Res 1077 - Amend CH2M-HILL Cnt
COUNCIL BILL NO. 1334
RESOLUTION NO. 1077
A RESOLUTION AUTHORIZING THE CITY TO EXECUTE AN AMENDMENT TO A
CONTRACT WITH CH2M HILL FOR PROFESSIONAL SERVICES.
WHEREAS, the City of Woodburn has received a loan and grant to construct a force
main and pump station that will be able to replace the Woodland Avenue pump station and
accommodate some growth; and
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WHEREAS, construction work needs to be started for timely completion of the
pumping facility; and
WHEREAS, CH2M Hill consultants are on contract for performing facilities planning
work, have performed pump station design work, and are willing to perform this construction
work using the same hourly rate; and
WHEREAS, the pump station sizing, increased depth, and ground water analysis and
solution has made the construction bids, along with design cost for CH2M Hill, much higher than
anticipated; and
WHEREAS, CH2M Hill is absorbing the added cost of design. However, a partial
payment not to exceed $18,000 to cover a portion of loss is proper because the design has
been done to the City's satisfaction and the contract was based on hourly rate with a "not to
exceed" clause. NOW THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
SECTION 1. The City shall enter into the attached Amendment No. 1 to the
Agreement For Professional Engineering Services to improve sewerage system, with CH2M Hill
for the pump station and force main in the amount of $32,143.00.
SECTION 2. Pursuant to this amendment, the City, at its discretion, shall pay to CH2M
Hill one-half of the additional consultant design cost not to exceed $18,000 if the payment of this
amount is within the budgeted resources.
SECTION 3. The Mayor is hereby authorized to sign the amendment.
Page 1 - COUNCIL Bill NO. 1334
RESOLUTION NO. 1077
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Approved as to form:
City Attorney
Date
APPROVED' ~uJ ~
. red W. Kyser, a
Passed by the Council
August 26, 1991
Submitted to the Mayor
Auoust 27. 1991
>
Approved by the Mayor
August 27, 1991
Filed in the Office of the Recorder
AlTEST: fl1~ -;;:,~
Mary Tehfiant. Deputy Recorder
City of Woodburn, Oregon
August 27, 1991
Page 2 - COUNCIL BILL NO. .1334
RESOLUTION NO. 1077
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AMENDMENT NO.1
to the
AGREEMENT FOR PROFESSIONAL SERVICES
SEWERAGE SYSTEM IMPROVEMENTS
The CITY OF WOODBURN, OREGON, as OWNER, and CH2M HILL NORTHWEST, INC., as
ENGINEER, have entered into an AGREEMENT for a PROJECT to provide preliminary and final
design of the West Woodburn wastewater pump station and raw sewage force main. It has
been decided that the PROJECT will be constructed and that the AGREEMENT will be amended
to include modifications and additional scope items related to construction. This AMENDMENT
specifies those modifications and additions.
The following changes, additions, and/or deletions are hereby made a part of the original
AGREEMENT as fully and completely as if the same were fully set forth therein:
ARTICLE 1. SCOPE OF SERVICES
Add the following:
"c. Scope of Consultant Services During Construction
The Scope of Services During Construction is set forth in Attachment D.
D. Scope of Additional City Services
The OWNER will perform day-to-day on site construction observation services and
construction surveying."
ARTICLE 2. COMPENSATION
B. Budget
Add the following:
"The estimated budgetary cost for services described in Attachment D is $32,143. the
ENGINEER will make reasonable efforts to complete the work within the budget or work effort
can be adjusted if found necessary. The ENGINEER is not obligated to incur costs beyond the
indicated budgets, as may be adjusted, nor is the OWNER obligated to pay the ENGINEER
beyond these limits. When any budget has-been increased, the ENGINEER's excess costs
expended prior to such increase will be allowable to the same extent as if such costs had been
incurred after the approved increase."
OWNER at its sole discretion may pay to ENGINEER one-half of the added cost of
design, not to exceed $18,000, in the event that the entire project cost is within the modified,
budgeted resources.
Page 3 - COUNCIL BILL NO.
RESOLUTION NO.
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ARTICLE 5. OBLIGATIONS OF THE OWNER
Add the following:
"K On site Representative
That, is the OWNER furnishes certain of the on site representative personnel,
qualifications of such personnel will be subject to the review and approval of the
ENGINEER. such personnel will also follow the established procedures of the
ENGINEER for PROJECT observation as completely as they would if they were
directly employed by the ENGINEER.
L Resident Observation by Owner
The OWNER understands that there may be misinterpretations of the ENGINEER's
plans and specifications during construction which may lead to errors, unintended
actions, and subsequent damage. If the OWNER proceeds with the work without
the ENGINEER providing on site representation, the OWNER agrees to indemnify,
hold harmless, and defend the ENGINEER against any and all claims which may
arise out of the Contractor's performance of work or otherwise."
IN WITNESS WHEREOF, the parties hereto have caused this AMENDMENT to be executed in
quadruplicate by their respective authorized officers or representatives.
ST, INC.
,-
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Da(e
CITY troor~
By: /lOo ~
red Kyser
Attest: 11'!~~~ .
Mary Te ant, Deputy City Recorder
?1I~';9 /
Dale I
d(/~/f/
Dae '
Approved as to Form:
City of Woodburn Legal counse~
By: ?l~ ~11
N. Robert Shields
q 1/7 (1/
Date
Page 4 - COUNCIL BILL NO.
RESOLUTION NO.
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Attachment D
SCOPE OF CONSULTANT SERVICES
DURING CONSTRUCTION
The following services will be provided to the OWNER for Services During Construction of the
West Woodburn wastewater pump station and raw sewage force main.
1. Assemble the Contract for execution by the selected Contractor and the OWNER.
2. Assist the OWNER with a preconstruction conference.
3. Provide technical interpretation of the drawings, specifications, and contract documents,
and evaluate requested deviations from the design.
4. Prepare monthly construction progress payment recommendations to the OWNER based
on information submitted by the OWNER's on site construction observation personnel.
5. Review shop drawings submitted by the Contractor for general conformance with the
design concept of the PROJECT and for general compliance with the information given in
the contract documents.
6. Make site visits at intervals appropriate to the various stages of construction to observe the
progress and quality of the work and to endeavor to determine, in general, if the work is
proceeding in accordance with the intent of the contract documents.
7. Review Contractor proposals for change orders and assist the OWNER in negotiation of
change orders.
8. Review operation and maintenance manuals submitted by the Contractor regarding
compliance with the general intent of the contract documents.
9. With the OWNER, conduct a final inspection of the PROJECT. Submit a letter upon which
final settlement and termination of the construction contract can be based.
10. Prepare record drawings using marked-up plans and details kept by the Contractor and
the OWNER's on site construction observation personnel.
CBl278A.CH2
Page 5 - COUNCIL BILL NO.
RESOLUTION NO.
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