Res 1344 - HDR Eng Water Sys Pl
COUNCIL BILL NO. 1699
RESOLUTION NO. 1344
A RESOLUTION ENTERING INTO AN AGREEMENT WITH HDR ENGINEERING INC. FOR
PROFESSIONAL ENGINEERING CONSULTING SERVICES FOR WATER SYSTEM
PLANNING AND AUTHORIZING THE MAYOR TO SIGN SUCH AGREEMENT.
WHEREAS. the State of Oregon acting through the Health Division has
established requirement for water master plans in OAR 331-61-060. and
WHEREAS. the City of Woodburn Council has established completion of a
water master plan as a goal for 1996. and
WHEREAS. the City desires to provide the best quality water possible in
sufficient quantity to meet the needs of the citizens of Woodburn, and
WHEREAS. HDR Engineering, Inc, has approved an agreement for Engineering
Services that is acceptable to the City with the exception of the termination of
Agreement clause modified herein, NOW. THEREFORE.
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1, That the City of Woodburn enter into an agreement with HDR
Engineering, Inc, for professional engineering consulting services to complete a water
master plan and water treatment alternative evaluation for the City of Woodburn that
complies with OAR 331-61-060.
Section 2, That the City of Woodburn has modified the Termination of
Agreement clause contained in the Terms and Conditions of Engineering Services to
read as follows:
9.
TERMINATION OF AGREEMENT
OWNER or ENGINEER may terminate the Agreement, in
whole or in part, by giving seven (7) days written notice.
Where the method of payment is "lump sum" or cost
reimbursement, the final invoice will include all services and
expenses associated with the Project up to the effective
date of termination, An equitable adjustment shall also be
made to provide for termination settlement costs ENGINEER
incurs as a result of commitments that had become firm
before termination, and for a reasonable profit for services
performed,
Page 1 -
COUNCIL BILL NO, 1699
RESOLUTION NO. 1344
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Section 3, That the Mayor is authorized to sign the form of agreement with
HDR Engineering, Inc, attached hereto containing the modification made by Section
2 of this resolution.
Section 4. That after approval of this agreement by the City, the agreement
shall be submitted to HDR Engineering, Inc, for approval in its modified form.
Isl N, Robert Shields
Approved as to form:
City Attorney
APPROVED:
Date
)
Passed by the Council
March 25, 1996
Submitted to the Mayor
March 26, 1996
March 26, 1996
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST: fY\, ~~
Ma~nnant, City Recorder
City of Woodburn, Oregon
March 26, 1996
Page 2 -
COUNCIL BILL NO. 1699
RESOLUTION NO, 1344
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AGREEMENT FOR ENGINEERING SERVICES
THIS AGREEMENT is made as of this 26th day of March, 1996, between
THE CITY OF WOODBURN, OREGON (''OWNER'') an Oregon Municipality, with
principal offices at City Hall, 270 Montgomery Street, Woodburn, Oregon, and HDR
ENGINEERING, INC., ("ENGINEER") a Nebraska corporation, with principal offices at
8404 Indian Hills Drive, Omaha, Nebraska, 68114 for services in connection with the
project known as the "Phase 1 - Water Master Plan and Water Treatment Alternative
Evaluation Study" and Optional - Phase 2, "Pilot Study and Treatment Plant Pre-Design",
hereinafter known as the Project;
WHEREAS, OWNER desires to engage ENGINEER to provide professional
engineering consulting services ("Services") in connection with the Project; and
WHEREAS, ENGINEER desires to render these Services as described in
SECTION I, Scope of Services;
NOW, THEREFORE, OWNER and ENGINEER in consideration of the mutual
covenants contained herein, agree as follows:
SECTION L
SCOPE OF SERVICES
ENGINEER will provide Services for the Project, which consist of the Scope of Services
as outlined on the attached Exhibit A
SECTION II. RESPONSmILITIES OF OWNER
In addition to the services descnbed in paragraph 6 of the attached "HDR Engineering,
Inc. Terms and Conditions of Engineering Services, n OWNER shall provide the
information to ENGINEER as outlined in the attached ExIu"bit A:
SECTIONm. COMPENSATION
Compensation for ENGINEER'S services under this Agreement shall be on the basis of
"per diem with a not to exceed maximum"
The amount of any sales tax, excise tax, value added tax (VAT), or gross receipts tax that
may be imposed on this Agreement shall be added to the ENGINEER'S compensation as
Reimbursable Expenses.
Compensation tenns are defined as follows:
Per Diem shall be based on the hourly rate per the resource description stated in the rate
sheet which is attached to this Agreement as Exhibit B. This hourly rate to be paid as
total co~pensation for each hour an employee works on the project, plus Reimbursable
Direct Expense.
City of Woodburn Agreement - 1 of3
Water Moster Plan and Treatment Evaluation
Agreement for Engineering Services
13 February, 1996
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Reimbursable Direct Expense shall mean the actual expenses incurred directly or indirectly
in connection with the Project for transportation travel, subconsultants, subcontractors,
computer usage, telephone, telex, shipping and express, and other incurred expense.
ENGINEER will add ten percent (tOO") to invoices received by ENGINEER from
subconsultants and subcontractors to cover supervision, administrative, and insurance
expenses.
Compensation for ENGINEER'S services under this Agreement shall not exceed the
following without the prior written authorization of the OWNER:
Phase 1
Part 4
Water Master Plan
System Analysis and
Water Quality Review
Alternative Evaluation and
Bench Scale Testing
Council/Public Meetings
eighty thousand dollars ($80,000)
Part 1
Part 2
five thousand dollars ($5,000)
Part 3
fourteen thousand dollars ($14,000)
five thousand dollars ($5,000)
Phase 2 (Optional)
To be detennined prior to commencing Phase 2
The ENGINEER shall be entitled to cost of living increases in the hourly rates stated on
Exhibit B and in the not to exceed levels stated above at the beginning of each calendar
year during this Agreement. This cost of living adjustment shall be agreed to by all
parties.
SECTION IV. TERMS AND CONDITIONS OF ENGINEERING SERVICES
The "HDR Engineering, Inc. Terms and Conditions of Engineering Services," which are
attached, are incorporated into this Agreement by this reference.
SECTION V.
PERIOD OF SERVICE
Upon receipt of written authorization to proceed, ENGINEER shall perform the services
within the time period(s) described in Exhibit A
SECTION VI.
OPTIONAL SERVICES
The services designated as being "Optional" shall become part of this Agreement with the
execution of an Amendment to this Agreement which would detail the scope and
compensation for the optional services. Until such Amendment,. no services designated as
optional shall be completed.
City of Wood bum Agreement - 2 of3
Water Master Plan and Treatment Evaluation
Agreement for Engineering Services
13 February, 1996
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and
year first written above.
CITY OF WOODBURN
wOWNERw
BY: 71~~
~AJMDB: Nancy A, Kirksey
1111JE: Mayor
ADDRESS: 270 Montgomery St,
Woodburn, OR 97071
HDR ENGINEERING, INC.
wENGlNEERw
BY:
~AME:
1111JE:
ADDRESS:
Agreement - 3 of 3
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Exhibit A
Scope of Work
This project is divided into two phases. Phase 1 includes the "Water Master Plan" and the
Water Treatment Alternative and Bench Scale Testing" which is"budgeted under this
Agreement. Phase 2 includes the completion of a water treatment pilot study and a
preliminary treatment plant design. Each of these Phase 2 Tasks are optional in this
Agreement and will only be completed upon receipt of written authorization from the
OWNER. The OWNER has the option of ending the work with the completion of Phase
1 or authorizing additional Phase 2 work as detailed in this Scope of Work, The OWNER
may at anytime notify the ENGINEER in writing of authorization for additional work
described under Phase 2 and issue an Amendment to this Agreement and a Notice to
Proceed. The total compensation for the optional services shall be as setforth in the
Amendment.
PHASE 1
PART 1 - WATER MASTER PLAN
TASK 1: Project Management/Administration
A. Manage HDR team
B. Develop project standards and records management
C. Communicate and coordinate with OWNER project manager
D, Provide written monthly summary progress reports
TASK 2: Coordination, nata COUectiOD, Planning
A Meet with Public WorlcslPlanning staff
1. Review/discussion
2. Agree on project approacl1, protocols, and schedule
3. ModdlCIP fonnatlgoals
B. Collect Available Current Data from the OWNER:
1, Service area zoninglland use maps and policies
2. Service area policies/agreements
3. Population info1lD8tionlgrowth forecastsIannexation plans _
4. Numbel'/typeAocation of service <X>I1Mctioos
5, Water supply/demands by pressure zone for last 3 years (ADD,
MOD)
6. Computer model files/data
7. System inventory/age of waterlines
8. System maps (mc1uding node elevations)
9. Area base maps
10. System supply, pump, storage characteristics
11. FIre flow requirementsfISO rating
12. Water rights
13. Water quality data last 5 years
14. Telemetry/control systems
15. Maintenance/repair records
City of Wood bum
Phase 1 - Scope of Work
Exhibit A-I of 12
March 1, 1996
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16. Operations planIprocedures
17. Organization/certification statusItraining
18. Sampling procedures
19. Cross-connection control program
20. Standard construction specifications (To be included in Plan
Appendix)
21. Water rate history/structure
22. 5 year expensesfmcome
23. Revenue sources
24. Available revenue sources
25. Current CIP, projects in process, planned projects
26. Agency correspondence
C. Tour Project Facilities with Public Works staff
1. Visit key project supply, pump, storage, control facilities
2. Record operational concerns and problems
3. Discuss suggested improvementslideas
4. Photograph facilities/record comments
D. Attend pre-plan meeting with City staff and state
Work Product: Summary of available data/lnformatlon
(part of Plan Chapter 5)
TASK 3: Planning Data Memorandum Using State Guidelines
(Formatted as Plan Chapten)
A Planning Data Infonnation (plan Chapter 3)
1. ExistinglFuture Service Area
2. Service Area Agreements
3. Service Area Characteristics
4. Service Area Policies
5. ZoninglLand Use Map - 11"x 17" fold-out (Asswned to be
Available from Planning)
6. Population projections
7, Water Service Area Map - 11" x 17" fold-out (Assumed to be
Available from City)
B. Water System Demands (plan Chapter 4)
1. Existing system demands
2. Demand categories
3, ADD, MOD, and MID (mdudingFrre)
4. Gallons per capita per day
5. System losses - if data available
6. Water conservation plan
a) Current program
b) Continuing program
c) Program classification
d) Program outline
e) Program effects on demand
7. Projection methodology
8. Future demand projections
City of Wood bum
Phase 1- Scope of Work
Exhibit A - 2 of 12
March 1,1996
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C. Existing System Inventory/Review (Plan Chapter 5)
1. Facilities desaiptionlcondition
a) Sources of Supply
b) Supply facilities
c) Storage
d) Transmission and Distribution Piping
e) Control systemslprocedmes
2. Functional desaiptionslreJationships
3. Water System Maps - on 11" x 17" .single fold-out (base maps
assumed to be available from the City)
a) Primary facilities
b) Interconnections
4. Recent and scheduled improvements
D. Fireflow (plan Chapter 6)
1. Fireflow standards referenced
2. Firefiow requirements
a) Rural
b) Residential
c) Commercial/Multi-fiunily
d) Industrial
3. Firefiow requirements
a) Existing
b) Future
4, Hydrant standards .
E. Perfonnance and Design Criteria (plan Chapter 7)
1. Water quality parameters
2. Treatment issues (SDW A)
3. System demands
4. Pipe sizing parameters
S. Badcup supply/systems
6. Ftreflow storage
7. System design standards
Work Product: Draft Planning Data Memorandum
F. Submit Planning Data Memorandum to City/state for review/comment
G. Meet with the Planning Department S1aft"to discuss Planning Data
Memorandum
H Hold a workshop with the City Planning Connnission to discuss and
review the Planning Data Memorandum (this workshop is budgeted
under Part 4)
I. Include comments/make agreed changes to be incorporated into draft
plan
TASK 4: Computer Model Setup Existing System
The OWNER's existing computer model will be updated using OWNER
supplied W ATSYS software, data files, and node map. The budget for this
task assumes significant OWNER involvement in data collection and model
City of Woodburn
Phase 1-Scope of Work
Exhibit A - 3 of 12
March 1, 1996
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calibration. It is assumed that the model will be relatively simple to update
and calibrate to the characteristics of the system.
A Review/confirm available model data
B. Add new infbrmation to the data files to make model anrent
C. Review model infonnation with Public Works
D. Use demand data to update demands at system nodes
E. Debug and run the model for existing conditions
F, Review results with the Public Works Department and determine
calibration needs
G. Develop calibration specifications - Submit specs to Public Works
H Public WOIb to complete calibration tests
I. Use calibration data to cahbrate model
1. Test modeJ/review output with Public Works
Work Products: Calibrated model of Existing System (to run on IBM
Pent/um compatible) and plot of Node/Pipe Network Map
TASK 5: Water Supply Resources (Chapter 8)
A Determine future supply needs
B. IdentifY existing and potential sources
C. Welllnventoly and Capacity
D. Water Rights
E. Approximate quantities of available water
F, List other potential water users
G. List existing water resource studies
H DisaJss contamination potential
I. Treatment
1. Requirements
2. Altematives
3. Potential Treatment Plant Sites
Work Product: Draft Chapter 8 - Water Supply Resources
TASK 6: Water Quality AssesslDent (Chapter 9)
A Water treatma1t - SDW A Compliance
1. Groundwater Disinfection Rule
2. Contaminants
3. Disinfection by-products
4. CoIifonnRule
5. LeadlCopper Rule (Corrosion control compliance)
6. Sampling, testing requirements
Work Product: Draft Chapter 9 - Water Quality Assessment
TASK 7: Storage (Chapter 10) and Distribution System (Chapter 11)
A Storage (Chapter 10)
1. Stprage aiteria
2. Storage requirements
City of Woodburn
Phase 1 - Scope of Work
Exhibit A - 4 of 12
March 1, 1996
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3. Potential storage sites .
B. Distribution System (Chapt<< 11) (Water system base maps of existing
system provided by Oty)
1, Hydraulic Analysis
a) Methodology
b) Existing system - ADD, MDD, MID and selected (up to
4) key fires
c) Future (20 year) conditions (ADD, MDD, MID and 2
key fires)
d) Summarize results/deficiencies
e) Run system with improvements
f) Summarize existing and improved flows/pressures
2. Water piping
a) Repair history summary
b) Line sizing
c) Line replacement priorities
3. Telemetry and control
a) Summary
b) Compliance with reporting requirements
4. Vulnerability Analysis
a) Seismic
b) Storage
c) Distribution System
Worlc Products: Draft Chapter 10 - Storage and Chapter 11 -
Distribution System
TASK 8:
Capital Improvement Plan (Chapter 12) - Deficiencies and Proposed
Improvements
A Summary of System Deficiencies
1. Supply
2, Treatment
3, Storage
4. Transmission'distribution
5. Telemet1y/control
6. Operations
B. Identification of Improvements
1. Improvement alternatives
a) Supply
b) Treatment
c) Storage
d) Transmission/distribution
e) Telemetty/control
f) Operations
2. Alternative analysis (cost estimates/selection)
a) Supply
b) Treatment
c) Storage
City of Woodburn
Phase 1 - Scope of Work
Exhibit A - 5 of 12
March 1,1996
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d) Transmission/distn"bution
e) Telemetry/control
f) Operations
3, Capital Improvement Plan Map with CIP Project locations
will be drawn as a layer over the AutoCAD base map and be
bound in the plan
C. Prioritization/Scheduling oflmprovements
1. Methodology
2. Table of projects in eacl1 zone by project type with most
important first
3. Excel spreadsheet Capital Improvement Plan
a) Each year (first 5 years)
b) Each 5 years (next 15 years)
c) Project description
d) Project objective
e) 1996 cost
f) Scheduled year
g) Escalated cost
h) Planning period totals
D. Hold a workshop with the City Council to discuss the Master Plan
completed through Task 8, (this workshop is budgeted under Part 4)
Work Product: Draft Chapter 12 - Capital Improvement Plan
TASK 9: Financial Plan (Chapter 13)
A Ymancisd Status (5 year operating income/expenses)
B, Available and potential reYaD.le sources
C. Funding allocation
D, Wm:c rate impacts
Work Product: Draft Chapter 13 - Rnanc/al Plan
TASK 10: Operations Program (Chapter 14) (bunds upon existing City
Operations Plan and Information)
A Organization
1. Organization chart
2, Responsibilities
3. Certification
a) Affected positions/status
b) Means of professional growth
B. System Operation and Control
1. System components
a) Normal component operation
b) Component relationship
c) Alternative operation modes
2. Routine system operation
a) Start-up and slmtdown procedures
b) Safety procedures
City of Wood bum
Phase I - Scope of Work
Exhibit A - 6 of 12
March 1, 1996
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c) Record keeping and review
3. Preventive Mainteoance Program
a) Type ofmaintenance required
b) Frequency of mainteoancefmspection
4. Equipment, Supplies, and Chemical Inventory
a) Equipment, supplies, and chemicals used by system
b) Service representatives for major components/chemicals
c) Reference manufacturer technical specifications
d) Stock of supplies and chemicals needed
C. Water Quality Monitoring (SDW A Compliance)
1. Routine procedures (builds upon existing City sampling plans)
a) Sample point location
b) Point selection procedure
c) Sampling personnel
d) Number of samples taken
e) Sampling frequency
t) Testing laboratory
(1) Test procedure
(2) Submittal fonns
2. Violation procedures
a) MCL listing
b) Violation action
(1) Changes in operation
(2) Notification procedures
(a) Sample notifications
(b) NewspaperJbroadcast media
D. Emef"gency Response Program
1. Ranked Call-up list
2, VuJnenbility analysis
3. Contingency plan
E. Cross-Cormection Control Program
1. Authority
2. Department/personnel responsible
3. Procedures
4. Desaiption ofinfonnation file
Work Product: Chapter 14 - Operations Program
TASK 11: State Environmental Checklist
A The Environmental Checklist will be completed with the City of
Woodburn as the lead agency
TASK 12: Draft Plan
A Executive Summary (Chapter 1) and Introduction (Chapter 2)
B. Assemble/proof draft plan
C. Hold workshop with City Planning Commission (this workshop is
budgeted under Part 4)
City of Woodburn
Phase 1 - Scope of Work
Exhibit A - 7 of 12
March 1, 1996
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D. Hold workshop with City Council (this workshop is budgeted under
Part 4)
E. Hold a Public Open House to solicit comments from the general public
(this Open House is budgeted under Part 4)
Work Product: 6 draft copies to City, 6 caples to State for review
F. Meet with City stafl7state to go over draft plan conunents to develop
final plan
TASK 13: Final Plan
A Make City/state review changes to draft plan
Work Products: 25 caples of final plan to City, 2 to state and 60
caples of Executive Summary to City
B. Issue final plan
Work Not Covered Under Part 1
The conversion of existing water system computer drawings into an AUTOCAD format is
not covered by this Agreement.
PART 1- SYSTEM ANALYSIS AND WATER QUALITY REVIEW
Work Plan:
1. Review with City staff the existing water system and proposed treatment plant
operation with special emphasis on meeting the Safe Drinking Water Act regulations
to investigate how the system is currently operating, review the water supply needs of
the OWNER, develop the water quality goals of the treatment plants with regard to
disinfection, iron and manganese levels, and arsenic removal, and develop a basic
strategy for optimizing the use of available water resources while maintaining water
quality throughout the system and meeting the Groundwater Disinfection Rule.
2, Review water quality issues, treatment goals, and available water quantities
throughout the system. These characteristics would be compared to the City water
supply demands and transmission/distribution system characteristics to help detennine
a "systems approach" to water treatment. This will allow the OWNER to evaluate
the impact and scheduling of disinfection and treatment of the wells located
throughout the City.
3, ENGINEER will review available water quality data from the City's wells from the
past 3 years to evaluate the suitability of available treatment technologies for the City
of Woodburn. This review will give a preliminary indication. of the feasibility of
utilizing biological treatment for iron and manganese removal as opposed to using
conventional chemical oxidation and filtration. This infonnation will be used to screen
potential alternatives for Part 3.
4. Following this analysis, ENGINEER will meet with the City Staff to review findings of
the review and as a project team make final recommendations for Part 3. Pertinent
City of Woodburn
Phase 1- Scope of Work
Exhibit A - 8 of 12
March 1, 1996
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findings and recommendations will be coordinated with and incorporated into the
Water System Comprehensive Plan.
Assumptions:
1. This work will take place in parallel with and be coordinated with work associated
with the Water Master Plan.
2. The OWNER will compile and provide ENGINEER available system, water demands,
and water quality data in a usable and legible form as a part of this work and the Water
Master Plan work.
3, City staff will be available to meet and provide assistance in determining system
operational characteristics.
Work Products:
1, Meeting to discuss summary findings with City staff. Written work products will be
produced as part of the Water Master Plan.
PART 3 - ALTERNATIVE EVALUATION AND BENCH SCALE TESTING (HDR
WATER LABORATORY)
Work Plan:
1. Alternatives will be developed that will meet the requiremenis of the Groundwater
Disinfection Rule and the other Safe Drinking Water Act regulations as they apply to
the City ofWoodbum. In all cases the goal of the selected alternative will be to meet
projected regulations for iron, manganese, arsenic, and groundwater disinfection.
2. The extent and number of alternatives recommended for further evaluation and
possibly bench scale testing will depend somewhat on the findings of Task 1 and input
from City staff. However, it is anticipated that four alternatives will be considered in
the evaluation and that two of the following alternatives for disinfection and treatment
may either be bench scale tested or recommended for pilot testing:
Disinfection:
. Chlorination (mcluding on-site chlorine generation)
. Chloramines
. Ozone
. uv
Iron, manganese, and arsenic removal:
. Biological treatment - (Will not be bench scale tested)
. Ozone oxidation and filtration
. Chlorination and sequestering
. Chlorination, KMnO.. oxidation and filtration
. KMnO.. oxidation and filtration
3. To fully evaluate each selected alternative, treatment feasibility and preliminary cost
estimates for those treatment technologies will be completed. It may be that one or
more of these alternatives could be eliminated due to economic considerations.
City of Woodburn
Phase 1 - Scope of Work
Exluoit A - 9 of 12
March 1,1996
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4, During the evaluation process, ENGINEER will regularly communicate with the
OWNER to keep City staffinfonned of the advantages and disadvantages of each
alternative. This team approach will allow ENGINEER and OWNER to reach a
consensus on the recommendations and conclusions developed during this process,
Assumptions:
1. No other water sources such as additional wells or surfi1ce water will be part of this
evaluation.
2. Additional work in this task will be based on the initial findings and information
developed in the Water Master Plan with regard to wellhead treatment versus a
centralized treatment plant.
Work Product:
1. A letter report summarizing the findings of the alternative evaluation and bench scale
testing, ENGINEER will meet with the OWNER to discuss.the findings and select a
technology for pilot testing. The report will recommend at least one treatment
technology for pilot testing. The Oregon Health Department will be consulted during
the evaluation process regarding the proposed treatment technology,
PART 4 - WORKSHOPS AND MEETINGS
Work Plan:
1, During the course of the work as designated above, workshops and public meetings
will be conducted to review the progress and direction of the plan.
2. Two (2) workshops will be held with the City Planning Commission during the
Project. These workshops will be to provide information on the progress of the work,
to review the infonnation collected, to discuss the decisions made, and to solicit
comments and direction from the Planning Commission,
3. Two (2) workshops will be held with the City Council during the Project. These
workshops will be to provide information on the progress of the work, to review the
information collected, to review the alternatives and costs being considered, to discuss
the decisions made, and to solicit comments and direction from the City Council. -
4, One (1) Public Open House will be conducted after the completion of the Draft Master
Plan, This Open House will be to present the draft plan to the general public to allow
them to proVide comment to the City regarding the plan. .
Assumptions:
1. City Staff will organize and publicize all workshops and the Public Open House.
2. City Staffwill participate in the workshops and the Public Open House.
3, All meetings will be held in Woodburn.
Work Product:
1. The work product for this Part will be the meetings.
City of Woodburn
Phase 1 - Scope of Work
Exhibit A - 10 of 12
March I, 1996
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PHASE 2 - WATER TREATMENT ALTERNATIVE EVALUATION AND PILoT
STUDY (OPTIONAL)
The following Phase 2 tasks are preliminary versions of task elements to illustrate the
nature of the anticipated work. Final task descriptions would be developed with the
preparation of the Amendment to this Agreement and with authorization of the OWNER.
Phase 2 builds upon and is complimentary to work completed in the Phase 1 Water Master
Plan and Water Treatment Evaluation. Using the information gathered during the Phase 1
evaluation a pilot study will be developed and completed. Following completion of the
pilot work, preliminary water treatment plant design documents will be developed for the
City.
Phase 2 (Ootional)
Task 1 - Pilot Testing and Report
Task 2 - System Pre-Design and Engineering Report
Task 1 - Pilot Testing and Report
Based on the findings from Phase 1, a pilot study will be conducted. ENGINEER will
work with City staff to design, assemble, set up, and operate the pilot unit, It is expected
that an existing HDR pilot unit could be modified to be used as part of the pilot testing. It
is recommended. that City staffwork closely with ENGINEER during the pilot testing
phase of this study to fiuniliarize themselves with the process. HDR engineers will provide
City staffwith training on the operation and maintenance of the pilot plant. The City role
in operating and maintaining the pilot depends upon staff availability and budgets. IIDR
engineers are available to collect data and operate the pilot plant, however to reduce costs
to the City, it may be desirable for City staff to provide assistance. Operating the pilot
plant during the pilot study also fiuniliarizes City personnel with the treatment process
prior to construction of the full-scale plant, Depending upon the process se1~ the
pilot testing could take from I to 6 months to complete.
During pilot testing, raw and treated water samples will be taken and water quality
characteristics will be determined by field and laboratory testing. The Oregon Health
Department will be encouraged to visit the pilot plant to review the process and provide
comments. ENGINEER will work with the State during the pilot study to expedite the
approval process, A report will be prepared detailing the pilot study results and
recommendations. This report will be submitted to the State of Oregon for review and
approval. '
Task! - System Pre-Design and Engineering Report
Based upon the pilot test results and the alternative analysis, ENGINEER will work with
City Staff to develop pre-design drawings and design criteria for a water treatment system
for the City's wells. This system will have the objective of meeting all current and
projected drinking water regulations.
City of Woodburn
Phase 1 - Scope of Work
Exhibit A-II of 12
March 1, 1996
...
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~""!.~ . 4. ",,4,"' '. .4."""",,,\~Ill.. >t;I",,...,,,,c..., ,., '".,...........
Preliminary site plans will be developed as a part of the Pre-design to identify any property
acquisition or easement issues that may exist. Preliminary plant layouts and building
requirements will be investiW-ted, The feasibility of combined treatment of two or more of
the weDs will be considered, This would include preliminary raw water transmission
pipelines and pumping requirements.
A constIuctability review will be done by HDR staff not directly working on the project to
independently determine the construction issues for each selected alternative, This review
will identify possible cost savings and avoid unnecessary construction problems.
An Engineering Report will be developed itemizing all of the alternatives considered, the
cost estimates, and any other issues that were considered during the selection of the
treatment alternative. A set of documents will be provided to the City Engineer and the
State for review. Comments will be incorporated into the final documents which will be
prepared for the purpose of approval of the treatment facilities.
SCHEDULE
The proposed schedule for Phase 1 is shown on the attached Gantt chart.
City ofWoodbum
Phase 1- Scope of Work
Exhibit A - 12 of 12
March 1, 1996
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CIty of Woodburn
Phase I Schedule
to THk NetM
1 PhaM 1 - W..... ....... Plan
2 Ptoject Manegemenl
3 PrepIamng MeeIklg
. Data CoIIec:tlorA'lal.lIng
5 Agreement Exeol&ed
. PlannIng Data Memofandum
7 Complete Onlft POM
a CIty, State Review of PDM
9 Planning eom,.lissioI. Workshop.
10 CompuI8r ModII Seql
11 ModeI~
12 Water Supply Resoun:es
13 Water QuaIty Itssessment
1. Storageo'DIstrI EvaI
15 CapItaIIrnptoWm8nt PIen
1& CouncI WOIkshop
17 ReIIlew ClP
11 FInanc:iaI PI8n
1. 0per8II0ns Progrwn
20 SEPA al8ddIst
2t CornpIeW Onlft Plan
22 Onlft PI8n AevIIMIComment
2S ~ Co...aIssIon WOltalhop
M CouncI WOlIcIhap
25 PublIc Open Hotee
2IlI Incorporate Co.l,men1s In FInal Plan
"D FInal Plan Issued
21 WaterT~
21 Part 2 - System AnaJysisNIQ RevieI
30 Gather Data 8l1d RevIew
31 Meet with CIty m DIscuss
32 Part 3 . AItemBIY8 Evaluation
33 Develop AIten1aIws
304 Bench Scale Testing
35 Water Treatment Report
.,.
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j 11'11
11'15
SIll
en:
71
711
1lf12
1lf13
113;
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EXHIBIT B
...
HDR ENGINEERING
Project Rate Sheet
lffi
Client: Woodburn Oregon
Project: Water Master Plan and Treatment Evaluation
Printed:
01-Mar-96
Project Number: 08307-001-102
Start Date
End Date
31-Mar-96
31-0ec-96
Resource DeacriDtion
Project Manager
Project Principal
Water Lab Director
Senior Project Engineer
Project Engineer
Computer Model Engineer
Junior Project Engineer
Lab Technician
Cad Technician
Administrative Staff
Word Processing
QAJQC Reviewers
1996 HourlY Rate
$ 97,50
$ 189.80
$ 137,10
$ 113.70
$ 85.90
$ 63,00
$ 57.00
$ 48.00
$ 57.00
$ 45.00
$ 43.50
$ 127.50
Reimbursable Direct Expense
98 Income From Drawings and Specs (Credit)
99 Outside Computer
Actual Charge plus 10%
Actual Charge plus 10%
Actual Charges / Mileage is $0.31
Actual Charge plus 10%
$0.10 per copy in house/ or Actual Printers Charge plus 10%
Actual Charge plus to%lFaxes $0.25 per sheet
Engineering: .10.00 per hour
Drafting: $15.00 per hour
Actual Income is
Actual Charge plus 10%
90 Outside Consultants
91 Miscellaneous Expenses
92 Travel Expenses
93 Mapping/Photos/SurYeys
95 Printing and Photocopying
96 TelephonelFax
97 HDR/Centerra Computers
Project Manager Date
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HDR engineering, Inc.
Terms and Conditions of Engineering Services
1. STANDARD OF PERFORMANCE
All of ENGINEER'a NrYices under this AQrMment wi. be
performed In . reasonable and prudent I'MMeI' In
acoordance with ~ accepted engInNdng ptaCIice.
2. INSURANCE
ENGINEER -orees to purchase, at Its own expense,
Workers' Compensation, EmpIoyer'a UabIIty, Automobile
and Commercial General Uablrrty Insurance IU1d will, upon
request, fumi$h InIcnnce certlficatIIa to OWNER.
ENGINEER -are- to lndetMify OWNER for the claims
CO\MNd by ~ InsurMCe 8Ubjectto the imitation
of Rability contailled In SectIon 17. If request8d by OWNER,
ENGINEER wiD purchase additional types of insurance,
provided the costs of the additional insurance are
relmburMd by OWNER and the Insurance is reallOMbIy
avaBabIe from carrIera acceptabl8 to ENGINEER.
s. OPNONS OF PROBABLE COST
(COST ESTIMATES)
My opinions of probable Project cost or probable
conatnICtIon C*t provided by ENGINEER.. made on the
b.-a of ENOINtI:R'a ~ and quell,....... and
repI'8MRta Its judgment _ M experIellCed Met cpIfted
profeaioIlaI .._...... However, Iince ENGItEER ha no
oontrol CMC' the cost of labor, rndIrIaIa, equipment or
....... fumiIhed by othen. or O\IW the contrIicIIOr(s'
methods of ........1InG pdces, or O\IW compeIhM bidding
or market COllditiOllS, eGNEER doM not ~ that
propouII. bIda or IlCUlI Project or conItrucIIon COlt wiD
not WI'f from opIniol.. of ~ C*t ENGINEER
pr8pIU'8L
4. CONSTRUCTION PROCEDURES
ENGINEER's obeMWIIIon or rnoI.bfllg pclftiona of the wade
pettonned under COftItrUCIon conll...... not releve1he
contI'w:tDr from Is NIpOIIIQ)Ilty for pedor..lIl'O work In
acCOIdance with. ~ ClOfttrW)t documentI.
kIoo4d1ng1y, ENGINEER IheII not control or have cNIge of,
and .... not be NepOMlbIe for, conatndon means,
methods. techniquea, sequences, procedures of
conatruction, hMIth or I8fety .pIOgfMIS or prwcautions
connecllld with the work. Further, ENGN:ER 8hd not be
IWIpOIlIIble for the IICtI or omisIIons of the contrIIICtDr or
other parties on the Project.
5. CONTROUJNG LAW
This ~ is to be goyemed by the law of the state
where ENGINEER's services are performed.
6. OWNER-PROVIDED SERVICES AND INFORMATION
OWNER will provide all criteria and information per1aIning
to OWNER'I requirements for the Project. Including design
objectives and constraints, space, C8pIICity and
perlonnMce AIqUitementa, f1exlbilityand expMdabiity, and
any budgetary Inlitatlol... OWNER wlH also pnMde copies
of any awNER.fumished Standard DetaIls, Standard
...
"f'
Specifications. or Standard Bidding Documents which are
to be Incorporated into the Project.
OWNER wiY furnish the services of lOiIa/geotechnicaI
engineln or other consultants that lncIuc:le repor1a and
appropriate professional recommendation when such
aeMces ... deemed necessary by ENGINEER.
The OWNER agrees to bear full resporISlbility for the
tee:tmto.l accuracy and conI8nt of OWNER-fumished
documents and seMces.
The awNER or awNER's representative win examine all
studies, reports, Iketc:hes, drawings. specifications,
ptopouII and other documents prepared by ENGINEER,
obtain the advice of an attorney, Insurance counselor anct
other cOnsultants as OWNER deems appropriate for such
examination, and renderto ENGINEER, In writing, dedsIoI..
pertalnIng themo within a rNIOn8bIe time 80 as not to
delay the IeMceI of ENGINEER.
7. 8UCCE180R8 AHD ASSIGNS
0NNEF.l Met ENGINEER, rapectMIy, bind themMMa,
their partne.... IUOCeISOI'I, assigns. and legal
,......wi... to the 00\/W\MtI ofthll Agreement. NeIIher
OWNER nor ENGINEER wit assign, sublet, or 1nIMfw any
IntJnst In this Agreement withoutthe written oonsent of the
other,
a. RE-U8E OF DOCUMENTS
Nt docurnenIa, Including aI reports. drawings.
1p8CifIcdOIlS, computer IOftware or other Itema Pf8I*8d
or fumIIhId by ENGINEER pnuMttD" AgrMment. are
InIIn.menIa of MMce with .-peel to the Praject.
ENGINEER nlIIIinI ownership of .. IUCIh documentL
OWNER may ,.... copies of the documenII for Ita
Informdon and rwfwence In cor-.."leCtion with the Pn:lject;
howewr, none of the c:Iocumenta ... lI....lded or
.........1lIId to be IUltabIe for ....... by OWNER or 0Ihena
on extIllliol.. of the Project for which they wwe spec:ifIc:aIIy
~ or on any other project. My....... wIthoutwrltllln
verIflcdon or adaptation by BGNEER for the ApeCific
pwpoee IntIInded wII be at 0WNER's IoIe dIk and without
IIabllIty or IegIII ..... to ENGINEEft, and OWNER wiD
defend, indermlfy and hold harmless ENGINEER from all
c:laimI, dImIgeI, losses and expenses. including atIomey'a
fHs, IlIiIIng or AlIUIting theii.r.om. My IUCh wrIfication or
adaptation win entitle ENGINEER to further Clomp.llsation
at rat8S to be agreed upon by OWNER and ENGINEER.
9, TERMINATION OF AGREEMENT
OWNER or ENGINEER may tennInat8 the Agreement. In
whole or In pelt, by giving -..en (7) days written notice..!
~ ~1l--.-r-~~b...4I_"&..~L~ 1k..LYW"__ -..b..I~Ii.__
~,.A...4. 1Il:ld.~.tJ J..~..I_I...~.llt 6&: M...II...' 1I_"'___~..di.,..
JPIIQt w... the method of payment Is "lump sum.. or
cost reimbursement, the final InYoice will Include all
services 8nd expenses associated with the Project up to the
effectiye date of termination. hi equitable adjustment shall
~/93)
~"~'_"_"_.'"'__"'-""_""M~_'_~~~__""'''-'-''"'~~_"_'''-''-__"_,,,>-.,,,,~,_~_-............... ~.... , "'""""""...
be m8de tD pnMde for tennInation settlement costs
_~ incuta as . NSult of commitmentS that had
become Inn before tennInatlon, and for . reasonable profit
tar MNicM p8ff0nned,
10,~
, any ptoYIsion of this agreement Is held Invalid or
~, the renlIIiIllng pnMsIona shall be V8I1d and
binding upon the..... One or more waIverS by either
pMy of any provIIIoro. tIIIm or condition shall not be
c:onstrued by .the other party as . wUIer of any
subsequent breach of the same provision. term or
condition.
11, INOICES
eGNEER wiD submit monthly involoes for services
I'IftCIerId and OWNER wII make prompt paymenta In
mponse to ENGINEER"a Irwoices,
ENGINEER will retain receipts for reimburaable expenses
i1 general accordance with InWm8I Revenue Service ruIea
pertaining to1he support of expenditures for Income tax
purposes. ReceIpts wII be available for inspection by
OWNER'a audItDra upon request.
I OWNER dI8putM My lIMns In ENGlNEER"a Involce for
wry NMOR, including the a.dc of aupportiIlg
documentldiol.. OWNER may 1IIrnpOIariIy cIeIete the
cIspulIId HiIm MCI ..., the ~ MIOUnt 01 the
kNoIce. OWNER" prompCIy notify ENGINEER 01 the
cIspute Ind NqU8It cIIdIIcdon and/or Nm8dial1lCtion.
IIW anydlspulll ha been MtIIed, ENGINEER wIIlncIucIe
.. diIpuIIId 111m on . IUbIequent. ntgularty achec:IuIed
Iwoice. or on . epecW IIwaIce tor the cftaput8d Item only.
OWNERI.coglDea that.... payment of Involces reUtaln
edra eIlI*.... for ENGN:ER. ENGINEER""" the
.wattD _ OWNER.... at the rate of OM percent
(1") per month, but not to aceed the maximum rate
.-owed by _. on IrwaIoM which .. not ptIid wItNn forty-
.. (46) ~ tam .. ... of ... kwoIcL In the event
IRIiIpue.d portions 01 ENGINI:E:R'a Invoices .. not ptIid
..... due, ENGftEER ~ ........,.. the right. after MWn
(7) days prior wrIttIn noIoe. to ....,.nd the perfonNluce
d Ita ..w.. ~ .. ~ until .. put due
amounts haw been pIIicIln ful.
12. CHANGES
The pMiea IIQfM that no change or modification to this
~ or any IlII8ctmenIa hereto, ahaII have any
tarce or dect ...... .. change Is ntducecl to writing,
ddId, and rnIIde pitt of.. AgrMmenl The execution of
.. change .... be auIlortzed and signed In the same
manner as this AgrMCMnl' Adjuatmenta In the period of
IIMcea and In Clompensalon IhaII be In accordance with
IC)plicable ~ Md IeCtions of this Agreement.
13. CONTROLLING AGREBlENT
These Terms n COlldltiolaa shall take precedence over
wry InconIiatIent or oontnldictofy provisions contained In
wry proposal. contnICt, purchase order, requisition, notice-
~,or ike documenl
~
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. . '
14. EQUAL EMPLOYMENT AND NONDISCRIMiNAnON
In connectlon with the ...... ..... this Agreement,
ENGINEER IlQl*IS to comply with the applicable
provIsIona of federal and state Equal Employment
Opportunity, and other employment. siatutes and
regulations.
1&. HAZARDOUS SUBSTANCE INDEMMFlCAnON
ENGINEERheNbyatat8S, and CMNERIldcnowIedgea, that
neither ENGINEER nor ENGINEER'a coneuIt:IU'Ita have any
pro....ional IIabIIty 008.. errors and omJlliaos) Insurance
or other Insurance that CO\I8IS asbesIi~ or pollution claims,
that Is, Inaurance for claims or cIaJma expeI_ arising out
of the perfofmlInce of or failure tD perform pt'OfessIonaI
aervlcea, including, but not limited, to the preparation of
reports, deIlgna. dtawIngs and apeoif.catlons, related to
the irMllligatio... detK1ion, abatement, repIecement or
rernovm of par1s, materials or pree..... containing
asbestos, or relating to the actual, alleged or threatened
d'ascharge, disperaaI, release or escape of pollutants
(dtlfined herein as any solid, liquid. gaseous or thermal
Itrttant or Contaminent. including smoke, vapor, soot,
fumes, IlClda, abh, chemlcaJa and wasflI), nor are
ENGINEER or ENGIEER's conauttanta NUOMbIy able to
obtain such covenIIQ8. Accord'IngIy, to the full extent
pennItted by law, OWNER shaJI defwKt, Indemnify and
hold hannIeaa ENGINEER. Ita offIcera. employMa. agents
and subconsuIlMta from and 1IgaInst" cIaJma, daINgea.
including oonMqUentlaI ~ ...... u.bIIItIea,
expec_ Md COltS, including but not IimIfIId tD atIIOmey'a
.. and court COltS, Mslng out 01 or .....eting from the
ENGINCtR'a pettormence of Ita ...... &.U1der this
AgrMmentwhich: t) In enywq""" to the OWMnIhlp or
opendIon 01 the papertyor~. tI) In My way ...... to
the credon, dIecIwge. dIsperaaJ, ....~ release or
-=ape of poIcMnIa or ....... or ti) ..... out of, or
...... tam. oOlldllons existing at the project site.
18. EXECUTION
ThIs Agreement. Including the exhibits Met 8Chedulea
.....pM.....oonatitIdItheenth~between
~and <M'NER. superaedea'" controla CMN' all
priorwdtlln or 0fIII ~ This Agreement may
be amended. suppIementiId or modified only by . written
lnatrument duly ex8cuted by the pIftieL
17. LIMITATION OF UA8IJTY
ENGlNEER's 1DtII Il8bIlIty to OWNER for any Iosa or
damIge. lncIudIrV but not ImIWd to apeclaI and
conaequefttiII dMasigea MiIing out of or In connection with
the perfonnIInce of...... or any other ClW8e, including
ENGINEER'a protlllla.l8I negligent a::ta, enora, or
omlaIona. .".. not exceed the total compensation
received by ENGINEER hereunder, except as otherwise
provided under this Agreement. and OWNER '--by
releases and holds harmless ENGINEER from any liability
above such amount.
2
(2/93)
. '