Res 1423 - Adden Agmt Moss Adam
COUNCIL BILL NO. 1808
RESOLUTION NO 1423
A RESOLUTION AUTHORIZING AN ADDENDUM TO AGREEMENT FOR
PROFESSIONAL SERVICES AND AUTHORIZING THE MAYOR TO SIGN SAID
AGREEMENT
WHEREAS, City entered into an AGREEMENT FOR PROFESSIONAL SERVICES
with Moss Adams Advisory Services, a Division of Moss Adams LLP ("Consultant") on
November 13, 1996, to provide computer consulting services and, more specifically, to
prepare an IS Strategic Plan; and
WHEREAS, Consultant has completed preparation of the Plan and has presented
a work plan to City for the design, acquisition, and implementation of the LAN; and
WHEREAS, both parties desire to make a addendum to their previous agreement
so that the design, acquisition, and implementation of the LAN can be accomplished;
NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the Mayor is authorized to execute the ADDENDUM TO
AGREEMENT FOR PROFESSIONAL SERVICES with Moss Adams Advisory Services, a
Division of Moss Adams LLP.
Section 2 That a copy of said Addendum is attached hereto and, by this
reference, incorporated herein.
01 ~J\I?/'/"'\
Approved as to form: . ~
City Attorney
hlt-ob 1-
Date
APPROVED~~P~IS;ti:Y( *:~
Nancy A. . sey:Mayor
I
Page 1 - COUNCIL BILL NO. 1808
RESOLUTION NO. 1423
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Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST: ~ ~
Mary Te ant, City Recorder
City of Woodburn, Oregon
Page 2 - COUNCIL BILL NO. 1808
RESOLUTION NO. 1423
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June 23, 1997
June 25, 1997
June 25, 1997
June 25, 1997
~1f
ADDENDUM TO AGREEMENT FOR PROFESSIONAL SERVICES
This ADDENDUM TO AGREEMENT FOR PROFESSIONAL SERVICES entered into
this 23 day of June , 1997, between the City ofWoodbum, an
Oregon municipal corporation, (hereinafter "City") and Moss Adams Advisory Services, a
division of Moss Adams ILP (hereinafter "Consultant").
WlTNESSETII:
WHEREAS, City entered into an AGREEMENT FOR PROFESSIONAL SERVICES
With Moss Adams Advisory Services, A Division of Moss Adams LLP ("Consultant") on
November 13, 1996, to provide computer consulting services and, more specifically, to prepare an
IS Strategic Plan; and
WHEREAS, Consultant has completed preparation of tile Plan for City and City wants to
proceed with the design, acquisition, and implementation of the local area network (LAN); and
WHEREAS, Consultant has presented a work plan to City for the design, acquisition, and
implementation of the LAN and represents to City that Consultant is qualified and able to
proceed with said work plan; and
WHEREAS, both parties desire to make a addendum to their previous agreement so that
the design, acquisition, and implementation of the LAN can be accomplished;
NOW, THEREFORE, in consideration of the terms, conditions, and covenants, and
performances contained herein, the parties agree as foUows:
1. INTENT OF ADDENDUM
This ADDENDUM TO AGREEMENT FOR PROFESSIONAL SERVICES is intended
by the parties to modifY the AGREEMENT FOR PROFESSIONAL SERVICES made
and entered into by the parties on November 13, 1996 (the "Original Agreement"), a copy
of which is attached.hereto as Exbibit "A" and is by this reference incorporated herein.
The terms of said agreement are modified only as contained in this ADDENDUM TO
AGREEMENT FOR PROFESSIONAL SERVICES and in all other respects the Original
Agreement shall remain in full force and effect.
2. SCHEDULE
Section 2 of the Original Agreement is modified to add an additional subsection 2.2 which
shall read as foUows:
PAGE - 1 AllDENDUM TO AGREEMENT FOR PROFESSIONAL SERVICES
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2.2 In addition, Consultant shall complete the services
referenced in the WORKPLAN FOR DESIGN, ACQUISmON,
IMPLEMENTATION OF LANlWAN. and the letter dated May 9.
1997, addressed to Ben Gillespie, copies of which are attached to
the ADDENDUM TO AGREEMENT FOR PROFESSIONAL
SERVICES as ExIu"bit B.
3. COMPENSATION
Section 3 of the Original Agreement is modified to add additional subsections 3.4 and 3.5
which shall read as follows:
3.4 In addition, Consultant shall receive compensation for the
services referenced in the WORKPLAN FOR DESIGN,
ACQUISmON, IMPLEMENTATION OF LANIWAN, and the
letter dated May 9, 1997, addressed to Ben Gillespie, copies of
which are attached to the ADDENDUM TO AGREEMENT FOR
PROFESSIONAL SERVICES as Exhibit B, at the rate of$l00 per
hour plus reasonable out-of-pocket expenses.
3.5 Consultant's total compensation for additional services
pursuant to the ADDENDUM TO AGREEMENT FOR
PROFESSIONAL SERVICES shall not exceed Nane Thousand
Four Hundred Dollars ($9,400.00) plus reasonable out-of-pocket
expenses.
MOSS ADAMS ADVISORY SERVICES
:~
Title: P ~~
Date: 6/t /q7-
. CITY OF WOODBURN
By: 02.u .-~ ~J--J
/ ~;;:(~, Mayor
Date: June 25, 1997
AITEST: fYl:fj; ~
Mary T t, City Recorder
PAGE - 2 ADDENDUM TO AGREEMENT FOR PROFESSIONAL SERVICES
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. .~jJ9 '97 13:22 FROM:I<<ISS ADAMS ADVISORY SERVICES
T-400 P.02 F-693
"MvSS-ADAMS LLP
EXHIBIT B - PAGE 1 OF 2
)lA!\IAGF.MfNT CO~St;LT:\NTS
lOOt .4thA"'C., SUite 2700
Seattle. WA 9t>J '54-1199
May 9. 1997
Pbont: 206.22;.1820
FAX 206.2U9214
Offices ill. Prlnc:fpaI ("Jties of
WashiflSton, Ottaon and Call1omla
Mr. Ben Gillespie
City ofWoodbum
270 Montgomery Street
Woodburn. OR 97071
Dear Ben:
This letter is to confinn oar understanding regarding the project to usist in upgrading your local
and wide area networkiq hardware and IOftwlle. The scope of the project includes (see attached
workplan for detail of project tasks and coats):
1. Definition of me reqmmentS for equipment and. software at each locaIlon.
2. ADalysis of requirements for sIwed applications across locations.
3. Evaluation of altemative solntions and costs.
4. Selection of prefeaed options and development of an implementation plan.
S. Assistance with acquisition and procurcmenL
6. ~UWlCC in J1'bI11agrng vendoni durtJJg implementadon.
As we discussed. depeodinS( on the complexity of the system implemented and n:sponsiveness of
vendors. addidoua1 time may be reqaiR:d fc?r ~ with system implementation. This
estimate anticipates cm1y a project planning IDd JDODitoring lUte. We estimate our professional
fees foe ~ wks Ud,t&d ill ~ plupuAl will be S9.4COO plus UUl~~~~.
As you know. we bill our clients on a monthly basis for hours aauaIly worked at standaId hourly
rates plus direct expenses. Payment is due within 30 clays. Should the project xequire less time than
anticipated. our fees would be rafuced lCCOldingly. If it appears that our fees will exceed this
cstiu.udc. we will ~~ il willi )'UU priur 10 incuning aaJditi.cmal ~.
If this proposal meets with your approval. please sign die enclosed copy and return it to my
auend.on. If you have any questiODS regudiDg this proposal. please feel flee to call me.
V'2lnyuuD, ~
Tom .
Principal
~~~i,f!dz;m~
~ ~ j s)q/cl?
. Approved _ Date I r '
A membCl' of
Moores
Rowland
n;ItIl;J,1tIQ;j'~~
kl association of lncItpcndvnt
lCCllunting firms tlm;ugl!out ttle Y/Ortd.
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. . . ~ 09 '97 13:22 FROM:MOSS ADAMS ADVISORY SERVICES
T-400 P. 03
F-693
EXHIBIT B - PAGE 2 OF 2
CITY OF WOODBURN
WORKPLAN FOR DESIGN, ACQUISmON. IMPLEMENTATION OF LANlWAN
1997
~ork Steps Hours
Ptofect InItIltlon
Conduct InIdaI Meetfnas .,. CIN' . Schedule ProIect and Detennlne Prdect Team 4
4
RequlrernMt. DdnltJon
Idendfy and DocuI1\lri Current and Future Plans for ShaNd Applieationl 8
Document Applleaticns to be UtlUzed 8
. At .eA:h Ioedon
- Shared across multiple Iocdons
Analyze System CapacIty Iftd Bandwidth Requirements 8
- Uc~ ....".. of AppIIoedonc
- Useage acrou IotaIIonI
Determine Performance RequIrements 4-
Document ReauI,.mCIts 4
32
,rid Ewluate AItemItIve SolutIons
Develop DesIgn OptIons, Cost Esdmates 8
Preant 0p1l0nA In CIty 4
Select ImplemeNadon OptIons ..
'6
Dewlap OWNII LANlWAH ImpIenwdatIan Plan 1E
Develop DetaIled DeeJgn BaecI on Selected AItem8tives
DewIop SchIduIe and ImplemeldatIon ReIaurce Requfr&ments 8
Aevlewwlh Mana ,
26
AuI8I with AcquIIIIIon 8IICIlmplMlentatlon
AISIIt with Procurement of ~ 8
AMIst In Manl!laht V8ftdors Durfrll'llmnlAmentatlon R
16
TOTAL PROJECT HOURS 94
ProfeuIonat 11M to be billed at S1DMtour plut out-of-Poclc8t exP8nH8. $9.400 Plus Expenses
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