Res 1328 - CCRLS Agrmt
COUNCIL BILL NO. 1677
RESOLUTION NO. 1328
A RESOLUTION ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT WITH
CHEMEKETA COMMUNITY COLLEGE FOR PARTICIPATION IN THE CHEMEKETA
COOPERATIVE REGIONAL LIBRARY SERVICE (CCRLS) AND AUTHORIZING THE
MAYOR TO SIGN SAID AGREEMENT.
WHEREAS, the City has, for a number of years, participated in the Chemeketa
Cooperative Regional Library Service (CCRLS); and
WHEREAS, participation in CCRLS enables city residents to have access to free
reciprocal borrowing privileges and the use of an automated library system involving
other participating libraries; and
WHEREAS, it is in the interest of the city to continue this service; NOW,
THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the Mayor is authorized to execute an intergovernmental
agreement with Chemeketa Community College for participation in the Chemeketa
Cooperative Regional Library Service (CCRLS).
Section 2. That a copy of said agreement is attached hereto and, by this
reference, is incorporated herein.
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Approved as to form: It.
City Attorney
\O"-/O-4S-
Date
Page 1 -
COUNCIL BILL NO. 1677
RESOLUTION NO. 1328
APPROVED:
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST: fY!{~~~
Mary TMmant, City Recorder
City of Woodburn, Oregon
Page 2 - COUNCIL BILL NO. 1677
RESOLUTION NO. 1328
October 23, 1995
October 24, 1995
October 24, 1995
/
October 24, 1995
CONTRACT NUMBER 102 96
INTERGOVERNMENTAL AGREEMENT
This agreement is between CHEMEKETA COMMUNITY COLLEGE hereinafter called
COLLEGE and WOODBURN, OREGON, hereinafter called the CITY.
1.0 PURPOSE OF AGREEMENT
The purpose of this agreement is to provide for the participation of the city library of
CITY in the CHEMEKETA COOPERATIVE REGIONAL LIBRARY SERVICE (CCRLS)
under the terms and conditions set forth below.
2.0 TERM OF AGREEMENT
This agreement shall be in effect from July 1, 1995 until such time as terminated as
provided for under "TERMINATION" below.
3.0 AUTOMATIC RENEWAL
This agreement shall be in effect for the period July 1, 1995 through June 30, 1996.
This agreement shall be automatically renewed for a period of one (1) year at its
expiration, unless one or both parties elect not to renew, or the agreement is terminated
as provided for in this agreement.
4.0 CONSIDERA liON
The parties have entered into this agreement in consideration of the mutual benefits
and obligations contained in the agreement and, the additional considerations noted
below.
The COLLEGE will make the following payments to the CITY as compensation for the
CITY providing nonresident library service for the residents of the COLLEGE District at
no charge. Payments in 1995-96 shall be based on circulation and renewals of CITY
materials as counted by the CCRLS automated integrated library system. CITY shall
be reimbursed for each circulation and renewal of its materials to district residents
outside its CITY boundaries, but within the COLLEGE district. Of the $555,000.00
designated for reimbursement among CCRLS libraries in 1995-96, $138,750.00 shall
be paid each quarter. CITY'S share of each quarter's reimbursement shall be
computed based upon its percentage of the total circulations and renewals made that
quarter by CCRLS libraries to district residents.
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5.0 RESPONSIBILITIES UNDER THIS AGREEMENT
5.1 UNDER THE TERMS OF THIS AGREEMENT THE COLLEGE SHALL:
1. Provide for the fiscal and administrative management of the Service.
2. Maintain the following:
a. The Chemeketa Regional Library Advisory Committee hereinafter
referred to as the CCRLS Advisory Committee, through which
recommendations on policies of the Service can be expressed.
b. An ongoing liaison with Polk, Yamhill and Marion Library
Association (or their executive committee) through which
recommendations on procedures and their implementation can be
expressed. Exhibit "A" as attached included the present
membership of the CCRLS Advisory Committee.
3. Provide regular Courier Service between the participating libraries.
4. Provide free reciprocal borrowing privileges to patrons of the Service,
subject to the existing rules and procedures of the College library.
5. Provide a monthly accounting and quarterly reporting of expenditures
under this program to the CCRLS Advisory Committee.
6. Provide operation and maintenance of an automated library system.
5.2 UNDER THE TERMS OF THIS AGREEMENT THE CITY SHALL:
1. Provide free borrowing privileges to card holding residents of the College
District subject to the existing rules and procedures of the City library.
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2. Provide reference and information services to patrons of the participating
libraries in cooperation with the College and other participating libraries.
3. Provide for the regular participation of the library director in meetings of
the Polk, Yamhill and Marion Library Association and as many be
necessary in meetings of the CCRLS Advisory Committee. Regular
participation shall be defined as attendance at five (5) PYM Association
meetings. Attendance at the September meeting of the PYM Association
is mandatory for the CITY library director.
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4. Furnish.the College with information quarterly regarding the number of
nonresident library cards for the purposes set out in Paragraph 4.0
CONSIDERATION, above.
6.0 AMENDMENTS
The terms of this agreement shall not be waived, altered, modified, changed,
supplemented or amended in any manner whatsoever except by written instrument
signed by the parties.
7 .0 TERMINATION
This agreement may be terminated by mutual agreement of the parties or by either of
the parties as provided for below.
Either party may terminate this agreement upon the other party's material breach of any
of the terms and conditions hereof, by giving written notice of termination to the other
party at lease city (60) days in advance of the effective date of termination.
Cure of a Breach of any term of this agreement, after reasonable notice of such breach
by the damaged party, may void the termination.
Any such termination of this agreement shall be without prejudice to any obligations or
liabilities of either party already accrued prior to such termination.
This agreement and any changes, alternations, modifications, or amendments to it shall
not be effective until approved by the appropriate representative of the College.
8.0 NOTICES
All notices and other communications hereunder shall be in writing and deemed to be
given if delivered in person, by courier, or mailed by first class l11ail to the addresses
shown below.
FOR THE CITY OF WOODBURN:
FOR THE COLLEGE:
Christopher Childs
Name (type)
H. Philip Barth
Name (type)
City Administrator
Title
Director-Business Services
Title
3
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270 Montqomerv St.
Mailing Address
P. O. Box 14007
Mailing Address
Woodburn, OR 97071
Salem. Oregon 97309-7070
(503)982-5222
Telephone Number
(503)399-5079
Telephone Number
9.0 CONTACT PERSONS FOR THIS CONTRACT
Linda Sprauer
Name (type)
Linda Cochrane
Name (type)
Library Director
Title
Coordinator-CCRLS
280 Garfield St.
Mailing Address
P. O. Box 14007
Mailing Address
Woodburn. OR 97071
Salem. Oregon 97309-7070
(503)982-5259
Telephone Number
(503)399-5105
Telephone Number
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SIGNATURES
This contract and any changes, alterations, modifications, or amendments to it shall not
be effective until approved by the appropriate representative of the parties hereto.
In witness whereof, the parties hereto have caused this agreement to be executed on
the date set forth below.
CONTRACTOR FOR THE CITY
OF WOODBURN:
FOR CHEMEKETA
COMMUNITY COLLEGE:
~4 A
Signa ~'
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r/~d-d
Signature
Nancy A. Kirksey
Name (type)
H. Philip Barth
Name (type)
Mayor
Title
Director of Business Services
Title
10/24/95
Date
/c1. ~. 7J-
Date
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Exhibit A
CHEMEKETA COOPERATIVE REGIONAL LIBRARY SERVICE
Advisory Committee
1995 - 1996
Bradley Smith, Chair
Yamhill County Lay Member
2725 Leathers Lane
McMinnville, OR 97128
term expires: 6/30/97
(b )864-2273
(h)472-6401
Ellen D. Levine, Vice Chair
Marion County Lay Member
4039 Oakman Street S.
Salem, OR 97302
term expires: 6/30/97
(b )399-5239
(h)371-3974
Margaret Barnes
Director, Dallas Public Library
950 Main Street
Dallas, OR 97338 (b )623-2633
term expires: 6/30/98
Phyllis Bauer
Marion County Lay Member
1190 Randolph Road
Woodburn, OR 97071 (h)981-0907
term expires: 6/30/96
Sue Suel
Yamhill County Lay Member
20625 S.W. Highway 18
McMinnville, OR 97128 (h)843-2009
term expires: 6/30/98
Linda Cochrane, CCRLS Coordinator
Director, Chemeketa College Library
4000 Lancaster Drive/P. O. Box 14007
Salem, OR 97309-7070 (b)399-5105
Leah Griffith
Director, Newberg Public Library
503 East Hancock Street
Newberg, OR 97132
term expires: 6/30/96 (b )538-7323
George Happ
Director, Salem Public Library
585 Liberty Street S.E./P.O. Box 14810
Salem, OR 97309 (b)588-6071
Harvey Jobe
Polk County Lay Member
414 Stadium Dr. S.
Monmouth, OR 97361
term expires: 6/30/98
(b )838-0480
(h)838-5768
..........
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Geraldine (Geri) Miller-Marshall
Polk County Lay Member
300 S. E. La Creole #258
Dallas, OR 97338
term expires: 6/30/96 (h)623-6876
Linda Sprauer
Director, Woodburn Public Library
280 Garfield Street
Woodburn, OR 97071
term expires: 6/30/97
(b )982-5259
(h)981-6011
Ex Officio Members
Joanne Aebischer
Automated Systems Coordinator
Chemeketa Community College
4000 Lancaster Drive/P. O. Box 14007
Salem, OR 97309-7070 (b )399-5202
Mary Ginnane, Admin. of Library Dev.
Oregon State Library
State Library Building
Salem, OR 97310 (b )378-2112
Alan Hershey, Executive Director
Mid-Willamette Valley Council
of Governments
105 High Street S. E.
Salem, OR 97301 (b)588-6177
Lois Groshong, PYM Chair
Director, Jefferson Public Library
128 North Main Street
Jefferson, OR 97352 (b )327 -3826
(h)327-2177
Bob Wells, Assistant City Manager
City of Salem
555 Liberty Street S. E.
Salem, OR 97301 (b)588-6255
Secretary
Eileen Suyserie
Chemeketa Community College
P. O. Box 14007
Salem, OR 97309 (b)399-5039