Res 1342 - PC NW Comp Survey
COUNCIL BILL NO. 1694
RESOLUTION NO, 1342
A RESOLUTION ENTERING INTO AN AGREEMENT WITH PC NORTHWEST. INC. TO
CONDUCT A TOTAL COMPENSATION SURVEY. PROVIDE A SALARY RANGE
SCHEDULE. AND DEVELOP A FINAL REPORT; AND AUTHORIZING THE MAYOR TO
SIGN SAID AGREEMENT.
WHEREAS, the city requires services for evaluating and updating the
compensation system within the city; and
WHEREAS. PC Northwest. Inc, represents that it is qualified and prepared to
provide the services that the city requires, NOW. THEREFORE.
THE elTY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the city of Woodburn enter into a Consultant Agreement with
PC Northwest, Inc, to conduct a total compensation survey, provide a salary range
schedule, and develop a final report, as provided in said agreement, A copy of said
agreement is attached hereto and. by this reference, incorpor ted rein,
APProvedastoform~~~ --S f- CJ0
City Attorney Date
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Nan~kSey, Mayor .
/
March 11, 1996 .
APPROVED:
Passed by the Council
Submitted to the Mayor
March 13. 1996
Approved by the Mayor
March 13, 1996
Filed in the Office of the Recorder
ATTEST: ('tlCUhL/~~
M~nant, City Recorder
City of Woodburn, Oregon
March 13, 1996
Page 1 - COUNCIL BILL NO, 1694
RESOLUTION NO, 1342
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CONSULTANT AGREEMENT
This agreement is between the CITY OF WOODBURN, an Oregon municipal
corporation, (City) and PC NORTHWEST, INC. (Consultant), an Oregon corporation,
a. City requires services for evaluating and updating the compensation
system within City, which Consultant is capable of providing,
b. Consultant represents that it is able and prepared to provide such
services as City requires, under the terms and conditions described
below.
The Parties Agree as Follows:
1. Imm. The term of this agreement shall be from March 1, 1996 to June
3D, 1996, unless sooner terminated under the provisions below,
2. ScoDe of Services. Consultant's services under this agreement shall
consist of the following:
A, Perform jOb audit interviews for each job classification identified
in order to determine actual duties and responsibilities,
B. Conduct a total compensation survey with comparable public
sector employers and applicable private sector employers, This
survey also includes obtaining information on certification pay.
C. Provide a salary range schedule, as a result of the salary survey,
for all non-union and management classifications.
D, Develop a final report with the results of the compensation study
with Consultant's analysis and recommendation.
E. Review report with City Administrator for presentation to City
Council.
Consultant understands City reserves the right to make changes in the
scope of work outlined in this agreement and that Consultant will
reasonably accommodate said changes as agreed upon.
3. Consultant Identification. Consultant shall furnish to City its employer
identification number, as designated by the Internal Revenue Service, or
Consultant's social security number, as City deems applicable,
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4. ComDensation,
A. City agrees to pay Consultant at the hourly rates specified in
Exhibit · A. attached hereto. City shall reimburse Consultant for
reasonable expenses necessary to complete the project, Any
expense associated with this project exceeding $500 shall be
approved by the City Administrator in advance. Total
compensation, including reimbursement for all necessary expenses
incurred, shall not exceed $13,000,
B, City agrees to pay Consultant within 30 days after receipt of
Consultant's itemized statement, Amounts disputed by City may
be withheld pending settlement.
C. City certifies that sufficient funds are available and authorized for
expenditure to finance cost of the agreement.
5. Consultant is IndeDendent Contractor.
A. Consultant's services shall be provided under the general
supervision of the City Administrator, but Consultant shall be an
independent contractor for all purposes and shall be entitled to no
compensation other than the compensation provided for under
paragraph 4 of this agreement.
B, As required by Chapter 656 of the Oregon Revised Statutes,
Consultant certifies that it is either a carrier-insured employer, or
a self-insured employer, or a sole proprietor which is exempt from
workers' compensation coverage. Consultant shall provide proof
of compliance with requirements of workers' compensation
coverage before labor under this agreement commences.
C, Consultant acknowledges responsibility for liability arising out of
the performance of this agreement and shall defend, hold harmless
and indemnify City, its officers, agents, and employees for any
and all liability, settlements, loss, costs, and expenses in
connection with any action, suit, or claim resulting or allegedly
resulting from Consultant's negligent performance of this
agreement.
Page 2 - Consultant Agreement
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6. Early Termination.
A, This agreement may be terminated prior to the expiration of the
agreed-upon term:
1 . by mutual written consent of the parties;
2. by either party for any reason upon 10 days written notice
to the other, delivered by certified mail or in person.
B. Any termination of this agreement shall be without prejudice to
any obligations or liabilities of either party already accrued prior to
such termination,
C, The rights and remedies of City provided in this agreement relating
to defaults by Consultant shall not be exclusive and are in addition
to any other rights and remedies provided by law or under this
agreement,
0, Any delay resulting in whole or part from the failure of City to
perform its responsibilities under this agreement or from causes
beyond the control of the parties will result in a corresponding
extension of the schedule for project completion,
7, Subcontracts and Assignment. Consultant shall neither subcontract any
of the work, nor assign any rights acquired hereunder without obtaining
prior written approval from City, City by this agreement incurs no
liability to third persons for payment of any compensation provided
herein to Consultant,
8, Access to Records, City shall have access to all books, documents,
papers and records of Consultant which are pertinent to this agreement
for the purpose of making audit, examination, excerpts and transcripts.
9, Work is Prooertv of City. All work performed by Consultant under this
agreement shall be the property of City,
10, Adherence to Law.
A, Consultant shall adhere to all applicable laws governing its
relationship with its employees, including but not limited to laws,
rules, regulations and policies concerning workers' compensation,
and minimum and prevailing wage requirements.
Page 3 - Consultant Agreement
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B, Consultant shall not discriminate based on race, religion, color,
sex, age, national origin, marital status, political affiliation,
disability or status as a disabled veteran or Vietnam era veteran.
Consultant shall adhere to all applicable laws, regulations, and
policies, relating to equal employment opportunity, non-
discrimination in services and affirmative action.
11 , Governing Law, This agreement shall be construed in accordance with
the.laws of the State of Oregon,
12, Modification. Any modification of the provisions of this agreement shall
be in writing and signed by the parties,
13, Integration. This agreement contains the entire agreement between the
parties and supersedes all prior written or oral discussions or
agreements,
14. Licensing, Consultant agrees to obtain a City business license prior to
commencement of work under this agreement,
1 5, Attornev Fees. In the event a lawsuit of any kind is instituted to enforce
the provisions of this agreement, the parties agree that the losing party
shall pay such sums as the court may adjudge for reasonable attorney
fees and to pay all costs and disbursements incurred,
16, Severabilitv. The parties agree that if any term or provision of this
agreement is declared by a court to be illegal or in conflict with any law,
the validity of the remaining terms and provisions shall not be affected,
1 7, Notices, Any notices, bills, invoices, or reports required by this
agreement shall be sent by the parties in the United States mail, postage
paid, or personally delivered to the addresses below:
City of Woodburn
270 Montgomery Street
Woodburn, Oregon 97071
Attn: Mary Tennant
PC Northwest, Inc.
7912 Se 13th Avenue
Portland, Oregon 97202
Attn: Judy Clark
Page 4 - Consultant Agreement
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Date:
By:
The parties have caused this agreement to be executed by their duly appointed
officers.
(Consultant)
(City of Woodburn)
By:
PC Northwest, Inc,
Date:
By:
Date:
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Mayor
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City R~r
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Date: ::5 1 to
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Page 5 - Consultant Agreement
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"EXHIBIT A"
HOURLY BILLING RATES FOR PC NORTHWEST, INC.
$90 PER HOUR
$75 PER HOUR
$35 PER HOUR
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Senior Consultant
Professional Consultant
Administrative Support & Travel Time