Res 1411 - Boldt,Carlisle Audit
COUNCIL BILL NO. 1796
RESOLUTION NO. 1411
A RESOLUTION ENTERING INTO A CONTRACT WITH BOLDT, CARLISLE AND SMITH,
LLC., FOR THE PURPOSE OF AUDITING AND EXPRESSING AN OPINION UPON THE
FINANCIAL STATEMENTS OF THE CITY FOR THE FISCAL YEARS 1997-98, 1998-99,
AND 1999-00.
WHEREAS, the City of Woodburn is required by law to prepare annual
financial statements and have those statements audited by an independent certified
public accounting firm, and
WHEREAS, the firm of Boldt, Carlisle and Smith, LLC. is qualified to audit
municipal corporations, NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The Mayor is authorized to execute the contract with Boldt,
Carlisle and Smith, LLC. which is attached hereto and, by this reference, incorporated
herein.
Approved as to form.~ ~ 6- !:-1::;"
City Attorney Date
APPROVED:0
NANCY
Passed by the Council
June 9, 1997
Submitted to the Mayor
June 10. 1997
June 10, 1997
Approved by the Mayor
Filed in the Office of the Recorder
June 10, 1997
ATTEST:
Mary en ant, City Recorder
City of Woodburn, Oregon
Page 1 -
COUNCIL BILL NO 1796
RESOLUTION NO. 1411
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THIS CONTRACT, made this /0 t..~ day of -::J:n4i::.. , 1997, in accordance with the requirements
of Oregon Revised Statutes 297.405 through 297.555 between BOLDT, CARLISLE & SMITH, LLC,
Certified Public Accountants of Salem, Oregon, and CITY OF WOODBURN, OREGON, provides as
follows:
1. It hereby is agreed that BOLDT, CARLISLE & SMITH, LLC shall conduct an audit of the accounts
and fiscal affairs of CITY OF WOODBURN, OREGON, for the period beginning July 1, 1996, and
ending June 30,1997, and for the fiscal years ending June 30,1998 and June 30, 1999, in accordance
with generally accepted auditing standards, the Minimum Standards for Audits of Oregon Municipal
Corporations and the Standards for financial and compliance audits contained in ,the Standards for
Audit of overn e ta i ations Pr cfv'i Fu ci issued by the U.S. General
Accounting Office, the Single Audit Act of 1984, and the provisions of OMB Circular A-128, Audits
of State and Local Governments. The audit shall be undertaken in order to express an opinion upon
the financial statements of CITY OF WOODBURN, OREGON, and to determine if CITY OF
WOODBURN, OREGON, has complied substantially with appropriate legal provisions.
2. BOLDT, CARLISLE & SMITH, LLC agrees that the services they have contracted to perform under
this contract shall be rendered by them or under their personal supervision. In the performance of
services under this contract, BOLDT, CARLISLE & SMITH, LLC agrees that it shall use that degree
of care and skill ordinarily exercised under similar circumstance by reputable members of its
profession practicing in the State of Oregon.
3. It is understood and agreed that, should unusual conditions arise or be encountered during the course
of the audit whereby the services of BOLDT, CARLISLE & SMITH, LLC are necessary beyond the
extent of the work contemplated, written notification of such unusual conditions shall be delivered
to CITY OF WOODBURN, OREGON, who shall instruct in writing BOLDT, CARLISLE &
SMITH, LLC concerning such additional services, and that a signed copy of each such notification
and instruction shall be delivered immediately to the Secretary of State by the Party issuing the same.
4. The audit shall be started as soon after the close of the fiscal year as is agreeable to the parties
hereto, and shall be completed and a written report thereon delivered within a reasonable time, but
not later than November 30 after the close of the audit periods covered by this contract. Adequate
copies of such report shall be delivered to the CITY OF WOODBURN, OREGON, and its form and
content shall be in accordance with and not less than that required by the Minimum Standards for
Audits of Oregon Municipal Corporations.
5. It is understood and agreed that CITY OF WOODBURN, ORE90N, is responsible for such
financial statements as may be necessary to fully disclose and fairly present the results of operations
for the period under audit and the financial condition at the end of that period. Should such financial
statements not be prepared and presented within a reasonable period of time, it is understood that
BOLDT, CARLISLE & SMITH, LLC shall draft them for CITY OF WOODBURN, OREGON.
The cost of preparing such financial statements shall be included in the fee for conducting the audit
as set forth in Paragraph 7 below.
6. It is understood and agreed that either Party may cancel this contract by giving notice in writing to
the other Party prior to December 31 of any year.
7. In consideration of the faithful performance of the conditions, covenants, and undertakings herein
set forth, CITY OF WOODBURN, OREGON, hereby agrees to pay BOLDT, CARLISLE &
SMITH, LLC a sum not to exceed $19,175, $19,750 and $20,350 for the fiscal years ending June 30,
1997, 1998 and 1999, respectively, and CITY OF WOODBURN, OREGON, hereby affirms that
proper provision for the payment of such fees has been or will be duly made and that funds for the
payment thereof are or will be made legally available.
BOLDT. CARLISLE & SMITH. LLC
By
CITY OF WOODBURN. OREGON
By iJ'/-v'7:#%-'7
T:\C1JENT9 _I9&l(I8IWOODBURN.CON
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