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COUNCIL BILL NO. 1771
RESOLUTION NO. 1397
A RESOLUTION ENTERING INTO AN AGREEMENT WITH DON GANER TO COMPLETE
A RECREATION AND PARKS COMPREHENSIVE PLAN AND AUTHORIZING THE
MA VOR TO SIGN SAID AGREEMENT.
WHEREAS, one of the City's primary goals as identified in the City Council's
goal setting sessions was the development of a Recreation and Parks Comprehensive
Plan, and
WHEREAS, funds were allocated in the 1996/97 Recreation and Parks budget
to hire a consulting firm to assist the City with this task; and
WHEREAS, a request for proposals process was followed and the City Council
selected Don Ganer to complete this project; and
WHEREAS, an appropriate agreement has been prepared with Don Ganer to
complete the Recreation and Parks Comprehensive Plan; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into an agreement with Don Ganer,
dba Don Ganer and Associates, to provide consulting services for the development of
a Recreation and Parks Comprehensive Plan.
Section 2. That the Mayor is authorized to execute, on behalf of the city, said
agreement, a copy of which is attached hereto and, by this reference, incorporated
herein.
Approved as to form~ ()"'()- ~ } ~ ~ ~ q i--
City Attorney Date
APPROVED:
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Nancy A. Kirksey, Mayor ./
Page 1 - COUNCIL BILL NO. 1771
RESOLUTION NO. 1397
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Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST: /Y)a~ -r~.d-
~nant, City Recorder
City of Woodburn, Oregon
Page 2 - COUNCIL BILL NO. 1771
RESOLUTION NO. 1397
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January 13. 1997
January 15, 1997
January 15. 1997
January 15. 1997
PERSONAL SERVICES CONTRACT
This Agreement is made and entered into by and between the City of
Woodburn, Oregon, hereinafter referred to as "City", and Don Ganer, dba Don Ganer
& Associates, hereinafter referred to as "Consultant", regarding work related to the
Parks and Recreation Comprehensive Plan Update for the City of Woodburn, Oregon.
IT IS HEREBY AGREED by and between the parties to this Agreement:
1. Term
The term of this Agreement shall be from the date of execution by both parties
until tasks required hereunder are complete and accepted, unless earlier
terminated in accordance herewith.
2. Consultant's Services
Consultant agrees to provide the services described in the Consultant's
proposal dated November 4, 1996, a copy of which is attached hereto as
"Exhibit A", and is incorporated herein by this reference.
3. Consideration
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City shall pay Consultant a sum not to exceed $23,500 for all Consultant
services and an additional allowance of $2,250 for contract support expenses
related to survey preparation/compilation, mapping and graphic services, and
printing as outlined in Exhibit A. However, compensation may be less than
such maximum amount and shall actually be determined on an hourly basis at
Consultant's hourly rate of $85.00 per hour. Consultant shall furnish with each
bill for services an itemized statement showing the amount of services devoted
to the project by Consultant as well as any agents or employees of Consultant
and any direct expenses.
4. Payment
Consultant shall submit an invoice to the City by the 10th day of each month
detailing project hours and expenses incurred during the previous month. City
shall make payment to Consultant for each invoice by the last day of the month
in which it is received.
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5. Independent Contractor
Consultant is engaged hereby as an independent contractor, and will be so
deemed for purposes of the following:
A. Consultant will be solely responsible for payment of any Federal or State
taxes required as a result of this Agreement.
B. The Consultant is an independent contractor for purposes of the Oregon
workers' compensation law (ORS Chapter 656) and is solely liable for
any workers' compensation coverage under this Agreement.
6. Employees
No person shall be employed for more than eight hours in anyone day, or 40
hours in anyone week, except in cases of absolute necessity, emergency or
where the public policy absolutely requires it, and in such cases except in cases
of agreements for personal services as defined in ORS 279.051, the laborer
shall be paid at least time and a half pay for all overtime in excess of eight
hours a day and for work performed on Saturday and on any legal holiday
specified in ORS 279.334. Persons who perform work under a personal
services agreement shall be paid at least time and a half of all overtime worked
in excess of 40 hours in anyone week, except for individuals who are excluded
under ORS 653.010 to 653.261 or under 29 U.S.C. ~ ~201 to 209 from
receiving overtime.
Should Consultant elect to utilize employees on any aspect of this Agreement,
Consultant shall be fully responsible for payment of all withholding required by
law, including but not limited to taxes, including payroll, income, Social
Security (FICA) and Medicaid. Consultant shall also be fully responsible for
payment of salaries, benefits, taxes, Industrial Accident Fund contributions and
all other charges on account of any employees. Consultant shall pay to the
Department of Revenue all sums withheld from employees pursuant to ORS
31 6. 167. All costs incident to the hiring of assistants or employees shall be
Consultant's responsibility. Consultant shall indemnify, defend and hold City
harmless from claims for payment of all such expenses. Unless specifically set
forth on Exhibit A, expenses relating to items set forth in this paragraph shall
not be the basis of additional reimbursement of Consultant.
No person shall be denied or subjected to discrimination in receipt of the
benefits of any services or activities made possible by or resulting from this
Agreement on the grounds of sex, race, color, creed, marital status, age,
disability or national origin. Any violation of this provision shall be grounds for
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cancellation, termination or suspension of the Agreement in whole or in part by
City.
7. Indemnity and Insurance
Consultant acknowledges responsibility for liability arising out of the
performance of this Agreement and shall hold City, its officers, agents, and
employees harmless from and indemnify and defend the same of any and all
liability, settlements, loss, costs and expenses in connection with any action,
suit, or claim resulting or allegedly resulting from Consultant's negligent acts,
omissions, activities or services provided pursuant to this Agreement or from
Consultant's failure to perform its responsibilities as set forth in this agreement.
Consultant, its subcontractors, if any, and all employers working under this
Agreement are subject employers under the Oregon Worker's Compensation
Law and shall comply with ORS 656.017 which requires workers'
compensation coverage for all their subject workers. Consultant shall maintain
throughout this Agreement the following insurance:
A. Workers' compensation and employers liability insurance as required by
the State where the work is performed.
.......
B. Comprehensive automobile and vehicle liability insurance covering claims
for injuries to members of the public and/or damages to property of
others arising from the use of motor vehicles, including on-site and off-
site operations, and owned, non-owned, or hired vehicles, with
$1,000,000 combined single limits.
C. Commercial general liability insurance covering claims for injuries to
members of the public or damage to property of others arising out of any
covered negligent act or omission of Consultant or of any of its
employees, agents or subcontractors, with $1,000,000 per occurrence
and in the aggregate.
Except in the case of Workers' compensation insurance, City shall be named
as an additional insured with respect to Consultant's insurance coverages
identified herein.
The coverage provided by these policies shall be primary and any other
insurance carried by City is excess. Consultant shall be responsible for any
deductible amounts payable under all policies of insurance.
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8. Standard of Care
In the performance of its professional services, Consultant shall use that degree
of care and skill ordinarily exercised under similar circumstances by reputable
members of its profession practicing in the State of Oregon. Consultant will
reperform any services not meeting this standard without additional
compensation. Consultant's reperformance of any services, even if done at
City's request, shall not be considered as a limitation or waiver by City of any
other remedies or claims it may have arising out of consultant's failure to
perform in accordance with the applicable standard of care or this Agreement.
9. Termination
This Agreement may be terminated prior to the expiration of the agreed upon
terms:
A. By mutual written consent of the parties;
B. By City for any reason within its sole discretion, effective upon delivery
of written notice to Consultant by mail or in person; and
C. By Consultant, effective upon seven days prior written notice in the
......event of substantial failure by City to perform in accordance with the
terms through no fault of Consultant.
If City terminates the Agreement in whole or in part due to default or failure of
Consultant to perform services in accordance with this Agreement, City may
procure, upon reasonable terms and in a reasonable manner, services similar to
those so terminated. In addition to any other remedies the City may have,
Consultant shall be liable for all costs and damages incurred by City in
procuring such similar service, and the Agreement shall be in full force to the
extent not terminated.
If City terminates the Agreement for its own convenience, payment of
Consultant shall be prorated to and include the day of termination and shall be
in full satisfaction of all claims by Consultant against City under this
Agreement.
Termination under any provision of this paragraph shall not affect any right,
obligation or liability of Consultant or City which accrued prior to such
termination. Consultant shall surrender to City items of work or portions
thereof for which Consultant has received payment, or City has made payment.
City retains the right to elect whether or not to proceed with actual
construction of the project.
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10. Work is Property of City
All work in its original form which is performed or produced by Consultant
under this Agreement shall be the exclusive property of City and shall be
delivered to City prior to final payment. Any statutory or common law rights
to such property held by Consultant as creator of such work shall be conveyed
to City upon request without additional compensation. Upon City's approval
and provided City is identified in connection therewith Consultant may include
Consultant's work in its promotional materials. Drawings may bear a disclaimer
releasing the Consultant from any liability for changes made on the original
drawings and for reuse of the drawings subsequent to the date they are turned
over to City.
11. Law of Oregon
The Agreement shall be governed by the laws of the State of Oregon. The
Agreement provisions required by ORS Chapter 279 to be included in public
agreements are hereby incorporated by reference and shall become a part of
this Agreement as if fully set forth herein.
12. Adherence to Law
Cons~tant shall adhere to all applicable federal and state laws, including but
not limited to laws, rules, regulations, and policies concerning employer and
employee relationships, workers' compensation, and minimum and prevailing
wage requirements. Any certificates, licenses or permits which Consultant is
required by law to obtain or maintain in order to perform work described on
Exhibit A, shall be obtained and maintained throughout the term of this
Agreement.
13. Modification
Any modification of the provisions of this Agreement shall not be enforceable
unless reduced to writing and signed by both parties. A modification is a
written document, contemporaneously executed by City and Consultant, which
increases or decreases the cost to City over the agreed sum or changes or
modifies the scope of service or time of performance. No modification shall be
binding unless executed in writing by Consultant and City.
14. Attorneys Fees
In the event a suit or action is instituted to enforce any right guaranteed
pursuant to this Agreement, the prevailing party shall be entitled to, in addition
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to the statutory costs and disbursements, a reasonable attorneys fee to be
fixed by the trial and appellate courts respectively.
15. Integration
This Agreement, including but not limited to Exhibits and Consultant's proposal
submitted to City contains the entire and integrated agreement between the
parties and supersedes all prior written or oral discussions, representations or
agreements. In case of conflict among these documents the provisions of this
Agreement shall control.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
by their duly appointed officers on the date first indicated below.
APPROVED AND ENTERED this 15 day of January. 1997.
CITY OF WOODBURN
DON GANER
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Nancy A. Kirksey, Mayor
Date: January 15. 1997
By:
Date:
ATTEST: 1'~~~,,~+
Mary Tennl t, City Recorder
City of Woodburn
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Proposal to Update
PARKS AND RECREATION
COMPREHENSIVE PLAN
City of Woodburn.. Oreg.Q!l
November 4, 1996
15418 NW White Fox Dr. · Beaverton, Oregon 97006 . (503) 690-8981
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EXHIBIT IIA"
Page 1 of 16
Don
Ganer &
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Don
Ganer &
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EXHIBIT "A"
Page 2 of 16
15418 NW White Fox Drive
Beaverton, Oregon 97006
Phone: (503) 690-8981
FAX: (503) 531-9262
November 4, 1996
Mr. Nevin Holly, Director
Woodburn Recreation and Parks Department
City of Woodburn
491 North 3rd St.
Woodburn, OR 97071
RE: Parks and Recreation Comprehensive Plan Update
Dear Nevin Holly:
I am pleased to submit the enclosed proposal to develop the Parks and Recreation
Comprehensive Plan Update for the City of Woodburn. I have enjoyed my
association with the City of Woodburn since developing the City's parks and
recreation system development charges (SDC's) in 1991, and look forward to the
opportunity of once again working with you on this project. Since implementation
of your SDC's in 1991, I have worked with twelve other parks and recreation
providers in Oregon on capital facilities planning, financing and management
projects.
For this project, I am collaborating with David Reed, Ph.D., who heads David Reed
& Associates of Springfield, Oregon. Dr. Reed has extensive academic training and
practical experience in parks and recreation planning, and recently served on the
National Recreation and Park Association (NRPA) project team which revised,
updated, and recently published the Park, Recreation, Open Space and Greenway
Guidelines (1996).
We look forward to working with you to develop and implement a plan to meet the
City's parks and recreation needs during the next twenty years, and will be available
to meet with you, at your convenience, to further discuss this proposal.
Sincerely,
//~ ./~
Don Ganer^'-
enclosures: proposal
bid sheet
cc: David Reed & Associates
Public Sector Management and Technical Consulting Services
EXHIBIT "AII
Page 3 of 16
TABLE OF CONTENTS
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Cover Letter
Understanding of the Project 1
Project Approach 1
Preliminary Work Plan 2
Project Team 6
Project Documents / Products 8
Estimated Project Budget 8
Experience / References 9
Proposed Schedule / Timing Appendix
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Proposal to Develop
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Page 4 of 16
PARKS AND RECREATION
COMPREHENSIVE PLAN UPDATE
Cif3' of Woodburn, Ore&on
Understanding of the ProJect
The City of Woodburn has proven its commitment to acqUlrmg parks and
recreation facilities over the years through land dedication requirements, fees in-
leiu-of dedication, and system development charges (SDC's). The City has also
demonstrated innovation in the conversion of facilities for parks and recreation
uses, and has successfully transformed an obsolete swimming pool rendered useless
by an earthquake into a new year-round aquatics center providing expanded
programs and services for Woodburn's citizens.
The City of Woodburn is also fortunate to have a rich history, natural resources, and
cultural diversity. As the City's population grows and continues to diversify, parks
and recreation facilities and programs will play a critical role in preserving and
enhancing the quality of life in Woodburn. From this perspective, we believe the
Parks and Recreation Comprehensive Plan Update will serve as a blueprint for the
the community's future quality of life.
We view this project not only as an opportunity to identify facilities and programs
needed to achieve the City's desired future quality of life, but also as a vehicle to
enhance the City's spirit of community through extensive community
involvement in the parks and recreation planning process.
Project Approach
As the City of Woodburn's partner in the planning process, we will:
· work interactively with the City to identify and address key project issues,
goals, and objectives;
· develop and maintain extensive community involvement in all aspects of
the planning process;
· identify and emphasize key benefits provided by parks and recreation facilities
and services, and connect them to broader community issues;
· provide a comparative analysis of Woodburn's levels of service versus other
similar Oregon communities;
· take into consideration local transportation linkages and State of Oregon
planning goals which relate to the City's parks and recreation comprehensive
plan.
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Preliminary Work Plan
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.'age 5 of 16
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We are committed to a planning process that reflects the unique qualities and needs
of Woodburn, and believe the strong participation of citizens is critical if we are to
accurately identify a vision for the future and convert it into a plan for the next
twenty years. The following preliminary work plan presents our recommended
project approach based on these objectives and the scope of work as identified in the
RFP.
TASK
DESCRIPTION
1.0
Project Initiation/ Meetin&s
1.1
Don Ganer & Associates (DGA), in association with David Reed
& Associates (DRA), will meet with City staff to refine project
goals, timing and phasing of events, project roles and
responsibilities, and other items required to finalize the work
plan. DGAI DRA will revise the work plan and cost estimate as
needed, based on the City's planning process requirements.
1.2
DGAI DRA will have an initial meeting with the Recreation and
Park Board to review the project work plan and schedule, and
identify key issues, goals, and objectives.
1.3
DGA/DRA will conduct up to six (6) periodic Staff and Advisory
meetings throughout the course of the project to apprise key
personnel of project status, findings, etc.
2.0
Community Profile
2.1
DGA/DRA will review existing documents to clearly understand
the context of the parks and recreation planning process.
Included in the review will be City of Woodburn
Comprehensive Plan as pertaining to Parks, Woodburn
Recreation and Parks Capital Improvement Plan, City of
Woodburn Systems Development Charges Ordinance as
pertaining to Parks, City of Woodburn census tract information,
As-built plans for existing facilities, Inventory of City/School and
non-profit recreation facilities, City of Woodburn
Transportation Plan; relevant research in the field of parks and
recreation planning, including NRP A's Park, Recreation, Open
Space, and Greenway Guidelines, and SCORP, and any other
relevant documents that may be identified. Relevant findings
will be incorporated into the planning process.
2.2
DGA/DRA will prepare a profile of the Woodburn community
to identify qualities, trends, and demographics specific to the
City.
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TASK
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3.1
3.2
3.3
3.4
3.5
3.6
4.0
Don Ganer & Associates
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EXHIBIT flAil
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Parks and Recreation Inventory and Assessment
With City staff, DGA/DRA will conduct a site visit of existing
developed and undeveloped City and schools/non-profit parks
and recreation facilities.
Using information obtained during the site visits and review of
existing documents, DGA/DRA will prepare an inventory of
existing parks and recreation facilities to identify the number and
type of each facility, and determine the current levels of service
being provided.
DGA/DRA will develop a database table comparing the City's
current levels of service with those of four other comparable
Oregon locations. This information will be compared with the
results of the community survey data and other information to
develop proposed standards for current and future needs.
Working in conjunction with City staff, DGA/ ORA will identify
facility types which will comprise the City's parks and recreation
system, prepare LOS standards, and identify neighborhoods
which are currently under served by facilities, and future facility
location needs.
Based on a review of the City's Transportation Plan, OGA/DRA
will make recommendations as to how to best link existing and
future park sites via bicycle trails, walking and jogging trails, and
public transportation.
Using a City-provided base map, DGA/ORA will prepare an
updated parks and recreation facilities map, including existing
and potential future facility locations.
Pro&rams and Services Inventory and Assessment
Using information supplied by the City, DGA/ DRA will compile
an inventory of recreation programs, maintenance service
levels, and other services provided for City residents. This
information will be compared with the results of the community
and program survey data and other information to identify
needed changes and develop proposed LOS standards.
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TASK
5.0
5.1
5.2
5.3
6.0
6.1
6.2
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Community Involvement
DGA/DRA will conduct up to four (4) one-hour interviews with
key Recreation and Parks Staff and Community Development
Staff to identify critical needs, issues and the key benefits parks
and recreation should provide to the community. The
interviews will also explore partnership opportunities, preferred
roles, and barriers to cooperation in facility ,
development/ scheduling, etc.
DGA/DRA will design a survey instrument(s) addressing issues
such as recreation programs, satisfaction levels, facility use
patterns, specific parks and facility development issues, and the
willingness to support development and program concepts (to be
reviewed by Recreation and Parks Department prior to
distribution), and will conduct a mail-out survey to 800
randomly-selected households in the City. A survey will also be
distributed to other City-identified existing recreation program
participants and potential participants. Using a demographic
profile, the returned surveys will be post-stratified to represent
the demographic composition of Woodburn.
Working with City staff, DGA/DRA will organize and conduct a
community workshop following completion of the survey to
share survey results and identify the benefits of parks and
recreation which are most important to Woodburn residents.
The workshop will be an open public forum, designed to
promote participation and interaction through large and small
group discussions, exercises, etc.
Prepare Plan Update
DGA/ DRA will insure that requirements outlined in Oregon
Statewide Planning Goals and Guidelines (1995) are followed
through all phases of development of the Parks and Recreation
Plan Update. Specifically, the Plan will comply with Goal 1:
Citizen Involvement, GoalS: Open spaces, scenic and historic
areas, and natural resources, Goal 8: Recreational needs, and
Goal 11: Public facilities and services.
DGA/DRA will identify existing sources and estimated amounts
of revenues (i.e., general tax revenues, bond proceeds, SDC's,
etc.) to be used in constructing operating, and maintaining future
capital improvements.
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TASK
6.3
DCAI DRA will review and update cost estimates for existing
and proposed CIF projects, including individual park projects
identified on Parks CIP project list, Centennial Park, Community
Center, and Performing Arts Center.
6.4
DCA/DRA will identify and explore options to increase the
availability of services and facilities (i.e., partnerships, private
providers, etc.), and develop financing options for facility
acquisition, development, operations, and maintenance.
6.5
Using information gathered through the inventory I assessment
and community involvement processes, DCAI DRA will prepare
a Capital Improvement Plan (CIP) including a prioritized list of
capital improvement projects, estimated timing, and costs for 5,
10 and 20 year periods.
6.6
Using information from the inventory I assessment and
community involvement, DCAI DRA will prepare Recreation
Service recommendations, including City services and programs
and those offered, or proposed, through partnerships.
6.7
Using information from the inventory/assessment and
community involvement, DCA/DRA will prepare Maintenance
Service recommendations, including usage and maintenance
standards, based on NRP A levels of maintenance standards.
6.8
DCA/DRA will consolidate elements completed in sub-tasks 6.5
through 6.7, update parks and recreation policies, develop a
proposed action plan, and prepare the draft comprehensive plan
update for presentation to the Recreation and Park Board
7.0
Plan Review / Adoption
7.1
DCA/ DRA will present the draft Plan to the Recreation and Park
Board to review findings and recommendations, and revise as
needed.
7.2
DGA/ DRA will submit the Plan to LCDC 45 days prior to the
Planning Commission review meeting.
7.3
DCA/DRA will revise and present the Plan to the Planning
Commission and City Council for review and consideration (2
meetings).
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Don Ganer will serve as project manager, responsible for managing all aspects of the
project including planning, scheduling, analysis, report preparation, and
presentations. Don owns and manages the consulting firm of Don Ganer &
Associates, located in Beaverton, Oregon. Don Ganer had the pleasure of working
with the City of Woodburn to implement system development charges (SDC's) for
the City's parks and recreation, water, and sewer facilities in 1991; and for
transportation and stormwater drainage facilities in 1993. Current parks and
recreation projects include:
· Tualatin Hills Park and Recreation District twenty-year parks and recreation
master plan and maintenance management plan (with David Evans and
Associates)
· Hood River Valley Parks and Recreation District twenty-year parks and
recreation master plan and comprehensive plan update (with Bibi Gaston,
Landscape Architect)
· City of McMinnville twenty year parks and recreation master plan (with MIG,
Inc.)
· City of Scappoose twenty-year parks and recreation master plan and system
development charges
· Yamhill County campground facilities feasibility and design study (with
North Pacific Design)
In addition to these projects and his past work for the City of Woodburn, Don has
served as a consultant on parks and recreation capital facilities planning and
financing for the following Oregon cities, counties, and special districts (listed in
alphabetical order:
· Central Oregon Park and Recreation District
· Chehalem Park and Recreation District
· Columbia County
· Crook County Parks and Recreation District
· City of Medford
· North Clackamas Parks and Recreation District
· Tualatin Hills Park and Recreation District
· Willamalane Park and Recreation District
· Yamhill County
Don Ganer has also served as speaker on capital facilities planning, financing, and
related topics for the Oregon Recreation and Parks Association (1995, 1993, 1991),
Association of Oregon Counties (1993), Oregon Municipal Finance Officer's
Association (1995, 1992, 1991), and the Special Districts Association of Oregon (1995,
1993); and he worked with the University of Oregon's Bureau of Government
Research to develop an article entitled "System Development Charges" (May, 1991)
for The League of Oregon Cities Newsletter .
Don Ganer received his bachelor's degree in Business Administration from Texas
A&M University, performed graduate study at Chapman College, and gained fifteen
years of public sector experience before embarking on his consulting career in 1990.
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David Reed manages his m consulting firm.. with more .to thirty years of
experience in municipal park and recreation planning and management, and
teaching and research at several universities.
David Reed recently participated on a research and writing team for the National
Recreation and Park Association, which produced the publication Park, Recreation,
Open Space and Greenway Guidelines. He authored the systems planning chapter,
which represents not only his own extensive experience but reflects two years of
research and deliberations of the writing team, and extensive peer review from the
park and recreation profession.
Over his career, David Reed has been a planning manager responsible for
developing a strategic plan and a comprehensive systems plan for Willamalane
Park and Recreation District (Springfield, Oregon), and a comprehensive systems
plan for the Austin Parks and Recreation Department (Austin, Texas). For a
combined fourteen years, he applied and tested his planning methods, especially in
terms of community participation and visioning, needs assessments, park and
facility condition assessments, and integration of park and recreation master plans
into existing plans such as comprehensive land use plans, transportation plans and
community goals programs.
David Reed is well acquainted with Oregon planning requirements for parks and
recreation, having worked extensively with Statewide Planning Goals 5, 8 and 12,
and having crafted the first cooperative planning agreement between a park district
and a municipality in response to SB 122. He has also had an opportunity to help
implement the new state transportation rule by developing off-street bikeway plans,
and was recently involved in preparing a brief for a bikeway I greenway exaction
applying the new criteria of the recent Supreme Court decision Dolan v. City of
Tigard.
He has been a professor at Oregon State University, Texas A&M University, Texas
Tech University and the University of Texas at Austin, and is currently a visiting
professor at Oregon State University.
Dr, Reed performed his undergraduate work at Texas Tech University (B.S. in Park
Administration, 1964). He received his Master of Science in Resource Development
from Michigan State University (1966) and was awarded his Ph.D in Recreation
Resource Planning from Texas A&M University (1972).
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'-'Jge 11' of 16
As requested in the RFP, twelve (12) copies of each of the following documents will
be provided to the City of Woodburn:
· Draft of Comprehensive Recreation and Parks Plan Update
· Final Comprehensive Recreation and Parks Plan Update
· Draft Capital Improvements Plan Update
· Final Capital Improvements Plan Update
· Draft Community Survey Instrument
· Final Community Survey Instrument
· Capital Improvement Cost Estimates
· Recreation Programs Survey, draft and final
· Diagrams, maps, charts, etc. used in public meetings
· Task time line
In addition, one (1) copy of each of the following documents will be provided:
· Analysis/summary of findings from community and recreation programs
surveys
· Community profile summary
· Site visit inventory documentation
· Level of service comparison data
· Presentation map (approximately 3' X 5') showing locations of existing and
proposed parks and recreation facilities, including transportation linkages
Estimated Project Budget
The estimated total cost to provide all services as identified in the project work plan
is $23,500, based on 250 professional hours (@ $85/hour), plus an allowance of
$2,250 for contract support services related to survey preparation/ compilation,
mapping and graphics services, and printing. PLEASE NOTE THAT ALL COSTS
RELATED TO PLANNING FOR GROWTH RELATED NEEDS CAN BE RECOUPED
THROUGH PARKS AND RECREATION SYSTEM DEVELOPMENT CHARGES.
The estimated cost per task is as follows:
Task
1.0 Project Initiation/ Meetings
2,0 Community Profile
3.0 Facilities Inventory I Assessment
4.0 Programs/Services Inventory/Assessment
5.0 Community Involvement
6.0 Plan Update
7.0 Planning Commission/ Council Review
Don Caner & Associates 8
Costs
$ 1,700
1,325
3,050
850
6,500
8,375
1.700
$ 23,500
11/4/96
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Experiencel References
'''''XHIBIT MA-
dge 12 of 16
The planning team members have extensive technical experience on similar
projects related to preparing comprehensive system master plans for parks,
recreation programs, recreation facilities, open space, and trails systems.
Don Ganer
& Associates
Central Oregon Park and Recreation District. Oregon
Ms. Caroline Harding, General Manager
(541) 548-7275
1992-93
Scope: Facilities inventory, capital improvement program. system development
charges methodology, resolutions, intergovernmental agreements! negotiations.
Chehalem Park and Recreation District. Oregon
Don Clements, Director
(503) 538-7454
1992
Scope: Advice on system development charges methodology and ordinance.
Columbia County. Oregon
Charles Ashcroft
(503) 397-2353
1993-94
Scope: Facilities inventory, capital improvement program. system development
charges methodology and ordinance.
Crook County Parks and Recreation District
Gary Ward, Director
(503) 447-1209
1994
Scope: Facilities inventory, capital improvement program. system development
charges methodology, resolutions and intergovernmental agreements,
Hood River Valley Park and Recreation District. Oregon
Chuck Johnisee, Chair
(503) 386-2062
1993- present
Scope: Facilities status and needs review, facilities inventory, maintenance
requirements analysis, system development charges methodology, resolutions,
intergovernmental agreements, negotiations, facilities master plan.
McMinnville. Oregon
Jay Pearson, Assistant Director
(503) 434-7310, ext,382
1996-present
Scope: Facilities master plan, SDC's methodology! ordinance (with MIG, Inc.).
Medford. Oregon
Greg Jones, Director
(541) 770-4444
1995
Scope: Facilities needs! concurrency plan (with Henderson, Young & Company).
Don Ganer & Associates 9 11 /4/ 96
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Don Ganer
& Associates
(continued)
Don Ganer & Associates
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EXHIBIT "A-; Page 13 of u;."
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North (, .:kamas Park and Recreation Dish Oregon
Roger Brown, Director
(503) 794-8002
1996,1993-94
Scope: Facilities inventory, capital improvement plan, system development
charges methodology, revenue projections reports and updates, ordinance, and
intergovernmental agreements.
Scappoose. Oregon
Lisa Smith, Assistant Planner
(503) 543-7146
1996-present
Scope: Facilities status and needs review, facilities inventoryl maintenance
requirements analysisl system development charges methodology, facilities
master plan,
Tualatin Hills Park and Recreation District. Oregon
Andy Priebe
(503) 645-6433
1994-present
Scope: Facilities inventory, preliminary capital improvements
plan. system development charges methodology, draft resolution, draft
intergovernmental agreementsl and training materials; maintenance
operations review and management plan; facilities master plan (with David
Evans and Associates).
Willamalane Park and Recreation District. Oregon
Dan Plaza, Superintendent
(503) 726-4335
1994-95, 1991-92
Scope: Facilities inventory, capital improvement plaI\ system development
charges methodology, resolution, methodology and resolution review and
updates,
City of Woodburn. Oregon
Nevin Holly, Director
(503) 982-5265
1991 '
Scope: Facilities inventory, capital improvement progr~ system development
charges methodologies and ordinance.
Yamhill County. Oregon
Janie Mitchell
(503) 434-7501
1996, 1993-94
Scope: Facilities inventory, capital improvement program, system development
charges methodologies and ordinance; campground feasibility study.
10
11 / 4 / 96
1
David Reed
& Associates
Don Ganer & Associates
...- T'''
E!tfIBIT MAM; Pag~ 14 of ,",-"
Nation~~ecreation and Park Association ~ .Jlication:
Park. Recreation. Open Space and Greenway Guidelines. 1995
Jim Mertes, Chair, Research & Writing Team
(806) 742-2858
Scope: Member of the research and writing team and author of the systems
planning chapter for national publication on standards.
Strategic Plan. Comprehensive Systems Master Plan
Willamalane Park and Recreation District
Dan Plaza, Superintendent
(541) 726-4335
Janice Morrisette, Member of Board of Directors
(541)746-1378
Scope: Nine modules were managed which represented the strategic plan,
Extensive staff focus group meetings, community SUIVey and focus group
meetings, development of an annual goals program, park and facility
assessments, Rehabilitation Plan, Comprehensive Plan, Leadership Plan,
Areas of Strategic Focus (target publics), Recreation Services Deliver Plan,
mission statement, and policies and objectives. Development of a five year
capital improvement program.
Collaborated with David Yamashita. Portland Park Bureau planner, in
sharing and improving each other's methodology in systems planning,
particularly the instruments for systematically assessing conditions of parks
and recreation facilities.
Planning and Development Manager
Willamalane Park and Recreation District
Dan Plaza, Superintendent
(541) 726-4335
Scope: Directed $400,000 annual capital improvement program, obtained a seat
on the City's development review committee, created and managed the
District's annual goal setting process, managed the land acquisition program,
negotiated intergovernmental agreements with the City and School District,
managed and implemented a new System Development Impact Fee program,
developed and implemented the Adopt-a-Park program, participated in city
refinement plans, and managed a grants and revenue enhancement program.
Austin. Texas Parks and Recreation Master Plan,
Charles Jordan, (Former Director)
(503) 823-5379
Scope: Directed the first comprehensive plan for community of 700,000. Hired
part-time resident planning aides and worked with Texas A&M to undertake
one of the most ambitious community needs assessments, funded by a UP ARR
grant. Planning model used in NRP A publication on park standards.
Administrative Services Manager for Austin Park and
Recreation Department.
Scope: Managed support services including horticulture, forestry, irrigation,
capital improvements, facility maintenance, and park planning and design.
Two successful bond projects provided funding authorization for over $50 million
in land acquisition, rehabilitation, park development and recreation facility
construction.
11
11 / 4/ 96
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David Reed
& Associates
(continued)
Don Ganer & Associates
EXHIBIT MAM; Page 15 of ~
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Lead Sl Town Lake Corridor Study. Aus. Texas.
Scope: Staffed a City Council appointed citizens task force and prepared a
benchmark study for the Town Lake corridor, including a waterfront overlay
zone and land use development standards to protect the urban edge of a 12 mile
waterfront in the heart of Austin.
Cleveland Metroparks District. Cleveland. Ohio
Vern Hartenburg, Executive Director
(216) 351-2584
Scope: Participated on a Professional Review Panel which was invited to
review draft policy framework for the Cleveland Metroparks benchmark.
Springfield School District Land Use Planning & Permitting
Tim Woodley, Project Manager
(541) 744-6375
Steve Barrett, Assistant Superintendent of Operations
(541) 726-3267
Scope: Land use planning consultant for planning and permitting of three new
schools, including extensive neighborhood and community participation and
presentations before the Planning Commission.
Benton County Park and Open Space Plan. Scope: Prepared the first
comprehensive park and open space plan for Benton County, Oregon.
San Antonio River Walk Study
Qare Gunn, Project Manager
(409) 693-9821
Scope: Research investigator to study social! environmental aspects of the
River Walk and development of urban waterfront planning principles,
12
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EXHIBIT MAM; Page 16 of )10-,
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APPENDIX
CITY OF WOODBURN
PARKS AND RECREA nON COMPREHENSIVE PLAN UPDATE
PROPOSED SCHEDULE/TIMlNG
. .
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""".....m.. .....,~......m..... ...~~. Jan Feb ....M.......a...r....c.....~.'...'.'......'.,.....AP.r..i...l.........'::.................~..n~y.
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. .. jL3Periodic ,t;JIf/'civisory=eetings .... mm ~."......=~.":"......."..-....."..=~:"...........~..:,~,,,,,,,,,,,,",, ...!
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IIIIIIa
. }.O ,~il~l~~e~~':l!~1.ltory/.Asse~~IJ:lt!l1t
3,1 Site visits
---.-......._--...... - - - ..-----.....
.3~.lny~~t()ry/LOS.determination
,33 .~C()IJ:lPClriS()~S..
. .. }~4.Idelltifyuf<lciIity.~ee~s
..~~. Transp()~~~()n.li~l<ag~su.
1.:3~~.I>.repare~acili~esIJ:lap
..............................................
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1____.__......._......._.._._._._...........
I. .~.~:~I'()~ll1s/SeJYices .lnve1.ltory! .Assessll1~1.l~.
i
I
i ~.O:<;Oll1JD.unitylnvolveIJ:lent
5.1 Staff interviews
......n............
... "'~~' C::(}Il~ul2t ~urvey
· 5.3 Community workshop
.....,._.
mll[~
i .fj.~,~lall.1JPd.ate
i. . ... ;~~!.F()Il()\V~tate.gui~eIin~.
.. ..6~2Id.entifyr.ey~~1l~~
!. ..~~~.lJP~<l~e c()ste~tiIJ:la.tes
j 6~4. Explore. funding/ provisiolloptions
. .L~:?l'repar.E!.c:Ir>
. ...6~6. r>reparepr()graIJ:l recolllIJ:le~d.atiolls...........
...~.7Prepare maintenance recommendations
6,8 Prepare draft comprehensive plan
......n....n......nl"..............n.............................n..~........,......n..........nn...............,......~.........n...n....n....1
I.. ..... .... :
. ........ ... . uJIIIIIIIIL.u..
........IJ........
17 .~TPl~IlRE!~ewl Adoptioll
i · 7.1 Rec & Park Board review
I - - . - - -
.7,2 LCDC submission
7 ~3Planning Commissionl City Council review
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. . !",nnnnnnlll""n'llu,n,u...1
Don Ganer & Associates
Appendix
November 4, 1996