January 11, 2021 Agenda Packet
ERICSWENSON,MAYOR
DEBBIECABRALES,COUNCILORWARD1
C ITY OF W OODBURN
ALICESWANSON,COUNCILORWARDII
ROBERTCARNEY,COUNCILORWARDIII
C ITY C OUNCIL A GENDA
SHARONSCHAUB,COUNCILORWARDIV
MARYBETHCORNWELL,COUNCILORWARDV
J ANUARY 11,2021–7:00 P.M.
BENITOPUENTEJR.,COUNCILORWARDVI
VIAVIDEOCONFERENCING
1.CALL TO ORDER AND FLAG SALUTE
2.ROLL CALL
3.ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A.
City Hall and the Library will be closed on January 18for Martin Luther
King Jr. Day.
Appointments:
B.Woodburn Budget Committee 1
Mihei Egoroff (new appointment) –Position 1
Woodburn Planning Commission
Maria Elena Guerra (reappointment) –Position 1
Ellen Bandelow (reappointment) –Position 4
4.COMMUNITY/GOVERNMENT ORGANIZATIONS
None.
5.PROCLAMATIONS/PRESENTATIONS
Proclamations:
None.
Presentations:
A.COVID-19 Vaccine Status
6.COMMUNICATIONS
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at
503-980-6318or Statewide Toll Free Relay (800) 735-1232, at least 48 hours prior to this meeting.
Si usted necesita asistencia especial, comuníquese al 503-980-6322 o a la línea telefónica gratuita, (800)
735-1232, con un mínimo de 48 horas, antes de la reunión.
**Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo.
Comuníquese al (503) 980-6322.**
January 11, 2021Council Agenda Page i
None.
7.BUSINESS FROM THE PUBLIC–This allows the public to introduce items for Council
consideration not already scheduled on the agenda.
8.CONSENT AGENDA–Items listed on the consent agenda are considered routine
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A.Woodburn City Council minutes ofDecember 14, 20202
Recommended Action: Approve the minutes.
B.December 29, 2020 Public Hearing minuteson 2020 Community 5
Development Block Grant from Business Oregon
Recommended Action:Approve the minutes.
C.Intergovernmental Agreement –Participation in Support of an 7
Application for CDBG COVID-19 Funding for Rental Assistance
Recommended Action:Authorize the City Administrator to execute
an Intergovernmental Agreement (IGA) between the City of
Woodburn and the cities of Hubbard and Gervais, all partnering in
applying for a Community Development Block Grant for COVID-19
Emergency Rental Relief.
D.Crime Statistics through November202013
Recommended Action:Receive the report.
E.Building Activity for December202018
Recommended Action: Receive the report.
9.TABLED BUSINESS
None.
10.PUBLIC HEARINGS
None.
11.GENERAL BUSINESS –Members of the public wishing to comment on items of general
business must complete and submit a speaker’s card to the City Recorder prior to
commencing this portion of the Council’s agenda. Comment time may be limited
by Mayoral prerogative.
A.Council Bill No.3141-Resolution Setting Amount of the Parks and 34
Recreation Systems Development Charges Under an Existing
January 11, 2021Council Agenda Page ii
Methodology; Establishing an Alternative Rate Review Fee; and
Setting an Effective Date for Imposition of the Fees and Charges
Recommended Action:Adopt a resolution approving a Parks and
Recreation System Development Charges (SDC) schedule, which has
been updated to account for increasing construction costs, consistent
with Ordinance No. 2250; and establishing an effective date of
February 1, 2021.
B.Award a Contract for Engineering Services for a Water Supply 39
System Risk & Resiliency Assessment to Murraysmith, Inc.
Recommended Action:Award a Contract for engineering services
for the Woodburn Water Supply System Risk & Resiliency Assessment
to Murraysmith, Inc. in the amount of $75,007 and authorize the City
Administrator to sign theAgreement.
12.OTHER BUSINESS
A.Discussion on the Goal Setting Process –Requested byMayor
Swenson
13.PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS–These are
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
None.
14.CITY ADMINISTRATOR’S REPORT
15.MAYOR AND COUNCIL REPORTS
16.EXECUTIVE SESSION
None.
17.ADJOURNMENT
COUNCIL GOALS 2019-2021
Thematic Goals
1.Create an inclusive environment where residents participate and are engaged in the community (that is vibrant, safe
and active).
2.Promote an environment that encourages sustainable economic health maximizing our geographic, workforce,
cultural and community assets.
Strategic Goals
January 11, 2021Council Agenda Page iii
3.Create an inclusive environment where Woodburn residents want to participate and are engaged in the community.
4.Develop innovative funding sources to help support the completion of capital improvement projects.
5.Grow and support strategic partnerships for economic health.
6.Explore the development of a non-profit consolidation facility.
7.Improve Communication and Coordination with School District on matters of mutual interest.
8.Completion of the First Street remodel.
9.Completion of Phase 1 & 2 of the Community Center Project including the formation of an ad hoc steering committee
to review and recommend design.
10.Creation of the Dick Jennings Community Leadership Academy.
11.Develop a strategy to limit PERS liability.
12.Establishment of a Woodburn 20 year community-visioning plan.
January 11, 2021Council Agenda Page iv
Agenda Item
January 6, 2021
TO:City Council
OM:Eric Swenson, Mayor
FR
SUBJECT:Committee Appointments
The following appointments aremade, subject to the approval of the Council.
Please forward any adverse comments to me prior to the Council meeting on
Monday, January 11, 2021. Noreply is required if you approve of my decision.
Woodburn Budget Committee
Mihei Egoroff(new appointment) – Position 1
Woodburn Planning Commission
Maria Elena Guerra (reappointment) – Position 1
Ellen Bandelow (reappointment) – Position 4
1
COUNCIL MEETING MINUTES
DECEMBER 14, 2020
DATECOUNCILCHAMBERS,CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, DECEMBER 14, 2020
CONVENEDThe meeting convened at 7:00 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor CarneyPresent -via video conferencing
Councilor Cornwell Present -via video conferencing
Councilor SchaubPresent -via video conferencing
Councilor MorrisPresent- via video conferencing
Councilor EllsworthPresent -via video conferencing
Councilor Cabrales Present -via video conferencing
Staff Present(via video conferencing):City Administrator Derickson,City Attorney Shields,
Assistant City Administrator Row, Economic Development Director Johnk, Police Chief Ferraris,
Finance Director Turley,Deputy Police Chief Pilcher, Assistant City Attorney Granum, Human
Resources Director Gregg, Parks and Recreation Manager Cuomo, City Recorder Pierson
OUTGOING CITY COUNCILOR PRESENTATION
Mayor Swenson thanked outgoing Councilors Lisa Ellsworth and Eric Morris for their service to
the City of Woodburn.
OATH OF OFFICE AND ELECTIONOF COUNCIL PRESIDENT
City Recorder Pierson administered the Oath of Office to Councilor Debbie Cabrales (Ward I),
Councilor Alice Swanson (Ward II), Councilor Benito Puente Jr.(Ward VI) and Mayor Eric
Swenson.
Mayor Swenson announced that the vote for Council President would be by electronic ballot.
Ballot forms were emailed to the Council to vote. City Recorder Pierson read the ballots aloud and
announced that Councilor Carney was unanimously elected Council President.
ANNOUNCEMENTS
The Mayor announced the following Holiday Closures:
City Hall will be closed beginning at noon on December 24 and will reopen for regular business
hours on December 28. The Library will be open 10am-2pm on December 24th for curbside
material pickup and drop off only and closed on December 25. Transit Services will be closed
December 25.City Hall, the Library and Transit Services will be closed January 1.
PRESENTATIONS
Audit -Katherine Wilson with Grove, Mueller & Swank, P.C., informed the Council that the
audits for the City and the URA are completeand provided some highlights from the audit. She
also noted that the City received an unmodified opinion.
Page 1 - Council Meeting Minutes,December 14, 2020
2
COUNCIL MEETING MINUTES
DECEMBER 14, 2020
Emergency Business Assistance Program- Economic Development Director Johnk provided an
update on the Emergency Business Assistance Program.
COVID-19 Update – Parks and Recreation Manager Cuomoand Human Resources Director
Gregg provided an update on COVID-19 in Woodburn.
CONSENT AGENDA
A. Woodburn City Council minutes of November 23, 2020,
B.Acceptance of a Public Utility Easement at 591Gatch Street, Woodburn, OR 97071 (Tax Lot
051W18AA05700),
C.Liquor License Application for Las Islas,
D.Certified Election Results – November 3, 2020 General Election,
E. Building Activity for November 2020,
F.Crime Statistics through October 2020.
Police Chief Ferraris briefed the City Council on the rising auto thefts in Woodburn.
Carney/Cabrales.… adopt the Consent Agenda. The motion passed unanimously.
AWARD OF CONSTRUCTION CONTRACT FOR THE PARR ROAD MUNICIPAL
WATER SUPPLY WELL PROJECT
Public Works Project and Engineering Director Liljequist provided a staff report.
Carney/Schaub… award the construction contract for the Parr Road Municipal Water Supply
Well Project to the lowest responsible and responsive bidder, Holt Services, Inc., in the amount of
$434,683.00. The motion passed unanimously.
AWARD OF CONSTRUCTION CONTRACT FOR THESANTIAM LIFT STATION
REMOVAL PROJECT
Public Works Project and Engineering Director Liljequist provided a staff report.
Carney/Swanson… award the construction contract for the Santiam Lift Station Removal Project
to the lowest responsible and responsive bidder, Canby Excavating, Inc., in the amount of
$60,950.00. The motion passed unanimously.
CITY ADMINISTRATOR’S REPORT
The City Administrator reported the following:
Welcomed new City Councilors and let them know they are setting up an orientation for
them and they will start scheduling for it in early January.
Love INC. has moved in to the Family Resource Center.
The City has modified our CARES business assistance grant to help non-profits.
Working on an outline for the Police Chief Recruitment.
MAYOR AND COUNCIL REPORTS
Councilor Schaub stated that she was excited to be a delivery car for 300 loaves of bread at Love
Santa. She also welcomed the new Councilors.
Councilor Cornwell thanked everyone for all their hard work this year, she thanked Sharon for all
her work and thanked the Mayor for her gift and also thanked him for reaching out to the homeless
Page 2 - Council Meeting Minutes,December 14, 2020
3
COUNCIL MEETING MINUTES
DECEMBER 14, 2020
person downtown and reaching out to him. Merry Christmas everyone.
Councilor Cabrales welcomed the new Councilors and happy holidays to everyone.
Councilor Swanson stated that she appreciates the cooperation that occurs in the city of Woodburn.
Councilor Puente thanked the Council and the City for their work during COVID.
Councilor Carney welcomed the new Councilors and wished everyone a Merry Christmas.
Mayor Swenson welcomed new Councilors and spoke about goal setting in the coming year.
ADJOURNMENT
Carney/Schaub…Mayor Swenson adjourned the meeting at 9:16 p.m.
APPROVED
ERIC SWENSON, MAYOR
ATTEST
Heather Pierson,City Recorder
City of Woodburn, Oregon
Page 3 - Council Meeting Minutes,December 14, 2020
4
December 29, 2020 Public Hearing on 2020 Community Development Block Grant from Business
Oregon
The meeting convened at 10:20 p.m.
PARTICIPANTS
Eric Swenson, Mayor, City of Woodburn
Jamie Johnk, Economic Development Director, City of Woodburn
McKenzie Granum, Assistant City Attorney, City of Woodburn
Maricela Guerrero, Community Relations Manager, City of Woodburn
Monica Davis is Project Manager at Love INC
Dennie Houle Business Development Officer with Business Oregon
Curt Jones, Co Board President with Love INC
Mayor Swenson stated that thishearing is being held as part of the Community Development Block
Grant application process. The City is currently applying for approximately $450,000in
Community Development Block Grant CV1 Rental Assistance funds. He added that the purpose
of the hearing is twofold:
1)for the City to obtain citizen views and respond to questions and comments about
community development and housing needs, especially the needs of low and moderate
income persons as well as other needs in the community that might be assisted with a
CDBG project.
2)And for the City to obtain citizen views and respond to questions and comments about
the proposed project.
Assistant City Attorney Granum stated that this public hearing was noticed five days in advance
of the hearing per CDBG requirement. She also stated that the amount of CDBG funds expected
to be available for this current fiscal year there is about $2.3 million andthe City is applying for
a $450,000 grant for the City’s of Woodburn, Gervais, and Hubbard. Of that 20%will be used for
grant administration which leaves $360,000 available for direct aid in the form of emergency
rental assistance for low to moderate income households. The primary objective is to benefit low
to moderate income persons but also due to the COVID 19 pandemic it’s also directed to
households that have been directly impacted by the pandemic. The proposed activities is just
direct rental assistance in the form of financial aid and are not expected to displace any persons
and don’t anticipate having to put together any relocation plans as required by other CDBG
grants. The meeting is being recorded and minutes will be presented at the next City Council
Meeting. An Affidavit of posting has been signed by the City Recorder verifying that the notice
was publicly advertised in a number of public places around the City in both English and
Spanish.
Economic Development Director Johnk spoke about the involvement with Hubbard and Gervais
on this grant application.
Assistant City Attorney noted that the application requires the City topartner with a sub-grantee
Page 1 - December 29, 2020 Public Hearing on 2020 Community Development Block Grant from
Business Oregon
5
to administer the rental assistance program and the City has chosen Love, INC. to be that partner.
Curt Jones, Love, INC. asked about including other City’s and Economic Development Director
Johnk noted that they decided to go with the two closest City’s to make it easier to administer the
program. He also asked if it was exclusively for rentassistance and was told that it was.He then
asked if it could be used to help someone get into a place and was told that this was just for those
that are behind at least six months in their rent.
Dennie Houlenoted that those outside of City limits are not eligible for these funds but Marion
County is possibly going to be a part of another City’s application and that could possibly help
with those people outside the City limits.
Assistant City Attorney Granum noted that Love INC., will be using other community partners
such as PCUN to help get the word out on this program.
Economic Development Director Johnk stated that bringing Marion County on to the application
will be a conversation that the City would need to have.
Monica Davis asked if there was an eligibility requirement for immigration status and Assistant
City Attorney Granum stated she didn’t believe there was but that she would look into it. Economic
Development Director Johnk stated that she wasn’t aware of any requirement and Dennie Houle
stated that he wasn’t aware of any requirement.
Curt Jones asked when there will be a decision on the award and Dennie Houle stated that once
they get a completed application and an approval of the application it will be perhaps be a month
or more.
APPROVED_______________________________
Eric Swenson, Mayor
ATTEST_______________________________
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2 - December 29, 2020 Public Hearing on 2020 Community Development Block Grant from
Business Oregon
6
Agenda Item
January 11, 2021
TO:Honorable Mayor and City Council through City Administrator
OM:Jamie Johnk, Economic Development Director
FR
SUBJECT:Intergovernmental Agreement – Participation in Support of an
Application for CDBG COVID-19 Funding for Rental Assistance
RECOMMENDATION:
Authorize the City Administrator to execute anIntergovernmental Agreement
(IGA) between the City of Woodburn and the cities of Hubbard and Gervais, all
partnering in applying for a Community Development Block Grant for COVID-19
Emergency Rental Relief.
BACKGROUND:
The Oregon State Community Development Block Grant (CDBG) program,
administered by the Oregon Business Development Department (Business
Oregon), receives an annual allocation of federal funds from the US Department
of Housing and Urban Development (HUD). In addition, Business Oregon is
receiving additional CDBG Coronavirus (CDBG-CV) funds through the federal
Coronavirus Aid, Relief, and Economic Security (CARES) Act.The first allocation
of CDBG-CV funds includes $2,233,203 for emergency rental assistance.
unding granted under this notice of funding availability is to be utilized for
F
Emergency Rental Assistancefor Eligible Household meeting the Following
Criteria:
ncome) based on
applicable CDBG income limits;
Household with a documented financial need due to the impact of
COVID-19;
Household residing in the program’s service area and not in an
entitlement community; and
Household is not able to access other payment assistance for same
costs (no duplication of benefit).
Agenda Item Review:CityAdministrator ______CityAttorney ______Finance _____
7
Honorable Mayor and City Council
January 11, 2021
Page 2
DISCUSSION:
The City of Woodburn, in partnership with the cities of Gervais and Hubbard,
intends to apply for $450,000 in grant funding to administer a local emergency
rental assistance program.
When multiple jurisdictions apply for a single grant, all participating jurisdictions
must sign an IGA that clearly defines and outlines the following criteria: (i) the
lead applicant; (ii) the participating city jurisdictions; (iii) the eligible non-profit
organization that will be carrying out the emergency rental assistance program
on behalf of the lead applicant; and (iv) a clear description of the area to be
served with the requested grant.
Within the attached IGA, the applicable criteria is identified as follows:
Lead Applicant: The City of Woodburn
Participating Cities: The City of Hubbard and the City of Gervais
Non-Profit Subgrantee that will administer the Rental Assistance Program:
Love Inc. of North Marion County
Area to be Served: Householdswithin the jurisdictional boundaries of the
cities of Woodburn, Hubbard and Gervais.
:
FINANCIAL IMPACT
There is no financial matching requirements for the award of grant funds. As the
lead applicant, City staff will be utilized for grant writing, administration, and
reporting obligations on behalf of the partnering jurisdictions.
Attached:
Intergovernmental Agreement –Participation in Support of an Application for
CDBG COVID-19 Funding for Rental Assistance
8
INTERGOVERNMENTAL AGREEMENT
FOR
PARTICIPATION IN SUPPORT OF AN APPLICATION FOR CDBG FUNDING FOR COVID-19 RENT RELIEF
THIS IGA for Participation in Support of an Application for CDBG Funding for COVID-19 Rent
Relief is entered into as of the last date of signature below, by and between the City of Woodburn
("Woodburn") and the City of Gervais ("Gervais") and the City of Hubbard ("Hubbard") (collectively the
"Parties"), and pursuant to ORS 190.010.
BACKGROUND
A.Business Oregon has announced the availability of Community Development Block Grant
("CDBG") funding for residential rent relief for the purpose of responding to the economic
impact of the COVID-19 pandemic.
B.The City of Woodburn desires to be the lead applicant for the CDBG funding on behalf of the
sponsoring cities of Gervais and Hubbard.
C.The grant contract with Business Oregon, if awarded, will specify in detail how the CDBG funds
will be allocated amongst low and moderate ("LMI") income families that have been
economically impacted by the COVID-19 pandemic within each of the three cities.
The Parties agree as follows:
AGREEMENT
1.Joint Sponsorship of CDBG Application. The Parties agree to jointly sponsor a COVID-19
residential rent relief program provided through a Community Development Block Grant, administered
by the Oregon Business Development Department.
1.1.Grant Application. Woodburn shall designate and provide staff to complete grant
writing, information and data collection, and the preparation of supporting documents for the
grant application. The City shall ensure grant application completeness and submit the grant
application in a timely manner.
1.2.Grant Acceptance & Administration. Woodburn shall assume full responsibility for CDBG
funding and act as the recipient for the award to the extent required by Business Oregon; this
shall also include acting as the responsible party for the grant administration, environmental
review, and federal labor standards compliance, to the extent applicable.
1.3.Responsibility of Sponsors. Gervais and Hubbard shall fully collaborate with Woodburn
designated staff during the entire CDBG application and award process, including compiling all
needed documents, and providing data, financial information, and all other pertinent
information requested from Woodburn.
2.Rental Assistance Grant Activity. The purpose of the proposed CDBG is to provide direct
economic rent relief/assistance to LMI families that have been economically impacted by the COVID-19
pandemic. CDBG funds will only be available to those individuals/households that meet the CDBG LMI
COVID-19 RENT RELIEF PROGRAM IGA Page 1 of 4
9
and COVID-impacted criteria and live within the boundaries of the City of Woodburn, City of Gervais, or
the City of Hubbard.
3.Sub-grant Agreement. Woodburn as the Applicant will enter into a sub-grant agreement with
Love INC, a non-profit organization with experience in providing rent relief assistance, to manage and
distribute the CDBG funds as described above.
4.Program Documents & Marketing. Should the Parties be awarded CDBG funds for a rent relief
program, Woodburn, in coordination with the Sub-grantee shall prepare intake and applications form
that will be utilized for the program. All externally facing documents shall be reviewed and approved by
all parties prior to use. All externally facing documents will also be available in English, Spanish, and
Russian languages.
Woodburn, in coordination with the Sub-grantee shall also be primarily responsible for creating and
executing a marketing plan for the program. The Parties acknowledge that they each will have a role in
marketing the program to individuals and families within their own jurisdictions, but that overall the
intent is for there to be cooperation and unity in outreach efforts and communication.
5.Mutual Agreements and Understandings.
5.1. Incurred Costs/Expenses. The Parties agree to assume their own financial
responsibilities for expenses incurred in carrying out responsibilities as outlined in Sections 1-4
above; this includes those incurred for grant writing, employee wages and expenses, and
equipment needed to complete necessary grant work or comply with grant award conditions.
5.2. Third-Party Grant Administration. Should Woodburn fail to have the qualified staff or
capacity, according to CDBG regulation, to provide the oversight or administrative duties
necessary to carry out pre- or post-grant award duties, then the Parties agree to contract with
the Mid-Willamette Valley Council of Governments for consultation and grant administration
services. Costs for any third-party services will be borne equally by the Parties and where
allowable, will be paid for out of grant funds.
5.3. Publicity and Use of Proprietary Marks. Each party shall obtain prior written approval
from the other parties prior to using the other party's trademarks, trade names, logos, or images
(collectively, " Proprietary Marks") in connection with carrying out projects or activities under
this IGA. This applies to all uses regardless of whether on the web, in print, or in any other
media. Once approved, similar uses in the same context and format will not require additional
approval. In the event this agreement expires or terminates for any reason, each party shall
immediately discontinue using the other party's Proprietary Marks.
5.4.Compliance with Applicable Laws. The Parties agree that each shall comply with all
federal, state, and local laws and ordinances applicable to the work to be done under this IGA.
5.5.Nondiscrimination. The Parties agree to comply with all applicable requirements of
federal and state civil rights and rehabilitation statutes, rules, regulations in the performance of
this IGA.
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Agenda Item
January 11, 2021
TO:Honorable Mayor and City Council
FROM:Jim Row, Assistant City Administrator
SUBJECT:Resolution Updating Parks and Recreation SDC Fees
:
RECOMMENDATION
Adopt a resolution approving a Parksand RecreationSystem Development Charges
(SDC) schedule, which has been updated to account for increasing construction
costs, consistent with Ordinance No. 2250; and establishing an effective date of
February1, 2021.
BACKGROUND:
SDC legislation was first adopted by the State of Oregonin 1989. SDCs are one
time fees assessed on new development to fund the expansion of infrastructure
for parks, streets, water, wastewater, or storm water management systems. By
statute, SDC feescan only be utilized to fund capital improvements that add
capacity to the system, such as parkland acquisition or the construction of new
parks or park facilities. SDCs may not be utilized to fund non-capacity increasing
projects, such as maintenance or operations. The City of Woodburn has
collected and utilized parks and recreation SDCs since 1992.
State law has strict provisions that require a city to develop a formula, or
“methodology”, which takes into account the value of existing or planned
capacity in the infrastructure system necessary to serve new development.
The methodology must consider the cost of existing facilities, prior contributions by
existing users, the value of unused capacity, grants, and other relevant factors.
SDC fees aredesigned to recover all or a portion of the costsof planned capital
improvements that add system capacity to serve future development.
The City’s adopted Parks and Recreation SDC Methodology, which was last
updated in 2016,includes aparks Capital Improvement Project (CIP) list, which
identifies SDC eligibleprojects,the estimated timing of each project, and the
growth-related portion of each project that is eligible for SDC funding.
Agenda Item Review:City Administrator __x____City Attorney __x____Finance __x___
34
Honorable Mayor and City Council
January 11, 2021
Page 2
Pursuant to Ordinance No. 2250, this adjustment is tobecalculated and take
effect onJanuary 1 of each year.The Ordinance, provides fortheSDC fees to
be adjusted in an amount equal to the change in construction costs according
to the EngineeringNews Record(ENR)Northwest (Seattle, Washington)
Construction Cost Index. As of December 2020, the annual construction cost
index increase was 6.0%.
DISCUSSION:
Effective Feb1, 2021, all Parks and Recreation SDC fees will increase 6.0%.
The updated schedule is as follows:
Old Fee New Fee
Residential (all housing types)$3,707/ dwelling unit $3,929/ dwelling unit
Non-residential $147/ employee $156 employee
:
FINANCIAL IMPACT
The increased revenues that are expected to result from the updated SDC fee
schedule are dependent upon the level of future development activity, whichis
unknown at this time. As of June 30, 2020, the Parks and Recreation SDC Fund
had a balance of $713,259.
35
COUNCIL BILL NO. 3141
RESOLUTION NO. 2165
A RESOLUTION SETTING AMOUNT OF THE PARKS AND RECREATION SYSTEMS
DEVELOPMENT CHARGES UNDER AN EXISTING METHODOLOGY; ESTABLISHING AN
ALTERNATIVE RATE REVIEW FEE; AND SETTING AN EFFECTIVE DATE FOR IMPOSITION
OF THE FEES AND CHARGES
WHEREAS, ORS 223.297 –223.314 authorizes local governments to impose
system development charges; and
WHEREAS,the City has adopted Ordinance 2250 establishing Parks and
Recreation Systems Development Charges; and
WHEREAS,the City has adopted methodologies pursuant to Ordinance
2250 to justify the Parks and Recreation Systems Development Charges; and
WHEREAS, Ordinance 2250 provides that the amounts of the Parks and
Recreation and Parks Systems Development shall be set by resolution; and
WHEREAS,Ordinance 2250 provides that the amounts of the Parks and
Recreation and Parks Systems Development charges shall be adjusted annually
to account for changes in the cost of constructing facilities; and
WHEREAS,Ordinance 2250 also allows the City to establish an alternative
rate review fee by resolution; NOW THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. PARKS AND RECREATION SYSTEMS DEVELOPMENT CHARGE.
The schedule of Parks and Recreation Systems Development Charges
attached as Exhibit “A”, and, by this reference, incorporated herein is hereby
adopted to be imposed beginning the effective date identified in Section 3 of
this resolution.
Section 2. ALTERNATIVE RATE REVIEW FEE
The minimum fee for review of an alternative rate review calculation shall
be two-hundred-and-fifty dollars ($250), to be paid at the time the alternative
rate calculation is submitted for review. If the City hires a consultant to assist in
reviewing the information submitted, the cost of the consultant’s review shall be
Page 1 – COUNCIL BILL NO. 3141
ORDINANCE NO. 2165
36
shared equally by the City and the applicant, and the applicant shall pay its
share of the cost of the consultant’s review at the time the City decides whether
or not to accept the alternative rate.
Section 3. EFFECTIVE DATE
The effective date for imposition of the fees and charges identified in this
resolution shall be February1, 2021.
Approved as to form:
City AttorneyDate
Approved:
Eric Swenson, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson,City Recorder
City of Woodburn, Oregon
Page 2 – COUNCIL BILL NO. 3141
ORDINANCE NO. 2165
37
EXHIBIT “A”
PARKS AND RECREATION SYSTEM DEVELOPMENT CHARGES SCHEDULE
Effective: February 1, 2021
DEVELOPMENT TYPESDC PER UNIT
Residential (all housing types) $ 3,929/dwelling unit
Non-residential $ 156/employee
The non-residential fee is assessed based on a structure’s gross square footage
per employee as determined by the following Metro Employment Density Study
guidelines:
SQUARE FEET PER EMPLOYEE
(Recommended Guidelines from Metro Employment Density Study)
Standard Industry Square Feet Standard Industry Square Feet
Classification (SIC) Per Employee Classification (SIC) PerEmployee
Manufacturing: Trucking 1,500
General 700 Communications 250
Food Related 775 Utilities 225
Textile, Apparel 575
Lumber, Wood Products560 Retail:
Paper and Related 1,400 General 700
Printing and Publishing600 Hardware 1,000
Chemicals, Petrol, Food Stores 675
Rubber, Plastics 850 Restaurant/ Bar 225
Cement, Stone, Glass, Clay800 Appliance/ Furniture 1,000
Furniture and Furnishings600 Auto Dealerships 650
Primary Metals 1,000 Gas Station (gas only) 300
Secondary Metals 800 Gas Station (Gas and Service)400
Non-Electrical Machinery600 Regional Shopping Center600
Electrical Machinery 375
Electrical Design 325 Services:
Transportation Equipment500 Hotel/ Motel 1,500
Other 400 Health Services (hospital) 500
Health Services (clinic) 350
Wholesale Trade: Educational 1,300
Durable Goods 1,000 Cinema 1,100
Non-Durable Goods 1,150 Personal Services (office)600
Finance, Insurance, Real Estate,
Warehousing: Business Services (office)350
Storage 20,000
Distribution 2,250 Government Administration300
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Agenda Item
January 11, 2021
TO:Honorable Mayor and City Council acting in its capacity as the
Local Contract Review Board
FROM:Eric Liljequist, Public Works Projects & Engineering Director
SUBJECT:Award a Contract for Engineering Services for a Water Supply
System Risk & Resiliency Assessment to Murraysmith, Inc.
RECOMMENDATION:
Award a Contract forengineering services for the Woodburn Water Supply
System Risk & Resiliency Assessmentto Murraysmith, Inc.in the amount of $75,007
and authorize the City Administrator to sign the Agreement.
BACKGROUND:
Staff utilized a formal Request for Proposals (RFP) process to solicit engineering
services to provide a Woodburn Water Supply System Risk & Resiliency
Assessment to comply with America’s Water Infrastructure Act of 2018 (AWIA).
The RFP was advertised on the City website and in the Daily Journal of
Commerce. Staff received a total of fiveproposals that satisfied the
requirements of the RFP. Staff reviewed proposals in accordance with the RFP
guidelines and state requirements (ORS 279C.105). After a thorough evaluation
process, the City selected Murraysmith, Inc.as the highest-ranking proposer. City
staff proceeded tonegotiate a scope of work and fee for services to complete
this required engineering work.
Murraysmith, Inc. is a well-qualified firm and familiar with the City watersystem
and is currently working on the Parr Road Municipal Water Supply Well Project
for the City. The negotiated contract for engineering design services for the risk
assessment is in the amount of $75,007.
DISCUSSION:
The City of Woodburn will be executing a comprehensive all-hazards physical
and cyber security risk and resiliency assessment of all City of Woodburn water
system assets. The intent is to maintain compliance with §2013 of America’s
Water Infrastructure Act of 2018. The risk and resiliency assessment will use the
Agenda Item Review:City Administrator __x____City Attorney ___x___Finance _x____
39
Honorable Mayor and City Council
January 11, 2021
Page 2
ANSI/AWWA J100 standard to examine City of Woodburn Water Supply System
assets and to develop a prioritized program for risk and resilience management.
City staff intends to execute a contract amendment with Murraysmith next
summer for the development of an Emergency Response Plan, which is also
required under §2013 of America’s Water Infrastructure Act of 2018.
The law requires community (drinking) watersystems serving morethan3,300
peopletodevelop or update risk assessments and emergency response plans
(ERPs). The law specifies the components that the risk assessments and ERPs
must address and establishes deadlines by which water systems mustcertify to
EPA completion of the risk assessment and ERP. The Risk Assessment must be
certified by June 30, 2021, and the Emergency Response Plan must be certified
by December 30, 2021.
The Assessment includes the following analyses:
1.Therisktothesystemfrom malevolent actsandnaturalhazards;
The resilience of the pipes and constructed conveyances, physical
2.
barriers, source water,
water collection and intake, pretreatment,
treatment, storage and distribution facilities, electronic, computer, or
other automated systems (including the security of such systems) which
are utilized by thesystem;
3.The monitoring practices of thesystem;
The financial infrastructure of thesystem;
4.
5.Theuse,storage,or handling ofvarious chemicals bythesystem;and
6.The operation and maintenance of the system. The assessment may
include an evaluation of capital and operational needs for risk and
resilience management for thesystem.
The contract award is in conformance with public contracting laws of the State
of Oregon as outlined in ORS Chapter 279C and the laws, regulations of the City
of Woodburn, therefore, staff is recommending the contract be awarded.
FINANCIAL IMPACT:
The Personal Service Contractwill be fundedfrom the approved2019/20fiscal
year budgetfromtheWater Fund.
40