Res 1132 - Agmt St Or Volun Pla
COUNCIL BILL NO. 1406
RESOLUTION NO. 1132
A RESOLUTION AUTHORIZING AN AGREEMENT WITH THE STATE OF OREGON
DEPARTMENT OF HUMAN RESOURCES FOR VOLUNTEER PLACEMENT.
WHEREAS, the State of Oregon, Department of Human Resources
maintains a volunteer placement program, and
WHEREAS, this program would be beneficial to both the Department of
Human Resources and the City of Woodburn, NOW, THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
SECTION 1. That the Mayor is authorized to execute, on behalf of the City,
the agreement with the State of Oregon, Department of Human Resources for volunteer
placement.
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Approved as to form: /. I ~ ~
City Attorney
7- 2 ~ -Cj 2.
APPROVED:
Date
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FRED W. KYSER, OR
Passed by the Council
July 27, 1992
July 28, 1992
Submitted to the Mayor
Approved by the Mayor
July 28, 1992
Filed in the Office of the Recorder
July 28, 1992
ATTEST: 1?J~~ I ~~
Mary Tenn ,City Recorder
City of Woodburn, Oregon
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COUNCIL BILL NO. 1406
RESOLUTION NO. 1132
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AGREEMENT
DEPARTMENT OF HUMAN RESOURCES VOLUNTEER PROGRAM
As of June 1, 1992, the Marion County Branch of the State of Oregon, Department
of Human Resources (OHRI Volunteer Program is participating in the state and federal
mandated Welfare Reform Program. The OHR Volunteer Program will be coordinating
meaningful volunteer work experience for "job-focused" clients. These will be
designated clients of the State of Oregon Adult & Family Services Division who are
active in the JOBS Program.
A. PARTIES
This agreement is between the State of Oregon (State), and the City of
Woodburn, an Oregon municipal corporation, (City).
B. TERM OF AGREEMENT
The term of this agreement shall be from June 1, 1992 through October 1,
1992. This agreement is effective once both parties have mutually agreed
upon the terms as written and the agreement is signed and dated. Volunteer
placement may occur at any time during the course of the contract.
C. PURPOSE OF AGREEMENT
The purpose of this agreement is to provide a volunteer work site that will give
meaningful and applicable work experience to a DHR Volunteer Welfare Reform
client.
D. STATEMENT OF WORK
1. Prior to placement, City shall provide the Volunteer Program Supervisor with
a list of duties to be performed by the volunteer. The duties shall be based on
job requirements for an entry level position within the agency. The volunteer
shall not replace a paid position currently established with the agency. Once
the pOSition description is written, changes in job duties shall be reported to the
Volunteer Program Supervisor and a new position description shall be written
and presented to the volunteer.
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2. This agreement establishes that the supervisor for the volunteer shall be
required to:
(a) Establish the goal oriented work plan with timelines in agreement
with the Volunteer Program Supervisor and the Volunteer;
(b) Provide a performance evaluation as a work tool to the volunteer
every two weeks. A copy of the evaluation shall be sent to the
Volunteer Program Supervisor and a copy shall be given to the volunteer.
3. Prior to placement, the client volunteer shall be provided a professional
interview, as part of the work experience. This interview shall be conducted
by the proposed supervisor, or department head, of the work site to which the
volunteer is referred.
If the interview indicates a noncompatible match, City is not required to utilize
that particular volunteer at the agency work site.
4. Deficiencies in the work performed by the volunteer shall be handled by the
work site supervisor with the use of the performance evaluation and work plan.
Deficiencies will be reported to the Volunteer Program Supervisor in a timely
manner.
5. Time reports shall be the responsibility of the volunteer but shall be signed
by the work site supervisor to verify the hours worked. These shall be
submitted to the Volunteer Program Supervisor after the last day of the month
and before the 5th day of the following month.
6. Total work hourslweek shall be established with the client by the work site
supervisor after the volunteer is accepted by the interview team but prior to the
volunteer beginning the job.
7. Dress code shall be established by the work site agency and shall be
discussed with the volunteer prior to start date. This shall also be reinforced
on the position description.
E. PAYMENT FOR SERVICES
This placement shall be made and the work provided on a volunteer basis. No.
compensation shall be paid to either party for volunteer placement.
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F. INSURANCE
City shall, to the best of its ability, provide a safe working environment for the
volunteer. The volunteer shall immediately report to the work site supervisor
and the OHR Volunteer Program Supervisor, any condition that may be deemed
unsafe in which to conduct work tasks.
State shall provide liability insurance for the volunteer in amounts equal to
City's maximum liability under the Oregon Tort Claims Act.
State shall also provide for the volunteer an accidental medical insurance policy
providing coverage in a maximum amount of $10,000 per incident.
State shall indemnify and hold harmless City against all claims, liability or
damage as a result of City's employment of the volunteer.
G. TERMINATION OF AGREEMENT
This agreement may be terminated through mutual consent of both parties or
by either party upon 30 days written notice to the other party.
H. CLOSING
The parties hereto have read this agreement, understand it and are willing and
able to comply with its terms and conditions
Agency Data:
Name:
Address:
City of Woodburn
270 Montgomery Street
Woodburn, OR 97071
Telephone:
(503)982-5222
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teve Simmbns..-' R
Volunteer Program Supervisor
Marion County
July 28, 1992
Date
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Date
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