Res 1297 - Traff Safety Grnts
COUNCIL BILL NO. 1630
RESOLUTION NO. 1297
A RESOLUTION ENTERING INTO TWO AGREEMENTS WITH THE STATE OF OREGON
(OREGON DEPARTMENT OF TRANSPORTATION, TRANSPORTATION SAFETY
SECTION) ACCEPTING A TRAFFIC SAFETY GRANTS FOR TRAINING AND TO
SUPPLEMENT ENFORCEMENT OF TRAFFIC LAWS.
WHEREAS, the enforcement of traffic laws in Woodburn is very important to
the traffic safety of the city of Woodburn, and
WHEREAS, grant funds are available from the State of Oregon, Oregon
Department of Transportation, Transportation Safety Section, to provide training on
safety belt, child safety seat and motorcycle helmet enforcement to law enforcement
officers participating in Transportation Safety Section grant-funded overtime
enforcement, and to supplement the enforcement of traffic laws by providing extra
overtime funds, NOW, THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into Agreement #HB958503560,
a copy of which is attached as Exhibit · A., with the State of Oregon, acting by and
through the Oregon Department of Transportation, Transportation Safety Section, to
supplement the enforcement of traffic laws, especially for safety belts and motorcyle
helmets, by providing extra overtime funds.
Section 2. That the City of Woodburn enter into Agreement Number
DE952001583, a copy of which is attached as Exhibit "B", with the State of Oregon,
acting by and through the Oregon Department of Transportation, Transportation
Safety Section, to provide training on safety belt, child safety seat and motorcycle
helmet enforcement.
Section 3. The Mayor, on behalf of the City, is authorized to execute said
agreements.
Approved as to forJl~.~
City Attorney
~/tI/1~
I Dat~
APPROVED L/1~ fj III;A/j
- NANCY A. ,KIRKS Y, MAYO~
Page 1 -
COUNCIL BILL NO. 1630
RESOLUTION NO. 1297
.-..."....-. > ..-----....-.-........ -. ._._,.......,-,~--
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
May 8, 1995
May 9, 1995
May 9, 1995
Filed in the Office of the Recorder May 9. 1995
ATTEST: fV) -r~
Ma~ennant, City Recorder
City of Woodburn, Oregon
Page 2 -
COUNCIL BILL NO. 1630
RESOLUTION NO. 1297
."'._~.'-~"-'" .........~....",._.-,_...""._""""'",-'""'-''"'.-..~'~.---.,.-
IN1ERGOVERNMENTAL AGREEMENT
Agreement Number DE952001583
ODOT #13,576
This Agreement is made and entered into by and between the State of Oregon acting by and
through the Oregon Department of Transportation. Transportation Safety Section, hereafter
called Department, and Woodburn Police Department, hereafter called Agency.
I. RECIT ALS
A. PURPOSE
The principal purpose of this agreement is to provide training on safety belt,
child safety seat and motorcycle helmet enforcement to selected law enforcement
officers participating in TSS grant-funded overtime enforcement.
B. A1J1HORITY
1. By the authority granted in 802.300-340. the Department may enter into
~~~~agreem~~~~~cemfun~~~~~~to
promote highway safety.
2. By the authority granted in ORS 190, the Department can enter into
intergovernmental agreemen~.
C. BENEFITS
Law Enforcement officers will provide safety belt, child safety seat and
motorcycle helmet enforcement training to officers throughout the State of
Oregon, with an overall goal of increasing safety belt, child safety seat and
motorcycle helmet use. and decreasing death and injury from motor vehicle
crashes.
D. EFFECTIVE DATE AND DURATION
This Agreement shall become effective on May 1, 1995 (or on the date when both
parties have signed this Agreement, whichever date is later). This Agreement shall
expire, unless otherwise terminated or extended, on September 30,1995.
II. PROJECT MANAGEMENT PLAN
A. DEPARTMENT OBLIGATIONS
Department agrees to pay Agency not to exceed the sum of $475.00 upon
completion of work as described under n.B. A~ency Obli~ations.
Department shall pay monthly billings received by Agency within 30 days if
received by Department on or before the 10th of the month following the billing
period.
..-
-,-
". -....,...-.-,.. ....-...,...--....-. ' ."~--",,-~._.~.......~,..
Intergovernmental Agreement # DE952001583
OOOT #13,576
4/18195
Page 2
B. AGENCY OBLIGATIONS
The following assignments will be performed during effective contract dates.
The agency agrees:
1. Officer will train at least two classes in ''TSS Safety Belt Enforcement,"" as
directed by Department.
2. Oasses will be conducted throughout the State. Locations selected will be
approved by the Department.
3. Agency will submit to the Department a monthly listing of classes taught,
date, location, and number of students trained. (See Attachment A.)
4. Reimbursement Agreement
Agency shall submit monthly billings to the Department not later than the
10th of the month following the billing period. These billings must reflect
actual costs and work accomplished during the billing period. The billing
shall be submitted on the appropriate TSS reporting form (Attachment A),
indicate billing period, overtime hours/rate of pay, travel expenses (if any)
and be signed by the contracting official.
5. Allowable charges to contraCt funds include:
a. Overtime pay for conducting at least two training classes between
May 1, 1995 and July 1, 1995.
b. Travel costs associated with conducting local training classes.
(According to Executive Department Administrative Rules on Travel and
Transportation. The maximum reimbursement for automobiles will be
$0.22 per miles. The maximum reimbursement for per diem will be
$60.75 per day.)
The Department will not be able to honor Claims for Reimbursement
received after November 5, 1995. This deadline is crucial as the National
Highway Traffic Safety Administration now requires all paperwork for the
entire Department program be completed by December 31.
The Department, the Secretary of State's Office of the State of Oregon, the
Federal Government, and their duly authorized representatives shall have access
to the books, documents, papers, and records of the Agency which are directly
pertinent to this specific agreement for the purpose of making audit,
examination, excerpts, and tranScripts for a period of three (3) years after final
payment. Copies of applicable records shall be made available upon request.
Payment for cost of copies is reimbursable by Department.
Intergovernmental Agreement # DE952001583
OOOT #13,576
4/18195
Page 3
c. KEY OFFICIALS
1. Woodbmn Police Departtnent
270 Montgomery
Woodburn, OR 97071
Telephone Number: 982-2345
Instructor. PATROLMAN CRAIG CUNNINGHAM
2. Transportation Safety Section
Contact Geri Parker
400 State Library Building
Salem, Oregon 97310
Telephone Number: 378-3669 or 1-800-922-2022
III. GENERAL PROVISIONS
A. TERMINATION
This agreement can be terminated at any time with two (2) weeks written notice
by either party'in writing.
B. STATE WORKERS' COMPENSATION ACf
The Agency, its subcontractors, if any, and all employers working under this
Agreement are subject employers under the Oregon Workers' Compensation
Law and shall comply with ORS 656.017, which requires them to provide
workers' compensation coverage for all their subject workers.
c. INDEMNITY
Subject to the limitations of the Oregon Constitution and statutes, Agency and
Department each shall be solely responsible for any loss or injury caused to
third parties arising from Agency's or Departtnent's own acts or omissions
under this agreement and Agency or Department shall defend, hold harmless
and indemnify the other party to this agreement with respect to any claims,
litigation or liability arising from Agency's or Department's own acts or
omissions under this agreement.
..
. '~" T-'
Intergovernmental Agreement # DE952001583
ODOT #13,576
4/18195
Page 4
D. FEDERAL REGULA nONS
It is understood and agreed that the activity covered in this Agreement is
undertaken under the authority of Section 402, Title 23, United States Code,
and is subject to the administrative regulations established by Federal guidelines
including Circulars A-87 and A-I02, and are hereby incorporated by reference
with the same force and effect as if they were given in full text
The Agency agrees not to use the funds received through this agreement for
activities previously carried out with its own resources.
IV. APPROV AL
The Fiscal Year 1995 Highway Safety Plan was approved by the Oregon Transportation
Commission on July 19, 1994. At that time the Manager was authorized and directed to
sign all contracts included in this Plan for and on behalf of the Commission. Said authority
is set forth in the records, Minute Book of the Oregon Transportation Commission.
IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as
of the day and year hereinafter written.
V. SIGNATURES
AGENCY
CITY OF WOODBURN
(agency
By ~~-/J 7f'~I--------'
I
NANCY .A. . KIRKSEY. MAYOR./
(fype or print name and title)
ST ATE OF OREGON, by and
through its Department of
Transportation, Transportation
Safety Section
By
Ed Marges, Manager
Date
Date May 9. 1995
~.. ........
INTERGOVERNMENTAL AGREEMENT
AGREEMENT #HB958503560
ODOT #13,549
This Agreement is made and entered into by and between the State of Oregon acting by and
through the Oregon Department of Transportation, Transportation Safety Section, hereafter
called Department, and Woodburn Police Department, hereafter called Agency.
I. RECIT ALS
A. PURPOSE
The principal purpose of this agreement is to supplement the enforcement of
traffic laws throughout Oregon, especially laws for safety belts and
motorcycle helmets, by providing extra overtime funds.
B. AUTHORITY
1. By the authority granted in 802.300-340, the Department may enter
into contraCts and agreements for the performance of functions and
activities to promote highway safety.
2. By the authority granted in ORS 190, the Department can enter into
intergovernmental agreements.
C. BENEFITS
Traffic officers will be trained in safety belt enforcement Public attention
about traffic safety will be gained. Data about safety belt use will be
gathered. Hundreds of traffic enforcement hours will be added and the
expected result will be increased belt use and decreased deaths and injuries
from motor vehicle crashes.
D. EFFECTIVE DATE AND DURATION
This Agreement shall become effective on May I, 1995 (or on the date
when both parties have signed this agreement, whichever date is later).
This Agreement shall expire, unless otherwise terminated or extended, on
September 30, 1995.
II. PROJECT MANAGEMENT PLAN
A. DEPARTMENT OBLIGATIONS
Deparnnent agrees to pay Agency not to exceed the sum of $3,000
upon completion of work as described under IT.B. Agency Obligations.
Department shall pay quarterly billings received by Agency within 30 days
if received by Department on or before the 10th of the month following the
billing period.
..- 'T~- ~
. .~..-.,'...~. ;n_".' *"".. ._.... _",__,"...,c..;__~,"..,~. ,-,.=.''--'._' '._"._~--"
. .
HB958503560
OOOT #13,549
Page 3
The Department will not be able to honor Claims for Reimbursement received
after November 5, 1995. This deadline is crucial as the National Highway
Traffic Safety Administration now requires all papelWork for the entire
Department program be completed by December 31.
10. Allowable charges under this agreement to contract funds include:
a. Overtime pay for traffic patrol at agency average overtime rate including
benefits. Any approved associated administrative costs will be reimbursed
at the straight time rate.
b. Overtime pay for conducting pre-enforcement and post-enforcement safety
belt user surveys.
c. Safety belt/motorcycle helmet educationaI/promotional materials.
d Equipment related to safety belt/motorcycle helmet overtime enforcement or
education.
e. Administrative costs associated with the project, and travel to TSS-
sponsored conferences in Eugene.
The Department, the Secretary of State's Office of the State of Oregon, the
Federal Government, and their duly authorized representatives shall have
access to the books, documents, papers, and records of the Agency which are
directly pertinent to this specific agreement for the purpose of making audit,
examination, excerpts, and transcripts for a period of three (3) years after fmal
payment Copies of applicable records shall be made available upon request.
Payment for cost of copies is reimbursable by Department.
C. KEY OFFICIALS
1. Woodburn Police Department
Attn: Sgt. Allen DeVault
270 Montgomery Street
Woodburn, OR 97071
Telephone Number: 982-2345
2. Transportation Safety Section
Contact: Geri Parker
400 State library Building
Salem, OR 97310
Telephone Number: 378-3669 or 1-800-922-2022
--T"""
HB958503560
OOOT #13,549
Page 5
IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as
of the day and year hereinafter written.
v . SIGNATURES
AGENCY STATE OF OREGON, by and through
its Departtnent of Transportation,
Transportation Safety Section
CITY OF WOODBURN
Agency rL/
By: .:nj9'1 Tl~
NANCY A. KIRKSEY, MAYOR
([ype or print name and title) f
May 9, 1995
Date
By
Ed Marges, Manager
Date:
,-. ----.-.,.; .,,,.._.~,......~,,,._.._...~_.._.,. ",--~-"~,,,-""--"-""-"""'"'-'-'--"~'''-'-''--
<
J
~
E-c
~
o
~
~
~
>c
f:
2:
E-c
U
<
V')
0'\
0'\
.....
o
...
8 13
~ "5
~ ~
~ .W j
!!
...
~
~
o
~
~
I
~
tf
...
..s
~
~
[ E
o ~
b.O 0
< u
~
-
~
~
...
~ ~
0.. 'g
'S zs..
S-
~'I
~e
...b.O
~ ~'g
'S.. "0
C. ~ 8
(1:1 0 ~
_'= 0
(1:1 ~ .....
,C <.> "l:S ~
- .s 00
~ l.LI .C"'"
l'f.l ~~
~ ~~
.- <.>
=-6
's
~<.>
~~
- .! 1:;;
~ 1:: 'S.. =8
.0' ~ S
~ l3 o~
_ g U ?:
5 ~ ~ ~
8 0 l:Q'=:
~ i ~.8
.... ~~
.s -;~
~ 0 oo~
.:.l:
~
,Ci
U
-
.
~ N
eo...
o
~
U
(I:Il'f.l
.c:E
~-
l'f.lCtl
;Jc
.C
. =
"O"l:S
~
l'f.l"l:S
(I:I~
,Cc.
Uo
... -
=~
c.>
~
_"l:S
58
80s
.eo ...
=Ctl
c<0
~...
c.
""V5
83
~...
~.!
_(1:1
(1:18
c:::
.2 ~
-c:::
5(1:1
= eo...
"l:S0
~l'f.l
~
urea
~o
~u
...,C
=u
l'f.los
~=
"l:S(I:I
.eo
Ul'f.l
c:::-
~<
'-"
- .
...-
0'"
c.0
~c.
...~
...
....~
~....
ClSos
-...
~(I:I
UQ,
c:::~
-;; fI:J
"l:S,C
~U
>.5
~-
.- (1:1
,c...
<0
~E..
~.s-d
Ctl 0
o l'f.l.C
~~ 8.
~
~
~
~
~
~
j
t.':l
~
.g
~
~
g
~
:3
U
os
-
c:::
o
U
~
o
...
~
,C
-
o
-
~
8
~
-
,C
Ctl
.el
...
.....
00
:3
u
os
.....
c:::
o
U
~
8
.-
....
...
~
>
o
-
u
~
.0'
...
~
..
l'f.l
....
U
os
.....
c:::
o
U
fIl
b.O fIl
'~ l-i'J
.i~ ~ oi
~ .15 C'" e
~a [.~~
~ ... 'S ~ 13
.g ~ fIlO' ~ ~
fl..!:l ~l.LI 0 >
u ~ g.g ~ ~ ~ E-c
.=:~.=.~ ~ ~orfO
o <.> ~ U .g v t1
P:t ~u'''' b.O ~ b.O "0 v
~ g S t:I.3 ~ ~ '2'
~ ~!3'~"~la~ ~~
tr.l~O~~~tftr.l5
-
c:::
~
8
~
u
...
.s
c:::
~
t<i.o u -d a) ..; ~
"l:t
e
os
~...
8~
t:~
~
>-
o'il
-l:Q
~~
.~-
o~
"'(1:1
c.oo
.5u
CtlOO
c:::E-c
=c
ClS.-
C.
.- "0
u~
~c:::
...-
csClS
c.b
~~
~Q,l
Uu
55
00
eo... eo...
00
......
~Q,l
.c.c
SS
==
zz
an
~
iiS
~
~ .0
o ....
~...~o
r^ U 0"'"
-~ ~ ... ~
~tiflr--
o ... tr.l 0'\
. = ....
i~~~
s~ ~
~< ~
g
.=
~
tr.l
9
"8
.~
o
0..
~
[
.c
~
b.O
.~
o
.....
.....
..s
-5
g
8
o
-5
'a
~
-
o
oS
~
.0
~
~
~
.c
~
"0
a
@
..s
~
~
--
\I')
0'\
0'\
.....
o
.....
t
.0
9
8
o
.-<
~
~
u;
~
~
o
8
~
E-c
o
Z
'-"
~~~ ~~~ ~~~
.c:.c:..c:l ..c:l..c:l..c:l .c:..c:l..c:l
III III li.1 ~ ~
Vl 000 tI:
~ ~
...... 'e)''O ~ ............ ............ u
. 000 000 :( E-<
ill 111 i~1 ~ 0(
u ~
z~z :a ~
ZZZ ZZZ ~~~~~ 0(
~ E-< E-o
ga 0 0
~ E-o E-<
~ 0(
~ ...:3
~ U ~
ex: 0
1- 0 Q
9 -0 ~~ ~ d
E-< ~~u ~
u i t
CIlex:~ ~u u ~
~~z~~~ Z..B.. > A
J z~~~ aallS 0 B
~O8000 800Q 80QO ~ e
~E8 8 8 0( i-
E-o
=~ 0 llO"CI
=o~ E-o lIS U
I-CVl ~13
(-4~0\ c:l.oCll
~~~ "8 G ..!!
> C,I
'5 . ~ ~
)10 I c:l.oc:l.o <<-' :s
=~ .. c
00 ~ ..c:l
u~ ] ~ ~ u
<Clo( :;:l ;J e
(-4~"3 ~ 0 ;:
~ ...
""1 ~ tI: u
>
<l:3 ~ c .g
.. @>- i==
= i ~ .s
~ E-o S
i ~ ex: OIl
~ u
i jlj Ilj Ijl jjl a~a ]
.E .8.c:.8 0 -
ii ,..... =:
1 HI HI .i.i.1 ,Iii '11'1 ~ ..!!
0( CIl E ...
..c:l
E-ot;- -
'::J o ~
~ 000 o 0 o 0 u
~ E-oO<<-'~ .D.
~~~ ............ ............ ~ ............ ............ -
-5 000 000 000 000 U@ll a ;
lIS iii iii 11i t ill ~i~ ~ ~ .8 :
~ ~ ~ ~ ,.....
E-o .. ... c::l
....... zzz zzz zzz zzz zzz CI:I ~ ~ ~l
~ 0 0(
~ ex: ~
CI:I E-< .. 0(
~ CI:I..!!c:2 4 ~
I-C ~~
~ .... - ~ Cl e
~ ~~E-o
.... it\~~o(~ ~ ~ ~ i~
0 E-o Q CI:I ~ ~ E-o. c
~ U ~ 0( E-< ~ (I) ex: .....
0( CIlo(....... oi~ li!<
~ z ~~8~~ c:l.o .~ u !:IZ
a ~~~~ ~ ~~~~ u ~ .. ] go
~ uu ~ u u ~ u u uCii
.. .. .. ;;;SGi .. .. .. >o~E::~ .... ~
:l ZQQQ zooo Zc::lOO 0( 000 ZQOQ = 0 - ~~
ex: ~E~~s U 13 ~
i 0 b b b U b 13 ~~
~ u !:a u ~ S u ~Q~;J E-01iii
IE IS IS IE ClQ QO' 0( ... 0:10
~ 0 0 0 ~o 0 <<E-<~(:<:l ~z~ t;b2
i:i ;;)8
"iiJ . .
<:=a . .
.-I M M o:f"
___...,.......;.........._..." _.,.._".k.._.~..,."__...."..~__..;..".______..__,_.___'_