October 11, 2021 Agenda ERIC SWENSON,MAYOR
CITY OF WOODBU RN DEBBIE CABRALES,COUNCILOR WARD 1
ALICE SWANSON,COUNCILOR WARD II
CITY COUNCIL AMENDED ROBERT CARNEY,COUNCILOR WARD III
SHARON SCHAUB,COUNCILOR WARD IV
AGENDA MARY BETH CORNWELL,COUNCILOR WARD V
BENITO PUENTE JR.,COUNCILOR WARD VI
OCTOBER 11 , 2021- 6:45 P.M.
CITY HALL COUNCIL CHAMBERS-270 MONTGOMERY STREET
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. EXECUTIVE SESSION
A. To conduct deliberations with persons designated by the governing
body to carry on labor negotiations pursuant to ORS 192.660(2)(d).
4. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
None.
A1212ointments:
None.
5. COMMUNITY/GOVERNMENT ORGANIZATIONS
None.
6. PROCLAMATIONS/PRESENTATIONS
Proclamations:
None.
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at
503-980-6318 or Statewide To//Free Relay (800) 735-1232, at least 48 hours prior to this meeting.
Si usted necesita asistencia especial, comuniquese al 503-980-6322 o a la linea telef6nica gratuita, (800)
735-1232, con un minimo de 48 horas, antes de la reunion.
**Habra int6rpretes disponibles para aquellas personas que no hablan Ingl6s, previo acuerdo.
Comuniquese al (503) 980-6322.**
October 11, 2021 Council Agenda Page i
Presentations:
A. COVID-19 Update
7. COMMUNICATIONS
None.
8. BUSINESS FROM THE PUBLIC -This allows the public to introduce items for Council
consideration not already scheduled on the agenda.
9. CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A. Woodburn City Council Meeting minutes of September 27, 2021 1
Recommended Action: Approve the minutes.
B. Woodburn City Council Executive Session minutes of September 27, 3
2021
Recommended Action: Approve the minutes.
C. Purchase and Acceptance of a Statutory Warranty Deed for Right-of- 4
Way Dedication at 1621 W. Hayes Street,Woodburn, OR 97071 (Tax Lot
051 W07CC05000)
Recommended Action: Authorize the purchase and acceptance
of a Right-of-Way dedication granted by John Paul & Jessica
Bustamante, property owners of the property located at 1621 W.
Hayes Street, Woodburn, OR 97071 (Tax Lot 051 W07CC05000).
D. Appointment of Police Chief 9
Recommended Action: Approve the appointment.
E. Building Activity through September 2021 10
Recommended Action: Receive the report.
10. SWEARING-IN CEREMONY
11. TABLED BUSINESS
None.
12. PUBLIC HEARINGS
October 11, 2021 Council Agenda Page ii
None.
13. GENERAL BUSINESS-Members of the public wishing to comment on items of general
business must complete and submit a speaker's card to the City Recorder prior to
commencing this portion of the Council's agenda. Comment time may be limited
by Mayoral prerogative.
A. American Rescue Plan Act Project Funding 11
Recommended Action:Authorize the City Administratorto implement
a plan for spending the City's American Rescue Plan Act allocation,
according to the included project list.
B. 50/50 Sidewalk Repair Program 17
Recommended Action: Authorize staff to proceed with offering the
Woodburn 50/50 Sidewalk Repair Program to Woodburn residents
and businesses and begin receiving and approving applications.
C. Mid-Willamette Valley Council of Governments Redistricting Services 22
Agreement
Recommended Action: Authorize the City Administrator to execute
an agreement with the Mid-Willamette Valley Council of
Governments (MWVCOG) to update Woodburn's Councilor Ward
Boundaries, according to the established reapportionment criteria,
and to develop boundary options in an amount not to exceed
$8,500.
14. OTHER BUSINESS
None.
15. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
A. Call-Up Briefing: Planning Commission Approval of a Variance for I & 32
E Construction at 2215 Progress Way (VAR 21-03)
Recommended Action: Staff recommends no action and briefs the
Council on this item pursuant to Woodburn Development Ordinance
(WDO) Section 4.02.02. The Council may call up this item for review if
desired and, by majority vote, initiate a review of this decision.
16. CITY ADMINISTRATOR'S REPORT
17. MAYOR AND COUNCIL REPORTS
October 11, 2021 Council Agenda Page iii
18. ADJOURNMENT
October 11, 2021 Council Agenda Page iv
COUNCIL MEETING MINUTES
SEPTEMBER 27, 2021
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, SEPTEMBER 27, 2021
CONVENED The meeting convened at 7:03 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor Carney Present- Absent
Councilor Cornwell Present-via video conferencing
Councilor Schaub Present-via video conferencing
Councilor Swanson Present- Absent
Councilor Puente Present-via video conferencing
Councilor Cabrales Present-via video conferencing
Staff Present: City Administrator Derickson, City Attorney Shields,Assistant City Administrator
Row, Acting Police Chief Pilcher, Community Development Director Kerr, Economic
Development Director Johnk, Human Resources Director Gregg, Public Works Projects and
Engineering Director Liljequist, PW Operations Director Stultz, Finance Director Turley,
Community Services Director Cuomo, Public Affairs and Communications Coordinator Moore,
Community Relations Manager Guerrero, Library Manager Jansen, City Recorder Pierson
PRESENTATION
Amazon Construction Project—Community Development Kerr provided an update on the Amazon
project timeframe and a summary of the planning work that went into it.
COVID-19 Update — Community Services Director Cuomo provided updated information on
COVID-19 in Woodburn.
CONSENT AGENDA
A. Woodburn City Council minutes of September 13, 2021,
B. Municipal Judge Pro Tem Appointment,
C. Crime Statistics through August 2021.
Schaub/Cornwell... adopt the Consent Agenda. The motion passed unanimously.
WOODBURN 50/50 SIDEWALK REPAIR PROGRAM
Economic Development Director Johnk provided a staff report. Councilors asked questions and
provided feedback.
Mid-Willamette Valley Council of Governments Redistricting Services
City Recorder Pierson provided a staff report. There was a consensus of the City Council to have
the Mid-Willamette Valley Council of Governments provide redistricting services to include a
work session and a presentation to City Council on the recommended reapportionments.
CITY ADMINISTRATOR'S REPORT
City Administrator Derickson introduced the new library manager, Mike Jansen.
Page 1 - Council Meeting Minutes, September 27, 2021
1
COUNCIL MEETING MINUTES
SEPTEMBER 27, 2021
MAYOR AND COUNCIL REPORTS
Mayor Swenson thanked the City for its work on Mexican Independence day and Hispanic
Heritage month celebration.
EXECUTIVE SESSION
Mayor Swenson entertained a motion to adjourn into executive session under the authority of ORS
192.660 (2)(h) and ORS 192.660 (2)(f). Cabrales/Schaub... move into executive session. The
motion passed unanimously. The Council adjourned into executive session at 8:31 p.m. and
reconvened at 8:53 p.m. and Mayor Swenson stated that no action was taken by the Council while
in executive session.
ADJOURNMENT
Schaub/Puente ... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:53 p.m.
APPROVED
ERIC SWENSON, MAYOR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2 - Council Meeting Minutes, September 27, 2021
2
EXECUTIVE SESSION
COUNCIL MEETING MINUTES
SEPTEMBER 27, 2021
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, SEPTEMBER 27, 2021
CONVENED The meeting convened at 8:31 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor Carney Absent
Councilor Cornwell Present-via video conferencing
Councilor Schaub Present-via video conferencing
Councilor Swanson Absent
Councilor Puente Present-via video conferencing
Councilor Cabrales Present-via video conferencing
Mayor Swenson reminded Councilors and staff that information discussed in executive session is
not to be discussed with the public.
Media Present: None.
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City Administrator
Row, Operations Director Stultz, Community Development Director Kerr, Acting Police Chief
Pilcher, City Recorder Pierson
The executive session was called:
To consult with counsel concerning the legal rights and duties of a public
body with regard to current litigation or litigation likely to be filed
pursuant to ORS 192.660 (2)(h).
To consider records that are exempt by law from public inspection
pursuant to ORS 192.660 (2)(f).
ADJOURNMENT
The executive session adjourned at 8:53 p.m.
APPROVED
Eric Swenson, Mayor
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 1 —Executive Session, Council Meeting Minutes, September 27, 2021
3
Iii♦ 4
B V'
October 11 , 2021
TO: Honorable Mayor and City Council through City Administrator
FROM: Eric Liljequist, Public Works Projects & Engineering Director
SUBJECT: Purchase and Acceptance of a Statutory Warranty Deed for Right-
of-Way Dedication at 1621 W. Hayes Street, Woodburn, OR 97071
(Tax Lot 051 W07CC05000)
RECOMMENDATION:
Authorize the purchase and acceptance of a Right-of-Way dedication granted
by John Paul & Jessica Bustamante, property owners of the property located at
1621 W. Hayes Street, Woodburn, OR 97071 (Tax Lot 051 W07CC05000).
BACKGROUND:
In order to construct the W. Hayes Street Improvements, a 10-foot wide right-of-
way dedication along the frontage of 1621 W. Hayes Street is required. The value
of the right-of-way dedication was proportionately determined from the latest
land value information provided by the Marion County Assessor's property
records.
DISCUSSION:
The 10-foot wide Right-of-Way dedication is located along the property frontage,
adjacent to W. Hayes Street. The acquisition of this right-of-way will allow
completion of the W. Hayes Street Improvements Project.
FINANCIAL IMPACT:
The cost to the City for the Right-of-Way Dedication is $9,721 .00 and will be taken
from the approved W. Hayes Street Improvements Project budget.
ATTACHMENTS
A Copy of the Statutory Warranty Deed document is included in Exhibit "A" and
Exhibit "B".
Agenda Item Review: City Administrator_x_ City Attorney_x_ Finance_x-
4
After Recording Return to:
City Recorder
City of Woodburn
270 Montgomery Street
Woodburn,Oregon 97071
Send Tax Statements to:
City Recorder
City of Woodburn
270 Montgomery Street
Woodburn, Oregon 97071
STATUTORY WARRANTY DEED
John Paul Bustamante and Jessica Bustarnante, Grantors, conveys and warrants
to CITY OF WOODBURN, a municipal corporation of the State of Oregon, Grantee, the
following described real property free of encumbrances except as specifically set forth
herein:
Description-. See attachedExhibitA and Exhibit B
Exceptions: none
The true and whole consideration for this conveyance is $9,721.00.
BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE
PERSON TRANSFERRING FEE TITLE SHOULD INQUIRE ABOUT THE
PERSON'S RIGHTS, IF ANY, UNDER ORS 195.300, 195.301 AND 195.305 TO
195.336 AND SECTIONS 5 TO 11, CHAPTER 424, OREGON LAWS 2007,
SECTIONS 2 TO 9 AND 17, CHAPTER 855, OREGON LAWS 2009, AND
SECTIONS 2 TO 7, CHAPTER 8, OREGON LAWS 2010. THIS INSTRUMENT
DOES NOT ALLOW USE OF THE PROPERTY DESCRIBED IN THIS
INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND
REGULATIONS. BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT,
THE PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD
CHECK WITH THE APPROPRIATE CITY OR COUNTY PLANNING
DEPARTMENT TO VERIFY THAT THE UNIT OF LAND BEING
TRANSFERRED IS A LAWFULLY ESTABLISHED LOT OR PARCEL, AS
DEFINED IN ORS 92.010 OR 215.010, TO VERIFY THE APPROVED USES OF
THE LOT OR PARCEL, TO DETERMINE ANY LIMITS ON LAWSUITS
AGAINST FARMING OR FOREST PRACTICES, AS DEFINED IN ORS 30.930,
AND TO INQUIRE ABOUT THE RIGHTS OF NEIGHBORING PROPERTY
OWNERS, IF ANY, UNDER ORS 195.300, 195.301 AND 195.305 TO 195.336 AND
SECTIONS 5 TO 11, CHAPTER 424, OREGON LAWS 2007, SECTIONS 2 TO 9
AND 17, CHAPTER 855, OREGON LAWS 2009, AND SECTIONS 2 TO 7,
CHAPTER 8, OREGON LAWS 2010.
Pagel of
5
Dated this day of 12021.
Signed.-
Z_"2e
A N-770—IR
STATE OF OREGON
ss
County of Marion
This instrument was acknowledged before rrie on 2021, by
9 OAber
k )bkn 000( k5irq BIAft-Im"fe
By:
OFFICIAL STAMP
Notary Pub is for Oregon
#CHRISTA NEANG MARTIN My Commission Expires:–VIM22-
NOTARY PUBLIC-OREGON
COMMISSION NO. 981221 A
my COMMISSION WMES NOVEMBER 20,2022
City of Woodburn
270 Montgomery Street
Woodburn, OR 97071
(Grantee's Name and Address)
By Signature below, the City of Woodburn,
Oregon, Approves and Accepts this
Conveyance Pursuant to ORS 93.808.
City Recorder:
Heather Pierson
Page 2 of 4
6
DESCRIPTION OF LAND TO BE DEEDED TO THE CITY OF WOODBURN,OREGON:
EXHIBIT A City of Woodburn
Right of Way Dedication
SEPTEMBER 7, 2020
RIGHT OF WAY DEDICATION
A parcel of land lying in the SW 1/4 of the SW 1/4 of Section 7, Township 5 South, Range
1 West, W.M., Marion County, Oregon and being a portion of that property described in
that Statutory Warranty Deed to David A., and Edwina C. N. Dickerson, recorded August
31, 1998 on Reel 1519, Page 701, Marion County Records; the said parcel being that
portion of said property included in a strip of land lying on the North side of the center line
of West Hayes Street, which center line is described as follows:
Beginning at the center line intersection of Cascade Drive and West Hayes Street at
Engineer's center line Station 13+36.84, said station being the southwest corner of the
George Leasure D.L.C. No 78; Thence South 86'56'07" East, 2,603.38 feet to the center
line intersection of Settlernier Street and West Hayes Street at Engineer's Station
39+40.22.
Center line Stationing is based upon Survey 39225, Marion County Survey Records.
The said strip of land lays South of the following described line:
Station to Station Width on North Side of Center Line
23+00.00 24+00.00 30.00'
This description contains 767 Square Feet, more or less.
Except that portion laying within the existing right of way of West Hayes Street.
REGISTER
E
D
PROFESSIONAL L
LAND SURVEYOR
--2f
O
REGON
JULY 12 2005 5
ER/C D. LYNCH
_
56544
EXPIRES 12-31-20
7
DIAGRAM OF LAND TO BE DEEDE TO THE CITY OF WOODBURN,OREGON:
TAX MAP 5SIW07CC
LOI 5000
REEL 1579, PACE 707
MARION COUNTY, OREGON
SIA: 23 00.00
OFF.. .- -'A:
-SE-1: 30.00 S; 24; 00.00
10.00' OF!rSt:I: 30.00'
F-PlIGHT OF WAY
DEDICA 71ON
o
2J+00 WEST HA YES S TREE T
24*00
8656'07"
i RIGHT OF WAY DEDICATION
30 1 767 50. FT +/—
0
I
r%m?%lIIIl
SCALE: 1" = 30'
BASIS OF BEARINGS AND CENTER LINE STATIONING IS PER SURVEY 39225, MARION COUNTY SURVEY RECORDS.
-all 75 Tr
10"M I
PROJECT NO. 0492-016 EXHIBIT "B"
ORIG. DATE: 9/8/2020 RIGHT OF WAY DEDICATION
L
7
DRAWN BY: EDL 6445 SW FAUBROOK PLACE.SWE 100
CITY OF WOODBURN BEAVERTON,OREGON 97006
SHEET No. 20172 TEL (503)515-5528
WOODBURN, OREGON FAX: (503)639-9592
I— wwm.mfflodasiq".cm ...i
Rotted.• 9A412020- &5&m, A X0492-016 City of Wbod5um - W Her)es S&wt 1mprvwments\dwq\aqv\0492-016 Exhtbftd*g LaMi.- E\hlblts
8
�'I'1 r I Iii♦ r}
Y 9M& Its
BU
Pri,a�<;rrt rr rf aA'!87
October 11 , 2021
TO: Honorable Mayor and City Council
From: Scott Derickson, City Administrator
SUBJECT: Appointment of Police Chief
Pursuant to Section (C) 3 Powers and Duties of the City Charter, which states:
"The powers and duties of the administrator shall be as follows: He or she shall
appoint and may remove a City Recorder, Police Chief, Fire Chief, Director of
Finance, Director of Public Works, Library Director and Director of Recreation
and Parks. Such appointment or removal shall be with the consent of the
council..."
Consequently, I am submitting Marty Pilcher for Council's consent for the
position of Police Chief. The approval of this applicant can be achieved with a
Council motion and second.
Agenda Item Review: City Administrator_X_ City Attorney_X_ Finance
9
CITY OF WOODB URN
Community Development Department
MEMORANDUM
270 Montgomery Street Woodburn, Oregon 97071 (503) 982-5246
Date: October 1, 2021
To: Chris Kerr, Community Development Director
From: Melissa Gitt, Building Official
Subject: Building Activity for September 2021
2019 2020 2021
No. Dollar Amount No. Dollar Amount No. Dollar Amount
Single-Family Residential 0 $0 0 $0 14 $3,658,708
Multi-Family Residential 0 $0 0 $0 1 $2,841,215
Assisted Living Facilities 0 $0 0 $0 0 $0
Residential Adds &Alts 4 $247,214 4 $56,540 0 $0
Industrial 0 $0 0 $0 0 $0
Commercial 3 $27,708 4 $331,300 6 $1,386,821
Signs and Fences 0 $0 0 $0 0 $0
Manufactured Homes 1 $33,000 0 $0 0 $0
TOTALS 8 $307,922 8 $387,840 21 $7,886,744
Fiscal Year to Date $2,895,563 $6,432,046 $30,169,155
(July 1 —June 30)
• Totals based off of permit valuation
K:Axx PDF Agenda Process\2021\October 11,2021\neno-2021-1 Septenber.doc
10
�'I'1 r I Iii♦ r}
Y 9M& Its
BU
October 11 , 2021
TO: Honorable Mayor and City Council through the City Administrator
FROM: Scott Derickson, City Administrator
SUBJECT: American Rescue Plan Act Project Funding
RECOMMENDATION:
Authorize the City Administrator to implement a plan for spending the City's
American Rescue Plan Act allocation, according to the included project list.
BACKGROUND:
In March of 2021 , congress passed and the President signed into law the
American Rescue Plan Act (ABPA), which allocates $1 .9 trillion toward COVID-19
relief and economic recovery. This legislation included a provision to allocate
$350 billion to state and local fiscal recovery to offset the impact of COVID-19 in
local communities. Every Tribal, state, county and city government in the
country will receive a share of this funding, allocated according to population.
As with other cities under 50,000 in population, Woodburn will receive its
allocation as a pass-through from the state of Oregon.
Funds may be used for eligible purposes, retroactive to March 3, 2021 but must
be spent by December 31 , 2024. An exception is permitted for projects that are
encumbered (i.e. a construction contract is awarded) by December 31, 2024.
In that case, funds can be spent after December 31, 2024, but no later than
December 31, 2026. Funds not spent by these deadlines must be returned to
the US Treasury.
Woodburn's total share of ARPA funding is $5,832,344.34, which will be
distributed in two payments. The first payment of $2,916,172.17 was received on
August 23, 2021, and the second payment of the same amount is anticipated to
be received in August of 2022.
These revenues are included in the adopted FY 2021/22 budget. However, the
expenditure of these funds was not included in the budget, as the City Council
has not yet approved an ARPA expenditure plan.
Agenda Item Review: City Administrator_x City Attorney_x Finance_x-
11
Honorable Mayor and City Council
October 11 , 2021
Page 2
DISCUSSION/ FINANCIAL IMPACT:
In May 2021 , the US Treasury issued guidance related to authorized expenditures
and reporting requirements. The guidance identifies the following categories of
eligible expenditures:
➢ Supporting public health expenditures. Funding COVID-19 mitigation
efforts, medical expenses, behavioral healthcare, and certain public
health and safety staff. Eligible services to address the behavioral
healthcare needs exacerbated by the pandemic, include mental health,
substance abuse, crisis intervention, and outreach to promote access to
health and social services. Proposed Woodburn Projects Include:
o $13,000 for the purchase and installation of MERV-13 air filters in City
buildings.
o $18,000 for the new City Communications Mobile App. The app is
an important tool for providing important information to residents in
a timely manner.
➢ Addressing negative economic impacts caused by the public health
emergency. Intended to mitigate the economic harms to workers,
households, small businesses, impacted industries, and the public sector,
this category authorizes expenditures for delivering assistance to workers
and families, supporting small businesses, speeding the recovery of the
tourism, travel and hospitality sectors, and rebuilding public sector
capacity by rehiring public sector employees. Proposed Woodburn
Proiects Include:
Economic Support for Small Businesses/ Non-profits
o $8,000 for a consultant to prepare an organizational assessment,
feasibility study and business plan for Love INC.
o $500,000 to AWARE Food Bank for assistance in rebuilding their
facility in the aftermath of the fire.
o $65,000 for a business assistance program. This will provide business
recovery funding and support the marketing of Woodburn
businesses, as well as funding support to the North Marion
Employment Hub.
o $120,000 ($40,000 annually for 3-years) to open a Liberty House
branch office in Woodburn. Liberty House is a child abuse
assessment center servicing Marion and Polk counties. With an
office in Woodburn's Family Resource Center, Liberty House will be
able to more effectively provide vital services to Woodburn's youth.
12
Honorable Mayor and City Council
October 11 , 2021
Page 3
o $30,000 to create a Houseless Persons Response Team. The funding
will be provided to an appropriate non-profit to conduct outreach
activities to houseless individuals in Woodburn, in order to facilitate
access to much needed social, mental health, medical and
housing resources.
Economic Support for Individuals
o $171 ,000 ($57,000 annually) to fund a transit commuter service to
provide transportation to workers from the Woodburn Memorial
Transit Facility to the City's employment centers located west of 1-5.
This service is anticipated to begin in July 2022 and will provide an
important connection with the Keizer - Woodburn - Wilsonville
commuter service that the Salem Keizer Area Mass Transit District is
beginning in early 2022.
o $40,000 to provide scholarships for individuals & families to access
the City's recreation and aquatic center programs.
o $30,000 to paint the exterior and install signage at the Family
Resource Center.
o $100,000 to fund the City's Utility Assistance Program ($25,000
annually).
o $25,000 to create a COVID-19 leave bank. The bank will provide
City employees with paid leave when they are required to
quarantine, as a result of a positive COVID-19 test or confirmed
exposure. The leave will be provided retroactively to July 1, 2021 ,
which is when the City's previous paid COVID-19 leave program
expired.
Economic Support for Industry/ Tourism
o $75,000 to update the Parks & Recreation Master Plan. The total
cost of the project is anticipated to be $150,000, with the balance
provided by the Parks SDC Fund.
o $75,000 for a mobile tourism kiosk and to fund a tourism marketing
program. The marketing program will support the North Marion
Tourism Collaborative with an enhanced website and the
development and support of projects designed to encourage the
recovery of tourism partners.
o $100,000 for the Museum Interior Renovation Project. This work will
finalize the last phase of renovations, allowing the space to be
open and used by the public for educational and entertainment
gatherings.
13
Honorable Mayor and City Council
October 11 , 2021
Page 4
o $1 ,750,000 for the Legion Park project. The remaining funding for
the project will include $1 ,750,000 in Parks System Development
Charges and $1 ,000,000 from the state of Oregon.
o $478,000 for City events that promote tourism, such as the Fiesta
Mexicana, Taste of Woodburn, 4th of July Celebration, and Music in
the Park.
Rebuilding Public Sector Capacity by Rehiring Employees
o $1 ,924,000 to rehire employees who were laid off at the beginning
of the COVID-19 Pandemic. Affected individuals were primarily
Aquatics, Recreation, Library and Transit employees.
➢ Serving the hardest hit communities. Intended to serve the hardest hit
communities and families, expenditures in this category are authorized to
address health disparities and the social determinants of health, invest in
housing and neighborhoods, address educational disparities, and
promote healthy childhood environments. Expenditures in this category
must be made within a Qualified Census Tract or to other populations,
households or geographic areas disproportionately impacted by the
pandemic. Given the fact that Woodburn only has one Qualifying Census
Tract which covers a limited portion of the City, no projects are proposed
for this category.
➢ Replacing lost public sector revenue. To provide government services to
the extent of the reduction in revenue experienced due to the pandemic.
No projects are proposed for this category.
➢ Providing premium pay for essential workers. Offering additional support
to those who have and will bear the greatest health risks because of their
service in critical sectors, such as healthcare, sanitation and transit. The
rule prioritizes premium pay for lower income workers by limiting premium
pay such that eligible workers' pay does not exceed 150% of the state or
county average. Due to the limited numbers of employees that would
qualify, no projects are proposed for this category.
➢ Investing in water, sewer, and broadband infrastructure. Making necessary
investments to improve access to clean drinking water, support vital
wastewater and stormwater infrastructure, and to expand access to
broadband internet. No projects are proposed for this category.
US Treasury guidance specifically prohibits the expenditure of ARPA funds on the
following:
14
Honorable Mayor and City Council
October 11 , 2021
Page 5
Reducing taxes by legislation, regulation or administration
Deposits into pension funds
Payments of outstanding debt or costs associated with issuing new debt
Payments of settlements or judgments
Replenishing rainy day funds
The Proposed ARPA Project Plan was prepared in compliance with US Treasury
rules. If approved by the City Council, staff will prepare a supplemental budget
for the expenditure of items anticipated to occur during the current fiscal year.
The supplemental budget will be presented to the City Council during a public
hearing during the October 25, 2021 meeting.
After allocating funds to the projects listed above, an unappropriated
contingency of $307,344.34 remains. The City has until December 31 , 2024 to
spend its allocated funds. The unappropriated contingency provides the City
Council with the flexibility to respond to community needs that emerge in the
near future.
15
Honorable Mayor and City Council
October 11 , 2021
Page 6
Proposed ARPA Project List
Supporting Public Health Expenditures
MERV-13 filters $ 16,000.00
City Communication Application $ 18,000.00
$ 34,000.00
Addressing Negative Economic Impacts Caused by the Public Health Crisis
Economic Support for Small Business/Non Profit
Love Inc.Organizational Support $ 8,000.00
Aware Food Bank $ 500,000.00
Business Assistance Program $ 65,000.00
Liberty House $ 120,000.00
Houseless Persons Response Team $ 30,000.00
$ 723,000.00
Economic Support for Individuals
Transit Commuter Service 0 $ 171,000.00
Recreation/Aquatics Scholarships $ 40,000.00
Family Resource Center Sign/Ext.Paint $ 30,000.00
Utility Assistance $ 100,000.00
Covid Leave Bank $ 25,000.00
$ 366,000.00
Economic Support for Industry/Tourism
Parks and Recreation Master Plan Update $ 75,000.00
Tourism Kiosk/Marketing program $ 75,000.00
Museum Project(Theater Rehab) $ 100,000.00
Legion Park Upgrades $ 1,750,000.00
Events: ie,Fiesta Mexicana,Music in the Park,4th
of July,Taste of Woodburn $ 478,000.00
$ 2,478,000.00
Rebuilding Public Sector Capacity
Rehiring Laid Off Employees $ 1,924,000.00
Other
Contingeny held for future projects $ 307,344.34
Total Allocation $ 5,832,344.34
16
u -'49M& Item
8U
October 11, 2021
TO: Mayor and City Council
FROM: Scott Derickson, City Administrator
Jamie Johnk, Economic Development Director
SUBJECT: Woodburn 50/50 Sidewalk Repair Program
RECOMMENDATION:
Authorize staff to proceed with offering the Woodburn 50/50 Sidewalk Repair
Program to Woodburn residents and businesses and begin receiving and
approving applications.
BACKGROUND:
At the September 27, 2021 City Council meeting, staff presented the 50/50
Sidewalk Repair Program guidelines and requested input on the program.
Council requested that staff prepare the final Program application and guidelines
for the next Council meeting.
DISCUSSION:
The City of Woodburn recognizes the need to maintain sidewalks within the city
is necessary to protect the health, safety, and welfare of residents and visitors.
Woodburn loves its mature street trees throughout the city and strives to protect
them; however, tree roots can cause significant damage to the sidewalk.
Woodburn City Ordinance 1917 (see attached) identifies that the property
owners are responsible for the maintenance and repair of damaged sidewalks
adjacent to their property whether due to tree roots or general wear and aged
concrete. Considering this requirement, staff has developed the Woodburn
50/50 Sidewalk Repair Program to assist with the financial burden public policies
place upon property owners and is requesting City Council grant authorization
to proceed.
FINANCIAL IMPACT:
Funds have been budgeted in FY 2021-2022 in Woodburn Urban Renewal
Program in the amount of $75,000 and the General Fund of $75,000.
Agenda Item Review: City Administrator_x City Attorney_x Finance—x-
17
W ........ODBU.RN
b ... .......................E........................ ........................io............... N oilOl
n c o r p o ir a it le d 8 8'
50/50 Sidewalk Repair Program
Application Packet
Oty of "ooy'lbU111-u1 9 270 IlMonLgoinery SLreeL @Wood GR 9707:1.
https;//www.woodburn-or.gov/
18
Program Background:
The City of, Woodburn recognizes the 1wed to mijnMin sidcw�flks within the city is jwccssm�y to protect
H-W fl(Nflth, SOI'Cty, MI d W(41'mv of'residents mid Visitors. Woodburn iovcs its miture Strect trees
�1 to
throughout the city mid StI!v('S to PTOtCCt t1)('MI 1' )MA)('V(T, tY(VTOOtS 0111 OILISCSignifiOult C Ll M g('
si dew�i�ks
Woodburn City Orchmince 1917 (sce attached) identil'iCS thM H-W PTOP(Tty MA)INTS MV T('SPOJlSibk' Or t: as
mijiltemince mid repir of cLimigcd sidcwflks «idjiccnt to fl-WiT PTOP(Tty WhCth(T dUC to tRV Toots OT
g('JNTfl W(NIT MI d «Ig('d C011Crete. Considering this requirement, the city 1ms dev(4oped the Woodburn
50/1'50 Sick wflk Repir PI-Ogl-�IM to HISS With H-W 1'illmlci«fl burdell PubhC PohCies PLICed upoll Property
0 W 11 CTS
Eligibility:
I ApphcMions wffl oniy be consid('R'd f'OT R'PIjl- eau Sid('Wflks «flong pubhc strects «is «ipprovcd by the
Pubhc Works mid mminjng r)(pirtments.
y. Property owners miy ony «ippy f'or one reimbursement f'or one property ill «1 C«flcjldm-ycm-
I ApphcMions must be received mid «ipprovcd by the City bef'ore the work bcgins
4Reimbursement requests wffl 110t b(' COIlSid(T('d f'OT WOI-k tl-mt is undcrwgay or f-ms been compk,te
prior to �IPPHCMion �IpprovIL
Residenkfl mid commcrci«fl «IPPHCMiojls mv chgibk'
0 PTOP(Tty 01A)INTS MUSt ObLIfil three (3) Competitive bids h-oma qLmhf'icd contnictors f'or sidcwflk
rcpljrs. Bids Must «Iccompmly the �IPPHCMiojl up oll Submissiom
,7 Work must be comp k,ted withill 90 CLIYS of«IPPHCMiojl «IpprovIL It'this deldhile is not Ade to be
Met, �Ipphcmlt manly «Ippy f'or �1 one time extension gis determined by the City. Apphcmit must
cantct the City M k,«ist 14 cLiys prior to thedeldhile it'«Idcfitiomfl time is lwcdcd.
Use of Funds:
I Funds mly ony be used f'or the repir or repLicement of'existing sidcwflks tl-mt 1mve been cLim«igcd
by the roots of'Street trees, g('JNTLfl W(NIT, OT «Ig('d COlICTete, «is «ipprovcd by the Pubhc Wks ormid
mmining r)(pirtments tflrougf-) tfle «,ppijc«iwc process.
y. Property owners my responsiNe f'or obLifiling�1 Woodburn Right of' Vvly Permit mid compy
With t1)(' COIlCfitiOJlS S('t I'01-th ill the permit f'or projects ffmt require sick flk repir.
3. Property owners must hire «i hcensed, bonded, qLmhf'icd contnictor f'or sidcwflk repirs. Contnictor
Must be one of, the three bids Submitted M the time of«IPPHCMiom
4The mmmum reimbursement Wffl N' ".:::UXo 01' th(' p01A)('St bid OT ".:::U o 01' H-W 1'iMfl ilIVOiCC, 1A)1-)j1-)('V(T is
k's",
�5 MIXIMUM hilldS thM Wffl N' R,imburscd through this prognim is 1�50'xo of the project Cost LIP to
$2,1'500 per�ipphcMion.
Gtyc)f WoodbL1111-111 9 270 IlMonLgoinerySLreeL @Wood G197071
htjaL.ZZwww.woodb
19
0. AH prognim «mirds cA�ffl be mlde oil «1 first comq first salve d k1sis, Sllbject to the «IVIjLlbdby of
Inds in Tv app-oved prognim budgN. Onm the blldgeted Inds h«lve been expended, no
further �ipphoitkms MH bv approwA in IS funding cyck,.
17 1% hwk of MOO Inds to cavae IS nLimber of«ipphcallons wcAvcY by IN Gly in any givni
God ywir vvH! no! cocusv IS rwopwly ovvner from the nop(msibdily ofmiinhoning the sfd(,aA�«flks
�Idjoijlijlg their Property, in �1 sofe condition nor cr('«Ite Ijly HIbihty to the City for �Ijly Lnls«lf'('
AdvWaM
Application Process:
1. Prior to work getting underway-property-owner submits application along with three (3)
competitive bids.
flications should be cinailed to j arnie.4(LhnkCa)ci.Woodburn.onus or inailed toWoo(fiburn
City p hall, Attnm tainic �ohH,,, Fconoinic Developincirt Departincirt, 270 MontgroincryS)trect,
kNoodbunj CAR 9700.
2. City confirms applicant eligibility. If eligibility requirements are met, application will be
reviewed and approval recommendations made.
L J f-)on veri A cation of the dainage to the sidewa l�" and the Wood burn 50/50Sidewa l�,, IlRepair
Progran) appfication is decined coinffletc, city staff will review and n,4,c recoinincirdation of
a 1)pro va 1, su bj c ct to FL.1 11 d a\0 if a N I Up he A p p l i ca n t will be n oti fi c d oil cc the application i s
approved, when wofl,, inay proceed. Con-if-fleted right-of-way permit and three (3) writtell
contractor lbids inustaccoinf-)any the Modbunr 5W50 SidewaT Spair Application. :the 1&%)6,
inust then lbe Con)pf etc d within 90 days. If the work is unable to be completed within the 90
days due to unBrescen circ uinstances, the applicant isay rCLlUCSt a OTIC-till-IC CXtCllSi011 as
deterrnined by the Oty. Af-)f')ficant insist contact the Oty at least 14 days prkw to the deadline
should additional tilne be needed.
3. Work completion. Property-owner pays contractor and submits Reimbursement Request with
final invoice.
After the wofl,, has Ilceeir coinf-fleted, the property owner inust stflbinit the actual iteinized
invoke frons the WritraLlor a0rig with a silprud and Mrnll-flctcd WOO&DUrn 50/50 sidcovafl<
Rcll-)air R(1ilT1[XlrSVTnV1t lZOILAUSt Orm. LJlx)n approval that the ovod< coinrr l-flctcd, as inspc(led by
the CAY Engincedng Delyrfinmo and M H ineels(ify and ADA S1midards, refin[Nirscinent will L)c
inadc in the ainount of 50% of the Anal h"RAcc or 50% of the lowest 1bid stflbinitted with the
af-)f-flication, ill a inaxiinun') ainount not to exceed $2,500.
My of VVoodbwn a 270 MonLgoineirySLireeL @Wood I)L;11_11u, G197071
haps;//www.wcacad b u r n-o r.gov
20
,W ODBUR
. ............K........................t........................6......................... .........................N IN
of r p of r a It e id
WOODBURN 50/50 SIDEWALK REPAIR PROGRAM
APPLICATION
Property Owner/Applicant Name:
Property Address:
Phone Number: Email Address:
Proj ect Location Address:
Size of Project(square feet): Estimated Cost: $
Proj ect Description:
Bids Received:
Company: $
Company: $
Company: $
Certification:
By signing this application, I certify that, 1) I am the legal owner of the property where the proposed sidewalk repair
project will take place; 2) that all the information on this application and accompanying material is true and accurate
to the best of my knowledge. If awarded funds,I agree to comply with all the rules and conditions set forth in the
application packet and on the permit forms.
Signature: Date:
Printed Name:
Applications may be emailed to jai mie.tiohnk&)ci.Woodburn.or.us or mailed or dropped off at Woodburn City Hall
Attn: Jamie Johnk, Economic Development Department, 270 Montgomery Street,Woodburn, OR 97071.
For Additional Information Contact:
Jamie Johnk, Economic Development Director
Email: Jarnie.iohnk o ci.woodburn.or.us
Phone: 503-980-6319
Gty c°bi We°bc°by'llA11.11 9 2 tvy Il i�L ori i`y SLi eeL 9 Wood lDU1.11�, G19707:1.
haps;//www.wood b u rn-o r. ov/
21
Iii♦ 4
B V'
October 11 , 2021
TO: Honorable Mayor and City Council
FROM: Scott Derickson, City Administrator
SUBJECT: Mid-Willamette Valley Council of Governments Redistricting
Services Agreement
RECOMMENDATION:
Authorize the City Administrator to execute an agreement with the Mid-
Willamette Valley Council of Governments (MWVCOG) to update Woodburn's
Councilor Ward Boundaries, according to the established reapportionment
criteria, and to develop boundary options in an amount not to exceed $8,500.
BACKGROUND:
Each City that elects City Councilors on the basis of ward representation is
required to examine and, if necessary, modify ward boundaries within the same
year the results of the decennial census are released. Chapter III - Form of
Government, Section 7 of the Woodburn City Charter states: "the Council shall
be composed of six councilors. The City shall be apportioned into six wards for
nomination and election of councilors. The Council of Woodburn shall alter the
ward boundaries to maintain an equal population distribution not less than once
every ten years."
DISCUSSION:
Census data for the 2020 decennial census are received, and the City is
required to update ward boundaries as appropriate. The attached agreement
summarizes the services MWVCOG will provide to the City during the
reapportionment process including the development of multiple alternatives to
be considered by the City Council.
To provide the MWVCOG adequate guidance, the City Council must establish
the reapportionment criteria. Per the Oregon Secretary of State's redistricting
Agenda Item Review: City Administrator_x City Attorney_x_ Finance_x-
22
Honorable Mayor and City Council
October 11 , 2021
Page 2
directive #2021-1 dated September 9, 2021 , the following criteria will be used in
the redistricting process:
Each district or precinct, as nearly as practicable, shall:
• Be contiguous;
• Utilize existing geographic or political boundaries;
• Not divide communities of common interest; and
• Be connected by transportation links.
• For districts, be of equal population
• No district shall be drawn for the purpose of favoring any political party,
incumbent elected official or other person.
• No district shall be drawn for the purpose of diluting the voting strength of
any language or ethnic minority group.
• Districts should be drawn, to the greatest extent practicable, considering
newly drawn legislative and congressional district boundaries as well as
the boundaries of neighboring jurisdictions.
It is recommended that each incumbent's residence should be retained within
the same ward number.
The MWVCOG agreement includes a work session with the City Council and a
presentation at a City Council meeting where they will present their
recommended reapportionment for Council consideration.
FINANCIAL IMPACT:
The MWVCOG agreement is in an amount not to exceed $8,500.
Attachments
• Mid-Willamette Valley Council of Governments Agreement
• Secretary of State Directive # 2021-1
23
INTERGOVERNMENTAL AGREEMENT
Between
THE CITY OF WOODBURN, OREGON
and
MID-WILLAMETTE VALLEY COUNCIL OF GOVERNMENTS
1. PARTIES TO AGREEMENT
This Agreement is made and entered into this®day of 2021 by and between the City of
Woodburn, a political subdivision of the state of Oregon, hereafter called City, and the Mid-
Willamette Valley Council of Governments, hereafter called Agency, a voluntary
intergovernmental association created by charter and Agreement pursuant to ORS 190.010
(Cooperative Agreements), of which City is a member.
2. PURPOSE/STATEMENT OF WORK
The purpose of this Agreement is to establish the terms and conditions under which the Agency
will assist the City with redistricting services and support to comply with the directive of the
Oregon Office of the Secretary of State Elections Division to meet the requirements of ORS
246.410. These services are further described in Section 5.
3. TERM AND TERMINATION
3.1 This Agreement shall be effective for the period of _ __ , 2021 through June 30,
2022, unless sooner terminated or extended as provided herein.
3.2 This Agreement may be extended for an additional period by agreement of the parties.
Any modifications in the terms of such amendment shall be in writing.
3.3 This agreement may be terminated by mutual consent of both parties at any time or by
either party upon 30 days' notice in writing and delivered by mail or in person. Any such
termination of this agreement shall be without prejudice to any obligations or liabilities of
either party already accrued prior to such termination.
3.4 City may terminate this agreement effective upon delivery of written notice to Agency or
at such later date as may be established under any of the following conditions:
a. If Agency fails to provide services called for by this agreement within the time
specified herein or any extension thereof.
b. If Agency fails to perform any of the provisions of this agreement or so fails to pursue
the work as to endanger the performance of this agreement in accordance with its
terms and after written notice from City, fails to correct such failure(s) within ten (10)
days or such longer period as the City may authorize.
Page 1
24
3.5 Any such termination of this agreement shall be without prejudice to any obligations or
liabilities of either party already accrued prior to such termination.
4. FUNDING AND BILLING
4.1 The total amount paid under this contract shall be $7,800. Payments under this contract
shall be made for service basis based on the agreed to Redistricting Basic Package fee
and any Optional Services attached as Exhibits A. Additional redistricting services, GIS,
and data-related services may be added if mutually agreed to by City and Agency at a
negotiated fee and upon written request by the City. Agency shall submit timesheets and
mileage logs as back documentation with invoices submitted for payment.
4.2 Requests for payment shall be submitted to the City upon completion of the project, to
the attention of: mm at the following address: City of Woodburn,
Woodburn, OR, 97
5. OBLIGATIONS UNDER THE TERMS OF THIS AGREEMENT
5.1 UNDER THE TERMS OF THIS AGREEMENT, AGENCY SHALL:
Provide the following services:
1. Redistricting Basic Package as shown in Exhibit A
2. Optional Services if selected by City on the Redistricting Services Request dated
September 27th, 2021, attached as Exhibit A.
3. Other services as requested and approved by City and Agency at a negotiated fee.
4. Notify City of project status on a regular basis, but no less than monthly.
5. Obtain written authorization from City prior to exceeding any agreed upon budgeted
amounts.
5.2 UNDER THE TERMS OF THIS AGREEMENT, CITY SHALL:
1. Review and approve any substantial changes to the above services.
2. Designate a key contact person through whom all requests for services will be made
and with whom the activities of Agency's GIS Analyst will be coordinated.
3. Provide Agency with a list of any additional prioritized considerations which it
directs should be used in addition to required criteria in preparing draft redistricting
plans.
6. LIMITED WARRANTY
6.1 Agency warrants only that its initial recommendation will satisfy the prioritized
considerations provided by City which shall be based on the Oregon Office of the
Secretary of State Elections Division Directive on Redistricting issued on September 9,
Page 2
25
2021, in preparing draft reapportionment plans. This warranty is in lieu of all other
warranties expressed or implied.
6.2 Agency will rely exclusively on the accuracy and completeness of data furnished by City
and shall not be responsible for any errors caused, in whole or in part, by any defect in
that information or COG's acceptance thereof.
6.3 City agrees to seek and rely exclusively on the advice of its own legal counsel as to the
legal sufficiency of the redistricting plans as revised by its Council. The parties expressly
recognize that the review process involves political and legal judgments entirely within
the control and authority of City. Agency's only obligation is to provide advice from the
perspective of data analysis and not legal or political counsel.
7. COMPLIANCE WITH APPLICABLE LAWS
The parties agree that both shall comply with all federal, state, and local laws and ordinances
applicable to the work to be done under this agreement. The parties agree that this agreement
shall be administered and construed under the laws of the state of Oregon.
8. NONDISCRIMINATION
The parties agree to comply with all applicable requirements of Federal and State civil rights and
rehabilitation statutes, rules and regulations in the performance of this agreement.
9. HOLD HARMLESS
To the extent permitted by Article XI, Section 7 of the Oregon Constitution and by the Oregon
Tort Claims Act, each party agrees to waive, forgive, and acquit any and all claims it may
otherwise have against the other and the officers, employees, and agents of the other, for or
resulting from damage or loss, provided that this discharge and waiver shall not apply to claims
by one party against any officer, employee, or agent of the other arising from such person's
malfeasance in office, willful or wanton neglect of duty, or actions outside the course and scope
of his or her official duties.
10. INSURANCE
Each party shall insure or self-insure and be independently responsible for the risk of its own
liability for claims within the scope of the Oregon tort claims act (ORS 30.260 TO 30.300).
11. MERGER CLAUSE
Parties concur and agree that this agreement constitutes the entire agreement between the parties.
No waiver, consent, modification or change to the terms of this agreement shall bind either party
unless in writing and signed by both parties. There are no understandings, agreements, or
Page 3
26
representations, oral or written, not specified herein regarding this agreement. Parties, by the
signatures below of their authorized representatives, hereby agree to be bound by its term and
conditions.
12. NOTICES
Any notice required to be given the Agency or City under this Agreement shall be sufficient if
given, in writing, by first class mail or in person as follows:
For Agency: For City:
Lesley Hegewald, GIS Coordinator
100 High Street SE, Suite 200
Salem, OR 97301 _,.. ....._ ......................................_.............. .............., OR 97
SIGNATURES
This agreement and any changes, alterations, modifications, or amendments will be effective
when approved in writing by the authorized representative of the parties hereto as of the effective
date set forth herein.
In witness whereof, the Agency and City have, by approval of their respective governing bodies,
caused this agreement to be executed by their duly authorized representatives as of the dates set
forth below.
Mid-Willamette Valley Council of Governments
Authorized Signature: w Date:_ .. .....
-
ExecutiveDirector
City of ..____....._...
Authorized Signature: Date:
Title:
Approved as to form:
By ...... .......e _
City Attorney
Page 4
27
WILLAMETTE VALLEY
COUNICIL OF GOVERNMENTS
100 HIGH STREET S.E., Suite 200 I SALEM, OREGON 97301 1 www.mwvcog.org
T: 503.588.6177 I F: 503-588-6094 I E: mwvcog@mwvcog.org
An equal opportunity lender,provider, and employer
City of Woodburn, OR Council Ward Redistricting Project, 2021
ProiectScope/Tasks
1. Basic Work Effort: $5,000
• Analysis of current representative boundaries
• Preparation of 3 redistricting plans, including maps and summary data in electronic
format
• One set of plan revisions (additional revisions to be billed at hourly rate of$99)
• Production of final map and data tables
• Data export and transfer to County Clerk(s)
2. Optional Services Requested: $2,800
• Virtual council presentation: $1,400
• Virtual council work session: $1,400
3. Additional Services as Requested by City
• Additional redistricting plans: $800 each
• Plan revisions (after first revision): billed at hourly rate of$99
• Virtual or in-person meetings: billed at hourly rate of$99
• Additional research, analysis, or tasks not outlined above: billed at hourly rate of$99
Additional work elements must be requested in writing.
Redistricting Criteria
Per the Oregon Secretary of State's redistricting directive#2021-1 dated September 9, 2021, the
following criteria will be used in the redistricting process:
Each district or precinct, as nearly as practicable, shall:
• Be contiguous,
• Utilize existing geographic or political boundaries,
• Not divide communities of common interest,and
• Be connected by transportation links.
• For districts, be of equal population
• No district shall be drawn for the purpose of favoring any political party, incumbent elected
official or other person.
• No district shall be drawn for the purpose of diluting the voting strength of any language or
ethnic minority group.
Serving member goverciments in Mai,ion, Polk, and arihi Counties
28
• Districts should be drawn, to the greatest extent practicable, considering newly drawn legislative
and congressional district boundaries as well as the boundaries of neighboring jurisdictions.
In addition to the criteria set forth by the Secretary of State,the following criteria/policies will be used in
the redistricting process:
• Redistricting will be performed using whole Census blocks only (no block splitting).
• Changes or additions to the scope of work of the project must be submitted by Key City Contact
person in writing.
• City shall provide MWVCOG with a list of prioritized considerations which should be used in
preparing draft reapportionment plans in addition to required criteria.
• Total amount of contract shall not exceed $8,500 without express written approval from the City
Official whose signature appears on the contract executed between the City of Woodburn and
MWVCOG.
• MWVCOG will bill City upon completion of the project. City will pay MWVCOG's invoice within
30 days of receipt.
29
OF
m :z
OFFICE OF THE SECRETARY OF STATE
�*6
ELECTIONS DIVISION
DIRECTIVE OF THE SUBJECT: DIRECTIVE ISSUED AT THE DATE: NO.:
SECRETARY OF STATE Redistricting REQUEST OF: September 9, 2021-1
Secretary of State 2021
The Secretary of State, in carrying out the duties of the office, is authorized to issue detailed directives when necessary
to maintain uniformity in the application, operation and interpretation of Oregon election laws. (ORS 246.110 and
246.120).The information provided below is an official directive of the Secretary of State. ORS 246.120 and 246.410
specify that a county clerk must comply with this directive. ORS 246.410 specifies that a local government or special
government body, as defined in ORS 174.116 and 174.117, that fixes electoral district boundaries based on census
population figures, must comply with this directive.
In an effort to promote uniform and consistent application of traditional districting principles established by the Oregon
Constitution, Oregon statute and court precedent, in the drawing and redrawing of electoral districts and precincts, the
Secretary of State issues this directive to each county clerk and to any local government, as defined in ORS 174.116, or
special government body, as defined in ORS 174.117,that fixes or modifies electoral district boundaries based on
population. More uniform and consistent application of traditional districting principles will assist the efficient and cost-
effective administration of elections, reduce the probability of administrative errors and promote easily understandable
boundaries for voters, analysts and election officials.
Each county clerk, and any local governments or special government bodies that fix electoral district boundaries based
on population, shall consider the following when drawing district or precinct boundaries:
Each district or precinct, as nearly as practicable, shall:
• Be contiguous;
• Utilize existing geographic or political boundaries;
• Not divide communities of common interest; and
• Be connected by transportation links.
• For districts, be of equal population.
No district shall be drawn for the purpose of favoring any political party, incumbent elected official or other person.
No district shall be drawn for the purpose of diluting the voting strength of any language or ethnic minority group.
Each county clerk and any local government, as defined in ORS 174.116, or special government body, as defined in ORS
174.117, that fixes or modifies electoral district boundaries based on population shall,to the greatest extent practicable,
consider newly drawn legislative and congressional district boundaries as well as the boundaries of neighboring
jurisdictions when drawing districts. When drawing new district boundaries, the Secretary of State recommends close
consultation with relevant county clerks for advice on meeting the election administration goals of this directive.
When drawing or altering precinct boundaries, county clerks shall, as nearly as practicable, contain precincts wholly
within one state House district and one Congressional district, and must seek to minimize the change to current
precincts. County clerks must also,to the extent possible, consider forecasted population trends to reduce the necessity
for new precincts prior to the next decennial census. As soon as practicable after creating new precincts or altering
existing precinct boundaries, county clerks shall notify the State Elections Division.
30
The timelines and processes associated with the apportionment of legislative districts is described in Appendix 2 of
State ex rel Kotek v 1 367 Or. 803 (2021).The timelines and processes associated with the apportionment of
congressional districts is described in Chapter 419, Oregon Laws 2021 (Enrolled Senate Rill 259). Redistricting shall
be completed with enough time for all candidates to file to appear on the ballot for all offices, including new or
reapportioned districts. If events necessitate an update to this directive, further information will be provided.
31
OFF I Iii♦ r}
B V'
October 11 , 2021
To: Honorable Mayor and City Council through City Administrator
From: Chris Kerr, Community Development Director
Subject: Call-Up Call-Up Briefing: Planning Commission Approval of a Variance for I &
E Construction at 2215 Progress Way (VAR 21-03)
RECOMMENDATION:
Staff recommends no action and briefs the Council on this item pursuant to
Woodburn Development Ordinance (WDO) Section �2 02.. The Council may
call up this item for review if desired and, by majority vote, initiate a review of
this decision.
BACKGROUND:
The Woodburn Planning Commission held a public hearing on September 23,
2021 and unanimously approved the application with the conditions
recommended by staff through the staff report. No parties testified in opposition
to the proposal.
The subject property, 2215 Progress Way, is within the Industrial Park (IP) zoning
district and is developed with a construction maintenance facility. The applicant
requested a Variance to the 5-foot minimum setback to property lines required
for a monument sign, requesting to reduce this minimum setback down to 2.5
feet.
Because the sign is proposed in close proximity to a public water line, staff
recommended approval of a 0-foot setback to allow flexibility so the sign can
be as far from the water line as possible.
The approved variance reduces the minimum setback to property lines for a
monument sign from 5 feet down to 0 feet.
Agenda Item Review: City Administrator_x_ City Attorney_x
32