Res 1055 - Cont Harris & Eide
COUNCIL BILL NO. 1303
RESOLUTION NO 1055
A RESOLUTION ENTERING INTO A CONTRACT WITH HARRIS & EIDE, CERTIFIED
PUBLIC ACCOUNTANTS, FOR THE PURPOSE OF AUDITING AND EXPRESSING AN
OPINION UPON THE FINANCIAL STATEMENTS OF THE CITY FOR THE THREE
FISCAL YEARS ENDING JUNE 30,1991, JUNE 30,1992, AND JUNE 30,1993.
WHEREAS, the City of Woodburn is required by law to be audited annually by
an independent certified public accounting firm, and
WHEREAS, the firm of Harris & Eide has a great deal of experience with municipal
accounting and is familiar with the City's financial statements, NOW, THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The Mayor and City Administrator are authorized to execute the
contract with Harris & Eide which is attached hereto and, by this reference, incorporated
herein. _A /} /J
Approved as to formjl.~~ r - z 3 -q /
City Attorney Date
APPROVED: r~ u.J Kv,AJ f21./
FRED W. KYSER, 'MArrJR - -
Passed by the Council
May 28, 1991
Submitted to the Mayor
May 29, 1991
May 29, 1991
Approved by the Mayor
Filed in the Office of the Recorder
May 29, 1991
ATTEST: ~~-r;:~
Mary Ten nt, Deputy Recorder
City of Woodburn, Oregon
Page 1 -
COUNCIL BILL NO. 1303
RESOLUTION NO. 1055
HARRIS & EIDE
CERTIFIED PUBLIC ACCOUNTANTS
991 Liberty Street S.E.
P. O. Box 471 .
. (503) 362-8644
Salem, Oregon 97308
Donald K. Harris, CPA
Gregory M. Eide, CPA
CONTRACT
THIS CONTRACT made this 2nd day of May 1991,
requirements of Oregon Revised Statutes 297.610
Harris & Eide, Certified Public Accountants of
City of Woodburn, Oregon, provides as follows:
in accordance with the
through 297.740 between
Salem, Oregon, and the
1. It hereby is agreed that Harris & Eide shall conduct an audit of
the accounts and fiscal affairs of the City of Woodburn, Oregon, for
the period beginning July 1, 1990 and ending June 30, 1991, and for
the two years thereafter in accordance with the Minimum Standards
for Audits of Municipal Corporations and Single Audit Act as
prescribed by law. The audit shall be undertaken in order to express
an opinion upon the financial statements of the City of Woodburn,
Oregon, and to determine if the City has complied substantially with
appropriate legal provisions.
2. Harris & Eide agree that the services they have contracted to
perform under this contract shall be rendered by them or under their
personal supervision and that the work will be faithfully performed
with care and diligence.
3. The audit is to be conducted in accordance with generally
accepted auditing standards, and will include such tests of the
accounting records and such other auditing procedures as may be
considered necessary. It is contemplated that a detailed examination
of all transactions will not be made, such as to disclose
defalcations or irregularities which may occur. Harris & Eide shall,
however, advise you of any findings which appear unusual or
abnormal, and they shall conduct a review of the system of internal
control.
4. It is understood and agreed that, should unusual conditions arise
or be encountered during the course of the audit whereby the
services of Harris & Eide are necessary beyond the extent of the
work contemplated, written notification of such unusual conditions
shall be delivered to the City of Woodburn, Oregon, who shall
instruct Harris & Eide in writing concerning such additional
services, and that a signed copy of such notification and
instruction shall be delivered immediately to the Secretary of State
by the Party issuing the same.
5. The audit shall be started as soon after this contract is
executed as is agreeable to the Parties hereto and shall be
completed and written report thereon delivered within a reasonable
time after the close of the audit period covered by this contract.
Adequate copies of such report shall be delivered to the City of
Woodburn, Oregon, and its form and content shall be in accordance
with and not less than that required by the Minimum Standards for
Audits of Oregon Municipal Corporations and the Federal Single Audit
Act.
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6. It is understood and agreed that either Party may cancel this
contract for cause by giving notice in writing to the other Party at
least sixty days prior to July 1 of any year. Cause includes but is
not limited to the failure of the City to obtain necessary funding
from its voters.
7. In consideration of the faithful performance of the conditions,
covenants, and undertakings herein set forth, the City of Woodburn,
Oregon hereby agrees to pay Harris & Eide a sum not to exceed
$15,450 for fiscal year 1990-91, $15,900 for fiscal year 1991-92 and
$16,375 for fiscal year 1993-94 and the City hereby affirms' that
proper provision for the payment of such fee has been or will be
duly made and that funds for the payment thereof are or will be made
legally available.
8. Harris & Eide will assist the City in the preparation of the
City's financial statements for the year ending June 30, 1991. Our
fee for these services will be based on our regular hourly rates not
to exceed $5,000. In subsequent years the fee for this service will
be renegotiated if the City requires assistance in this area.
HARRIS & EIDE
Certified Public Accountants
by ~ t. ~
Pa tner
CITY OF WOODBURN, Oregon
by?;7dw~
Mayor
Date: May 29, 1991
~~.
City Adrnini~ator
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