000
Section II - Financial Statement Findings
None
Section III - Federal Award Findings and Questioned Costs
None
97
CITY OF WOODBURN
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Year Ended June 30, 2004
Federal Grantor/Pass-Through Grantor/Program Title
Department of Housing and Urban Development
Passed through Oregon Economic and Community Development Department
Community Development Block Grants/State's Program
Pass-Through
CFDA Entity Identifying Federal
Number Number Expenditures
14.228 C02004 $ 85,506
Department of Justice
Juvenile Accountability Incentive Block Grant 16.523
Passed through Woodbum Together
Juvenile Justice and Delinquency Prevention - Allocation to States (A) 16.540
Local Law Enforcement Block Grant Program 16.592
Total Department of Justice
2002-YN-FX-0079
1,423
23,141
8,019
32,583
Department of Transportation
Passed through Federal Transportation Administration
Formula Grants for Other Than Urbanized Areas 20.509
Passed through Oregon Association of Chiefs of Police
Alcohol Traffic Safety and Drunk Driving Prevention Incentive Grants 20.601
Safety Incentive Grants for Use of Seatbelts 20.604
Total Deparmlent of Transportation
43,126
2,025
2,616
47,767
Environmental Protection Agency
Passed through Oregon Economic and Community Development Department
Capitalization Grants for Drinking Water State Revolving Fund
Committee on National Community Services
Retired and Senior Volunteer Program
66.468 S02010
94.002
1,321,291
61,578
$ 1,548,725
Total Expenditures of Federal Awards
NOTE TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Year Ended June 30, 2004
Note 1. Basis of Presentation
The accompanying schedule of expenditures of federal awards is a summary of the city's federal award programs
presented on the modified accrual basis of accounting in accordance with accounting principles generally accepted
in the United States of America.
98
TABLE OF CONTENTS (Continued)
COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS AND SCHEDULES (Continued)
Debt Service Funds
Bonded Debt ...........................................................................................................................................................
Bancroft Bond Redemption .....................................................................................................................................
Urban Renewal Debt Service ..................................................................................................................................
Capital Projects Funds
Special Assessment .................................................................................................................................................
Street/Storm Drain Capital Improvement ................................................................................................................
Parks/Recreation Capital Improvement ...................................................................................................................
Information Services ...............................................................................................................................................
Storm Water System Development .................................................. : ......................................................................
Public Works Facility Construction .........................................................................................................................
Economic Development ...........................................................................................................................................
General Fund Capital Improvement .........................................................................................................................
Equipment Replacement ..........................................................................................................................................
Cipriano Farrel ........................................................................................................................................................
Proprietary Funds
Major Enterprise Funds
Schedules of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual
Water .......................................................................................................................................................................
Water Well Construction .........................................................................................................................................
Wastewater Treatment Plant ....................................................................................................................................
Wastewater Treatment Plant Construction ..............................................................................................................
Nonmajor Enterprise Funds
Combining Statement of Net Assets ..............................................................................................................................
Combing Statement of Revenues, Expenses and Changes in Net Assets ......................................................................
Combining Statement of Cash Flows .............................................................................................................................
Schedules of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual
Water System Development ....................................................................................................................................
Wastewater Capital Improvement ...........................................................................................................................
Wastewater System Development ...........................................................................................................................
Internal Service Funds
Combining Statement of Net Assets ..............................................................................................................................
Combining Statement of Revenues, Expenses and Changes in Net Assets ...................................................................
Combining Statement of Cash Flows .............................................................................................................................
Schedules of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual
Central Services .......................................................................................................................................................
Self-Insurance ..........................................................................................................................................................
Technical and Environmental Services ....................................................................................................................
Building Maintenance .............................................................................................................................................
DISCLOSURES AND INDEPENDENT AUDITOR'S COMMENTS REQUIRED BY THE MINIMUM STANDARDS
FOR AUDITS OF OREGON MUNICIPAL CORPORATIONS .........................................................................................
GRANT COMPLIANCE - SINGLE AUDIT
Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of
Basic Financial Statements Performed in Accordance with Government Auditing Standards ......................................
Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control Over
Compliance in Accordance with OMB Circular A-133 Schedule of Findings and Questioned Costs ...............................
Schedule of Findings and Questioned Costs ........................................................................................................................
Schedule of Expenditures of Federal Awards ......................................................................................................................
Note to Schedule of Expenditures of Federal Awards .........................................................................................................
Page
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
8O
81
82
83
84
85
86
87
88
89 - 92
93, 94
95, 96
97
98
99
IOA
February 28, 2005
TO:
FROM:
SUBJECT:
RECOMMENDATION:
Honorable Mayor and City Council through City Administrator
Jim Mulder, Director of Community Development
Zone Change 04-04 located at 2325 N. Boones F~ry Road.
No action is necessary.
2005.
The public hearing has been re-noticed for March 14,
DISCUSSION:
This proposal was scheduled for public hearing on February 28, 2005. However,
due to an error by the local newspaper, the hearing notice ,was not published in
accordance with the Woodburn Development Ordinance requirements. The
hearing has been re-noticed for March 14, 2005. The applicant has granted an
extension of the 120 day rule from April 1,2005 to May 1,2005.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
Attachments:
Attachment A: Applicant's continuance request, dated 2/23/05
Agenda Item Review: City Administrator
City Attorney
35
02/23/05 WED 12:50
GARRET'I't HEMANN
JENNINGS, COMSTO~CK
& TRETHE;WY, P.C.
A'T'TORN IE'~ AT LAW
MAre< B. COMS"rOCK
PAUL A~ DAKOPOLO$
TAMMY M. DENTINGI~R
K~M ~ HOYT
GEORGE M. JE:NNINGS
JOHN E. POUJNO**
CHE~ TFP!'I*H EWY
THERESA M, W~~
BRUCE ~ ~
SEAN E.
J. CHANNING BENNETT*
ANTHON~ R. KRErr'Z~EI~*~'
T~.cY ~ P~
NA~N B.
JOHN L. HEMANN
~ I=, HERRON
J. KEV~N SHU~.A
*ADMITTED IN OREGON
*"eADMI'T'TE~ iN OR EGON
AND WA..flHINGTON
WILLAMETTE P~AL
1011 COMMERCe... ST. Ng
Surr~210
FAX 15035815891
GARRETr HEMANN
ATTACHMENT A
February23,2005
NAOMI ZWERDLING
Senior Planner
Woodbum Community Development Department
270 Montgomery Street
Woodburn OR 97071
Via Fax: 1-503.982-5244
And First Class Mail
Re:
Zone Change Application No. 04-04
Our Client: Boones Ferry Place, L.L. C.
Our File No. 10255001
Dear Ms. Zwerdling:
For the purpose of continuing the City Council hearing tbr Zone Change 04-04 until
March, the applicants hereby agree to extend the City's deadline under the 120-day
rule from April 1, 2005 to May 1, 2005. We understand that it is necessary to
continue the public hearing before the City Council due to the failure of the local
paper to publish the required notice.
Please let me know if you have any questions or commems regarding this matter.
Sincerely,
akreitzberg~garrettlaw, com
ARK:ldn
C:
Boones Ferny Place, L.L.C. Via Fax: 503-585-7684
Gene Gascho
n :\vq3docs\ 10255001X~werdlin g-
2/~3/0511:22 AM
36
lOB
February 28, 2005
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council through City Administrator
Jim Mulder, Director of Community Development
Legislative Amendment 05-02; Annual Review of the Woodburn
Development Ordinance
RECOMMENDATION:
In regard to this proposal, the City Council has the following options:
· ' n
Concur with the Planning Corem sslo s Final Order and approve the Final
Focus Group Revisions to the Woodburn Development Ordinance.
(2)
Modify the Final Focus Group Revisions to the Woodburn Development
Ordinance.
It is recommended that the City Council instruct staff to prepare an ordinance
adopting the draft revisions to the Woodburn Development Ordinance, and
prepare findings to substantiate the Council's decision.
BACKGROUND:
The WDO was adopted by the City Council in July 2002. Section 1.101.08 of the
WDO states that the Community Development Director shall report potential
modifications of the WDO (due to new state and/or federal laws and rules, case
law precedents, scrivener errors, and interpretations) to the City Council at the
first meeting in the month of November so that the City Council may consider
initiating appropriate measures to modify the WDO. A list of issues was provided
to the City Council at their November 10, 2003 meeting. The City Council
adopted Resolution No. 1745 on December 8, 2003 initiating the annual review
of the Woodburn Development Ordinance (WDO). The proposed revisions have
been sorted into two categories. The proposed revisions in the first category are
minor amendments to the WDO, ,which do not require Measure 56 notice. The
proposed revisions in the second category are major amendments to the WDO
that require Measure 56 notice. The proposed revisions in the first category are
the subject of this report·
Agenda item Review: City Administrat~ City Attorney _~J~ Finance~'
37
Honorable Mayor and City Council
February 28, 2005
Page 2
On September 27, 2004, the Mayor appointed a focus group to review city
staff's draft revisions to the WDO. The focus group consisted of three members
representing various interests and is listed as follows:
1. Jim Cox, City Council Member
2. Richard Knoles, Planning Commission Member
3. Dave Christoff, Business Community Representative
The focus group began its review of the draft revisions of the WDO (first
category) on October 29, 2004 and completed its review on December 10,
2004. The focus group by consensus made numerous revisions to city staff's draft
and the final product is attached to this report as Exhibit "A.'
On January 27, 2005, the Planning Commission held a public hearing to consider
public testimony regarding the proposed revisions to the Woodburn
Development Ordinance. On February 10, 2005 the Planning Commission
adopted a final order recommending the City Council approve the Find Focus
Group Draft.
A notice of public hearing to be held before the City Council on February 28,
2005 was published in the Woodburn Independent in compliance with City
ordinances.
The final draft revisions of the WDO was made available for public review at City
Hall. This proposal is being processed as a Type V legislative application that
requires the Planning Commission to make a recommendation on the proposed
WDO revisions to the City Council. The City Council is the final decision maker.
DISCUSSION'
The Woodburn Development Ordinance was adopted by the City Council in July
2002. The WDO was an entirely new code from the previous City codes. It was
intended that after the ordinance was implemented, minor revisions would need
to be made in regard to policy changes, clarifications, and grammatical and
typographical errors. Thus, a process was included in Section 1.101.08 of the
WDO for an annual review of the WDO. The proposed revisions to the WDO,
listed in detail in Exhibit "A," were generated as part of the annual review of the
WDO process. Substantive revisions to the WDO are summarized as follows:
1. Add a process for the revocation or modification of a permit.
Honorable Mayor and City Council
February 28, 2005
Page 3
Allow non-conforming single family dwellings in all zones to be rebuilt if
destroyed to allow for homeowners to refinance their homes.
Amend the code so that a change or expansion of an existing use
triggers the wall and refuse facilities requirements in the code.
Amend lot coverage in the Retirement Community Single Family
Residential (RIS) Zone to allow a maximum of 40% for lots containing a
primary building with an average height of 14 feet or less, and a
maximum of 35% for lots with a primary building with an average height
of more than 14 feet. This proposed revision to the WDO will allow the
RIS Zone to have the same lot coverage standard as the Single Family
Residential (RS) Zone.
Allow for exceptions to the front yard setback for small structures (i.e.-
trellis, arbor, pergola and archway).
Update Manufactured Dwelling Park standards to make them
consistent with state law.
Revise the Medium Density Residential (RM) Zone so that the single
family dwelling setback standards in the RS zone apply to single family
dwellings in the RM zone.
Move the provision in the commercial zones that the maximum yard
abutting a street shall be 150 feet to the architectural guidelines section
of the WDO where this provision would be a "should." The above
stated revision would allow staff more flexibility in applying the 150 foot
maximum yard setback based on the size and shape of a commercial
lot and the existing buildings on a commercial site.
Allow the initial required height of a fence on the side lot line abutting a
street to be increased from 3 1/2 feet to 4 feet at the side property line
adjacent to the street to allow for more privacy and security.
10. Remove the requirement that property line adjustments be subject to
the access permit requirement and link the access section to the street
section of the WDO. Two decisions (Court of Appeals and LUBA) were
made where it was found that the nexus did not exist between a street
improvement and a property line adjustment. Also, there is currently
not a link in the access section to the street section of the WDO.
Honorable Mayor and City Council
February 28, 2005
Page 4
.Reduce the required by-pass lane width for a drive-through from 12
feet to 8 feet. A 24 foot wide drive-through and by-pass lane is wider
than what is necessary. It is difficult for an applicant to meet the 24
foot wide drive-through and by-pass lane requirement on a
commercial infill site.
12. Require at least 2 public street accesses for residential subdivisions 'with
25 or more lots. The WDO is somewhat unclear in regard to the City's
ability to condition 2 public street accesses. Several subdivision
applications have been processed where it was determined by the
City that 2 public street accesses were necessary.
13. Require the paving of a driveway and parking for a detached garage.
The paving of a driveway and parking for an attached garage is
required in Section 3.104.05.B and C of the WDO. Requiring the paving
of a driveway and parking for a detached garage is consistent with the
above stated standard in the WDO.
14.
Provide a 12 foot minimum and 20 foot maximum one-way commercial
and industrial driveway width standard. A one-way commercial and
industrial driveway width standard was not included in the WDO. Many
commercial and industrial developments have ,,,,,anted to provide a
one-way driveway and had no standard in the code to follow.
15.
Change the compact parking stall width from 9 feet to 7.5 feet to
match the 7.5 foot curb length for a 90 degree aisle. The compact
parking stall width needs to be changed to accurately reflect a
compact parking stall width.
6. Remove the non-habitable spaces in single family dwellings from the
window calculation requirement. It is very difficult for the window
calculation requirement to be met when non-habitable spaces (i.e -
garage and attic) in single family dwellings are counted in the window
calculation requirement.
17.Revise Section 4.102 of the WDO in regard to appeals to make it
consistent with state taw.
18. Remove the code language that expansions adding less than t0%
gross floor area trigger an administrative Type II design review request.
Honorable Mayor and City Council
February 28, 2005
Page 5
Structures have to be less than 1,000 square feet to trigger an
administrative Type II design review request.
19. Revise code to allow parking in a required setback adjacent to a ,wall.
Landscaping is already required in the front yard setback of the RM,
CO, CG, IP, IL and P/SP zones to help screen cars on the front of sites
that are parked perpendicular to a walt. Section 3.106.03.A.2.b.2
requires that all parking areas abutting a street shall provide a 42 inch
vertical visual screen from the abutting street grade. Acceptable
design techniques to provide the screening include plant materials;
berms; free standing, architectural walls with an anti-graffiti finish; and
depressed grade for the parking area. All screening shall comply with
the vision standards of Section 3.103.10 of the WDO.
20. Revise use of "certify" related to review of Planned Unit Development
Final Plan Approval. Need to change "certify" to "review and
approve" since "certify" does not accurately reflect the approval
process.
The proposed revisions to the WDO are consistent with the goals and
policies in the Woodburn Comprehensive Plan and no changes are
proposed that require an amendment to the Comprehensive Plan
because the proposed revisions are relatively minor.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
Attachments:
Attachment A:
Attachment B:
Attachment C:
Planning Commission Final Order dated 2-10-05
Planning Commission Staff Report dated 1-27-05 (Exhibit "A" is
included in Attachment A.)
Planning Commission Minutes of 1-27-05
ATTACHMENT A
IN THE PLANNING COMMISSION OF WOODBURN, OREGON
LEGISLATIVE AMENDMENT 05-02
)
)
)
FINAL ORDER
WHEREAS, a proposal was initiated by the Woodbum City Council to revise the
text of the Woodbum Development Ordinance (WDO), and;
WHEREAS, the Planning Commission reviewed the matter at their meeting of
January 27, 2005, and;
WHEREAS, the Planning Commission considered the written and oral testimony
presented by staff, the appliCant, and other interested persons, and;
WHEREAS, the Planning Commission closed the heating, and;
WHEREAS, the Planning Commission moved to recommend that the City
Council approve the draft revisions to the WDO and instructed staff to prepare a final
order to substantiate the Commission's decision.
NOW, THEREFORE, IT IS HEREBY ORDERED BY THE COMMISSION:
The Planning Commission hereby recommends that the City Council adopt the draft
revisions to the WDO as contained in Exhibit "^", based on the findings contained in
Exhibit "B", which are attached hereto and by reference incorporated herein.
Approved:
Date
r'XnlDIt "A'
: d
o :. u2
A'IN'ACHHENT A
TABLE 2.2.1 In-Park Separations Matrix*
Clearance From Manufactured Aecessory Decks, Landings, Garages
Dwellings & Cabanas BuiMings Steps, Ramps,
Awnings & Carports
Property line & park street $ feet 5 feet $ feet $ feet
Park sidewalk 2 feet 2 feet 0 fe~ 2 feet
3 feet 0 feet 6 feet
Mfvd. dwelling or cabana on same lot 0 feet
(When Permitted)
Mfrd. dwelling or cabana on adjacent I 0 feet 6 feet 6 feet 6 feet
lot
Park buildings 10 feet 6 feet 6 feet 10 feet
A¢-___-~___ry bid& on same lot 3 feet 03 feet 0 feet 6~ feet
Acc_~.m~_ bldg. on adjacent lot 6 feet 6 feet 6 feet 6 feet
Decks, landings, stei~, ramps, 0 feet 0 feet 0 feet 0 feet
aw~__ings & carports on same lot
Decks, landings, steps, ramps, 6 feet 6 feet 6 feet 6 feet
awnings & carports on adjacent lot
Garage on same lot 6 feet 3 feet 0 feet 6~ feet
Garage on adjacent lot 6 feet 6 feet 6 feet 6 feet
a) NOTE: See Section 90-3~(e) of the t~996Z00Z Oregon Manufactured Dwelling Standards for
exceptions to this schedule.
b) Except for clearance between manufactured dwellings on adjacent lots and between manufactured
dwellings and property lines, clearance shown in this schedule may be further reduced according to the
Oregon One and Two Family Dwelling Speelalt~ Code or the Oregon Structural Code with prior
approval from the authority having juriadiction.
c) Set-backs to perimeter property lines may be greater than those shown in the above table. See
municipalities planning and zoning ordinance (WDO Section 2.203.1
d) The set-backs and clearances required in this table shall be measured to the exterior walls of the
structures and do not include eave overhangs except for awnings and carports.
*SOURCK: Table 903, 1996 Oregon Manufactured Dwelling Standards
2)
3)
Within a manufactured dwelling space. 10 feet x 20 feet,
measured from the edge of thc street pavement or sidewalk,
whichever is closer.
All vehicular parking spaces shall be paved.
Section 2.203.15.B
Woodburn Development Ordinance [P/DO]
Page 2.2-19
J. ly I. 2002
ATTACHlqENT B
Type HI decisions involve significant discretion and evaluation of subjective
approval standards, yet are not required to be heard by the City Council, except
upon appeal. The process for these land use decisions is controlled by ORS
197.763. Notice of the application and the Planning Commission or Design
Review Board hearing is published and mailed to the applicant, recognized
neighborhood associations and property owners within 250 feet of the subject
property. Notice must be issued at least 20 days before the initial evidentiary
heating ~ and the staff report must be available at least seven days p~
before the hearing. At the evidentiary hearing~ held before the Planning
Commission or the Design Review Board, all issues are addressed. The decision
of the Planning Commission or Design Review Board is appealable to the City
Council for a de hove public hearing. The City Council decision is the city's final
decision and is appealable to LUBA within 21 days after it becomes final. In the
event any decision is not classified, it shall be treated as a Type HI decision.
D. Type IV Decisions. (Q~a,i-Judicial)
Type IV decisions involve the greatest amount of discretion and evaluation of
subjective approval standards and are directed at a closely circumscribed factual
circumstance or relatively small number of persons. Type IV decisions must be
heard by the City Council before a final decision cnn be rendered. Included are
small scale annexations, comprehensive plan map amendments and zoning map
amendments. The process for these land use decisions is controlled by ORS
197.763. Notice of the application and Planning Commission or the Design
Review Board hearing is published and mailed to the applicant, recognized
neighborhood associations and property owners within 250 feet of the subject
property. Notice must be issued at least 20 days pre-hearing, and the staff report
must be available at least seven days pre- hearing. At the evidentiary hearing held
before the Planning Commission or the Design Review Board, all issues are
addressed. The Commission or the Board makes a recommendation to the City
Council, the City Council holds a de hove public hearing on the matter. The City
Council decision is the City's final decision and is appealable to LUBA within 21
days after it becomes final.
E. Type V Legislative Decisions. (Legislative)
Type V decisions involve legislative actions where thc City Council enacts or
amends the City's land use regulations, comprehensive plan, zoning maps or some
other component of any of these documents where changes are such a size,
diversity of ownership or interest as to be legislative in nature under state law.
Section 4.101.06
Woodburn Development Ordinance [WDO]
Page 4.1-4
.ruly ~, 2oo2
Type H. After the Community Development Director has deemed a Type
II application complete, the Community Development Director shall issue
a decision. The City shall send notice of the decision, by first class mail,
to all record owners of property within 250 feet of the subject property,
any City recognized neighborhood associations whose territory includes
the subject property. The City's Type II notice of decision shall include
the following information:
An explanation of the nature of the application and the proposed
use or uses which could be authorized;
Street address or other easily understood location of the subject
property,
The name and telephone number of the planning staff person
assigned to the application or is otherwise available to answer
questions about the application;
de
A statement that the application and all supporting materials may
be inspected at no cost, and copies may be obtained at reasonable
cost, at City Hall during normal business hours;
State that the decision will not become final until the period for
filing an appeal to the City Council has expired and that the
decision cannot be appealed directly to the Land Use Board of
Appeals; and
An explanation of appeal rights, including that any person who is
adversely affected or aggrieved or who is entitled to written notice
of the decision may appeal the decision.
Type Ill or IV. Notice for all initial evidentiac7 public hearings concerning
Type HI and 1V decisions shall conform to the requirements of this
subsection. At least 20 days before a Type IH intial evidentiarv hearing, or
at least 10 days before the first hearing of a Type IV application the '~:~"
Director shall prepare and send, by first class mail, notice of the hearing to
all record owners of propeWj within 250 feet of the subject property and to
any City-recognized neighborhood association whose territory includes the
subject property, ff an application would change the zone of property that
includes any part of a mobile home or manufactured dwelling park, notice
shall also be mailed to the tenants at least 20 days before but not more than
40 days before the initial evidentiary hearing. Notice of the application
Section 4.101.09.A
Woodburn Development Or~dinance [7/YDO. I
Page 4.1-11
July 1, 2oo2
hearing shall include the following information:
a. The time, date and location of the public hearing;
Street address or other easily understood location of the subject
property and City-assigned planning file number;
A description of the applicant's pwposal, along with a list of
citations of the approval criteria that the City will use to evaluate
the proposal;
de
A statement that any interested party may testify at the hearing or
submit written comments on the proposal at or before the hearing
and that a staff report will be prepared and made available to thc
public at least seven days prior to the hearing;
A statement that any issue which is intended to provide a basis for
an appeal to the City Council must be raised before the close of the
public record. Issues must be raised and accompanied by
statements or evidence sufficient to afford thc City and all part/es
to respond to the issue;
A statement that the application and all supporting materials and
evidence submitted in support of the application may be inspected
at no charge and that copies may be obtained at reasonable cost at
City Hall during normal business hours;
Thc name and telephone number of the planning staff person
responsible for thc application or is otherwise available to answer
questions about the application; and
A statement advising that ADA access may be accommodated,
upon receipt of a timely request.
Type V. At least 20 days before to an initial evidentiarv public hearing at
which a Type V decision is to be considered, the .... ri.'
~ Director shall issue a public notice that conforms to the
requirements of this subsection and any applicable state statute. Notice
shall be sent to affected §ovemmental entities, special districts, providers
of urban services, the Oregon Department of Transportation and any
affected recognized neighborhood associations and any party who has
requested in writing such notice. Notice shall also be published in a
newspaper of general circulation within the City. Notice issued under this
Section 4.101.09.A
Woodburn Development Ordinance [WDO]
Page 4.1-12
July 1, 2OO2
subsection shall include the following information:
a. The time, date and location of the public hearing;
b. The City-assigned planning file number and title of the proposal;
Co
A description of the proposal in sufficient detail for people to
determine the nature of the change being pwposed;
A statement that any interested party may testify at the hearing or
submit written comments on the proposal at or before to the
heating;
The name and telephone number of thc planning staff person
responsible for the proposal and who interested people may contact
for further information; and
f.
A statement advising that ADA access may be accommodated,
upon receipt of a timely request.
B. Posted Notice. Type HI and IV.
Notice of an initial evidentiary public heating for a Type HI or IV decision shall
be posted on the subject property as follows:
City Posting. The Community Development Director shall post all
required notices.
o
Number and Location. The Community Development Director shall post a
notice on each frontage of the subject property, ffthe property's frontage
exceeds 600 feet, one copy of the notice shall be posted for each 600 feet
or fraction thereof. Notices shall be posted within ten feet of the street and
shall be visible to pedestrians and motorists.
Timing of Notice. The notice shall be posted at least 10 days prior to a
public hearing. Once posted, the Director need not maintain a posted
notice. The Community Development Director shall remove all signs
within ten days following the event announced in the notice.
C. Published Notice. Type IV and V.
The Community Development Director shall publish a notice of a Type IV or V
public hearing as described in this subsection, unless otherwise specified by
Section 4.101.09.A
Woodburn Development Ordinance [WDO]
Page 4.1-13
July !, 2OO2
4.101.13,.
If new evidence is submitted during thc period the record was left
open, any participant may file a written request for an opportunity
to respond to the new evidence and the decision-maker shall
reopen the record.
If the decision-maker reopens a record to admit new evidence, arguments
or testimony, any person may raise new issues which relate to the new
evidence, arguments, testimony or criteria for decision-making which
apply to the matter at issue.
Any continuance or extension of the record granted shall be subject to thc
limitations of the 120-day rule.
5. Unless waived by the applicant, the decision-maker shall allow the
applicant at least seven days after the record is closed to allow other
parties to submit final written arguments, but not new evidence, in support
of application.
The City Council/Planning Commission/Design Review Board may limit the
factual and legal issues that may be addressed in any continued hearing or open
record period.
The City Council on appeal or call-up for review of a Planning Commission or
Community Development Director decision, shall consider the Planning
Commission or Community Development Director decision. In all appeal or
reviev! hearings, the applicant and other parities shall have an opportunity to
present test'unony, arguments and evidence on all applicable criteria. The
presentation of testimony, arguments and evidence shall not be limited to issues
raised in a notice of appeal. If the City Council calls a Planning Commission
decision up for review, the City Council may limit the issues that it will allow._
The rights of participants to continuances or open record 1:~..~.~."~ applicable to
init/al evidentiary hearings do not apply.
Ex-Parte Contacts~ Persopal Site Observatious~ Con_filets of Interest and Bias_
Before the beginning of each hearing item, the City Council/Planning
Commission/Design Review Board chair shall ask the members of that decision-
making body if there are any declarations of any ex-parte contacts, personal site
observations, conflicts of interest or bias.
A. Ex- parte Contacts.
Section 4.101.12
Woodburfl Development Ordinance [WDO]
Page 4.1-18
,~uty i. 2OO2
·
~ 96 96 ~6
~0o ~le Pe~ ' -
Note: C, D, DO, E-l, & a-2 relate to Table 3.lA, Parking Space and Aisle Dimcmdom
Figure 6.10 Parking Space and Aisle Dimensions
Section 6~1 Figure 6.10
Woodbum Development Ordinanc~ IWOO ]
Pag~ 6.102-10
J~dy I. 2Oo2
EXHIBIT "B"
LEGISLATIVE FINDINGS
LEGISLATIVE AMENDMENT 05-02
"Annual Review of the Woodburn Development Ordinance"
II.
PROPOSAL:
This is a proposal initiated by the Woodburn City Council to revise the text of the
Woodburn Development Ordinance (WDO).
RELEVANT FACTS:
The WDO was adopted by the City Council in July 2002. Section 1.101.08 of the
WDO states that the Community Development Director shall report potential
modifications of the WDO (due to new state and/or federal laws and rules, case
law precedents, scrivener errors, and interpretations) to the City Council at the
first meeting in the month of November so that the City Council may consider
initiating appropriate measures to modify the WDO. A list of issues was provided
to the City Council at their November 10, 2003 meeting. The City Council
adopted Resolution No. 1745 on December 8, 2003 initiating the annual review
of the Woodbum Development Ordinance (WDO). The proposed revisions have
been sorted into two categories. The proposed revisions in the first category are
minor amendments to the WDO which do not require Measure 56 notice. The
proposed revisions in the second category are major amendments to the WDO
that require Measure 56 notice. The proposed revisions in the first category are
the subject of this report.
On September 27, 2004, the Mayor appointed a focus group to review city staff's
draft revisions to the WDO. The focus group consisted of three members
representing various interests and are listed as follows.
1. Jim Cox, City Council Member
2. Richard Knoles, Planning Commission Member
3. Dave Christoff, Business Community Representative
The focus group began its review of the draft revisions of the WDO (first
category) on October 29, 2004 and completed its review on December 10, 2004.
The focus group by consensus made numerous revisions to city staff's draft and
the final product is attached to this report as Exhibit "A".
Legislative Amendment 05-02
Page 1
III.
IV.
A notice of public hearing to be held before the Planning Commission on January
27, 2005 was published in the Woodburn Independent in compliance with City
ordinances. The final draft revisions of the WDO was made available for public
review at City Hall. This proposal is being processed as a Type V legislative
application that requires the Planning Commission to make a recommendation
on the proposed WDO revisions to the City Council. The City Council is the final
decision maker.
RELEVANT APPROVAL CRITERIA:
Woodburn Development Ordinance
Section 1.101.08 Annual Review of the WDO
Woodburn Comprehensive Plan
Chapter IX. Goals and Policies
FINDINGS:
The Woodbum Development Ordinance was adopted by the City Council in July
2002. The WDO was an entirely new code from the previous City codes. It was
intended that after the ordinance was implemented, minor revisions would need to
be made in regard to policy changes, clarifications, and grammatical and
typographical errors. Thus, a process was included in Section 1.101.08 of the
WDO for an annual review of the WDO. The proposed revisions to the WDO,
listed in detail in Exhibit "A," were generated as part of the annual review of the
WDO process. Substantive revisions to the WDO are summarized as follows:
1. Add a process for the revocation or modification of a permit.
2. Allow non-conforming single family dwellings in all zones to be rebuilt if
destroyed to allow .for homeowners to refinance their homes.
3. Amend the code so that a change or expansion of an existing use triggers the
wall and refuse facilities requirements in the code.
Amend lot coverage in the Retirement Community Single Family Residential
(RIS) Zone to allow a maximum of 40% for lots containing a primary building
with an average height of 14 feet or less, and a maximum of 35% for lots with
a primary building with an average height of more than 14 feet. This proposed
revision to the WDO will allow the ElS Zone to have the same lot coverage
standard as the Single Family Residential (RS) Zone.
5. Allow for exceptions to the front yard setback for small structures (i.e. - trellis,
arbor, pergola and archway).
Legislative Amendment 05-02 Page 2
6. Update Manufactured Dwelling Park standards to make them consistent with
state law.
Revise the Medium Density Residential (RM) Zone so that the single family
dwelling setback standards in the RS zone apply to single family dwellings in
the RM zone.
o
Move the provision in the commercial zones that the maximum yard abutting a
street shall be 150 feet to the architectural guidelines section of the WDO
where this provision would be a "should." The above stated revision would
allow staff more flexibility in applying the 150 foot maximum yard setback
based on the size and shape of a commercial lot and the existing buildings on
a commercial site.
Allow the initial required height of a fence on the side lot line abutting a street
to be increased from 3 ½ feet to 4 feet at the side property line adjacent to the
street to allow for more privacy and security.
10. Remove the requirement that property line adjustments be subject to the
access permit requirement and link the access section to the street section of
the .WDO. Two decisions (Court of Appeals and LUBA) were made where it
was found that the nexus did not exist between a street improvement and a
property line adjustment. Also, there is currently not a link in the access
section to the street section of the WDO.
11.
Reduce the required by-pass lane width for a drive-through from 12 feet to 8
feet. A 24 foot wide drive-through and by-pass lane is wider than what is
necessary. It is difficult for an applicant to meet the 24 foot wide drive-through
and by-pass lane requirement on a commercial infill site.
12.
Require at least 2 public street accesses for residential subdivisions with 25 or
more lots. The WDO is somewhat unclear in regard to the City's ability to
condition 2 public street accesses. Several subdivision applications have
been processed where it was determined by the City that 2 public street
accesses were necessary.
13.
Require the paving of a driveway and parking for a detached garage. The
paving of a driveway and parking for an attached garage is required in Section
3.104.05.B and C of the WDO. Requiring the paving of a driveway and
parking for a detached garage is consistent with the above stated standard in
the WDO.
14. Provide a 12 foot minimum and 20 foot maximum one-way commercial and
Legislative Amendment 05-02 Page 3
industrial ddveway width standard. A one-way commercial and industrial
ddveway width standard was not included in the WDO. Many commercial and
industrial developments have wanted to provide a one-way driveway and had
no standard in the code to follow.
15. Change the compact parking stall width from 9 feet to 7.5 feet to match the 7.5
foot curb length for a 90 degree aisle. The compact parking stall width needs
to be changed to accurately reflect a compact parking stall width.
16. Remove the non-habitable spaces in single family dwellings from the window
calculation requirement. It is very difficult for the window calculation
requirement to be met when non-habitable spaces (i.e - garage and attic) in
single family dwellings are counted in the window calculation requirement.
17.Revise Section 4.102 of the WDO in regard to appeals to make it consistent
with state law.
18. Remove the code language that expansions adding less than 10% gross floor
area trigger an administrative Type II design review request. Structures have
to be less than 1,000 square feet to trigger an administrative Type II design
review request.
19. P, evise code to allow parking in a required setback adjacent to a wall.
Landscaping is already required in the front yard setback of the P,M, CO, CG,
IP, IL and P/SP zones to help screen cars on the front of sites that are parked
perpendicular to a wall. Section 3.106.03.A.2.b.2 requires that all parking
areas abutting a street shall provide a 42 inch vertical visual screen from the
abutting street grade. Acceptable design techniques to provide the screening
include plant materials; berms; free standing, architectural walls with an anti-
graffiti finish; and depressed grade for the parking area. All screening shall
comply with the vision standards of Section 3.103.10 of the W DO.
20. P,evise use of "certify" related to review of Planned Unit Development Final
Plan Approval. Need to change "certify" to "review and approve" since
"certify" does not accurately reflect the approval process.
The proposed revisions to the WDO are consistent with the goals and policies in
the Woodburn Comprehensive Plan and no changes are proposed that require
an amendment to the Comprehensive Plan because the proposed revisions are
relatively minor.
Legislative Amendment 05-02
Page 4
CITY OF WOODBURN, OREGON
PLANNING COMMISSION
STAFF REPORT
January 27, 2005
LEGISLATIVE AMENDMENT 05-02
ATTACHMENT B
"Annual Review of the Woodburn Development Ordinance"
I. PROPOSAL:
II.
This is a proposal initiated by the Woodbum City Council to revise the text of the
Woodbum Development Ordinance (WDO).
RELEVANT FACTS:
The WDO was adopted by the City Council in July 2002. Section 1.101.08 of the
WDO states that the Community Development Director shall report potential
modifications of the WDO (due to new state and/or federal laws and rules, case
law precedents, scrivener errors, and interpretations) to the City Council at the
first meeting in the month of November so that the City Council may consider
initiating appropriate measures to modify the WDO. A list of issues was provided
to the City Council at their November 10, 2003 meeting. The City Council
adopted Resolution No. 1745 on December 8, 2003 initiating the annual review
of the Woodburn Development Ordinance (WDO). The proposed revisions have
been sorted into two categories. The proposed revisions in the first category are
minor amendments to the WDO which do not require Measure 56 notice. The
proposed revisions in the second category are major amendments to the WDO
that require Measure 56 notice. The proposed revisions in the first category are
the subject of this report.
On September 27, 2004, the Mayor appointed a focus group to review city staff's
draft revisions to the WDO. The focus group consisted of three members
representing various interests and are listed as follows.
1. Jim Cox, City Council Member
2. Richard Knoles, Planning Commission Member
3. Dave Chdstoff, Business Community Representative
The focus group began its review of the draft revisions of the WDO (first
category) on October 29, 2004 and completed its review on December 10, 2004.
Legislative Amendment 05-02 Page 1
III.
IV.
The focus group by consensus made numerous revisions to city staff's draft and
the final product is attached to this report as Exhibit "A".
A notice of public hearing to be held before'the Planning Commission on January
27, 2005 was published in the Woodbum Independent in compliance with City
ordinances. The final draft revisions of the WDO was made available for public
review at City Hall. This proposal is being processed as a Type V legislative
application that requires the Planning Commission to make a recommendation
on the proposed WDO revisions to the City Council. The City Council is the final
decision maker.
RELEVANT APPROVAL CRITERIA:
Woodburn Development Ordinance
Section 1.101.08 Annual Review of the WDO
Woodbum Comprehensive Plan
Chapter IX. Goals and Policies
ANALYSIS:
The Woodbum Development Ordinance was adopted by the City Council in. July
2002. The WDO was an entirely new code from the previous City codes. It was
intended that after the ordinance was implemented, minor revisions would need to
be made in regard to policy changes, clarifications, and grammatical and
typographical errors. Thus, a process was included in Section 1.101.08 of the
WDO for an annual review of the WDO. The proposed revisions to the WDO,
listed in detail in Exhibit "A," were generated as part of the annual review of the
WDO process. Substantive revisions to the WDO are summarized as follows:
1. Add a process for the revocation or modification of a permit.
2. Allow non-conforming single family dwellings in all zones to be rebuilt if
destroyed to allow for homeowners to refinance their homes.
3. Amend the code so that a change or expansion of an existing use triggers the
wall and refuse facilities requirements in the code.
Legislative Amendment 05-02
Amend 10t coverage in the Retirement Community Single Family Residential
(RIS) Zone to allow a maximum of 40% for lots containing a primary building
with an average height of 14 feet or less, and a maximum of 35% for lots with
a primary building with an average height of more than 14 feet. This proposed
revision to the WDO will allow the RIS Zone to have the same lot coverage
standard as the Single Family Residential (RS) Zone.
Page 2
Allow for exceptions to the front yard setback for small structures (i.e. - trellis,
arbor, pergola and archway).
6. Update Manufactured Dwelling Park standards to make them consistent with
state law.
Revise the Medium Density Residential (RM) Zone so that the single family
dwelling setback standards in the RS zone apply to single family dwellings in
the RM zone.
J
Move the provision in the commercial zones that the maximum yard abutting a
street shall be 150 feet to the architectural guidelines section of the WDO
where this provision would be a "should.' The above stated revision would
allow staff more flexibility in applying the 150 foot maximum yard setback
based on the size and shape of a commercial lot and the existing buildings on
a commercial site.
Allow the initial required height of a fence on the side lot line abutting a street
to be increased from 3 ~ feet to 4 feet at the side property line adjacent to the
street to allow for more privacy and security.
10.
Remove the requirement that property line adjustments be subject to the
access permit requirement and link the access section to the street section of
the WDO. Two decisions (Court of Appeals and LUBA) were made where it
was found that the nexus did not exist between a street improvement and a
property line adjustment. Also, there is currently not a link in the access
section to the street section of the WDO.
11
· Reduce the required by-pass lane width for a drive-through from 12 feet to 8
feet· A 24 foot wide drive-through and by-pass lane is wider than what is
necessary. It is difficult for an applicant to meet the 24 foot wide drive-through
and by-pass lane requirement on a commercial infill site.
12. Require at least 2 public street accesses for residential subdivisions with 25 or
more lots. The WDO is somewhat unclear in regard to the City's ability to
condition 2 public street accesses. Several subdivision applications have
been processed where it was determined by the City that 2 public street
accesses were necessary.
'13. Require the paving of a driveway and parking for a detached garage. The
paving of a driveway and parking for an attached garage is required in Section
3.104.05.B and C of the WDO. Requiring the paving of a driveway and
parking for a detached garage is consistent with the above stated standard in
Legislative Amendment 05-02 Page 3
the WDO.
14.Provide a 12 foot minimum and 20 foot maximum one-way commercial and
industrial driveway width standard. A one-way commercial and industrial
driveway width standard was not included in the WDO. Many commercial and
industrial developments have wanted to provide a one-way driveway and had
no standard in the code to follow.
15. Change the compact parking stall width from 9 feet to 7.5 feet to match the 7.5
foot curb length for a 90 degree aisle. The compact parking stall width needs
to be changed to accurately reflect a compact parking stall width.
16. Remove the non-habitable spaces in single family dwellings from the window
calculation requirement. It is very difficult for the window calculation
requirement to be met when non-habitable spaces (i.e - garage and attic) in
single family dwellings are counted in the window calculation requirement.
17. Revise Section 4.102 of the WDO in regard to appeals to make it consistent
with state law.
18. Remove the code language that expansions adding less than 10% gross floor
area trigger an administrative Type II design review request. Structures have
to be less than 1,000 square feet to trigger an administrative Type II design
review request.
19. Revise code to allow parking in a required setback adjacent to a wall.
Landscaping is already required in the front yard setback of the RM, CO, CG,
IP, IL and PISP zones to help screen cars on the front of sites that are parked
perpendicular to a wall. Section 3.106.03.A.2.b.2 requires that all parking
areas abutting a street shall provide a 42 inch vertical visual screen from the
abutting street grade. Acceptable design techniques to provide the screening
include plant materials; berms; free standing, architectural walls with an anti-
graffiti finish; and depressed grade for the parking area. All screening shall
comply with the vision standards of Section 3.103.10 of the WDO.
20. Revise use of "certify" related to review of Planned Unit Development Final
Plan Approval. Need to change "certify" to "review and approve" since
"certify" does not accurately reflect the approval process.
The proposed revisions to the WDO are consistent with the goals and policies in
the Woodbum Comprehensive Plan and no changes are proposed that require
an amendment to the Comprehensive Plan because the proposed revisions are
relatively minor.
Legislative Amendment 05-02
Page 4
VII.
RECOMMENDATION:
Staff recommends that the Planning Commission direct staff to prepare a final
order recommending that the City Council adopt the draft revisions to the
Woodbum Development Ordinance.
ATTACHMENTS:
Exhibit'A' - Woodbum Development Ordinance Update (Measure 56 not
Requfied), Dated January 19, 2005
Legislative Amendment 05-02
Page 5
ATTACHt4ENT C
WOODBURN PLANNING COMMISSION MEETING MINUTES
January 27, 2005
CONVENED The Planning Commission met in a regular session at 7:00 p.m. in City Hall Council
Chambers with Chairperson Lima presiding.
ROLL CALL
Chairperson Lima P
Commissioner Vancil A
Commissioner Grigorleff P
Vice Chairperson Bandelow P
Commissioner Hutchison P
Staff Present: Jim Mulder, Community Development Director
Chairperson Lima provided an opening statement for Public Hearing.
Staff introduced the new Planning Commissioner Brad Hutchison. Commissioner Hutchison stated he
has lived in Woodburn for 5 years and was in the construction industry for 12 years. He then went back
to school and obtained a degree and now works in Portland. He indicated he migrated out of Portland
back in to a small area and enjoys his time in Woodburn.
The Commissioners welcomed Commissioner Hutchison.
MINUTES
A._=. Woodburn Planning Commission Minutes of January 13,2005
Vice Chairperson Bandelow pointed out Commissioner Knoles is listed as making a motion when he was
not present at that meeting.
Chair_oerson Bandelow moved to accept the minutes with the noted correction. Commissioner Gri,qorieff
seconded the motion, which unanimously carried.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
Woodburn City Council Work Session Minutes of December 6, 20_n~.
B_~. Woodburn City Council Minutes of December 13, 2004
PUBLIC HEARING
A-- Planned Unit Development 04.05 and Variance 04-31, request to modify Links at Tukwih
PUD Phase III to allow 15 ft. rear yard setback, RenaL~_~=_nce Development, applicant
EXPARTE CONTACTS
Vice Chairoerson Bandelow reported she is familiar with the development and has sold property there in
the past.
Staff read the applicable ORS Statement and provided a presentation as reflected in the Staff Report.
Staff recommended approval of the variance and the modification to the PUD.
Planning Commission Meeting - January 27, 2005
Page 1 of 5
TESTIMONY BY THE APPLICANT
Michael Robinson, 1120 NW Couch St. 10th Floor, Portland, OR 97209-4128 stated he is a land use
attorney representing Renaissance Development. He indicated he agreed with the Staff Report and
findings. Mr. Robinson made reference to a map and pointed out Phases 3, 4 and 5 and mentioned all of
them abut the golf course fairways just like the variances they received in Phases 1 and 2 as well as for
the Phases in Ironwood at Tukwila. There are no adjacent neighbors and the lots are fairly shallow at 100
feet or less with the exception of the larger lots. He commented the problem with the larger lots is that
they are oddly shaped because of the need to place the street at a particular location relative to the
fairway. Mr. Robinson said they are only asking for variances for 20 percent of the lots, which are a total
of 9 out of 16 in Phases 3, 10 out of 76 in Phases 4 and 5 for a total of 19 lots out of 92. This is to
accommodate the same type of dwellings, footprints and size they have been developing in Phases 1 and
2. Mr. Robinson further commented they agreed with Staff's analysis of the application that they
submitted as it addresses the criteria and they have asked for the minimum variance necessary to
achieve their goals to have the same kind of product consistent with the prior development.
Randy Sebastian, Renaissance Development, 16771 Boones Ferry Rd., Lake Oswego. 97035 he
reported back in 1998-1999 when they were going through the approval for Phases 1 and 2, the road and
fairway configuration required 95 ft. deep lots. He explained you can only build functional houses so
small until they become unfunctional and pointed out there is really no way in 40 ft. wide to make them 55
ft. deep. Mr. Sebastian said people are not maintaining huge yards in the 15 ft. and the owners have
been fine with that. Furthermore, that was on virtually all the lots on Phases I and 2 and again they are
only 20 percent on Phases 4 and 5. In closing, Mr. Sebastian indicated he appreciated the Commission's
flexibility and attention.
TESTIMONY BY PROPONENT
Chuck Greflory, W & H Pacific, 9755 SW Barnes Rd. Suite 300, Portland, OR 97225 added the Ironwood
subdivision adjacent and across the golf course was granted a variance for a reduction in the rear yard
setback and that reduction was down to 10 ft. and on the limited lots they are only asking for a reduction
to 15ft.
TESTIMONY BY OPPONENT
None
DISCUSSION
Chairperson Lima closed the public hearing and opened up for discussion among the Commission.
Vice Chairperson Bandelow provided a brief history of the various variances granted in the past for
Renaissance development for the benefit of Commissioner Hutchison. She further commented as far as
she was concerned she saw no reason not to grant the variances at this point.
Commissioner Hutchison stated he was aware of the previous variances obtained in the prior two phases.
Commissioner Gri§orieff saw no problems with the request.
Chairperson Lima thought this was a straight forward application and he had no issues with it.
Vice Chairperson Bandelow moved to approved Planned Unit Development 04-05 and Variance 04-31
and instructed Staff return with a Final Order with facts and findings. Commissioner Gri.qorieff seconded
the motion. Motion unanimously carried. '
B_~. Planned Unit Development 04-06 and Variance 04-32, reauest to modify_ Links at Tukwil 1
PUD Phases IV and V to allow 15 ft. rear yard setback, Renaissance Development
applicant.
EXPARTE CONTACTS
None
Page 2 of 5
Planning Commission Meeting - January 27, 2005
The applicable ORS Statement was read and a presentation was provided by Staff as reflected in the
Staff Report. He reported this is essentially the same request as the previous application that the
Commission just acted upon although this applies to Phases 4 and 5 of the Links at Tukwila. Approval
was recommended by Staff of the reduction of the rear yard setback on the named lots.
TESTIMONY BY THE APPLICANT
Michael Robinson, 1120 NW Couch St. 10t~ Floor, Portland, OR 97209-4128 incorporated testimony by
reference from the prior matter and asked the Commission approve the application consistent with the
Staff recommendation.
TESTIMONY BY PROPONENT
None
TESTIMONY BY OPPONENT
None
DISCUSSION
The public hearing was closed by Chairperson Lima and opened to COmmission discussion.
Vice Chairperson Bandelow made a motion to approved Planned Unit Development 04-06 and Variance
04-32 for Phases 4 and 5 of the Links at Tukwila and instructed Staff return with a final order and facts
and findings to support that order. Motion was seconded by Commissioner Grigorieff, which carried
unanimously.
C__~. Legislative Amendment 05-02, City-initiated proposal to amend the Woodburn
Development Ordinance.
Staff indicated there was no need to read the ORS Statement because this is a Type 5 Legislative action
and not a quasi-judicial land use action and is therefore not subject to the same rules. He reported this is
a proposal initiated by City Council to revise the text of the Woodburn Oevelopment Ordinance. As with
anything that is new, it had not been tried and exercised in a way to work out all the bugs. It was
anticipated in the Development Ordinance that the Council should consider amending it on an annual
basis based on any new legislation, scrivner errors that are discovered, any changes in policies or just
through the application of the code where situations would arise where it just seemed like the code did
not really apply correctly in certain situations. He further reported based on that each year Staff goes
forward to the Council and recommends certain changes that should be made and the Council would then
be able to supplement that as they desire. As of November of 2004, the Council did initiate a list of
issues to be addressed by Staff in potentially updating the code. He further stated the list has been
broken down in to two different sections, those with issues that require Measure 56 Notice and those that
would not require Measure 56 Notice. Staff indicated the items before the Commission tonight are not
items that affect someone's permissible uses of their property directly. Staff reported the Mayor
appointed a focus group that consisted of former Planning Commissioner Knoles, Councilor Cox and a
representative of the community at large, Dave Christoff. Moreover, what is before the Commission
tonight is what came out of the focus group as far as what they agreed to as to what should go forward.
He further indicated the Commission would be making a recommendation on the proposed changes to
the City Council and the Council would provide final approval and adopt an ordinance implementing them.
Staff recommended that the Planning Commission direct Staff to prepare a Final Order to recommend
that the City Council adopt the draft revisions. He explained the focus group draft would go forward to the
Council as well as the Planning Commission Final Order, which would contain any proposed changes that
the Commission recommends that the Council consider to the focus group draft.
Vice Chairperson Bandelow questioned whether trellises, arbors and other garden type items were
addressed in the original ordinance?
Staff responded they were not addressed in the Woodburn Development Ordinance (WDO) but they were
Page 3 of 5
Planning Commission Meeting - January 27, 2005
not addressed either in the old Zoning Ordinance. He stated both Ordinances stated that you could not
have any structures in the front yard unless they were specifically exempted. None of those items were
exempt but yet they are structures and therefore, technically they were not allowed. Staff further
explained picket fences or arbors were not allowed if they were taller than the allowable fence height. H®
clarified if was not that we had any practical difficulty with this and we have never been presented with a
situation where Staff had to go out and enforce the code. However, it is something that was not clear in
the code and therefore, we are trying to clarify it now.
TESTIMONY BY PROPONENTS
None
TESTIMONY BY OPPONENTS
None
DISCUSSION
Chairperson Lima closed the public hearing and opened for discussion among the Commissioners.
Vice Chairperson Bandelow asked Staff if we have been calculating non-habitable spaces in the window
calculation in the past?
Staff replied that was one of the first glitches found in the Ordinance. He indicated architectural
standards for single family were not included in the previous code. Staff explained the code provisions
stated the fac,.ade of the house, Which would mean any wall area whether that bea wall area as part of
the garage or under the peak of the roof of the garage. That penalized you for having a higher pitched
roof because that gave you more surface area, which meant you would have to have more window and
would force you in to a variance. He further reported they tried to remove that from the definition of the
fa(~ade taking out the garage and any area that is underneath the peak under a gable roof, essentially
looking at habitable wall areas.
Chairperson Lima requested clarification regarding Item #18 and questioned if the 1,000 sq. ft. is the size
of the addition or the original structure?
Staff clarified the original intent was to say you could go through administrative design review if you were
less than 1,000 fl. or if you were doing a building addition that was less than ten percent of your existing
area. He said the application would be Type II if under 1,000 ft. and Type 3 if over 1,000 ft.
Vice Chairperson Bandelow made a motion to direct Staff to prepare a Final Order recommending that
the City Council adopt the draft revisions to the Woodburn Development Ordinance. Commissioner
Grigodeff seconded the motion, which unanimously carried.
ITEMS FOR ACTION
A__~. Final Order for Zone Change 04-04, request to change zoning from Sinale Family
Residential (RS) to Medium Density Residential (RM} at 2325 N. Boones Ferry Road, Tony
Krietzber;h aDolicant.
Vice Chairperson Bandelow moved to adopt the Final Order. Commissioner Grigorieff seconded the
motion. Motion carded unanimously.
DISCUSSION ITEMS
Staff reminded the Commission of the Special Planning Commission Meeting on February 3rd on the
2005 Comprehensive Plan Update - Periodic Review and Urban Growth Boundary Amendments. Staff
informed the Commission there were two pages missing (Section 2.1 ) from the Proposed Revisions to the
Woodburn Development Ordinance (copies were provided).
REPORTS
None
Page 4 of 5
Planning Commission Meeting - January 27, 2005
BUSINESS FROM THE COMMISSION
None
ADJOURNMENT
Vice Chairoerson Bandelow moved to adjourn the meeting. Commissioner Grigorieff seconded the
motion, which carried unanimously. Meeting adjourned at 8:00 pm.
APPROVED -
CLAUDIO LIMA, CHAIRPERSON
DATE
ATTEST
Jim ly~u~ler,
Cor~m_.unity Development Director
Cit~of Woodburn, Oregon
Date
Planning Commission Meeting - January 27, 2005
Page 5 of 5
COUNCIL BILL NO.
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE 2312 {THE WOODBURN NOISE
ORDINANCE) TO REDUCE CERTAIN DECIBEL LEVELS AND DECLARING AN
EMERGENCY
WHEREAS, on September 13, 2004, the Council received public comment
from citizens concerned about noise issues; and
WHEREAS, the Council referred the matter to the Woodburn Livability Task
Force to conduct a public discussion on the City's Noise Ordinance; and
WHEREAS, the Woodburn Livability Task Force sent a meeting notice to
concerned citizens and published the notice in the paper, conducted a
meeting and received oral and written testimony from the public, consulted
with City staff, and prepared recommendations that ,were presented to Council
on January 24, 2005; and
WHEREAS, the Council directed staff to prepare an ordinance amending
the Noise Ordinance to reflect the recommendations of the Woodburn Livability
Task Force; and
WHEREAS, the revisions to the Noise Ordinance are expected to improve
enforcement issues, and are believed to better reflect the border line between
acceptable and unacceptable noise levels in the community: NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. Section 6A of Ordinance 2312 is amended to read as follows:
A. It shall be unlawful for any person to produce or permit to be
produced, with any sound producing device which when measured at or within
the boundary of the property on which a noise sensitive unit is located which is
not the source of the sound, which sound exceeds the following levels:
(1) 55 dBA at any time be'rween 9:00 p.m. and 7:00 a.m. of the
following day where the property receiving the noise has a residential zoning
designation.
65 dBA at any time between 7:00 a.m. and 9:00 p.m. of the
the noise has a residential zoning
(2)
same day where the property receiving
designation.
Page 1 - COUNCIL BILL NO. ORDINANCE NO.
(3) 60 dBA at any time between 9:00 p.m. and 7:00 a.m. of the
following day where the property receiving the noise has a zoning designation
which is not residential.
(4) 75 dBA at any time between 7:00 a.m. and 9:00 p.m. of the
same day where the property receiving the noise has zoning designation which
is not residential.
Section 2. Emer_aencv Clause. This ordinance being necessary for the
immediate preservation of the public peace, health and safety, an emergency
is declared to exist and this ordinance shall take effect immediately upon
passage by the Council and approval by the Mayor.
Approved as to form:
City Attorney
Date
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Map,/' Tennant City Recorder
City of Woodburn, Oregon
Page 2-
COUNCIL BILL NO.
ORDINANCE NO.
4."/
WOODBURN
February 28, 2005
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council
N. Robert Shields, City Attorney I~ ~'
Public Contracting Ordinance Summary
MINOR ORDINANCE MODIFICATIONS:
The first three pages of the original ordinance have been modified slightly (copy
attached) since it was included in the Council packet. The changed language
clarifies that the Council's intent is to adopt the Attorney General's Model Rules
except as they are modified or supplemented by the ordinance. Also, Section 5
was re-captioned to more accurately reflect its content.
ORDINANCE SUMMARY:
· The City Council is designated as the "Local Contract Review Board"
under the new statute. (Section 2.)
· The City Administrator, or designee, is designated as the "Contracting
Agency" under the new statute. (Section 3.)
· The Attorney General's Model Rules are adopted except as modified by
the ordinance. (Section 4.}
The City Administrator has contracting authority up to $75,000. The Local
Contract Review Board has authority for amounts that exceed $75,000.
(Section 5.)
All public contracts are subject to formal competitive selection
procedures except that certain classes of public contracts are exempt
from these procedures. The key exemptions are: (1) Emergency
contracts; (2) Sole source contracts; (3) Contracts for goods and services
of $5000 or less, which can be awarded by the City Administrator by
direct selection; (4) Contracts for goods and services from $5000 to
$75,000, which can be awarded by the City Administrator on a written
Agenda Item Review: City Administrator ~
City Attorney ~ Finance__
Honorable Mayor and City Council
February 28, 2005
Page 2
record of three quotes; (5) Public Improvement Contracts for a single
project, not involving transportation, from $5000 to $75,000 on a written
record, with findings, based on three quotes; and (6) Public Improvement
Contracts for a single project, involving transportation, from $5000 to $50,
000 on a written record, with findings, based on three quotes. (Section 6.)
The City Administrator has the authority to dispose or surplus and
abandoned property valued at more than $10,000. (Section 8.)
"Personal Services Contract" is defined broadly, but excludes a contract
with an architect, engineer or a land surveyor, which is subject to state
law. (Sections lC and 9.)
Personal Service Contract procedures are specified by the ordinance.
Contracts of $5000 or less require just a purchase order. For contracts
from $5000 to $75,000, at least three written quotes are solicited. For
contracts exceeding $75,000, the "formal" competitive procedure found
in the Model Rules is used. (Section 10.)
Personal Service Contracts of $75,000 or less, and cedain other types of
these contracts, are exempt from the "formal" competitive procedure.
(Section 11 .)
The criteria for the evaluation and selection of a contractor under a
Personal Services Contract are specified. Price is one factor but is not
determinative. (Section 13.)
An emergency is declared and the ordinance takes effect immediately
for the reason that the Oregon Contracting Code is effective on March 1,
2005. (Section 14.)
COUNCIL BILL NO.
ORDINANCE NO.
AN ORDINANCE ADOPTING RULES FOR PUBLIC CONTRACTING; ESTABLISHING
CERTAIN CONTRACT CLASS EXEMPTIONS; PROVIDING PROCEDURES FOR
PERSONAL SERVICE CONTRACTS; AND DECLARING AN EMERGENCY.
WHEREAS, it is the policy of the City of Woodburn that a sound and
responsive public contracting system should allow impadial, meaningful, and
open competition, preserving formal competitive selection as the standard for
public contracts unless otherwise specifically exempted herein, by state law, or
by subsequent ordinance or resolution; and
WHEREAS, the Oregon Legislature adopted HB 2341 (2003 Oregon Laws,
Chapter 794) the ("the Oregon Public Contracting Code"), which has an
effective date of March 1, 2005. ORS Chapter 279 is repealed (with minor
exceptions) and replaced with three new subchapters: ORS 279A, 279B, and
279C; and
WHEREAS, all rules and exemptions adopted pursuant to ORS chapter 279
will expire March 1, ~2005; and
WHEREAS, absent any action by its Local Contract Review Board, the City
of Woodburn will be subject to the Model Rules adopted by the Attorney
General under ORS subchapters 279A, 279B, and 279C {the "Model Rules"),
which include Divisions 46, 47, 48, and 49 in the Attorney General's Public
Contracts Manual; and
WHEREAS, the Local Contract Review Board may adopt rules, for public
contracting not covered by the Model Rules but these lacal rules can nat
conflict with the Oregon Public Contracting Code; and
WHEREAS, the Oregon Public Contracting Code divides powers and duties
for contracting into two categories: those that must be performed by the "Local
Contract Review Board"; and those that must be performed by the "Contracting
Agency"; and
PAGE 1 - COUNCIL BILL NO.
ORDINANCE NO.
WHEREAS, the Local Contract Review Board may establish certain
contract class exemptions; and
WHEREAS, the Local Contract Review Board finds that the contract class
exemptions established herein will not encourage favoritism or substantially
diminish competition and that they will result in substantial cost savings; and
WHEREAS, the Local Contract Review Board may designate certain
personal service contracts which are not subject to the rules of the Oregon
Public Contracting Code or the Model Rules; NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. Definitions,,.
A. "Formal competitive selection procedures" means procedures for
public contracting as required by ORS 279B.050(1) (competitive sealed bids or
competitive sealed proposals for goods and services}, or ORS 279C.335(1)
(competitive bids for public improvements) or, for personal service contracts,
the same formal procedures required for the selection of goods and services
pursuant to ORS 279B.060 (competitive sealed proposals).
B. "Formal competitive selection process" means the process of using
formal competitive selection procedures for the procurement of goods and
services or for public improvements contracts.
C. "Personal service contracts" include contracts for services that
require specialized technical, artistic, creative, professional or communication
skills ar talent, unique and specialized knowledge, or the exercise of
discretionary judgment skills, and for which the service depends on attributes
that are unique to the service provider, other than contracts for an architect,
engineer, land surveyor or provider of related services as defined in ORS
279C.100.
Section 2. Local Contract Review Board... The City Council of the City of
Woodburn is designated as the Local Contract Review Board under the Oregon
Public Contracting Code. The Local Contract Review Board may delegate its
PAGE 2- COUNCIL BILL NO.
ORDINANCE NO.
powers and responsibilities consistent with the Oregon Public Contracting Code,
the Model Rules, and the Woodburn City Charter and ordinances.
Section3. Contracting Aaency. The City
designee is designated os the City's "Contracting
contracting powers and duties assigned to the
"Contracting Agency.'"
Administrator or his/her
Agency" for purposes of
City of Woodbum as a
Section 4. Model Rules.
herein, or by subsequent ordinance or resolution, the Model Rules, Divisions 46,
47, 48 and 49, adopted by the Attorney General under ORS 279A, 279B, and
279C, os they now exist, and os they may be amended in the future, ore hereby
adopted os the City's public contracting rules. Words and phrases used by these
rules that ore defined in ORS subchopters 279A, 279B, and 279C and in the
Model Rules, have the same meaning os defined in ORS subchapters 279A,
279B, and 279C and the Model Rules.
Section 5.
~3~. Administrative staff and departments have contracting authority and
responsibilities as follows:
A. The City Administrator is authorized to:
1. Enter into city contracts not to exceed $75,000 without
additional authorization of the Local Contract Review Board. Contracts
exceeding $75,000 for public improvements, identified in a Capital Improvement
Plan, that have been approved by the City Council through the budgetary
process, shall be deemed to be approved by the Local Contract Review Board.
2. Recommend that the Local Contract Review Baard approve
or disapprove contract awards in excess of $75,000, or to change orders or
amendments to contracts of more than $75,000.
3. Adopt forms, computer software, procedures, and
administrative policies for all City purchases consistent with the Woodburn City
Chader and ordinances.
B. All contracting by departments shall conform to approved City
purchasing procedures adopted by the City Administrator ar the Local Contract
Review Board.
C. Each depadment shall plan purchase requirements sufficiently in
advance so that orders can be placed in economical quantities.
PAGE 3- COUNCIL BILL NO.
ORDINANCE NO.
WOODBUI -N
liB
February 24, 2005
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council
N. Robert Shields, City Attorney
Public Contracting Ordinance
RECOMMENDATION:
Adopt the attached public contracting ordinance in compliance with the
Oregon Public Contracting Code.
BACKGROUND AND DISCUSSION:
The new Oregon Public Contracting Code (ORS Chapters 279A, 279B, and
279C) becomes effective March 1, 2005. Generally, the code requires the City
to adopt procedures or be sub]ed to the Model Rules. However, there are
certain "gaps" in the Model Rules and, for this reason, it is in the City's interest to
pass an ordinance.
Specifically, the Model Rules do not:
1. create classes of contracts that are exempt from the general
requirements for competitive bids and proposals,
2. provide procedures for the screening and selection of personal
service contracts,
3. address delegation of authority for decision making activities that
the statutes assign to the "Contracting Agency" or
4. provide procedures for the disposal of abandoned or surplus
property.
The ordinance provides rules for public contracts and creates classes of
contracts that are exempt from the formal competitive selection process, such
as contracts not exceeding $5,000, emergency contracts, and sole-source
confracts. If establishes necessary procedures for personal service contracts that
include contracts for services other than architectural, engineering, and land
surveying.
Agenda item Review:
City Administrator
City Attorney
48
Honorable Mayor and City Council
February 24, 2005
Page 2
The ordinance contains an emergency clause so that it will be in force on
March 1, 2005, when the new state law goes into effect. The failure to include
this emergency clause would result in a 30-day period where contracts under
$5,000 would have to be competitively bid and there would be no procedures
in effect for personal services contracts.
FINANCIAL IMPACT:
Unknown at the present time.
COUNCIL BILL NO.
ORDINANCE NO.
AN ORDINANCE ADOPTING RULES FOR PUBLIC CONTRACTING; ESTABLISHING
CERTAIN CONTRACT CLASS EXEMPTIONS; PROVIDING PROCEDURES FOR
PERSONAL SERVICE CONTRACTS; AND DECLARING AN EMERGENCY.
WHEREAS, it is the policy of the City of Woodburn that a sound and
responsive public contracting system should allow impartial, meaningful, and
open competition, preserving formal competitive selection as the standard for
public contracts unless otherwise specifically exempted herein, by state law, or
by subsequent ordinance or resolution; and
WHEREAS, the Oregon Legislature adopted HB 2341 (2003 Oregon Laws,
Chapter 794) the ("the Oregon Public Contracting Code"), which has an
effective date of March 1, 2005. ORS Chapter 279 is repealed (with minor
exceptions) and replaced with three new subchapters: ORS 279A, 279B, and
279C; and
WHEREAS, all rules and exemptions adopted pursuant to ORS chapter 279
will expire March 1,2005; and
WHEREAS, absent any action by its Local Contract Review Board, the City
of Woodburn will be subject to the Model Rules adopted by the Attorney
General under ORS subchapters 279A, 279B, and 279C (the "Model Rules"),
which include Divisions 46, 47, 48, and 49 in the Attorney General's Public
Contracts Manual; and
WHEREAS, in order to adopt new public contracting rules that differ from
the Model Rules, the City Council must specifically state that the Model Rules
adopted by the Attorney General do not apply, and must adopt its own rules;
and
WHEREAS, the Local Contract Review Board may adopt rules for public
contracting not covered by the Model Rules but these local rules can not
conflict with the Oregon Public Contracting Code; and
WHEREAS, the Oregon Public Contracting Code divides powers and duties
for contracting into two categories: those that must be performed by the "Local
Contract Review Board"; and those that must be performed by the "Contracting
Agency"; and
PAGE 1 - COUNCIL BILL NO.
ORDINANCE NO.
50
WHEREAS, the Local Contract Review Board may establish certain
contract class exemptions; and
WHEREAS, the Local Contract Review Board finds that the contract class
exemptions established herein witl not encourage favoritism or substantially
diminish competition and that they will result in substantial cost savings: and
WHEREAS, the Local Contract Review Board may designate certain
personal service contracts which are not subject to the rules of the Oregon
Public Contracting Code or the Model Rules: NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. Deflnitions~
A. "Formal competitive selection procedures" means procedures for
public contracting as required by ORS 279B.050(1) (competitive sealed bids or
competitive sealed proposals for goods and services), or ORS 279C.335(1)
(competitive bids for public improvements) or, for personal service contracts,
the same formal procedures required for the selection of goods and services
pursuant to ORS 279B.060 (competitive sealed proposals).
B. "Formal competitive selection process" means the process of using
formal competitive selection procedures for the procurement of goods and
services or for public improvements contracts.
C. "Personal service cOntracts'` include contracts for services that
require specialized technical, artistic, creative, professional or communication
skills or talent, unique and specialized knowledge, or the exercise of
discretionary judgment skills, and for which the service depends on attributes
that are unique to the service provider, other than contracts for an architect,
engineer, land surveyor or provider of related services as defined in ORS
279C. 100.
Section 2. Public Contractina Rules. The following rules are adopted as
the city's public contracting rules. As provided by ORS 279A.065(5)(a), the Model
Rules adopted by the Attorney General under ORS 279A, 279B, and 279C (the
"Model Rules") do not apply, unless otherwise provided for herein or as adopted
by ordinance or resolution by the Local Contract Review Board.
Section 3. Local Contract Review Board. The City Council of the City of
Woodbum is designated as the Local Contract Review Board under the Oregon
Public Contracting Code. The Local Contract Review Board may delegate its
PAGE 2- COUNCIL BILL NO.
ORDINANCE NO.
powers and responsibilities consistent with the Oregon Public Contracting Code,
the Model Rules, and the Woodburn City Charter and ordinances.
Section4. Contracting Aaencv. The City
designee is designated as the City's "Contracting
contracting powers and duties assigned to the
"Contracting Agency."
Administrator or his/her
Agency" for purposes of
City of Woodburn as a
SectionS. Model Rules. Unless expressly provided herein, or by
subsequent ordinance or resolution, the Model Rules, Divisions 46, 47, 48 and 49,
adopted by the Attorney General under ORS 279A, 279B, and 279C, as they now
exist, and as they may be amended in the future, are hereby adopted as the
City's public contracting rules. Words and phrases used by these rules that are
defined in ORS subchapters 279A, 279B, and 279C and in the Model Rules, have
the same meaning as defined in ORS subchapters 279A, 279B, and 279C and
the Model Rules.
Section 6. Formal Competitive Selection Procedures. Administrative staff
and departments have contracting authority and responsibilities as follows:
A. The City Administrator is authorized to:
1. Enter into city contracts not to exceed $75,000 without
additional authorization of the Local Contract Review Board. Contracts
exceeding $75,000 for public improvements, identified in a Capital Improvement
Plan, that have been approved by the City Council through the budgetary
process, shall be deemed to be approved by the Local Contract Review Board.
2. Recommend that the Local Contract Review Board approve
or disapprove contract awards in excess of $75,000, or to change orders or
amendments to contracts of more than $75,000.
3. Adopt forms, computer software, procedures, and
administrative policies for all City purchases consistent with the Woodburn City
Charter and ordinances.
B. All contracting by departments shall conform to approved City
purchasing procedures adopted by the City Administrator or the Local Contract
Review Board.
C. Each department shall plan purchase requirements sufficiently in
advance so that orders can be placed in economical quantities.
PAGE 3- COUNCIL BILL NO.
ORDINANCE NO.
D. The City Administrator shall process requisition forms and negotiate
purchases on the most favorable terms in accordance with adopted
ordinances, state laws (including the Oregon Public Contracting Code), policies
and procedures.
Section7. Formal Competitive Selection Procedures-Exemptions. All
public contracts shall be based upon formal competitive selection requirements
of ORS 279B.050(1) or ORS 279C.335(1), except as expressly provided in this
subsection, or by subsequent ordinance or resolution. The following classes of
public contracts are hereby exempted from the formal competitive selection
requirements of ORS 279B.050(1) and ORS 279C.335(1):
A. Any contract exempted by the State of Oregon Public Contracting
Code or Model Rules;
B. Any contract expressly exempted from formal competitive selection
procedures adopted by ordinance or resolution of the Local Contract Review
Board pursuant to ORS 279B.085;
C. Purchases through federal programs pursuant to ORS 279A.180;
D. In the event of an emergency involving an immediate hazard to
the public health, safety, or welfare, the City Administrator, Finance Director,
Public Works Director, or Chief of Police may secure necessary goods and/or
services without a formal competitive selection process, provided that the Local
Contract Review Board, at a regularly scheduled meeting within 30 days of the
procurement, is furnished with a full report of the circumstances and costs of the
materials and/or services secured;
E. Contracts for goods or services, or a class of goods or services,
which are available from only one source. To the extent reasonably practical,
the City Administrator shall negotiate with the sole source to obtain contract
terms advantageous to the City. Sole source contracts for goods or services, or
classes of goods or services, which are available from only one source which
exceed $5,000, but do not exceed $75,000, must be approved by the City
Administrator. Sole source contracts for goods or services, or classes of goods or
services, which are available from only one source which exceed $75,000 must
be approved by the Local Contract Review Board. The determination of a sole
source must be based on written findings that may include:
1. That the efficient utilization of existing goods requires the
acquisition of compatible goods or services;
PAGE 4- COUNCIL BILL NO.
ORDINANCE NO.
2. That the goods or services required for the exchange of
software or data with other public or private agencies are available from only
one source;
3. That the goods or services are for use in a pilot or
experimental project;
4. Other findings that support the conclusion that the goods or
services are available from only one source; or
5. Sole source contracts for goods or services, or classes of
goods or services, which are available from only one source which exceed
$5,000, but do not exceed $75,000, must be approved by the City Administrator.
Sole source contracts for goods or services, or classes of goods or services,
which are available from only one source which exceed $75,000 must be
approved by the Local Contract Review Board;
F. Contracts for products, services or supplies if the value of the
contract does not exceed $5,000. Any procurement of goods or services not
exceeding $5,000 per item may be awarded in any manner deemed practical
or convenient by the City Administrator, including by direct selection or award.
A contract awarded under this section may be amended to exceed $5,000 only
upon approval of the City Administrator and in no case may exceed $6,000. A
procurement may not be artificially divided or fragmented so as to constitute a
small procurement under this selection;
G. Contracts for the purchase of copyrighted materials where there is
only one supplier available within a reasonable purchase area for such goods;
H. Contracts for the purchase of advertising, including that intended
for the purpose of giving public or legal notice;
I. Contracts for the prOCurement of banking services;
J. Contracts for the purchase of services, equipment or supplies for
maintenance, repair or conversion of existing equipment if required for efficient
utilization of such equipment;
K. Contracts for the purpose of investment of public funds or the
borrowing of funds;
PAGE 5- COUNCIL BILL NO.
ORDINANCE NO.
L. Contracts for the purchase of goods or services where the rate or
price for the goods or services being purchased is established by federal, state
or local regulating authority:
M. Contracts not to exceed $75,000 for the purchase of goods,
materials, supplies and services. For contracts for the purchase of goods,
materials, supplies and services that are more than $5,000, but that do not
exceed $75,000, a minimum of three competitive written quotes shall be
obtained. The City Administrator shall keep a written record of the source and
amount of quotes received. If three quotes are not available, a lesser number
will suffice, provided that a written record is made of the effort to obtain the
quotes;
N. Contracts not to exceed $75,000 for public improvements, including
contracts for services of architects, engineers, land surveyors and related
services, (other than contracts for a highway, bridge or other transportation
projects), if the following conditions are met:
1. The contract is for a single project and is not a component of
or related to any other project;
2. When the amount of the public improvement contract (other
than contracts for a highway, bridge or other transportation projects) is more
than $5,000, but does not exceed $75,000, a minimum of three competitive
written quotes shall be obtained. The City Administrator shall keep a written
record of the source and amount of quotes received. If three quotes are not
available, a lesser number will suffice, provided that a written record is made of
the effort to obtain the quotes;
3. The City Administrator shall award the contract to the
prospective contractor whose quote will best serve the interests of the City,
taking into account price and other applicable factors, such as experience,
specific expertise, availability, project understanding, contractor capacity and
contractor responsibility. If the contract is not awarded on basis of lowest price,
the City Administrator shall make a written finding of the basis for the award;
O. Contracts for a highway, bridge or other transportation pro]ects
more than $5,000, but not to exceed $50,000, if the following conditions are
complied with:
1. The contract is for a single project and is not a component of
or related to any other project;
PAGE 6 - COUNCIL BILL NO.
ORDINANCE NO.
2. When the amount of the contract for a highway, bridge or
other transportation projects is more than $5,000, but does not exceed $50,000,
a minimum of three competitive written quotes shall be obtained. The City
Administrator shall keep a written record of the source and amount of quotes
received. If three quotes are not available, a lesser number will suffice, provided
that a written record is made of the effort to obtain the quotes;
3. The City Administrator shall award the contract to the
prospective contractor whose quote will best serve the interests of the City,
taking into account price and other applicable factors, such as experience,
specific expertise, availability, project understanding, contractor capacity and
contractor responsibility. If the contract is not awarded on basis of lowest price,
the City Administrator shall make a written finding of the basis for the award.
Section 8. Notice of Public Contracts. Notice of public improvement
contracts or contracts for the purchase of goods or services may be published
electronically where the City Administrator finds that such publication is likely to
be cost effective as provided in ORS 279C.360.
Section 9. Disposal of Surplus and Abandoned Property. The City
Administrator shall have the authority to dispose of surplus property and
abandoned personal property not owned by the City by any means
determined to be in the best interests of the City, including but not limited to,
transfer to other departments, government agencies, non-profit organizations,
sale, trade, auction, or destruction; provided however, that disposal of personal
property having residual value of more than $10,000 shall be subject to
authorization by the Local Contract Review Board.
Section 10. Personal Service Contracts. Personal service contracts shall
be used to retain the services of independent contractors (other than contracts
for' an architect, engineer, land surveyor or provider of related services as
defined in ORS 279C.100). Nothing in this section shall apply to the employment
of regular ci'c~' employees.
Section 11. Procedures for Personal Services Contracts. Personal service
contracts are subject to the rules established by this section:
A. Unless otherwise approved by the City Administrator, all personal
service contracts shall require the contractor to defend, indemnify, and hold
harmless the City, its officers, agents and employees against and from any and
all claims or demands for damages of any kind arising out of or connected in
any way with the contractor's performance thereunder and shall include a
waiver of contractor's right to ORS 30.285 and ORS 30.287 indemnification and
defense.
PAGE 7- COUNCIL BILL NO.
ORDINANCE NO.
B. Unless otherwise approved by the City Administrator, personal
service contracts shall contain a provision requiring the person or entity
providing the service to obtain and maintain liability insurance coverage in at
least the amount of the City's tort liability limits, naming the City as an additional
named insured, during the life of the contract.
C. All personal service contracts shall contain all contract provisions
mandated by state law. These provisions may be incorporated in the personal
service contract by reference unless otherwise provided by law.
D. The formal competitive selection procedures described in this
section may be waived by the City Administrator when an emergency exists
that could not have been reasonably foreseen and requires prompt execution
of a contract to remedy the situation that there is not sufficient time to permit
utilization of the formal competitive selection procedures.
E. Personal service contract proposals may be modified or withdrawn
at any time prior to the conclusion of discussions with an offeror.
F. For personal service contracts that are anticipated to cost $5,000 or
less, such contracts must be memorialized by a formal purchase order.
G. For personal service contracts that are anticipated to exceed
$5,000, but not exceed $75,000, at least three competitive written quotes from
prospective contractors who shall appear to have at least minimum
qualifications for the proposed assignment, shall be solicited. Each solicited
contractor shall be notified in reasonable detail of the proposed assignment.
Any or all interested prospective contractors may be interviewed for the
assignment by an appropriate City employee or by an interview committee.
H. For personal service contracts that are anticipated to cost in excess
of $75,000, the department head for the department that needs the services
shall make the following determinations:
1. That the services to be acquired are personal services;
2. That a reasonable inquiry has been conducted as to the
availability of City personnel to perform the services, and that the City does not
have the personnel nor resources to perform the services required under the
proposed contract; and
PAGE 8- COUNCIL BILL NO.
ORDINANCE NO.
3. That the department has developed, and fully plans to
implement, a written plan for utilizing such services, which will be included in the
contractual statement of work.
I. All personal service contracts exceeding $75,000 shall be based
upon formal competitive selection procedures, except as expressly provided in
this subsection, or by subsequent ordinance or resolution. For personal service
contracts that are anticipated to cost in excess of $75,000 per year, the
department head for the department that needs the services shall follow the
formal competitive selection procedures for formal competitive sealed
proposals as found in the Model Rules, OAR 137-047-0260.
Section12. Personal Services Contracts - Exemptions from Formal
Competitive Selection Procedures. Contracts for personal services are exempt
from formal competitive selection procedures if any of the following conditions
exist:
A. The contract amount is anticipated to be $75,000 or less.
B. Contract amendments, which in the aggregate change the original
contract price or alters the work to be performed, may be made with the
contractor if such change or alternation is less than twenty-perCent (25%) of the
initial contract, and are subject to the following conditions:
1. The original contract imposes binding obligation on the
parties covering the terms and conditions regarding changes in the work; or
2. The amended contract does not substantially alter the scope
or nature of the project.
C. The City Administrator finds that there is only one person or entity
within a reasonable area that can provide services of the type and quality
required.
D. The contract for services is subject to selection procedures
established by the State or Federal government.
E. The contract is for non-routine or non-repetitive type legal services
provided by attorneys outside of the City Attorney's Office.
Section 13. Personal Services Contracts-Screenin,cl Criterir~. The following
criteria shall be considered in the evaluation and selection of a personal service
contractor for personal service contracts:
PAGE 9- COUNCIL BILL NO.
ORDINANCE NO.
A. Specialized experience in the type of work to be performed.
B. Capacity and capability to perform the work, including any
specialized services within the time limitations for the work.
C. Educational and professional record, including past record of
performance on contracts with governmental agencies and private parties with
respect to cost control, quality of work, ability to meet schedules, and contract
administration, where applicable.
D. Availability to perform the assignment and familiarity with the area
in which the specific work is located, including knowledge of designing or
techniques peculiar to it, where applicable.
E. Cost of the services.
F. Any other factors relevant to the particular contract.
Section 14. Personal Services Contracts-Selection Process. The following
rules shall be followed in selecting a contractor for personal services:
A. Personal service contracts less than $5,000 may be awarded in any
manner deemed practical including by direct selection or award by the City
Administrator (or any person with purchasing authority). A personal service
contact awarded under this section may be amended to exceed $5,000 only
upon approval of the City Administrator any in no case may exceed $6,000. A
personal service contract may not be artificially divided or fragmented.
B. For personal service contracts that exceed $5,000, but do not
exceed $75,000, the department head for the department that needs the
services shall award the contract to the offeror whose quote or proposal will
best serve the interests of the City, taking into account the relevant criteria
found in this ordinance. The Department Head shall make written findings
justifying the basis for the award.
C For personal service contracts that will cost $75,000 or more, the City
Administrator shall award the contract based upon the formal competitive
selection processes found in the Model Rules. The City Administrator shall make
written findings justifying the basis of the award.
D. The City official conducting the selection of a personal service
contact shall negotiate a contract with the best qualified offeror for the
required services at a compensation determined in writing to be fair and
reasonable.
PAGE 10- COUNCIL BILL NO.
ORDINANCE NO.
Section 15 Declaration of Emer_aency. This ordinance being necessary
for the immediate preservation of the public peace, health and safety for the
reason that the Oregon Public Contracting Code is effective on March 1, 2005,
and this ordinance is needed to implement its provisions, an emergency is
declared to exist and this ordinance shall take effect immediately upon
passage by the Council and approval by the Mayor.
Approved as to form: .F~.r~ ~
City Attorney
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
PAGE 11 - COUNCIL BILL NO.
ORDINANCE NO.
60
t~cerl~rated
11C
February 22, 2005
TO:
FROM:
SUBJECT:
Mayor and City Council througlT~ity Administrator
Ben Gillespie, Finance Directo
Supplemental Appropriation for Defibrillator Grant
RECOMMENDATION:
Council adopt the attached ordinance for a supplemental appropriation.
BACKGROUND:
In December the Oregon Department of Human Services awarded the City of
Woodburn a grant totaling $3,600 (Exhibit A attached) to buy two automated
external defibrillators (AED's). The grant was intended for jurisdictions that had
acquired AED's under a similar grant in 2003. Those units were found to be
defective and the manufacturer has subsequently gone out of business. This
grant will allow the City to purchase replacement AED's from another
manufacturer.
These devices are carried in two police cars and are used to revive victims of
heart attack.
Police staff has received training on the use of the existing AED's and that
knowledge is directly transferable to the replacement units.
DISCUSSION:
Oregon statutes allow for increasing appropriations to reflect expenditure of
new grant funds for a specific purpose
FINANCIAL IMPACT:
The attache~d ordinance increases appropriations and grant revenue
General Fund by $3,600. Contingency is not affected.
Agenda Item Review:
in the
City Attorney
Financ
OFe-gon
EXHIBIT A
Department of Human
Services
Theodore R, Kulongoski, Governor
December 22, 2004
Health Services
800 NE Oregon Street
Portland, OR 97232-2162
(503) 731-4030 - Emergency
(503) 731-4011 ext 629
(503) 731-4077 - FAX
(503) 7312 4031 - TTY-Nonvoice
INTEP~ET: RAELENE.JARVIS~STATE.OR.US
Steve Newport
City of Woodbum Police Departrnent
270 Montgomery
Woodbum, OR 97071
Dear City of Woodbum Police Department,
Applications from first responder agencies (Law Enforcement, Emergency Medical
Services, and Fire Departments) in a rural county or in the qualifying zip code of a
non-rural county meeting eligibility criteria were prioritized for awards based on
location and population, access to the device 24/7, average age of the population
served, counties or regions receiving previous awards, and AEDs already present in
the community.
Your agency has been awarded funds from the 2004 Rural Access to Emergency
Devices Grant Program. This grant provides reimbursed fi~_nding for the purchase
of automated external defibrillators (AEDs) placed with rural first responder
agencies, and for CPR and AED training. The award amount is a maximum of
$1,800 per AED unit awarded. The specific details of the grant awarded to your
agency are on the enclosed page.
The documentation required to process your request for reimbursement following
the purchase of your AED and cornpletion of training are enclosed. An AED
reporting form is also included. We have enclosed special pricing structures
offered by regional AED vendors. Your agency makes the final decision regarding
the brand and model of AED that best meets your needs. Please contact the vendor
of your choice directly.
Expectations of 2004 RAED Grant recipients for compliance with the federal
HRSA grant requirements are enclosed. Please review them carefully.
"Assisting People to Become Independent, Healthy and Safe"
An Equal Opportunity Employer
62
Please feel free to contact Kris Hampton or myself at 503-731-4011 with any
questions you may have. Thank you for all your efforts to improve the health of
rural Oregonians.
Sincerely,
Trauma Coordinator
EMS and Trauma Systems Section
t53
EMS & Trauma Systems
Department of Human Services
2004 Rural Access to Emergency Devices
Oregon Grant Program
City of Woodbum Police Department
Steve Newport
270 Montgomery
Woodburn, OR 97071
Number of AEDs Awarded: 2
Maximum Monetary award for all AEDs awarded: $3,600.00
Special Conditions of Award: Awarded two AEDs to replace recalled
AccessCardioSystems AEDs from 2003 grant.
AED expenses are reimbursed for purchases up to a maximum of $1,800 per
awarded unit. An invoice must be submitted to DHS by May 31, 2005 for
reimbursement. Expenses over the awarded amount of $1,800 per unit are the
responsibility of the purchasing agency. AEDs must be a current, FDA-approved
model and must be maintained in proper working order. The purchase of units with
pediatric capabilities is strongly encouraged.
Funding for Training awarded: $0.00
Training Plan:
Training awards are based on submitted training costs, number of units awarded,
existing CPR and gED training program, number of personnel needing training,
and training resources available. An invoice must be submitted to DHS by May 31,
2005 for appropriate training expenses, such as instructor fees and teaching
materials. Personnel costs and meeting space will be applied as an in-kind
contribution to the grant.
64-
COUNCIL BILL NO.
ORDINANCE NO.
AIq ORDINANCE ACCEPTING A 2004 RURAL ACCESS TO EMERGENCY DEVICES
GP~-NT I~CEIVED DUPANG FISCAL YEAR 2004-05, MAKING APPROPRIATIONS,
AND DECLARING ~I EMERGENCY.
WHEREAS, Oregon Revised Statutes 294.326 provides for the expenditure of
grant funds transferred to a municipal corporation for a specific purpose, and
WHEREAS, a grant has been received from State of Oregon Department of
Human Services for the purpose of purchasing two(2) automated external defibrillators for the
Police Department, now, therefore,
THE CITY OF WOODBURN ORDAINS AS FOLLOYVS:
Section 1. That the grant be accepted for its specific purpose, a copy of which is
attached for reference.
Section 2. That appropriations be increased within the General Fund for fiscal
year 2004-05 as follows:
REVENUES
General Fund:
Grant- State
Total General Fund Revenue
$ 3,600
$ 3,600
EXPENDITURES:
General Fund:
Police Department -
Capital Outlay
Total General Fund Appropriation
$ 3,600
$ 3,600
Section :5. This ordinance being necessary for the immediate preservation of the
public peace, health and safety, in that adoption of the appropriations will allow the availability of
funds to proceed with the purchase of the emergency medical equipment, an emergency is
declared to exist and this ordinance shall take effect immediately upon passage by the Council and
approval by the Mayor.
Approved as to Form:z~''~' r~,~~ 2l ~ tl//~ O 0~'
City Attorney ate
APPROVED:
KATHRYN FIGLEY, MAYOR
Page 1 - COUNCIL BILL NO.
ORDINANCE NO.
65
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the l~.ecorder
ATTEST.
Mary Tennant, ll~ecorder
City of Woodburn, Oregon
Page 2 - COUNCIL BILL I'40.
ORDrNANCE NO.
lncorForat~d
11D
Februaw 24, 2005
TO:
FROM:
SUBJECT:
Randy Scott, Senior Engineering Technician through the Publi'(~
Works Director
Sixth Street Vacation, South of West Lincoln
RECOMMENDATION,,:
Approve the attached resolution initiating vacation proceeding, setting a public
hearing date for the vacation of public right of way, that portion of Sixth Street
south of West Lincoln Street to its terminus
BACKGROUND:
The portion of Sixth Street, south of West Lincoln is currently unimproved gravel
surface. The right of way provides access to, and is used for parking for the
Oregon Child DeveloPment Coalition (OCDC) property, it also serves as access
to one residential property. Sixth Street is a dead end street and is not
scheduled for improvement in the Capital Improvement Program. Although,
Sixth Street under consideration has no value from a transportation point of vie,,,,,,
it does have city and franchised utilities in the right of way.
DISCUSSION:
The OCDC is planning to renovate the existing facility by removing, rehabilitating
some existing structures and building a new structure. Land use approval will
need to be obtained through the Community Development Department for this
improvement. The existing Sixth Street right of way conflicts with the proposed
structure/plan.
The property owner Mr. George Lizer submitted a petition to vacate the subject
portion of Sixth Street in August 2001. Staff reviewed the petition and requested
additional information be provided with petition to meet the requirements of
ORS 271.080 and pay the city of woodburn process fee for street vacation. The
petitioner took no further action with the city.
Agenda Item Review: City Administrator __
City Attorney
67
Honorable Mayor and City Council
February 24, 2005
Page 2
Again in October 2003, the property owner, now OCDC submitted a petition
and process fee to vacate the subject portion of Sixth Street. Staff reviewed the
petition and determined that it did not comply with the petition requirements of
ORS 271.080. The petition lacked the majority of the consenting property owners
of the affected area. The petitioner tried, but has had a difficult time in
acquiring the required signatures within the affected area.
This portion of Sixth Street is currently unimproved and is being used as private
access and parking area to the existing OCDC structure. The right of way dead
ends and serves access to only one additional residence fronting West Lincoln.
The residence access will be addressed with the vacation proceedings. Utility
easements as needed will also be retained if vacation of the street right of way
is granted.
The property owner has agreed through his project representative, Scott
Edwards Architecture to dedicate additional right of way to the city adjacent to
West Hayes Street and on a portion of Settlemier Avenue. The right of way may
be used in the future for the realignment of the West Hayes/Settlemier
intersection improvements.
Staff is recommending that the council initiate the street vacation in
accordance with ORS 271.130 and approve the attached resolution setting the
public hearing for the proposed street vacation.
FINANCIAL IMPACT:
The Street Vacation Service Fee of $569.00 paid by OCDC wilt be used to fund
process.
68
COUNCIL BILL NO.
ORDINANCE NO.
A RESOLUTION ESTABLISHING A PUBLIC HEARING DATE FOR THE VACATION OF PUBLIC
RIGHT OF WAY, A PORTION OF SIXTH STREET, FROM WEST LINCOLN STREET TO ITS
SOUTH TERMINUS AND DIRECTING THE CITY RECORDER TO GIVE PUBLIC NOTICE.
WHEREAS, the City Council has the legal authority to initiate a vacation
proceeding; and
WHEREAS, It is in the public interest to conduct a public hearing on the question of
whether certain portions of the existing right of way of sixth street should be
vacated; and
WHEREAS, City staff has recommended that Council establish a time and place for
a public hearing to start the vacation process; and
WHEREAS, the City Council, through this resolution, initiates the proposed vacation,
NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The tract of real property subject to the proposed easement vacation is
legally described as follows:
That portion of Sixth Street, South of West Lincoln Street, located in, Section 7,
Township 5 South, Range 1 West, of the Willamette Meridian, City of Woodburn,
Marion County, Oregon
A diagram of above described area is attached to this Resolution as Exhibit A and
is incorporated herein.
Section 2. That 7:00 P.M. on April 25, 2005 in the Woodburn City Council Chambers,
270 Montgomery Street, Woodburn, Oregon, is the time and place for the public
hearing on whether the above-described right of way shall be vacated.
Section 3. That the City Recorder is directed to give notice of the public headng as
provided by law.
PAGE 1 - COUNCIL BILL NO.
ORDINANCE NO.
App[oved as to form:
City Attorney
Approved:
Passed by the Council
Submitted to the Mayor
Approved by fhe Mayor
Filed in the Office of the Recorder
A'FrEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
Kathryn Figley, Mayor
PAGE 2 -
COUNCIL BILL NO.
ORDINANCE NO.
70
LU
OgoI
Z
m
T1
11E
February 24, 2005
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council
N. Robert Shields, City Attorney
Annexation Policy After Passage of Ballot Measure 37
RECOMMENDATION:
Receive the report and provide policy direction on whether the City wants to
require the waiver of future Measure 37 claims when property is annexed.
BACKGROUND AND DISCUSSION:
In the November 2004 election, the Oregon voters passed Measure 37. On
November 29, 2004, the City Council passed Ordinance 2544, establishing a
process for the evaluation of claims.
Since the passage of the measure, I have been trying to stay informed about
the processing of claims on a statewide basis. So far, counties have
experienced many more claims than cities. Washington County appears to be
the leader with over 65 claims filed. Approximately 20 claims have been filed
against Marion County. The City of Woodburn, as you are aware, currently has
only one flied claim.
Several counties have already processed and granted land use waivers under
the measure. I know of no city that has granted waivers, as of this date. The
general consensus of government attorneys is that there may be some
additional potential claimants waiting to file their claims. Some lawyers are
apparently advising claimants to wait until the 2005 Oregon legislature meets
and the "dust settles" before filing claims.
In anticipating future claims, one step cities can take is to require a legal waiver
by property owners of any Measure 37 claims whenever property is annexed.
The rationale behind this policy is that if a property owner is requesting
annexation, it is unfair for the property owner to receive what it is requesting and
then later make a claim against the city.
Agenda Item Review: City Administrat City Attorney
72
Honorable Mayor and City Council
February 24, 2005
Page 2
This is a policy matter that should be considered by the City Council. For your
reference, I have attached a resolution addressing this subject passed by the
City of Ashland and a "Covenant of Waiver of Rights and Remedies" that is
currently in use by the City of Forest Grove
FINANCIAL IMPACT:
If the City Council decides to require waiver of Measure 37 claims when a
property is annexed, this practice could save the City the costs of defending
against future Measure 37 claims.
73
RESOLUTION NO. 2005-
A RESOLUTION REQUIRING WAIVER OF 2004
STATEWIDE MEASURE 37 CLAIMS FOR PROPERTY
OWNERS DESIRING TO ANNEX THEIR PROPERTIES TO
THE CITY OF ASHLAND
PREMISES:
The Oregon Voters passed Measure 37 at the November 2004 election.
Measure 37 permits a property owner who owned property prior to enactment of
a land use regulation restricting their use of the property to make a claim for
compensation from the governing body enacting or enforcing a land use
regulation for the reduction of value in the property caused by the enactment or
enforcement of the land use regulation against the property.
Whenever properties are annexed from the Urban Growth Area into the City of
Ashland, new land use regulations will apply which may restrict the uses that
may be applicable to a property, possibly leading to new Measure 37 claims.
Whenever a property owner chooses to request annexation into the City of
Ashland, the City has determined that the property owner is also choosing to be
bound by the land use regulations then in effect within the City.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The City will not consider any request for annexation into the City limits
unless all persons or entities with an ownership interest in the property submit a written
waiver of any Measure 37 claim that may accrue for uses that could have been made of
the property prior to its annexation into the City of Ashland.
SECTION 2. This resolution takes effect upon signing by the Mayor.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 duly PASSED and ADOPTED this ~ day of ,2005.
Barbara Christensen, City Recorder
SIGNED and APPROVED this
day of ,2005.
Reviewed as to form:
John W. Morrison, Mayor
Michael W. Franell, City Attorney
1- BPA surcharge reduction 10-2004
G:\tegal\Mike\Resolutions\BPA surcharge reduction 10-2004,DOC
'74.
Name of Document For Recording:
Covenant Of Waiver Of Ri hts And Remedies
Grm~tor: i
Grantee: City of Forest Grove
Consideration: None.
Tax Statement to be mailed to: No change.
Recordation Authority: LOC 12.52.010
After t/~ecording, Return To: City of Forest Grove,
Attn: City Recorder, P.O. Box 326, Forest Grove,
OR 97116
(For County Recording Use Only)
Covenant Of Waiver Of Rights And Remedies
Whereas, ~i! ~ (hereinafter referred to as "Petitioner", including
collectively all petitioners) has petitioned to the City of Forest Grove ("City") to
commence certain proceedings, e.g., annexation, zone change, for the following
described real property,
Whereas, pursuant to the enactment of Ballot Measure 37 (effective December 2, 2004),
a property owner may elect to seek just compensation or waiver of land use regulations if
a public entity enacts or enforces the land use regulations after the property owner
acquired the property;
Whereas, there is the potential that the Oregon electors or the Oregon Legislature may,
in the future, enact further statutory or constitutional amendments relating to
compensation for the impact of local regulations upon real property, under certain
circumstances;
Whereas, City does not wish to approve the Petitioner's requested proceedings if the
result would or could give rise to a later claim by the owner or the owner's successors or
assigns for compensation for the land use regulations in effect upon the effective date of
the proceedings or would or could give rise to a right to require the City to waive the
City's land use regulations in effect upon the effective date of the proceedings, which are
being newly imposed upon the property by reason and result of the proceedings; and
Whereas, Petitioner seeks to induce the City to proceed with the proceedings and
therefore agrees to eliminate the potential of claim for compensation or the right to seek
waiver from the City's land use regulations existing as of the effective date of the
proceedings;
Now, therefore, the undersigned Petitioner warrants that the petitioner executing this
Covenant holds the full and complete present ownership or any interest therein in the
property, and hereby agrees and covenants as follows:
Page 1 - Covenant Of Waiver Of Rights And Remedies
As inducement to the City to proceed with the following proceeding(s) affecting the
subject real property: Annexation and Rezone, which may include designation of
the property as subject to additional applicable overlay zones, districts and
development regulations (all inclusively referred to herein as "proceedings"), the
undersigned Petitioner, on behalf of Petitioner, Petitioner's heirs, devisees,
executors, administrators, successors and assigns, agrees and covenants to the City
of Forest Grove, its officers, agents, employees and assigns that the undersigned
hereby remises, waives, releases and forever discharges, and agrees that Petitioner
shall be estopped frorn asserting any rights and remedies, actions, causes of action,
suits, claims, liabilities, demands, and rights to waivers arising under or granted by
any statutory or constitutional regulatory compensation or waiver provisions,
including but not limited to Ballot Measure 37 (2004) or otherwise enacted after
the date of this proceeding which would create a right of claim for compensation
or waiver from city land use regulations that exist upon the effective date of the
proceeding and which, by the approval of the proceeding, are then applicable to
the property.
This waiver and release shall bind the undersigned's heirs, devisees, executors and
administrators, successors in interests, and assigns. This covenant, waiver, release
and discharge shall run with the land, and this instrument or a memorandum hereof
may be recorded in the official records of the County in which the subject real
property is located. This instrument may be terminated upon the filing of a Notice
of Termination of Covenant filed by the City of Forest Grove.
If this instrument is given contemporaneous with a consent to future proceedings to
be initiated by the City, Petitioner acknowledges that the proceedings may be
initiated by the City of Forest Grove at any time in the discretion of the City of
Forest Grove and that this waiver and release is applicable to any ordinances
adopted prior to the effective date of the proceeding.
This document is executed of my own free will and without duress. I, or if more
than one, each of us respectively acknowledge that I/we have been advised to obtain
legal advice prior to the execution of this document, and that either I, or each of us
respectively, have either obtained legal advice or have independently elected not to
seek legal advice prior to the execution of this document, recognizing that this
document may affect our legal rights and remedies.
DATED this day of 200
Petitioner Name:
(signature)
Date Signed:
Petitioner Name:
(signature)
Date Signed:
Page 2 - Covenant Of Waiver Of Rights And Remedies
76
Petitioner (corporation, etc.) Name:
By:
Name of Signor:
Office/Title of Signor:
State of Oregon )
County of Washington)
On this day of
Notary Public, personally appeared
, before me the undersigned
(name of Petitioners signing; not Notary name)
[] personally known to me
71 proved to me on the basis of satisfactory evidence
To be the person who executed the within instrument
[] as or on behalf of the entity therein named, pursuant to
authority, and acknowledged to me the execution hereof.
WITNESS my hand and official seal
(Do not write outside of the box)
Notary Signature
Notary name (legible):
Place Notary Seal Below
This document is accepted pursuant to authority and approved for recording.
City of Forest Grove, Oregon
Michael J. Sykes, City Manager
Page 3 - Covenant Of Waiver Of Rights And Remedies
77
13A
February 28, 2005
TO:
Honorable Mayor and City Council through City Administrator
FROM:
SUBJECT:
Jim Mulder, Director of Community Development ~I
Planning Commission's Approval of Partition 04-~6, Variance 04-26
and Variance 05-02
RECOMMENDATION:
No action is recommended. This item is placed before the City Council for
information purposes in compliance 'with the Woodburn Development
Ordinance. The City Council may call up this item for review if it desires.
BACKGROUND:
On February 24, 2005, the Planning Commission adopted a final order approving
Partition 04-06, Variance 04-26 and Variance 05-02 to partition the subject lot
into two parcels located at 1123 McKinley Street. Parcel #1 would be
approximately 11,792 square feet and parcel 2 is proposed to be approximately
8,100 square feet (excluding the 20 foot wide strip of land that is proposed to
access the flag lot). The applicant also requests variance approval to the street
standards on McKinley Street and variance approval to allow the proposed
parcel #2 (flag lot) to have the front property line oriented toward the private
access strip instead of McKinley Street.
The subject property is located at 1123 McKinley Street and is further identified
on the Marion County Assessor Map as Township 5 South, Range 1 West, Section
17BB, Tax Lot 3200. The existing property is approximately 22,572 square feet in
size and contains one single-family dwelling with two small storage sheds
located to the north west of the existing single family dwelling. The applicant is
proposing to partition the subject property into two parcels. Parcel #1 would be
approximately 11,792 square feet and parcel #2 is proposed to be
approximately 8, t00 square feet (excluding the 20 foot wide strip of land that is
proposed to access the flag lot). Parcel #1 contains an existing single family
residential dwelling. Parcel #2 is proposed to be a flag lot accessed by a 20
foot wide strip of land. No wetlands are located on the subject site and it is
located outside of the 500 year floodplain.
Agenda Item Review: City Admini,.
City Attorney Finance
79
Honorable Mayor and City Council
February 28, 2005
Page 2
The subject property is zoned Single Family Residential (RS), designated
Residential Less Than 12 Units Per Acre on the Woodburn Comprehensive Plan
Map, and is the location of a single family dwelling. The properties to the north,
east and west of the subject site are also zoned Single Family Residential (RS),
designated Residential Less Than 12 Units Per Acre on the Woodburn
Comprehensive Plan Map and are the location of vacant land and single family
dwellings. The property located to the south (across McKinley Street) is zoned
Commercial General (CG), designated Public Use on the Woodburn
Comprehensive Plan Map and is the location of an Oregon Department of
Transportation storage facility.
The applicant and property owner is Greg Allen.
DISCUSSION:
None.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
80
13B
February 28, 2005
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council through City Administrator
Jim Mulder, Director of Community Development ~
Community Development Director's Approval of Partition 05-03.
RECOMMENDATION:
No action is recommended. This item is placed before the City Council for
information purposes in compliance with the Woodburn Development
Ordinance. The City Council may call up this item for review if it desires.
BACKGROUND:
On February 18, 2005, the Woodburn Community Development Director
approved the applicant's request for the modification of Condition of Approval
#3 of Partition Application Case File No. 04-07 so that final plat approval of
parcel 1 will not be subject to the recordation of phase ] of the Boones Crossing
Planned Unit Development (PUD). Instead, the applicant proposes to provide
an easement for access through phase 1 of the Boones Crossing PUD to parcel ]
created in Partition Application Case File No. 04-07.
The subject property is located west of Brown Street, east of South Boones Ferry
Road, south of Country Lane and north of the city limits. The subject site is
identified specifically on Marion County Tax Assessor's Maps as T5S, RlW, Section
18C, Tax Lot 1400. The subject property is zoned City of Woodburn "Single Family
Residential" (RS), designated Residential Less Than 12 Units Per Acre on the
Woodburn Comprehensive Plan Map, and is vacant. The properties to the west
(across S. Boones Ferry Road), east and south of the subject property is zoned
Marion County "Urban Transition Farm" (UTF), designated Residential Less Than
12 Units Per Acre on the Woodbum Comprehensive Plan Map, and are the
location of vacant land and single family dwellings. The property to the north
(phase 1 of the Boones Crossing PUD) is zoned RS, designated Residential Less
Than 12 Units Per Acre on the Woodburn Comprehensive Plan Map, and is
currently vacant. No wetlands are located on the subject property. The subject
site is located outside of the 500 year floodplain.
Agenda Item Review: City Administrat City Attorney ~J~ Financ ~
81
Mayor and City Council
February 28, 2005
Page 2
On November 19, 2004 the Community Development Director approved the
partition of a 48.35 acre parcel into three parcels in the Single Family Residential
(RS) zone (Partition Application Case File No. 04-07). The three parcels have
property lines corresponding to the phase lines of phases 2-6 of the Boones
Crossing Planned Unit Development (PUD). Parcel 1 (phase 2 of the Boones
Crossing PUD) is 6.36 acres in area, parcel 2 (phase 3 of the Boones Crossing
PUD) is 8.45 acres in area and parcel 3 (phases 4,5 and 6) is 33.54 acres in area.
Condition of approval #3 of Partition Application Case File No. 04-07 states
"...Final plat approvat of parcel 1 shall be subject to the recordation of phase 1
of the Boones Crossing PUD..." The above stated condition of approval ,was
required so the requirement in Section 3.104.01 .A.1 of the WDO that "...every lot
shall have direct access to an abutting public street or to a public street by an
irrevocable access easement..." would be met. The applicant requests the
modification of Condition of Approval #3 of Partition Application Case File No.
04-07 so the final plat approval of parcel 1 wilt not be subject to the recordation
of phase 1 of the Boones Crossing Planned Unit Development (PUD). Instead,
the applicant proposes to provide an easement for access through phase 1 of
the Boones Crossing PUD to parcel t (created in Partition Application Case File
No. 04-07) until phase 1 of the Boones Crossing PUD is recorded.
The property owners are Faye E. Zimmer & Nancy K. Bocci. The applicant is
Boones Crossing, LLC.
DISCUSSION:
None.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
ATTACHMENT A
IN THE PLANNING COMMISSION OF WOODBURN, OREGON
LEGISLATIVE AMENDMENT 05-02
FINAL ORDER
WHEREAS, a proposal was initiated by the Woodburn City Council to revise the
text of the Woodbum Development Ordinance (WDO), and;
WHEREAS, the Planning Commission reviewed the matter at their meeting of
January 27, 2005, and;
WHEREAS, the Planning Commission considered the written and oral testimony
presented by staff, the appliCant, and other interested persons, and;
WHEREAS, the Planning Commission closed the hearing, and;
WHEREAS, the Planning Commission moved to recommend that the City
Council approve the draft revisions to the WDO and instructed staff to prepare a final
order to substantiate the Commission's decision.
NOW, THEREFORE, IT IS HEREBY ORDERED BY THE COMMISSION:
The Planning Commission hereby recommends that the City Council adopt the draft
revisions to the WDO as contained in Exhibit "A", based on the findings contained in
Exhibit "B", which are attached hereto and by reference incorporated herein.
Approved:
Date
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