Res 1098 - Purchasing Contract
COUNCIL BILL NO. 1356
RESOLUTION NO. 1098
A RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT WITH THE OREGON
DEPARTMENT OF GENERAL SERVICES PURCHASING DIVISION.
WHEREAS, the city has, in the past, participated in a cooperative purchasing
program through the Department of General Services of the State of Oregon; and
WHEREAS, this is advantageous to the residents of the city since tax dollars
can be saved by obtaining lower prices on purchases; and
WHEREAS, the city's participation in this program should be formalized by a
resolution; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1, The Mayor is authorized to sign, and the City Administrator is
authorized to administer, a contract with the Oregon Department of General Services
Purchasing Division, a copy of which i~ at~ed ~r reference. - _ 7
Approved as to form~.-m- ~ /2- ...s. (
City Attorney Date
APPROVED: 1~w~
FRED W, KYSER, AYOR
Passed by the Council
Oecember 9, 1991
Submitted to the Mayor
December 18, 1991
Approved by the Mayor
December 18, 1991
Filed in the Office of the Recorder
ATTEST: fl(a:-:JK~
Mary Tenna t, City Recorder
City of Woodburn, Oregon
December 18, 1991
Page 1 -
COUNCIL BILL NO, 1356
RESOLUTION NO, 1098
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An Introduction to state of oregon Purchasing
for Non-State Agencies
DEPARTMENT OF
GENERAL
SERVICES
Purchasing Division
Many Non-State Agencies find it to their advantage to use the services of the
Oregon Purchasing Division.
The purchasing Division of the Oregon Department of General Services is the
central purchasing authority for oregon state government agencies. This means
that most supplies, materials, equipment, and services used by the State of
Oregon are purchased by the Purchasing Division. Centralization allows the
State to obtain lower prices through volume purchasing. Oregon law authorizes
the state to pass this price advantage on to other jurisdictions.
Qualified Non-State Agencies may purchase through the State of Oregon system
in two ways:
1. You may purchase from State price agreements (sometimes called
requirements contracts). A price agreement is a contract between
the State of Oregon and a vendor in which the vendor agrees to meet
all of the State's needs for a particular cOllllllodity or service
during a specified time period at a specified price.
2. You may ask the Purchasing Division to issue a formal
competitive bid for you. It is sometimes possible to combine your
bid request with those of other state and local agencies. This
often means obtaining a better price than you would have been able
to obtain individually.
AU pw:cba8es IIIIlde throllgh tbe PurcbaBiDg Division must be for public use
on1.y. Personal use or resale is prohibited.
You should be aware that this is not a free service. Qualified Non-State
Agencies pay a service charqe to the Department of General Services to cover
program costs_ Most non-state agenc.ies fi.nd, however, that thei.r savLngs far
exceed the amount of the service charge. The service charge is based upon the
value of the purchase.
Value of Purchase
service Charae
$ 0.00 to $ 499.99
$ 500.00 to $ 999.99
$ 1,000.00 to $ 4,999.99
$ 5,000.00 to $ 9,999.99
$ 10,000,00 to $ 49,999.99
$ 50,000.00 to $ 99,999.99
$100,000.00 to $499,999.99
$500,000.00 and over
$ 10.00
$ 20.00
$ 50.00
$ 75.00
$100. bo
$150.00
$300.00
$500.00
.'
". 1
~ . ~.
1225 Ferry St. SE
Salem, OR 97310
(503) 378-4642
FAX (503) 373-1626
AUTHORIZED AGENTS
Agency:
CITY OF WOODBURN
270 MONTGOMERY STREET
WOODBURN, OR 97071
982-5217
Mailing Address:
Telephone Number:
SUBJECT:
Signature Authority - Purchase Requests
The following persons are authorized to sign Purchase Requests for this
agency. It is understood that the Purchasing Division will make purchases on
our behalf upon receipt of such Purchase Requests and that we will be
committed to those purchases. It is understood that this is not a free
service. The Purchasing Division will invoice our agency for service charges.
These service charges will be paid by our agency within 30 days of receipt.
Payments not received within 30 days may result in late payment charges. It
is further understood that any changes in authorized agents must be
immediately reported to the Purchasing Division.
Signature:
U1cIJJ/
Agency Head
CHRIS CHILDS, CITY ADMINISTRATOR
Date: 12/16/91
~ AUTHORIZED AGENTS
Signature: ~"Cl-.......' Signature. (~
Name: G. S. FRANK IWARI Name. EDWARD RE rrOR
fak
Title: PUBLIC WORKS DIRECTOR
Signature:C--7 ~;:::/ .$/.~ Signatur .,'
Name: NANCY GRIT Name: ~. ETH ~IRI T
Title: FINANCE DIRECTOR Title. CHIEF OF POLICE
Title.
:::"-;J;;f:~-
signature.
Name.
Title:
DIRECTOR OF PARKS & RECREATIGfttle:
Signature:
Name:
Signature:
Name.
Title:
Title:
COntact person for accounts payable issues:
Name:
~ee..
Oil
Telephone: '1 ~ d..--S 0:2..1.')
CMX/Polcontr/0057F
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PROGRAM QUALIFICATIONS
Thank you for expressing an interest in participating in the Coope~ative Purchasing
Program. So that your organization may participate in the program it must meet one
of the following qualifications.
Mark. the qualification that best describes your organization and furnish the
requested information.
My organization X: C. irJ G r Wa,d b(;,e. tV is a:
A. ~ Division or unit of 10cal government having separate autonomy such as Oregon-
counties, cities, municipalities or other public corporate entities having
local governing authority.
B. Qualified nonprofit agency for disabled individuals participating in the
program set forth in ORS 279.820 to 279.850."
* If your organization meets qualification B, your organization must be certified as
a Qualified Rehabilitation Facility with the Purchasing Division'S Special
Programs Coordinator. Information reqarding certification
is available by calling 373-1250.
c.
Residential program under contract with the Department of Human Resource or a
division thereof to provide services to youth in the custody of the state.
*
If your organization meets qualification C, provide a copy of your current
contract with the Department of Human Resources or divisions thereof.
D. ___ Public benefit corporation "as defined in ORS 65.001 that provides public
services either under contract with a state agency, as defined in ORS l71.l33,
or under contract with a unit of local government, as defined in ORS 190.003,
that funds the contract, in whole or in part with state funds."
*
If your
1)
2)
3)
4)
organization meets qualification D, provide:
a certified copy of the statute designating your organization as a
public benefit corporation.
proof that your organization is recognized as tax exempt under
Internal Revenue section 501 (c) (3).
a copy of your current contract with the state of local government.
a copy of the contract or voucher proving that the state is providing
funds to fund the contract.
Return this page, the requested information regarding your organization, the signed
and completed Contract and Authorized Agents sheets enclosed in the packet.
SEND TO: Purchasing Division
Cooperative Purchasing Program
Department of General Services
1225 Ferry Street, S.E.
Salem, OR 87310
CMX/Newqual/91
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