Res 1261 - Traffic Safety Grnt
COUNCIL BILL NO. lo85
RESOLUTION NO. 1261
A RESOLUTION ENTERING INTO AN AGREEMENT WITH THE STATE OF OREGON
(OREGON DEPARTMENT OF TRANSPORTATION. TRANSPORTATION SAFETY
SECTION) ACCEPTING A TRAFFIC SAFETY GRANT FOR ENFORCEMENT OF TRAFFIC
LAWS.
WHEREAS, the enforcement of traffic laws in Woodburn is very important to
the traffic safety of the city of Woodburn, and
WHEREAS, grant funds are available from the State of Oregon, Oregon
Department of Transportation, Transportation Safety Section, to supplement the
enforcement of traffic laws in Woodburn, especially laws for safety belts, by providing
funds for education and payment of overtime, NOW, THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into an agreement with the State
of Oregon, acting by and through the Oregon Department of Transportation,
Transportation Safety Section to provide reimbursement for police officer training and
payment of overtime in safety belt enforcement.
Section 2. That the Mayor, on behalf of the City, is authorized to execute said
agreement, a copy of which is attached and, by this refer~e~7;rporated herein.
Approved as to form: ' q 'f-
City Attorney 'Date
APPROVED: ~ ~
Len Kelley, Mayor
Page 1 -
COUNCIL BILL NO. 1585
RESOLUTION NO. 1261
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INTERGOVERNMENTAL AGREEMENT
'TSS Agreement Number DTNH22-93-Z-35195486
OooT # 13,025
This Agreement is made and entered into by and between the State of Oregon acting by and
through the Oregon Department of Transportation, Transportation Safety Section, hereafter
called Department, and Woodburn Police Department, hereafter called Agency.
I . RECITALS
A. PURPOSE
The principal purpose of this agreement is to supplement the enforcement of
traffic laws throughout Oregon, especially laws for safety belts, by providing
extra overtime funds; and the education and information of safety belt, DUll,
and other traffic laws through local promotional activities,
B. AlITHORITY
1. By the authority granted in 802.300-340, the Department may enter into
contracts and agreements for the performance of functions and activities to
promote highway safety.
2. By the authority granted in ORS 190, the Department can enter into
intergovernmental agreements.
C. BENEFITS
Traffic officers will be trained in safety belt enforcement. Public attention about
traffic safety will be gained. Data about safety belt use will be gathered.
Hundreds of traffic enforcement hours will be added and, the expected result
will be increased belt use and decreased deaths and injuries from motor vehicle
crashes.
D. EFFECTIVE DATE AND DURATION
This Agreement shall become effective on September 1, 1994 (or on the date
when both parties have signed this Agreement, whichever date is later). This
Agreement shall expire, unless otherwise terminated or extended, on
December 31, 1994.
II. PROJECT MANAGEMENT PLAN
A. DEPARTMRNTOBLIGATIONS
Department agrees to pay Agency not to exceed the sum of $2,000 upon
completion of work as described under n.B. A~ency Obli~ations.
Department shall pay quarterly billings received by Agency within 30 days if
received by Department on or before the 10th of the month following the billing
period.
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TSS Agreement # DTNH2293Z35 195486
ODOT # 13,025
8131194
Page 2
B. AGENCY OBLIGA nONS
The following assignments will be performed during effective contract dates.
1. To provide overtime traffic enforcement, with an emphasis on safety belt,
DUll and other traffic violations for the Blitz Period of September 30-
October 9, 1994 and a.holiday blitz between Thanksgiving and Christmas.
2. To provide publicity through the media prior to and after each enforcement
blitz period as outlined in (E. 1.) above. Agency will inform the news
media of this special program and keep them apprised of enforcement
results. Agency will advise the news media of safety belt compliance in all
investigated traffic crashes throughout the entire agreement time frame.
3. All officers receiving overtime pay must have previously completed the two
hour training course "TSD Safety Belt Enforcement"
4. Officers will be permitted and encouraged to issue multiple citations to'
drivers who have committed several violations. Example: "exceeding
maximum speed" and "failure to wear safety belt."
5. Agency will select target enforcement areas by conducting pre-enforcement
safety belt user surveys in high crash locations prior to each enforcement
blitz. Post-enforcement safety belt surveys will be conducted in the same
locations at the conclusion of each enforcement blitz and results reported to
the public through the news media.
6. Agency will report quarterly to the Department listing traffic enforcement
activity during the overtime patrols and listing traffic enforcement activity on
regular non-overtime patrol. (See Attachment A for information required.)
7. Agency agrees to document traffic enforcement, using straight-time hours
by non.federally funded officers, equal to or greater than the number of
hours submitted for overtime reimbursement under this Agreement.
8. Reimbursement Agreement
Agency shall submit billings to the Department not later than the 10th of the
month following the billing period. These billings must reflect actual costs
and work accomplished during each Blitz period. (ReportingIBi1ling
periods: September/October and November/December. The billing shall be
submitted on the appropriate Department reporting form (Attachment B),
indicate agreement number, billing period, overtime hours/rate of pay and
be signed by contracting official.
The Department will not be able to honor Claims for Reimbursement
received after January 10, 1995.
9. Allowable charges under this agreement to contract funds include:
TSS Agreement # DTNH2293Z35195486
ODQT # 13,025
8131194
Page 3
a. Overtime pay for Enforcement Blitz traffic patrol at agency average
overtime rate including benefits. Any approved associated
administrative costs will be reimbursed at the straight time rate.
b. Overtime pay for conducting pre-enforcement and post-enforcement
safety belt user surveys.
c. Administrative costs associated with the project, including Department
approved travel expenses and expenses associated with the planned
A wards Conference.
d. Public information/education and enforcement materials.
The Department, the Secretary of State's Office of the State of Oregon, the
Federal Government, and their duly authorized representatives shall have access
to the books, documents, papers, and records of the Agency which are directly_
pertinent to this specific agreement for the purpose of making audit,
examination, excerpts, and transcripts for a period of three (3) years after fmal
payment Copies of applicable records shall be made available upon request.
Payment for cost of copies is reimbursable by Department.
C. KEY OFFICIALS
1. Woodburn Police Department
Sgt Allen DeVault
270 Montgomery Street
Woodbum,OR 97071
2. Transportation Safety Section
400 State Library Building
Salem, Oregon 97310
Telephone Number 378-3669 or 1-800-922-2022
CONTACf: Geri Parker
III. GENERAL PROVISIONS
A. TERMINATION
This agreement can be terminated at any time with two (2) weeks written notice
by either party in writing.
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TSS Agreement # DTNH2293Z35 195486
ODOT # 13,025
8131/94
Page 4
B. STATE WORKERS' COMPENSATION Acr
The Agency, its subcontractors, if any, and all employers working under this
Agreement are subject employers under the Oregon Worlrers' Compensation
Law and shall comply with ORS 656.017, which requires them to provide
workers' compensation coverage for all their subject workers.
C. INDEMNITY
Subject to the limitations of the Oregon Constitution and statutes, Agency and
Department each shall be solely responsible for any loss or injury caused to
third parties arising from Agency's or Department's own acts or omissions
under this agreement and Agency or Department shall defend, hold hannless
and indemnify the other party to this agreement with respect to any claims,
litigation or liability arising from Agency's or Department's own acts or
omissions under this agreement.
D. FEDERAL REGULATIONS
It is understood and agreed that the activity covered in this Agreement is
undertaken under the authority of Section 403, Title 23, United States Code,
and is subject to the admiriisttative regulations established by Federal guidelines
including Circulars A-87 and A-102, and are hereby incorporated by reference
with the same force and effect as if they were given in full text
The Agency agrees not to use the funds received through this agreement for
activities previously carried out with its own resources.
IV. APPROV AL
The Section 403 Grant for Statewide Occupant Protection Selective Traffic Enforcement
Program was approved by the Oregon Transportation Commission on October 20, 1993.
At that time the Manager was authorized and directed to sign all contracts included in this
Plan for and on behalf of the Commission. Said authority is set forth in the records,
Minute Book of the Oregon Transportation Commission.
IN WITNESS WHEREOF, the parties hereto have set their hands and affIxed their seals as
of the day and year hereinafter written.
V. SIGNATURES
AGENCY
WOODBURN POUCE DEPARTMENT
By~K~
iJ! Itl/ () /(
(Type or print ooe and title)
Date September 27, 1994
ST ATE OF OREGON, by and
through its Department of
Transportation, Transportation 0
Safety Section
By
Ed Marges, Manager
Date
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Attachment A
THREE FLAGS
ACTIVITY REPORT
Intergovernmental Agreement #DTNH22-93-Z-35195 486
Agency
Address
Conlact Person:
T~lJIe
Reporting period
Ie
Description of Activities/results (Attach separate Sheet if necess<Lry)
Surveys:
Pre-safety belt survey
Media Campaign:
# News Releases issued
# Press Conferences held
# Newspaper Articles printed (Attach)
Other Media (desctibe)
0/0
Post.safety belt survey
%
Pre-Campaign
Post-Campaign
Enforcement Activity:
Safety belt/Child Restraint Contacts
Citations
Warnings
DUll Arrests
Speed (all)
Other Traffic Violations
1 D-day Blitz
Q,T. Enforcement
Reporting Period
Straiaht time
Anecdotal reports of non-traffic arrests resulting from overtime safety belt
enforcement:(attach separate sheet if necessary)
Training (during this reporting period)
Training Received
In-service Training given
course name
#Officers
# Officers
course name
Number of Officers participating in Three Flags Program
Number of officers trained in TSC Safety Belt Program
Mail reports by:
November 10. 1994
December 31. 1994
To: Transportation Safety Section
400 State Library Building
Salem, OR 97310
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