July 27, 2020 Agenda Packet
E RIC S WENSON,M AYOR
D EBBIE C ABRALES,C OUNCILOR W ARD 1
C ITY OF W OODBURN
L ISA E LLSWORTH,C OUNCILOR W ARD II
R OBERT C ARNEY,C OUNCILOR W ARD III
C ITY C OUNCIL W ORK
S HARON S CHAUB,C OUNCILOR W ARD IV
M ARY B ETH C ORNWELL,C OUNCILOR W ARD V
S ESSION A GENDA
E RIC M ORRIS,C OUNCILOR W ARD VI
J ULY 27,2020–7:00 P.M.
VIAVIDEOCONFERENCING
1.CALL TO ORDER AND FLAG SALUTE
2.ROLL CALL
3.WORK SESSION
A.COMMUNICATION1
-Mayor/Council Communication
-Council Communication
-Staff/Council Communication
-Communication with the Public
-Communication with the Press
B.GLOBAL INCLUSION ADVISORY TASK FORCE4
-Review Original Memorandum
-Review successes
-Input for future direction
C.COVID-19 REPORT
-How it’s affecting our zip code
-Steps the City is taking
4.CITY ADMINISTRATOR’S REPORT
5.MAYOR AND COUNCIL REPORTS
6.EXECUTIVE SESSION
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at
503-980-6318or Statewide Toll Free Relay (800) 735-1232, at least 48 hours prior to this meeting.
Si usted necesita asistencia especial, comuníquese al 503-980-6322 o a la línea telefónica gratuita, (800)
735-1232, con un mínimo de 48 horas, antes de la reunión.
**Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo.
Comuníquese al (503) 980-6322.**
July 27,2020Council Agenda Page i
A.To consult with counsel concerning the legal rights and duties
of a public body with regard to current litigation or litigation
likely to be filed pursuant to ORS 192.660 (2)(h).
To consider records that are exempt by law from public
inspection pursuant to ORS 192.660 (2)(f).
7.ADJOURNMENT
COUNCIL GOALS 2019-2021
Thematic Goals
1.Create an inclusive environment where residents participate and are engaged in the community (that is vibrant, safe
and active).
2.Promote an environment that encourages sustainable economic health maximizing our geographic, workforce,
cultural and community assets.
Strategic Goals
3.Create an inclusive environment where Woodburn residents want to participate and are engaged in the community.
4.Develop innovative funding sources to help support the completion of capital improvement projects.
5.Grow and support strategic partnerships for economic health.
6.Explore the development of a non-profit consolidation facility.
7.Improve Communication and Coordination with School District on matters of mutual interest.
8.Completion of the First Street remodel.
9.Completion of Phase 1 & 2 of the Community Center Project including the formation of an ad hoc steering committee
to review and recommend design.
10.Creation of the Dick Jennings Community Leadership Academy.
11.Develop a strategy to limit PERS liability.
12.Establishment of a Woodburn 20 year community-visioning plan.
July 27,2020Council Agenda Page ii
City of Woodburn Social Media Stats
Facebook
(July 2018 2020)
Followers By Gender
Followers By Age Range
13-17Less than 1%
18-2411%
32%
25-3434%
68%
35-4436%
45-5414%
55-646%
WomenMen
65+ 7%
City of Woodburn Facebook Page
Likes and Followers
3773
4000
3518
3500
3000
2369
2301
2500
2000
1500
1000
500
0
July 2018 LikesJuly 2020 LikesJuly 2018 FollowersJuly 2020 Followers
Total likes increase from 2018 to 2020=+1,217 (53% Increase)
Total follow increase from 2018 to 2020=+1,404 (60% Increase)
Likes vs Followers
Like:Shows Support for Page Tells Facebook They Want to Receive Updates Every Time a Post is
Published.
Follow:Receives Post Updates, Just Not as Frequently.
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Instagram
(City Page Created in 2019)
Followers By Gender
Followers By Age Range
13-17 Less than 1%
18-24 4%
29%
25-34 34%
71%
35-44 32%
45-54 16%
55-64 6%
WomenMen
65+ 5%
Total Followers556
Average Post Views 350
Video Stats
Facebook Instagram YouTube
Videos Posted 129 17 89
Average Views 1100 135 200
Top 10 Most Viewed Videos
Title
Views
Mask Up Oregon!
22,400
Woodburn Is Safely Reopening
21,000
Community Forum English
16,300
Wooden Shoe Tulip Flyover
14,100
Project POOCH
6,000
COVID-
4,400
Woodburn Behind The Scenes Sgt. Altabef
4,300
Taste of Woodburn Preview
3,000
Taste of Woodburn 2019
3,000
Community Update from City Administrator, COVID-19
2,600
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City of Woodburn Facebook Post Interactions
A Brief Breakdown
One major emission from Facebook is a hel
page for the last two years I can report that the three post types that generate the most public interaction are:
Informational posts that directly affect a large portion of the community.
o-19 Information, City Council Decisions, COVID
Shelter, FRCannouncement
Community Service/Event posts.
o Recent Examples: Free egg giveaway, City Clean-Up, Shop-With-A-Cop, Fiesta 2020 update
/Humorous posts.
th
o of July Message, WPD does drive-thru birthday parties, Fake
Facebook posts by the WPD dogs
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Agenda Item
September 28, 2015
TO:Honorable Mayor and City Council
FROM:Scott C. Derickson, City Administrator
SUBJECT:Global Inclusion Advisory Committee
RECOMMENDATION:
It isrecommended that the City Council take appropriate action on the attached
Resolution creating the Global Inclusion Advisory Committee.
:
BACKGROUND
During the City Council’s March 7, 2015 Goal Setting Session, one of thepriority
goals identified by theCity Council was the creation of a GlobalInclusion
Advisory Committee (GIAC).Later, the City Council formally adopted this goal
during the April 13, 2015 Regular City Council Meeting. Once the goal was
established, both the City Council and Budget Committee approved a GIAC
budget of $5,000effective July 1, 2015 intended to fund an unidentifiedproject,
or community effort, once the committee was established and running.
On July 31, the City Council was provided a draft Resolution outlining the
establishment, mission and membership of the proposed GIAC in advance of this
formal Council consideration. At the time, the City Administrator asked that
Councilors review the draft Resolution and provide individual feedback on the
Resolution. No Councilor feedback was received.
In terms of membership, the draft Resolution identifies the following:
Between one (1) and fifteen (15) community members.
Woodburn’sMayor, or the Mayor's designee.
One (1) City Councilor.
The Woodburn City Administrator, orthe City Administrator's designee.
Agenda Item Review:City Administrator __X___City Attorney __X____Finance __X__
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Honorable Mayor and City Council
September 28, 2015
Page 2
Woodburn’s Chief of Police.
The Assistant City Administrator.
The Director of Economic Development.
Woodburn’s Community Relations Officer.
The Council’s reasoning and purpose for establishing an advisory committee, as
discussed during the March goal settingsession, is summarized as being:
Woodburn’s rich cultural heritage and diverse community has proved that
communities and people can flourish when our different experiences,
talents and cultures are focused on strengthening our community, building
friendships and respecting our heritage.
Thecitizens of Woodburn honor the courage, hard work and values of all
people who helped build our community and ensure that Woodburn would
be passed to future generations better and stronger than before.
As a responsible City government committed to democratic principles and
community service, the City of Woodburn seeks to identify, understand and
respect the values, perspectives and attitudes of the entire community.
Woodburn continuously strives to provide cost efficient, effective and
accessible services to the community based on the community’s needs
and expectations.
Woodburn seeks input and recommendations from community members
about the quality, effectiveness, efficiency and accessibility of City
services. The City uses many different strategies for soliciting public input
including the creation of committees.
DISCUSSION:
The City Council specifically discussed opportunities that exist for enhancing
Woodburn’s outreach,communication and participation levels within our
community’s diverse demographic.These Council ideas have been
incorporated into the GIACmission, and is identified as the following:
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Honorable Mayor and City Council
September 28, 2015
Page 3
Specifically identifying cultural barriers that limit access to City services
and/or programs such as law enforcement, youth programs, business
development, etc.
Identifying “gaps” in programs and/or services needed in our community,
making recommendations for addressing those service opportunities.
Provide advice on improving access to City services and programs.
Increasing the effectiveness of Woodburn’s community outreach efforts.
Increasing community participation.
Develop recommendations on how to build stronger community
connectivity or how to better bring diverse cultures together in an effort to
strengthen our community.
FINANCIAL IMPACT:
The FY 2015/16 Budget allocates $5,000 for a GIAC project.
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