Loading...
Res 1373 - Contract for Audit ,-~,., COUNCIL BILL NO. 1734 RESOLUTION NO. 1373 A RESOLUTION ENTERING INTO A CONTRACT WITH HARRIS & EIDE, CERTIFIED PUBLIC ACCOUNTANTS, FOR THE PURPOSE OF AUDITING AND EXPRESSING AN OPINION UPON THE FINANCIAL STATEMENTS OF THE CITY FOR THE FISCAL YEAR 1995-96. WHEREAS, the City of Woodburn is required by law to be prepare annual financial statements and have those statements audited by an independent certified public accounting firm, and WHEREAS, the firm of Harris & Eide is qualified to audit municipal corporations, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS; Section 1. The Mayor and City Administrator are authorized to execute the contract with Harris & Eide which is attached hereto and, by this reference, incorporated herein. 1 ,,} , Approved as to formfYJ. 'r1r ~ 1- ~ ~ ~ City Attorney Date APPROVE~~~~~,~ Passed by the Council July 8, 1996 Submitted to the Mayor July 10, 1996 Approved by the Mayor July 10, 1996 Filed in the Office of the Recorder July 10. 1996 ATTEST: 0l~~ Mary Te~ant, Ollll!:luly Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. 1734 RESOLUTION NO. 1373 ..-",._,_......_-"~.. lr ~ HARRIS & EIDE CERTIFIED PUBLIC ACCOUNTANTS 991 Liberty Street S.E. P. O. Box 471 · . (503) 362-8644 Salem, Oregon 97308 Donald K. Harris. CPA Gregory M. Eide, CPA CONTRACT THIS CONTRACT made this 20th day of June 1996, in accordance with the requirements of Oregon Revised Statutes 297.610 through 297.740 between Harris & Eide, Certified Public Accountants of Salem, Oregon, and the City of W oodbum, Oregon, provides as follows: 1. It hereby is agreed that Harris & Eide shall conduct an audit of the accounts and fiscal affairs of the City of Wood bum, Oregon, for the period beginning July 1, 1995 and ending June 30, 1996 in accordance with the Minimum Standards for Audits of Municipal Corporations and Single Audit Act as prescribed by law. The audit shall be undertaken in order to express an opinion upon the financial statements of the City of W oodbum, Oregon, and to determine if the City has complied substantially with appropriate legal provisions. 2. Harris & Eide agree that the services they have contracted to perform under this contract shall be rendered by them or under their personal supervision and that the work will be faithfully performed with care and diligence. 3. The audit is to be conducted in accordance with generally accepted auditing standards, and will include such tests of the accounting records and such other auditing procedures as may be considered necessary. It is contemplated that a detailed examination of all transactions will not be made, such as to disclose defalcations or irregularities which may occur. Harris & Eide shall, however, advise you of any fmdings which appear unusual or abnormal, and they shall conduct a review of the system of internal control. 4. It is understood and agreed that, should unusual conditions arise or be encountered during the course of the audit whereby the services of Harris & Eide are necessary beyond the extent of the work contemplated, written notification of such unusual conditions shall be delivered to the City of W oodbum, Oregon, who shall instruct Harris & Eide in writing concerning such additional services, and that a signed copy of such notification and instruction shall be delivered immediately to the Secretary of State by the Party issuing the same. S . We understand that you will provide us with the basic information required for our audit after each fiscal year end no later than September 30, and that you are responsible for the accuracy and completeness of that information. We expect to complete and issue our report no later than December 31 following each fiscal year end. This completion date is based on the anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If additional time is necessary, we will discuss with you and arrive at a new completion date. Adequate copies of such report shall be delivered to the City of W oodbum, Oregon, and its form and content shall be in accordance with and not less than that required by the Minimum Standards for Audits of Oregon Municipal Corporations and the Federal Single Audit Act. ....-...,.,...--...".....--.....- t ~, Page 2 6. Harris & Eide will assist the City in the preparation of the City's comprehensive annual financial report for the year ending June 30, 1996 including all combined and combining fmancial statements and all footnote disclosures required by generally accepted accounting principles. 7. In consideration of the faithful performance of the conditions, covenants, and undertakings herein set forth, the City of Woodburn, Oregon hereby agrees to pay Harris & Eide a sum not to exceed $21,750, and the City hereby affirms that proper provision for the payment of such fee has been or will be duly made and that funds for the payment thereof are or will be made legally available. HARRIS & EIDE Certified Public Accountants by ~ l r:tL:-. cAlf Partn~ ' CITY OF WOODBURN, Oregon ~M~ ~-I'~ City Administrator ------- --, .