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Res 1212 - Agrmt Proff Ser Kitt , COUNCIL BILL NO. 1516 RESOLUTION NO. 1212 A RESOLUTION ENTERING INTO AN AGREEMENT FOR PROFESSIONAL SERVICES WITH KITTELSON & ASSOCIATES. WHEREAS. the City of Woodburn is in the process of developing a transportation plan in order to comply with the Oregon Transportation Rule. and WHEREAS. a transportation task force has been appointed to assist in the development of the plan, and WHEREAS. Kittelson & Associates, Inc. has prepared a long range study of the 1-5/Highway 214 interchange areas, and WHEREAS. the Oregon Department of Transportation has required analysis that was beyond the scope of the original study agreement and has indicated that they will reimburse the city for the cost of the additional analysis. NOW THEREFORE. THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into an agreement with Kittelson & Associates. Inc. to provide professional traffic engineering services to conduct further analysis of specific areas of their long range study of the 1-5/Highway 214 interchange area which is attached as exhibit" A. and by this reference incorporated herein. Section 2. That the Mayor is authorized to sign said agreement on behalf of the City of Woodburn. / Approved as to form: 77 ,<Yvo- ~ ! Z D / j.L/ City Attorney Dat~ I APPROVED:~ ~ en Kelley, May r Passed by the Council January 24, 1994 Submitted to the Mayor Approved by the Mayor January 25, 1994 January 26, 1994 Filed in the Office of the Recorder January 26, 1994 ATTEST: fi -; ~. Mary ~nt, ChyRecor er City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. 1516 RESOLUTION NO. 1212 '..M.... .~._.._._._'........_-_...,-,_..----.,,~...~-----~.,--..-.._._------.,.,.- ---.........-~_.._-"_..'-" , AUTHORIZATION FOR PROFESSIONAL SERVICES November 19,1993 Page 1 Project: 1006 ATfACHMENT "A" SCOPE OF SERVICES Provide professional transportation engineering services in connection with the analysis of traffic operations and refinement of future travel demand forecasts associated with the Highway 214/1-5 Interchange in Woodburn, Oregon. The project will include the following tasks: 1. Conduct analysis of future weave/merge traffic operations on Highway 214 between the 1-5 Northbound Ramp Termini and Evergreen Road. 2. Conduct comparative analysis of future traffic progression along Highway 214 (using Passer-II) between Woodland A venue and Oregon Way. Analysis of traffic progression will investigate future traffic volumes for the three (3) major alternatives (improvements to Highway 215/1-5 Interchange) identified in our original report including: , Partial Cloverleaf-Addition of Loop Ramps to Upgrade Diamond Interchange , Split Diamond Interchange , Upgraded Diamond Interchange (with median barrier along Highway 214) 3. Identify future daily trip generation rate for S.E. quadrant area of the Highway 214/1-5 Interchange and refine future travel forecast model (QRS-II) model to reflect updated trip generation assumptions. Update future (2011) peak hour volume estimates based on refined model results. This task includes coordination with ODOT Staff concerning trip generation and model development assumptions. Reoort 4. Prepare an addendum letter report summarizing the analysis assumptions, methodology, results, and findings. Meetin~s 5. Prepare for and attend one meeting with the City and ODOT to discuss study findings. This work scope does not include attendance at any public hearings or public meetings. EXHIBIT "A" T --'T' ..- T '. AUTHORIZATION FOR PROFESSIONAL SERVICES November 19, 1993 Page 2 Project: 1006 ATIACHMENT "B" COMPENSATION AND SCHEDULE COMPENSATION Compensation will be on the basis of salary of record multiplied by a factor of 2.75, plus all Direct Expenses. If technical or professional services are furnished by an outside source, an additional 5 percent shall be added to the cost of the services for Kittelson & Associates, Inc.'s administrative costs. It is estimated that the total cost for the above services will be $ 10,000. This amount will not be exceeded without prior written authorization from the Client A breakdown of project costs follows: Task L 2. Weave/Merge Analysis on Highway 214 Progression Analysis on Highway 214 for 3 alternatives COST $ 1,500 1,500 3. 4. 5. Future Travel Model Refmement 4,500 500 Prepare Letter Addendum Report Prepare for and attend Meeting with City and ODOT 1,000 Total Labor 9,000 1,000 Direct Expenses TOTAL COSTS $ 10,000 SCHEDULE The described scope of work will require 6 weeks to complete. A draft report foc Client review will be submitted within 5 weeks of notice to proceed on the project. T AUTHORIZATION F November 19, 1993 Page 3 ESSIONAL SERVICES Proj ect: 1006 10C ATTACHMENT "e" PROVISIONS Services covered by this Authorization shall be perfonned in accordance with the following set of provisions: 1. General: In case anyone or more of the provisions contained in this Agreement shall be held illegal. the enforceability of the remaining provisions contained herein shall not be impaired thereby. 2. Salary of Record: For the purposes of this Authorization, Salary of Record for an employee of KI1TELSON & ASSOCIA TESt INC. is defined to include the regular salary plus retirement program contributions paid to the employee. expressed in an hourly basis and assuming 2,080 regular work hours available per year. 3. Authorization to Proceed: Signing this fann shall be construed as authorization by CLIENT for KITIELSON & ASSOCIA TESt INC, to proceed with the wolk. unless otherwise provided for in the Authorization. 4. Direct Exoenses: KIITELSON & ASSOCIATES. INC.'s Direct Expenses shall be those costs incurred on or directly for the CLIENT'S Project, including but not limited to necessary transportation costs including mileage at KlITELSON & ASSOCIATES, INC. 's current rate when its automobiles are used, meals and lodging, computer services, word processing services, telephone, printing, and binding charges. Reimbursement for these Expenses shall be on the basis of actual charges plus five percent when furnished by commercial sources and on the basis of usual commercial charges when furnished by KIITELSON & ASSOCIATES, INe. 5. Outside Services: When technical, professional, or clerical services are provided by an outside source, when approved by CLIENT, an additional five percent shall be added to the cost of these services for KITTELSON & ASSOCIATES, INC.'s administrative costs. 6. Cost Estimate: Any cost estimates provided by KITrElSON & ASSOCIATES, INC. will be on a basis of experience and judgement, but since it has no control over market conditions or bidding procedures KITI'ELSON & ASSOCIATES, INC. cannot warrant that bids or ultimate construction costs will not vary from these cost estimates. 7. Professional Standards: KI1TELSON & ASSOCIATES, INC. shall be responsible, to the level of competency currently maintained by other practicing professional engineers in the same type of work in CUENT'S community, for the professional and technical soundness, accuracy, and adequacy of all designs, drawings, specifications, and other work: and materials furnished under this Authorization. KITIELSON & ASSOCIATES, INC. makes no other warranty, express or implied. 8. Termination: Either CLIENT or KITrElSON & ASSOCIATES, INC. may tenninate this Authorization by giving 30 days written notice to the other party. In such event., CLIENT shall forthwith pay KI1TELSON & ASSOClA TES, INC. in full for aU work previously authorized and perfonned prior to effective date of tennination. If no notice of termination is given, relationships and obligations created by this Authorization shall be terminated upon completion of all applicable requirements of this Authorization. 9. Arbitration: All claims, disputes, and other matters in questions arising out of, or relating to, this Authorization or the breach thereof may be decided by arbitration in accordance with the rules of the American Arbitration Association then obtaining. Either CLIENT or KITTELSON & ASSOCIATES, INC. may initiate a request for such arbitration, but consent of the other party to such procedure shall be mandatory. No arbitration arising out of, or relating to this Authorization may include, by consolidation, joinder, or in any other manner, any additional party not a party to this Authorization. 10. Lee:al Expenses: In the event legal action is brought by CLIENT or KI1TELSON & ASSOCIATES, INC. against the other to enforce any of the obligations hereunder or arising out of any dispute concerning the terms and conditions hereby created, the losing party shall pay the prevailing party such reasonable amounts for fees, costs and expenses as may be set by the court. II. Payment to KI1TELSON & ASSOCIATES. INC.: Monthly invoices will be issued by KI1TELSON & ASSOCIATES, INC. for all work perfonned in excess of the retainer amount under the terms of this agreement. Invoices are due and payable within 30 days of receipt. Interest at the rate of 1.5 percent per month will be charged on all past-due amounts, unless not permitted by law, in which case, interest will be charged at the highest amount permitted by law. 12. Limitation of Liabilitv: KITTELSON & ASSOCIATES, INC. 's liability to the CLIENT for any cause or combination of causes is, in the aggregate, limited to an amount no greater than the fee earned under this Agreement. Approved for CLIENT Accepted for KITfELSON & ASSOCIATES, INC. BY~1 Jrd&; Title: Mayo r By Title: Principal ..~ ....._......_... _"__~_.... .~_.._.~._ _"._'_'_"_ .o~".._~"..._,. "_0'''"..0 "',".~._,,,_,_.__.,~...~.