Res 1115 - Manholes Pac Hwy Eas
COUNCIL BILL NO. 1381
RESOLUTION NO. 1115
A RESOLUTION ENTERING INTO AN AGREEMENT WITH STATE OF OREGON FOR
ADJUSTMENT OF MANHOLES ON PACIFIC HIGHWAY EAST PROJECT.
WHEREAS, Pacific Highway East (OR-99E) is a part of the Oregon Highway
System, and
WHEREAS, ORS Chapter 366 authorizes cooperative agreements between the
state and city for performance of improvement projects, and
WHEREAS, it is in the best interests for the city to have the manhole
adjustments on the Pacific Highway East Project done by the construction contractor;
NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the Mayor and City Recorder are hereby authorized to execute
an agreement with the State of Oregon to include manhole adjustment in the Pacific
Highway East Project on behalf of the City of Woodburn.
Approved as to form~ .~ 3 - 5- 9 2-
City Attorney Date
Passed by the Council
APPROVED, 1NJ uJ ~
Fred w. Kyser, Mayor
March 9, 1992
Submitted to the Mayor
March 10. 1992
Approved by the Mayor
March 10, 1992
Filed in the Office of the Recorder
March 10, 1992
ATTEST:
J?Z ~
Mary ~nt. City Recorder
City of Woodburn. Oregon
Page l' COUNCIL BILL NO. 1381
RESOLUTION NO. 1115
MANHOL99
. ~-
~ri
DEPARTMENT OF
TRANSPORTATION
February 24, 1992
Key 00687
Randall Rohman, Public Works Program Manager
City of Woodburn
270 Montgomery Street
Woodburn, OR 97071
FILE CODE:
Sanitary sewer manhole faciiities conflict
Woodburn NCL-Lincoln Street Section
Pacific Highway East
Marion County
Dear Mr. Rohman:
Bids will be received by the Oregon Transportation Commission on the above titled highway
project on April 23, 1992, Fifteen (15) sanitary sewer manholes owned by the City of Woodburn
conflict with the proposed construction and will have to be adjusted.
The manholes are located on state highway right of way and private property, therefore, the cost
of adjustment is reimbursable for the four (4) manholes located on private property. The cost of
relocating the eleven sanitary sewer manholes on state highway right of way will have to be paid
for by the City of Woodburn.
Your letter, dated February 19, 1992, requested that the relocation of your fifteen (15) sanitary
sewer manholes be included as a bid item in the highway construction contract. Your request
has been accepted and the manholes will be shown on the project plans to be adjusted by the
highway project contractor.
Estimated cost to the City of Woodburn is as follows:
Adjust Manholes
11 @ $300.00
$3300.00
The Oregon State Allorney General's office has set forth an opinion based on the statutes
governing the allocation of highway construction costs, that the cost of non-highway construction
(your eleven manholes in this case) must be deposited with the agency administrating the
highway construction contract in advance of actual construction, The State Highway Division will
be administering the contract for this project, therefore, the City of Woodburn will be required to
reimburse the Slate Highway Division.
Transportation Building
Salem, OR 97310
-0146 (Rev_ 3-91)
~.
,
Page 2
City of Woodburn
February 24, 1992
Upon award of the contract for the subject project, the City of Woodburn will be advised of the
unit bid price for the adjustment of manholes as submitted by the accepted low bid contractor.
The City of Woodburn will be requested at that time to forward a check to cover the cost of the
eleven manhole adjustments.
If the terms set forth above for the adjustment of your eleven sanitary sewer manholes are
acceptable to the City of Woodburn. please execute this letter in the space provided below and
return to this office.
Yours truly,
L;~rY~
Nancy K. Norman
Railroad & Utility Coordinator
NKN
Attachments
APPROVED
::e c;p;;;r~
Title Mayor ~
Date March 10, 1992
cc: Don Aman, Program Section w/attach
John T. Scofield, Specifications Engineer w/attach
Rose Ross, Transportation Accounting
Bruce Walton, Construction Section w/attach
Ken Husby, Region 2 Engineer w/attach
Lee Franklin. Project Manager w/attach
Guy Johnson, Region 2 Utility Specialist w/attach
NOTE TO DON AMAN: Please set up Sub-Job number 72 for the above mentioned work.
NOTE TO BRUCE WALTON: Please code the estimate, for the above mentioned work,
after receiving notice of the assigned expenditure number from the Program Section.