April 12, 2021 minutes COUNCIL MEETING MINUTES
APRIL 12, 2021
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON,APRIL 12, 2021
CONVENED The meeting convened at 7:00 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present-via video conferencing
Councilor Carney Present-via video conferencing
Councilor Cornwell Present -via video conferencing
Councilor Schaub Absent
Councilor Swanson Present- via video conferencing
Councilor Puente Present- via video conferencing
Councilor Cabrales Present-via video conferencing
Staff Present (via video conferencing): City Administrator Derickson, City Attorney Shields,
Economic Development Director Johnk, Acting Police Chief Pilcher, Community Development
Director Kerr, Operations Director Stultz, Public Works Project and Engineering Director
Liljequist, Finance Director Turley, Human Resources Director Gregg, Assistant City Attorney
Granum, Senior Planner Cortes, City Recorder Pierson
APPOINTMENTS
Carney/Cornwell...appoint Rebecca Lerback to the Woodburn Public Library Board. The motion
passed unanimously.
PROCLAMATION
Mayor Swenson read a proclamation declaring April Child Abuse Preventions Month.
CONSENT AGENDA
A. Woodburn City Council minutes of March 22, 2021,
B. Zayo Group, LLC Franchise Settlement Agreement
Carney/Cornwell...adopt the Consent Agenda. The motion passed unanimously_
PUBLIC HEARINGS
A Public Hearing to consider input on annexation of approximately 39.68 acres of territory known
as the Oregon Golf Association Property with no street address along the east side of Boones Ferry
Rd NE north of Hazelnut Dr (ANX 2020-01) and approval of related land use applications for
development into the Trillium Reserve Planned Unit Development (PUD 2020-01). Mayor
Swenson declared the hearing open at 7:06 p.m. for the purpose of hearing public input on
annexation of approximately 39.68 acres of territory known as the Oregon Golf Association
Property with no street address along the east side of Boones Ferry Rd NE north of Hazelnut Dr
(ANX 2020-01) and approval of related land use applications for development into the Trillium
Reserve Planned Unit Development (PUD 2020-01). Mayor Swenson asked if there were any
declarations from the Council. City Recorder Pierson read the public hearing statement.
Community Development Director Kerr and Senior Planner Cortes provided a staff report. Chris
Goodell, with AKS Engineering provided testimony on behalf of the applicant. Kelly Hossaini,
Page 1 - Council Meeting Minutes, April 12, 2021
COUNCIL MEETING MINUTES
APRIL 12, 2021
with Miller Nash Graham and Dunn, provided testimony on the objection of the two proposed
conditions of approval related to road frontage improvements. Todd Mobley, with Lancaster
Mobley, provided testimony on the sight line at Trillium Place. Councilor Carney asked if a
playground for children would be put in and Mr. Goodell answered no. Mayor Swenson asked if
any member of the public wished to speak in support of the of the annexation of approximately
39.68 acres of territory known as the Oregon Golf Association Property with no street address
along the east side of Boones Ferry Rd NE north of Hazelnut Dr (ANX 2020-01) and approval of
related land use applications for development into the Trillium Reserve Planned Unit Development
(PUD 2020-01). No members of the public wished to speak in support. Mayor Swenson asked if
any member of the public wished to speak in opposition of the annexation of approximately 39.68
acres of territory known as the Oregon Golf Association Property with no street address along the
east side of Boones Ferry Rd NE north of Hazelnut Dr (ANX 2020-01) and approval of related
land use applications for development into the Trillium Reserve Planned Unit Development(PUD
2020-01). Jim Nicolarsen, 620 Troon Ave, Woodburn, stated that he believes there are issues with
the open space in this application and asked if there were any questions on the letters they sent to
Council. Mr. Goodell provided rebuttal testimony on the letters received and Councilor questions.
City Attorney Shields stated that he has concerns with the applicant saying they are opposed to
frontage improvements and Director Kerr stating that the annexation is not justified if the frontage
improvements are not made. Ms. Hossaini stated that the applicant, while disagreeing that they
should have to make the frontage improvements on Boones Ferry Rd. and Hazelnut, will make the
frontage improvements if Council requires them for approval of the annexation. Mayor Swenson
closed the hearing at 9:07 p.m. Councilors provided comments and discussion on the application.
Carney/Cabrales... deny the annexation request for Trillium Reserve ANX 2020-1 PLA 2020
etcetera and direct staff to prepare an ordinance and final order to submit for consideration at a
future meeting. On roll call vote the motion passed unanimously.
CITY COUNCIL GOAL
The City Council reviewed the goals and no action was taken.
PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
A. Call-Up Briefing: Planning Division staff approval of a Design. Review and Exception to
Street Right-of-Way and Improvement Requirements("Street Exception")application package
for the I-5 Pump Station at 598 Stacy Allison Way (DR 21-01 & EXCP 21-01)
B. Call-Up Briefing: Planning Division staff approval of a Zoning Adjustment application for 622
Bishopick Way (ZA 21-01)
C. Call-Up Briefing: Planning Division staff approval of a Zoning Adjustment application for
575 Ostrom Drive (ZA 21-02)
The Council declined to call-up any of the items.
CITY ADMINISTRATOR'S REPORT
The City Administrator reported the following:
• The Woodburn Budget Committee Meeting will take place on April 21, 2021 at 3:00 p.m.
Page 2 - Council Meeting Minutes, April 12, 2021
COUNCIL MEETING MINUTES
APRIL 12, 2021
Will keep the Council updated on projects that are underway.
MAYOR AND COUNCIL REPORTS
Councilor Carney thanked his colleagues for maintaining their attention through a very difficult
evening.
Councilor Puente gave kudos to Scott for his response to a constituent that had an issue.
Mayor Swenson stated that he met with our state rep about federal money that could be coming
our way and spoke with Teresa Alonso Leon and Kurt Schrader about funding our community
center.
ADJOURNMENT
Carney/Swanson... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:34 p.m.
APPROVED
ERIC SWENSON, MAYOR
ATTEST
Ileather Pierson, City Recorder
City of Woodburn, Oregon
Page 3 - Council Meeting Minutes, April 12, 2021