Res 1123 - Agmt Brice Grace Vil
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COUNCIL BILL NO. 1395
RESOLUTION NO. 1123
A RESOLUTION AUTHORIZING EXECUTION OF A PROPERTY MANAGEMENT
AGREEMENT WITH BRICE INVESTMENT REALTY FOR MANAGEMENT OF THE
GRACE VILLAGE PROPERTY.
WHEREAS, by extended litigation, the City has acquired title to property
located at 330 Newberg Highway, known as the Grace Village property; and
WHEREAS, the City is in the process of disposing of this property; and
WHEREAS, the four-plex residential unit on the property has been rented by
the City during the interim period before the City disposes of the Grace Village
property; and
WHEREAS, Brice Investment Realty, Inc. has managed the property on behalf
of the City; NOW, THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the Mayor is authorized to sign an agreement with Brice
Investment Realty, Inc., a copy of which is attached hereto, and by this reference,
incorporated herein, for property manageme~ace Village property.
APprovedastoform~~ ~ 6~ L/-12-
C;ty Attom.y D'" ~
APPROVED::f/ZP A! I~ ~
FRED W. KYSER: M R
Passed by the Council
June 8, 1992
June 9, 1992
Submitted to the Mayor
Approved by the Mayor
June 9, 1992
Filed in the Office of the Recorder
ATTEST: fll~.
Mary Ten nt, City Recorder
City of Woodburn, Oregon
June 9, 1992
Page 1 - COUNCIL BILL NO. 1395
RESOLUTION NO. 1123
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fORM No. 78o---f'ROf'ERTY MANAGEMENT AGREEMJ:~~,,"_NON RESIDENTIAL.
COPYRIGHT 1990 STEI{~."'ES5 L....w PUBLISHING CO., POIl.TLAND, OR 11172('
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PROPERTY MANAGEMENT AGREEMENT
THIS AGREEMENT, made and entered into this..........li.'?.t:...day of _.........#.!~3..............., I9...?J.~.., between
...........Ci.t.g....o.f....w.a.ailb.JJ.r.n.........................................................._....._...._................._.__..._...__....._.___.......__... (hereinafter
called the owner) and ..I!~_:i.~g...J:!1.J(.l'1.g.tJ!!!,U1t....Kl'1.il.1..t.y...1l.!_9..,.....................................---..---...-......---..........-.---------.
(hereinafter called the agent); WITNESSETH:
FIRST: The owner hereby employs tha agent to rent, manage and direct the operation of the owner'.
property described in Exhibit "An on the reverse side of the final page of this agreement, said exhibit being
made a part hereof, for a term of ...___._______.gl.!!L..Y.l'1.il.F.._...f..:!,.L..._............__........._...._.____....----.....---.-----.....--..---------..
bellinninll on the....~s.t............day of ..........Ma.I}............................. 19.....9.2, and endinll on the ...........3.O't.b....day of
.-.........A.J"r.;..)....................... 19.9..$..:; thereafter this allreement shall continue until terminated as herein pro-
vided. Either party hereto may terminate said employment effective on the la.t day of the original term of said
employment stated above, or effective on the last day 01 any month thereafter, by deliverin4 to the other by
reAistered mail not less than thirty days written notice of his intention and wish to terminate said employment.
SECOND: The agent accepts said employment and agrees:
1. To use agent's best skill and efforts to serve present tenants and to obtain suitable new tenants for va.
cancies in said premises, to furnish all services required therefor and for the management of said premises and to
supervise all labor required for their operation and maintenance;
2. To report to the owner promptly any conditions at, on or about the premises which, in the opinion of
the agent, require the attention of the owner;
3. To keep full, detailed and adequate accounts and records maintained in a client ledger with reference to
agent's receipts from and disbursements with reference to the owner's said property and to permit the owner andl
or owner's representatives to examine the same at any time during business hours;
4. To cause all of the agent's employees who handle or are responsible for the rents and revenues Irom said
premises to be bonded at agent's expense;
5. Not to commingle any of the receipts or revenues from said premises .with agent's own lunds, but to
deposit same in a client's trust account in agent's own name in a bank or banks approved by the owner,. as between
the parties hereto, all such receipts and revenues shall be deemed to be trust funds held in trust lor the owner and
lor the owner's account, to be disbursed as hereinafter set lorth;
6. To deliver to the owner, on or before the.._m......__J._Strh_. day of each month hereafter, a detailed written
statement of owner's receipts, expenses and disbursements during the preceding month. Al1 said expense shal1 be
charged to the owner at agent's cost and the owner shal1 be credited with all rebates, refunds, al1owances,
commissions and discounts paid to the agent. Settlements between the owner and the agent shall be made at the
following times: ._n_nn.......__nnn_..........__nn.n........__n.........nnnn.n_h..___.____n__.....__n_n____......_.______..h..._..._..n..........._..n.......n.....n._..
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.........n_..._.__uh.......n.__._n_n.n.........n__.n..uu.n.._._n.U......_.......U............n..........__n..........n.__................_...n........._n.hU..........nn_.uu.n.
.....................J.5.J.l1....9.t....~.?!.<;:.!J...!!!.9.!?t.1?c.........m..............................................................................................m..................._
.....u._u.....n.........._._.__h_.._n_.........u..__n_.........._._____nu....__n_u..u...__...___n._........n.._...._..u____..............__._....n...__....____.nn_...U....._.._........
.......__.__nn___U.....u.._..._nn......UU........._nnh..UU........n_u..un...h...U....____nn....nu._.............n_._nn__.u.un.._....nh..h.uu...nn_.h._.......n..__.;
7.
This Agreement may be terminated by either party by giving
the other at anytime not less than thirty (3) days written
notice for termination, whereupon the agreement shall
terminate on the date designated.
THIRD: The owner hereby Ilives to the allent the foIlowinll authority and powers:
1. To take sole, entire and exclusive charAe of said premises;
2. To offer said premises, and parts thereof for rent; to display "For Rent" signs thereon and to rent the
same; and in the name 01 the owner to negotiate leases on said premises, or any part thereof, together with
renewals of the same,.
3. To bill tenants for rents in the name of the agent; to coIlect al1 rent. due or to become due from said
premises; to give receipts therefore,' to deposit rents in the agent's client trust account. It is expressly agreed that
the agent does not guar:a'~'!~ either the collection of rents or the accuracy 01 volume-ai-sales, volume-ai-receipts
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other reports made by tenants Oh percentage leases, if any; however, the ag,-- _ may recommend to the owner
dom time to time that such accuracy be determined by an audit of the tenant's books;
4. In the name of the owner, to sign and serve such notices to delinquent tenants as the agent may deem
necessary or proper and, with the owner's prior approval and in the owner's name, (a) to sue for and to recover
any of said rents which are past due; (b) to attach, garnishee and levy upon the property of any delinquent
tenant and to recover possession of any part of said premises therefrom, and (c) to settle, compromise and ad-
just such actions, suits or proceedings and the matters involved therein;
5. To employ, pay, direct and discharge all employees deemed by the agent necessary for the operation
and maintenance of said premises; all such employees conclusively shall be Bnd deemed to be for all purposes
the employees of the owner and not employees of the aAent and the agent shall not be responsible for any of
their acts, defaults or negligence or for any error of judgment or mistake of law or of fact in connection with
their employment, conduct or discharge;
6. To make or cause to be made all repairs and alterationsJ' to do all decorating and to purchase all
materials deemed necessary by the agent for the maintenance of said premises; to purchase all fuel, supplies,
furniture, fixtures and equipment deemed necessary by the agent for. the operation of said premises; provided
always, that the agent shaIl obtain the owner's prior approval on all expenditures in excess 01 $ .5.D._nam.....
lor anyone item except monthly or recurring operating charges and except emergency repairs if the agent
deems such repairs necessary to protect the property from damage,'
7. To make contracts in the name of the owner for public utilities, elevator maintenance, window clean-
inA, rubbish and garbage disposal, towel service and other services, or such of them as the agent shall deem
advisable,. the owner agrees to assume the obligation 01 any such contracts which are still in effect at the ter-
mination 01 this agreement;
8. To payout of the client's trust account established pursuant to the provisions of the "SECOND" para-
graph of this agreement all expenses connected with the management, operation and maintenance of said
premisesJ as authorized herein, including the agent's commissions and compensation as provided for in the
"FOURTH" paragraph of this agreement;
9. To payout of the client's trust account the following items in addition to the expenses of normal
operation.: ..............n......n.....nn.....nn...nn..nn....nn..._n...nn_n.... ......n..n..........n...........n......n.n_....n_.....n._.n........n_nnnn....nn_n...
..n._........_nn......unnn...u.u.n..............n........-.....n.nn..._nn.nnn.._n.....n......nnn......n.......-n....n..-nu_n...n..un..u.......n.u...n-..u..u....n.
n........n........n..................nn........n..u.....n............-.n...n__...........n..n....n.....u........un......n.............u..._..n._n........nn_..u.........._n.......
..............lI.QNE.................................................................................................................................................................................
u...n........nn.......nn......n..n_....._n........unn......n__....n....n.n...n.n....n....u.....n.n........n......nnn...n..n-..._.n...n...u...._n..n..._...n............,
10.
All deposits and rents to be kept in an interest bearing
clients trust account with the interest going to the
Housing Agency Low Income Rental Housing Fund.
11. This agent shall properly cultivate, mow, care for and
adequately water the lawn, shrubbery and grounds at the
cos~ of the owner-upon the owners request.
FOURTH: The owner agrees:
1. To pay to the agent each month for management and operation .....$....7$.,.()()...p-e.r..........................
..............=i.t....x.en.t:.ed.............................................................................................................................................................
.n.n.......nnn...u...n_.n..n...un......n.....u...............n....._.nn..n......nn.....nn.__....n.....n...n....nnn__n....nnn....nn__n..n....n...n........n.un....,
2. To pay to the agent, in addition to the foregoing, a commission for procuring new tenants in said
premises on a month-to-month basis ...n.._....u.on.e...._n_.n...n......n....n...n...n...__....nnn_..h..n....__h..U.......un........n..n...n..
n._n..n..nnnn...n....u.n...uun..uu......nnn....u..........u.......n.........nn..._.....n..n_n.u....n....nn.......nn...u.nn.....nnnn....nu.n.__.u.n.n....n..'
for procuring new tenants on a lease basis.....un.......ll.oD.e......n...mu.n...mm.....mnm..mnm..mmm.nmnnn..nm..nnn..mnm
..n...........u..n....n.n..n.nun.-..u-..n....-un-n...........nn..........n...u..._...n..n....n..........n..nn..n..n.......h.-nn._....._nn..........n.._...n.....n........
..nn_..n....u...nn...nu.....nn......nn...uu.nn.u.....__un.....nn...n.nnun...n.......n...n..nn....u..-n....unu.nnnn.nn___..n.._n_nnn...........n____.......,
for procuring a renewal to any lease now or hereafter existing n.m.m.llanem..mnnnnm...mn_nmnm_.nn..__.mmm..mn.
...u.u.n...u.....n_.nn.n...un.n..nnnn...n.....-nn..nn.....n..n..un..uuunh...n..n.....n.....nu.nn...nn....nn..n..nn..._..n.nn........nn...................n.
..nn..n.........nh.._...n........n....n...nn___..........n....n.n..........u.n...n...................n....n....._......_n..n__n._n............h_......n__n_.....................,
3. To save the agent harmless from all claims, actions and judgments for damages on account of injuries
to persons or property suffered or claimed to have been suffered by any employee or other person whomsoever
in, on or about said premises and to defend against the same,. to carry and keep in effect at all times, at
owner's expense, public liability and workers' compensation insurance fulJy adequate to protect the interests
01 the parties hereto; and to cause all policies providing such insurance to be so written as to protect the agent
in the same manner and to the same extent as they protect the owner; a certificates of coverage is to be provided
to the agent,-
4. On any termination of this agreement, the owner further agrees to recog,nize the agent as the broker
in any negotiations then pending for the leasing, including lease renewal, or renting of said premises, or any
part thereof, and in the event of the subsequent consummation of any such lease, lease renewal or rental, to
pay the agent's commission thereon at the rates set faith above.
5.
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FIFTH: Both the owner and the a~ent a~ree:
1. Unless otherwise authorized by a separate power of attorney or other written instrument, the agent
shall have no power to execute leases or to modify or cancel any existing lease;
2. All inquiries for space in said premises, or part thereof, shall be referred. to the agent and all persons
making said inquiries shall be instructed to deal with and through the agent,. all renewals of existing or future
leases shall be made solely by and throu~h the a~ent;
3. The owner hereby desi~nates ...........Ra..lJ.i::.y....G.r:.i.t.ta.....l.Cit.!/....oL..Naadb.u.r.n)................................
as owner's representative to whom all notices, statements and remittances to the owner shall or may be sub-
mitted, with whom agent may deal and from whom agent may accept instructions and directives relative to
said premises and relative to subparagraph 6 of the uTHIRD" paragraph of this contract; the owner reserves the
right to change the owner's designated representative at any time by giving written notice thereof to the agent;
4. This agreement shall not be capable of assignment;
5. The provisions hereof shall bind not only the immediate parties hereto but their respective heirs,
executors, administrators and successors and, so far as the terms hereof permit assignment, the assigns of the
parties as well; ,
6. In construing this agreement, it is understood that the owner or the agent may be more than one
person and that either or both may be a corporation; and that generally, all grammatical changes shal1 be made,
assumed and implied to make the provisions hereof apply equally to corporations and to more than one individual.
7.
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals in duplicate on
this, the day and year first above written.
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....1:~nlA!..~~!~!92 ...----.----.~.;;t-._--_.....
AUTtlORllATION TO ACT AS AGtlU 114 SAlt OR tXCIIANCE
(THIS SECTION AUTHORIZES A QUAliFIED REAL ESTATE LICENSEE TO ACT AS THE AGENT IN A SALE OR EXCHANGE.)
If, while the foregoing property management agreement is in effect, the owner desires
the premises described in Exhibit uA" on the reverse side hereof, or any part thereof, on market lor sale,
the agent shall have and hereby is given the exclusive right to sell the same. In th' connection, the agent
agrees to cooperate with other brokers in a sincere effort to bring about a sale. In e event of any sale or ex-
change of said property, or any part thereof, by whomsoever made. while the perty management agreement
is in effect, for any price which the owner agrees to accept, the owner a to pay to the agent a commis-
sion on the sale or exchan~e price at the rate of ....00..00................ % ........ ...................00..........................................00........
......................n......................._n......................._.nuun...u....u_n.u....u......uuu....................u.-un....--n....n.n...n.............n..n....u.......
....................n......n_.........._.___..__uu_..._.n....n.....u.___hU.._..____......................__..................._n..___n._..._n..........u..u_....__..u___..........__u...
All inquiries relative to the sale or exchange of said p 'ses shall be referred to agent. On any termination
of this agreement, the owner further agrees to reco ze the agent as the broker in any negotiations then pend-
ing for the sale or exchange of said premises, or y part thereof. and in the event of the subsequent consumma-
tion of the sale or exchange, to pay to the a a commission thereon at the rates set lorth above. This agreement
expires on ......................................____........ __........., 19........*, or upon such earlier date as the property management
agreement may be terminated, or n such later date to which it may be extended.
...............__.......... ...n..........n....uu..._...........___.....u...........u....
_..........._....................._.....__...n......_..un...u..hu..nu.......uuu._.."
......nuu......................................................-.........._..........u.._....
....................................h_U......._UU......._....u.n.......n.n....._.......n
Owner Agent
*Note: The expiration date of the Authottzatlon to Act as Agent In Sale or .l:!.xchange should COInCIde WIth the
endin~ date of the Property Mana~ement A~reement.
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EXHIBIT "A"
The description of the properties covered by the foregoing agreement is:
Name of Buildi~ ______G.!J.J1f;JLX.I.r-.I,/;!{iJi:..~_::.F..J;,.E}i.____.__....__..._._______-.......-...-.---....-..-......----.-----.---.---...----........---
330 Newberg Highway ~odburn, Oregon 97071
Address .___......_...____.._____._..___...._..___________....____..........-....-...--------.-.-----...--.-.---...--...--...-.---.-----------......---
(City. Stat. _ Zip)
Leila! Description __________..___.__________....__.._______..________._.____---.-...-....------.....-.-.-------....-...-.-------......-...------....
-.---.--...........-...--.---....-...--....-....--................-.----.....--.---.-..--..--....--.........-...--..........-.-..-....-.....--...-...---------..........-.-....-.-....
(lI.poKe ill not adiiclent. .ttach _pMat. dleet)
Name of BuiIdinll ...._________________.___.._...___________._._______..___....-.....-------..--....-------.......-.------.......---.---------..........--....-..--
Address _______.__...._.______._______.._.___..__.._._______...__._..----------...-.-.--------...---.-..-...-.--.--.---.....-.--.-.-........--..-...
(City - Stat. _ Zip)
Leila! Description ____._..___._._.____.._.._..._____..__._..________._....._____--...-...--.........-...---...-..-.-.....-.-.---.----.-.-----.'-'--"
.---...-.-..---....-................---...--.....--.--......-.----..-..........-.-..-.........-..----..............-....--..--..--..-----...........--..----......-.....--.--...-.
(11 .pac:e n. not .wlident. attach lleparat. dI..t)
Name of BuiIdinll _._.______.._______...__._____.._......._____..______._.....------------...-------..-..-...-----.-------..--...-.-----------...........--
Address ____________________________...._________..._..._______.....-.--..---------...-....--.--------...-----.--.....----.-------.---..-......-----.----.---------
(City - State _ Zip)
Leila! Description ___________...__.__________.....__________...._.__________...------.---........---.----.......-------......-......-.-.----------.--------.---...-.
.......--................--..--........--.--...--------.--.-..----.-....-...-.--.......-.--.---...--....--.---..-....---................-....----....----............-
(It .pace ill not eultident.. attach _parat. 1Iheet)
Name of BuiIdinll
.-..--..--.....-..-----..---.------..--..--.-.--....-.....-...-...-------..-.----....-...---.-..........-....-..-.-_.......-----
Address___________..._......______.._.__..____....___...._..____-..-..-......-.----------...-..-..------.-----.....-...-...-.-.-------......-.....--...---
(City _ Stat. _ Zip)
Leila! Description ______...__________....._._____......_._._____........_____...-....--...-.---------....-............--.---.----..-.--.....-....-...-.....------
.-................-.-.......-.....-....---.......--...------...-....-....-..............--........-............-....-...._........__..._-_...._..._-_..--.._~....._._...
(lI.pItCe iI: not auUici.nt. attac:h _pMat. dI..t)
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