Res 1068 - Agmt MWVCOG data Ser
COUNCIL BILL NO. 1320
RESOLUTION NO. 1068
A RESOLUTION AUTHORIZING AN AGREEMENT WITH MID-WILLAMETTE VALLEY
COUNCIL OF GOVERNMENTS FOR REAPPORTIONMENT DATA SERVICES.
WHEREAS, ORS 190.010 authorizes units of local government to enter into
cooperative agreements for the performance of functions and activities to better serve the
community, and
WHEREAS, the City is required to reapportion its six Council Wards to
reflect most recent census data every decade, now, therefore
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the Mayor is authorized to execute an intergovernmental
agreement with Mid-Willamette Valley Council of Governments (COG) for reapportionment
data services, a copy of which is attached for reference.
Approved as to form~ e+? ~ 1 - 3 - 't \
City Attorney Date
APPROVED
1/UJ2idL ~
FRED W. KYSER, MAY! R
Passed by the Council
July 8, 1991
Submitted to the Mayor
July 9, 1991
Approved by the Mayor
Filed in the office of the Recorder
July 9. 1991
July 9, 1991
ATTEST () JCCL' -~.:: ,- c-.~
Mary Ten ant, Deputy Recorder
City of Woodburn, Oregon
Page 1 - COUNCIL BILL NO. 1320
RESOLUTION NO. 1068
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CONTRACT
REAPPORTIONMENT DATA SERVICES
THIS AGREEMENT is made and entered into by and between the CITY OF WOODBURN
("WOODBURN"), and the MID WILLAMETTE VALLEY COUNCIL OF GOVERNMENTS ("COG"), a
vo 1 untary i ntergovernmenta 1 associ at i on created by Charter and Agreement pursuant
to ORS Chapter 190.
IN CONSIDERATION of the mutual premises and stipulations set out below,
WOODBURN and COG do hereby agree as follows:
A. COG Responsibilities
COG shall assist WOODBURN in reapportioning its zones to reflect the data
available from the 1990 Census by:
1. Purchasing software designed specifically for redistricting
activities. The cost of this software will be shared by other COG
members participating in this cooperative project.
2. Inputting City boundary, existing zone boundaries and elected
official residence locations into the computer.
3. Prepari ng two reapportionment plans us i ng cri teri a provi ded by
WOODBURN. Demographic reports for the zones in the draft plans will
be prepared. COG will submit these two draft plans to WOODBURN by
August 31, 1991. If WOODBURN makes written request for preparation
of additional or revised plans, COG will prepare them for the
additional fee set forth in paragraph B5.
4. Coordinating activities with the county clerk and suggesting changes
to the draft plans to make the proposed zones as compatible as
possible with proposed precinct boundaries and State legislative
boundaries.
5. Prepari ng maps and descri pt ions of the adopted reapportionment plan.
B. WOODBURN Responsibilities
WOODBURN sha 11 :
1. Provide COG a map(s) showing WOODBURN's external boundaries and the
boundaries of the existing wards.
2. Provide COG with the address and a map showing the location of each
elected official's residence.
3. Provide COG with a list of prioritized criteria which should be used
in preparing draft reapportionment plans.
,_- .._._.."..._."-,.~-.."..-t--_
4. Pay to the COG the total sum of Two Thousand Four Hundred Sixty-Five
dollars ($2,465) for the work tasks described above. This sum shall
be paid in two installments: One Thousand Five Hundred dollars
($1,500) as a reta i ner upon execut i on of the agreement and the
remainder upon delivery of two apportionment plans as required by
paragraph of task A.3.
5. Pay COG $140 under Paragraph A.3. for each additional or revised
reapportionment plan WOODBURN requests.
C. Termination and Amendment
The parties hereto do further mutually understand and agree that:
1. This Agreement shall be terminated on December 1, 1991, unless
otherwi se agreed to by COG and WOODBURN by amendment to thi s
Agreement.
2. This Agreement may be modified only by written agreement executed
between the parties.
3. Except as provided in Paragaraph C.4., should this Agreement expire
or terminate prior to completion of the work described in Paragraph
A, WOODBURN shall pay COG a pro rata sum representing the percentage
of the overall work effort completed by COG; but in no event less
than the $1,500 paid as retainer.
4. In the event that a sufficient number of other local governments do
not contract wi th COG to pay the cost of the reapportionment
software, COG shall immediately declare this contract to be null and
void and COG shall return to WOODBURN the entire retainer.
Determi nat i on of the suffi ci ency of the number of governments
participating is within COG/s sole and exclusive discretion.
D. Independent Contract
1. WOODBURN has engaged COG as an independent contractor for the
accomp 1 i shment of apart i cul ar task. Neither party, nor the
officers and employees of either party, shall be deemed the agents
or employees of the other party for any purpose.
E. limited Warranty
1. COG warrants only that its initial recom~endation will satisfy the
prioritized criteria provided pursuant to Section B.3 above. This
warranty is in lieu of all other warranties expressed or implied.
2. COG will rely exclusively on the accuracy and completeness of data
.,..-. -_.-...._.4-_'._.,.~._.t-~._---~-_._-----
furnished by WOODBURN under paragraphs B.1. through B.3., and shall
not be responsible for any errors caused, in whole or in part, by
any defect in that information or COG's acceptance thereof.
3. WOODBURN agrees to seek and rely exclusively on the advice of its
own legal counsel as to the legal sufficiency of the reapportionment
plans as revised by its City Council. The parties expressly
recognize that the review process involves political and legal
judgments ent i rely withi n the control and authority of WOODBURN.
COG's only obligation is to provide advice from the perspective of
data analysis and not legal or political counsel.
4. In no event sha 11 COG be 1 i ab1 e for i ndi rect or consequent i a 1
damages of any nature. In no event, regard1 ess of theory of
recovery , shall COG be 1 i ab1 e for any damages in excess of the
amounts actually paid by WOODBURN to COG under Paragraph B. hereof.
IN WITNESS WHEREOF, COG and WOODBURN have, by approval of their respective
governing bodies, caused this Agreement to be executed by their duly authorized
representatives as of the dates set forth below.
MID WILLAMETTE VALLEY CITY OF WOODBURN
COUNCIL OF GOVERNMENTS
Date:
By: :r/l~ vel ~
Title: Mayor
Date: July 9, 1991
By:
Director
APPROVED AS TO FORM:
COG Legal Counsel
,-- ~-. -.-,,--- ~"..'"---.,..-...-.~-_.-._....
CONTRACT
REAPPORTIONMENT DATA SERVICES
THIS AGREEMENT is made and entered into by and between the CITY OF WOODBURN
("WOODBURN"), and the MID WILLAMETTE VALLEY COUNCIL OF GOVERNMENTS ("COG"), a
vo 1 untary i ntergovernmenta 1 associ at i on created by Charter and Agreement pursuant
to ORS Chapter 190.
IN CONSIDERATION of the mutual premises and stipulations set out below,
WOODBURN and COG do hereby agree as follows:
A. COG Responsibilities
COG shall assist WOODBURN in reapportioning its zones to reflect the data
available from the 1990 Census by:
1. Purchasing software designed specifically for redistricting
activities. The cost of this software will be shared by other COG
members participating in this cooperative project.
2. Inputting City boundary, existing zone boundaries and elected
official residence locations into the computer.
3. Prepari ng two reapportionment plans us i ng criteri a provided by
WOODBURN. Demographic reports for the zones in the draft plans will
be prepared. COG will submit these two draft plans to WOODBURN by
August 31, 1991. If WOODBURN makes written request for preparation
of addi t i ona 1 or revi sed plans, COG will prepare them for the
additional fee set forth in paragraph B5.
4. Coordinating activities with the county clerk and suggesting changes
to the draft plans to make the proposed zones as compatible as
poss i bl e with proposed preci nct boundari es and State 1 egi slat i ve
boundaries.
5. Prepari ng maps and descri pt ions of the adopted reapport i onment plan.
B. WOODBURN Responsibilities
WOODBURN shall:
1. Provide COG a map(s) showing WOODBURN's external boundaries and the
boundaries of the existing wards.
2. Provide COG with the address and a map showing the location of each
elected official's residence.
3. Provide COG with a list of prioritized criteria which should be used
in preparing draft reapportionment plans.
4. Pay to the COG the total sum of Two Thousand Four Hundred Sixty-Five
dollars ($2,465) for the work tasks described above. This sum shall
be paid in two i nsta 11 ments: One Thousand Fi ve Hundred dollars
($1,500) as a reta i ner upon execut i on of the agreement and the
remainder upon delivery of two apportionment plans as required by
paragraph of task A.3.
5. Pay COG $140 under Paragraph A.3. for each additional or revised
reapportionment plan WOODBURN requests.
C. Termination and Amendment
The parties hereto do further mutually understand and agree that:
1. Thi s Agreement shall be termi nated on December 1, 1991, unless
otherwi se agreed to by COG and WOODBURN by amendment to th is
Agreement.
2. This Agreement may be modified only by written agreement executed
between the parties.
3. Except as provided in Paragaraph C.4., should this Agreement expire
or terminate prior to completion of the work described in Paragraph
A, WOODBURN shall pay COG a pro rata sum representing the percentage
of the overall work effort completed by COG; but in no event less
than the $1,500 paid as retainer.
4. In the event that a sufficient number of other local governments do
not contract with COG to pay the cost of the reapportionment
software, COG shall immediately declare this contract to be null and
void and COG shall return to WOODBURN the entire retainer.
Determi nat i on of the suffi ci ency of the number of governments
participating is within COG/s sole and exclusive discretion.
D. Independent Contract
1. WOODBURN has engaged COG as an independent contractor for the
accomplishment of a particular task. Neither party, nor the
officers and employees of either party, shall be deemed the agents
or employees of the other party for any purpose.
E. limited Warranty
1. COG warrants only that its initial recommendation will satisfy the
prioritized criteria provided pursuant to Section B.3 above. This
warranty is in lieu of all other warranties expressed or implied.
2. COG will rely exclusively on the accuracy and completeness of data
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furnished by WOODBURN under paragraphs B.1. through B.3., and shall
not be responsible for any errors caused, in whole or in part, by
any defect in that information or COG's acceptance thereof.
3. WOODBURN agrees to seek and rely exclusively on the advice of its
own legal counsel as to the legal sufficiency of the reapportionment
plans as revised by its City Council. The parties expressly
recogni ze that the revi ew process i nvo 1 ves pol it i ca 1 and 1 ega 1
judgments entirely within the control and authority of WOODBURN.
COG's only obligation is to provide advice from the perspective of
data analysis and not legal or political counsel.
4. I n no event sha 11 COG be 1 i ab 1 e for i nd i rect or consequent i a 1
damages of any nature. In no event, regardl ess of theory of
recovery, shall COG be liable for any damages in excess of the
amounts actually paid by WOODBURN to COG under Paragraph B. hereof.
IN WITNESS WHEREOF, COG and WOODBURN have, by approval of their respective
governing bodies, caused this Agreement to be executed by their duly authorized
representatives as of the dates set forth below.
MID WILLAMETTE VALLEY CITY OF WOODBURN
COUNCIL OF GOVERNMENTS
Date:
By: :r/)~vJ ~
Titl e: Mayor
Date: July 9, 1991
By:
Director
APPROVED AS TO FORM:
COG Legal Counsel
.
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EXHIBIT "R"
Beginning at a point on the South right-at-way line of
West Hayes Street marking the Southwest corner of that
tract of land conveyed to the city of Woodburn by deed
recorded in Reel 22, Page 7S6, Marion County Record of
Deed, which point bears North 89'~9'20" West 50.00 feet
and North 88'52'10" West 678.17 feet from the Northwest
corner of Lot 1, Block 69, WOODBURN SENIOR ESTATES NO.7,
as recorded in Volume 22, Page 42, Book of Town Plats for
Marion County, Oregon; thence North 88'52'10" West along
the South right-of-way line of said West Hayes street,
191.78 feet; thence South 1'07'50" East 27.96 feet:
thence South 88' 52 '10" East parallel with the South
right-of-way line of said street, 192.00 feet; thence
North 0'40'40" East 27.96 feet to the point of beginning
and containing 0_1232 acres of land, more or less.
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EXHIBIT "I" (FUTURE LAWSON STREET EXTENSION)
Beginning at the Southwest corne. of that t.Tact of land conveyed to Joe
D. Pignat>u:o by deed recx::mjed in Reel 616, Page 488, Records for Marion County,
Oregon, whi-ch point is recorded as being North 89"19' 20" West 50.00 feet and
North 88052.'10" W€st 50.00 feet and North 88"52'10" West 1957.41 feet from
the North~t corner of Lot 1, Block 69, W(X)l)Bl.mN SENIOR ESTA'l'ES NO. 7 as
re=rded io Volume 22. Fa<;!'" 42, Marion County Book of 'lb;m. Plats, said
be<)itlIling point being on the easterly right-of-way liJle of Interstate Freeway
(I-5); thence North 35"55'17" East along said r1ght-of...-..ray line, 669.77 feet
to the Nortl1west comer of said Pignataro tract; thence south 88052'10" East
along the. North line of said Pignataro tract, 112.28 feet; thence
south\oleSt.erl.y along the arc of a 15.00 foot radius curve to the left (th~
chord of which bears South 63"31')4" West 69.51 feet) a cHstance of 72.27
feet; thenCe: south 35.55'17" West 664.60 feet; ~ North 88051'10" West
73.06 feet to a p::>int on the easterly right-of-way line of said Interstate
Freeway; t.hence North 35055'17" East along S3id right-of-"'<lY line, 34.05
feet to the p::>in t 0 f be<; imu_ng .
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"EXHIBIT J" (STACY ALLISON WAY/FRONTAGE ROAD)
l3eg!nning at a point on the North right-<lf-way line of West Hayes Street
which bears North 89019'20" West 50.00 feet and North 88052'10" West 869.95
feet am I'lOrth 01.07 '50" East 60.00 feet frO!T1 the Northwest con>er of Lat
1, aloek 69, w\:xx)BURN Sfl'lIOR ESTATES 00. 7 I as recorded in Volume 22, Page
42, Book of' Town Plats for Marion county, o.c~n; thence North 01007'50"
East 225.00 feet; thence oortheasterly along the arC of a 285.00 foot radius
curve to the. right (the chord of which bears North 15035'58" East; 142.42 feet)
a distance of 143.94 feet; thence northeasterly along the arc of a 215.00
foot radius curve to th~ left (the chC\rd of which I--~ars North 15"35'58" East
107.44 feBt) a distance of 108.59 feet; thence North 01007'50" East 3.11
feet; thence northwesterly along the arc or a 20.00 foot radius curve to
the left (lha chord of which bea':s North 43052' 10" West 28.28 feet) a distance
of 31.42 feet to a point on U~ No.th line of that tract of land conveyed
to Joe D. Pignataro by deed recorded in Reel 616, Page 488, Records for Marion
County, On:9')t1; thence South 88.52 ' 1 0" Bas t along the North line of said
Pignataro tract, 90.00 feet; thence South 1007' 50" West 23.11 feet; thence
southwester~y along the arc of a 285.00 foot radius curve to the right (the
chord of which bwrs SOUtlJ 15035'58" West 142.42 f~t) a oistance of 143.94
feet; thence southwesterly along the arc of a 215.00 foot radius curve to
the left (~chord of .....hich bears South 15035'58" West 107.44 feet) a distance
of 108.59 feBt; lhence South 1007,.,0" West 205.00 feet; thence southeasterly
along the arc of a 20.00 foot radius curve to the left (the chord of which
bears South 43052'10" East 28.28 feet) a distance of 31.42 feet to a point
on the t<<:>rlh riqht-<:>f-way line of said West Hayes Stre<i<t; thence North
88052'10" We-qt along said right-of-way line, 90.00 feet to the point of
beginning.
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