Res 1464 - Agrmt Commonworks
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COUNCIL BILL NO. ~B63
RESOLUTION NO. 1464
A RESOLUTION ENTERING INTO AN AGREEMENT WITH COMMWORK'S INC.
TO PROVIDE CATEGORY 5 CABLING AND AUTHORIZING THE MAYOR TO SIGN
SAID AGREEMENT.
WHEREAS, the City has adopted an Information Systems Strategic Plan in order to
update and implement an efficient computer system; and
WHEREAS, a portion of this plan is to provide category 5 cabling to connect City
computer facilities; and
WHEREAS, the City requested proposals to provide said category 5 cabling; and
WHEREAS, Commwork's Inc. submitted a proposal which was accepted by the City
Council to provide said cabling; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into an agreement with Commwork's, Inc. to
provide and install category 5 cabling.
Section 2. That the Mayor is authorized to execute, on behalf the City, said agreement, a
copy of which is affixed hereto as Attachment "N' and by this reference is incorporated herein.
(fJrvr LLf/~ '1 - 3,-4'6
Approved as to form: .' I '()l~ d-
City Attorney Date
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST: /l2~~
Mary Te nt, CIty Recorder
City ofW oodburn, Oregon
APPROVED: ~
Nancy A. .
February 9, 1998
February 10, 1998
February 10, 1998
February 10, 1998
Page 1 - COUNCIL BILL NO. 1863
RESOLUTION NO. 1464
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AGREEMENT
ATTACHMENT --LL-
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TInS AGREEMENT is made and entered into u of tile date tint indicated OIl the
~ page. by and between the City ofWoodbum. (Rgoa, an Oregon mutIicipal corporation,
(beceinaftcr RleaecI to u "City"), and Commwodc'.Inc., an Oregon Corporation, (hereinafter
referred to as "Coatractor1.
1. ~pe of Work
Contractor tbaIl provide and iDstall for City Category 5 CabIiDg in Itrict accordance with
all requireaNatI and apecificationa coatained in Exhibit A, (tile at, ofWoodbum Request
for PropouI for Category 5 CIbIing) and Exhibit B, (ContractOr'. response to the
Request for Proposal for Category 5 CabIing). All provisions and covenants contained in
Exhibit A and Exhibit B are beceby specifically incorporated by reference and sbaI1 become
a part of this Agreement as iftWly set forth herein. Contractor shall fiunish an labor and
materials for said cabling work.
All of the work and services provided by Contractor shall be in strict conformity with the
spocificatioaa COIltained in E.mbit A md Exhibit B. If'the apecificatioas are DOt
suflicieotly dear to permit Contractor to proceed with iNt-Di"8 or providing the service,
City wiD, upon request from Contractor, fiImish additional instructioas, together with such
additional srecificatious u may be necesary. When such request is made by Contractor,
it must be made in ample time to pamit tile preparation of tile instructioas and
apecificatiolll before the information is required by Contractor to meet tile implementation
schedule. SudJ. additional instructions and specifications shall be COIIsistslt with this
Agreement and shall have the same force and effect ~ if contained in the Agreement.
2. Contrad Prke
City sbaJ1 pay Contractor for performance of the work described in Section A an amount
not to exJceed SI3,179.65. Said amount is payable as foDows:
A An invoice shall be issued by Contractor for an work performed under this
Agreement which is due and payable upon receipl SI,318.00 shall be retained by
City until such time as all of Contractor's work is completed and accepted by City.
B. $1,318.00 upon final completion ofall of Contractor's work: and 8CCeIlt8:nce of the
work by City.
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ATTACHMENT A
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3.
Tbc work IhaII ~ upon exeaJtioo oftbis Agreement and IbID be completed by
March 2. 1998. Ccxdactor IhaII DOt be &able for any delay or ~ callsed by
an act ofOod, Itribs, uaawiIabiIity ofmateriaJa, or any other ~ beyond
~.COIdroI.
4. In.ul'aDft
Contractor IhaII obtIia, at Coatractor'. expease, and keep in effect cIuriaa the term oftbis
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caea---. COIftme- .--- -,. IIIIUI'IDCe c:overma uvuu,. ugury ..... a-'VY-.~
damage. CombiDecIIiDg1e 6mit per occurreace sbaD DOt be leu that SI,OOO,OOO, or the
equivalent. The liability iDIunDce coverage required for performaDce of this Agreemeat
shall include City, u an additional insured but only with respect to Comractor'a activities
to be performed under this Agreement.
5. Standard or Care
In the performaDce ofits Ia\Iices, Ccxdactor shall use that degree of care and skill
ordinarily exadsecI UDder IimiIar cirnun-Iacet by rqJUtabIe tnemben ofita profession
practicing in the State of Oregon. Comnctor wiD reperform any JeI'Vices not meeting this
standard without additiooll compensation. ~. n:performtInce ofany Ia\Iices,
even if doac at City'a request, IbaD DOt be CODSidered u a limitation or waiver by City of
any other nmcdies or claims it may have uising out ofContrlctor'a fiilure to perform in
accordaDce with the applicable .-ndard of care or this Agreemeat.
6. Warranties
Contractor WIlTIIItI that an equipmc:ot, when iDstaIled, wiD be in good working order and
will conform to the technicallpeCifications cont.eiPed in Exhibit A and Exhibit B. An
equipmeut shall be DeW, ea:ept U specifically anowed through stipulation in the Request
for ProposallDd accepted response. .
Contractor' a standard warranty provisions for purcbased equipment, to the extent that
they are not less protective of City than the terms of this Agreement, sbaJl apply begjnning
after acceptance of the work by City. .
All implied and expressed warranty provisions of the Uniform Commercial Code (ORS
Chapter 72) are incorporated in this Agreement. .
7. Risk orLou Prior to A~t&nce
During the period on-order equipment is in transit or in possession of City, up to and
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incIudiag the date ofm....R-ooa. u IpeCified by Contractor, or up to.and itduf''''8 the
date of 8CCCptaDce by aty, Contractor and it insann RIieve City of respoDIibiIity for all
risk ofloa 0( or ~to, the equipmeat. Thereafter, aD ria: ofloa 0( or ~ to,
IUCb equipmeat .... be 011 aty, except u deIcribecI in -Wammiei'.
a. Work Is .....1IeIV "'Ci(y
An work in ita oripIaI form. indnnplB but not limited to doannet1ts. u bunt drawings,
tpl".inss. recorcIs. myIan, papen, con1pUter prograIDI, diaries and photograpba. performed
or produced by Contractor under this Agreement sbaII be the ~dusive property of City
and IbaIl be deIiverecI to City prior to fiDII paymeat. Arty ltatutcxy or comm.aa law rishts
to such property held by Contractor u creator of auch work tbaU be coDYeyecJ to aty
upon request without Idc:IitioaaI compensation. Upon cny-s approval and provided City
is identified in connection tbaewitb, cOntractor may include Cont:r'actcrs work in its
promotional materials.
,. Oe.an-..p
Contractor IIbaII dean up City'. premises in a thorough and worlnrutnlwe I1UlfttIer to the
utiAction of City whenever necessaay during the progress of the work and also
whenever requested to do 10 by City.
10. Indemnifi~tlOD
Contractor adaIowJedges responsibility for liability arisiua out of the nesJigcat
pedormance of this Apcmcat and abaIl hold City, ita ofticen, IpIJtI, and employees
harmless &om, defend aDd ~ the same of any and aD liability, 1ettlernP.nts. loss,
--.I . . with . . daim Iting L-._
costs .... cxpeoses In COOiICCtiOn any action, aut, or JaU UUIII
CoDtIactor'. nesJigcat ICts. or omissions, provided pursuant to this Agreement or &om
Contractor's &iJure to perform its raponsibiIities u set forth in this Agreement. The
review, approva1 or acceptaDce by City, of documents or other work prepared or
submitted by Contractor abaJI not relieve Contractor ofits responsibDity to provide such
materials in fi.tII CODformity with CitY. requirements u let forth in this Agreement and to
indemni1Y City fi'om any and all costs and danuages ra.llting &om Contracto~s fiWure to
adhere to the -andard ofpaformance desaibed herein.
11. . Sobmntradincud Ass....ment.
Unless expressly authorized by this Agreement, Contractorshal1 neither subcontract with
others for any of the work prescribed herein, nor assign any of Contractor's rights
acquired hereunder without obtaining prior written approval from City.
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ATTACHMENT -LL-
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This Agreemeat may be tcrmin-ted for conveoieace by either party with 30 ~ written
notice, or for CIUIe if either party fails IUbstaDtiaIIy to perform through DO fiIuIt oldie
other and does DOt conunertCe correction of IUda noapaformance within 5 dayI ofwritten
DOtice and dtT...1y complete the correction thereafter.
In the ewat oftermin-tioa. Coatndor IhaIl perform IUda ..tditioaal work u is aecallry
for the orderly fiJiDg of ~nnentJ and dom.. of tile wort. The time speat on such wort
sbaJI DOt txClecd tea pcRCIIt (10%) oltlle time speat prior to die effecIive date of
termination. City IhaIl pay Coatnctor for an work performed in ICCOrdance with this
Agreement and all work JleCeSsary for filing and dosing u described in this section.
13. Worken Compensation
Contractor is a subject employer under the Oregon Workers' Compensation Law and shall
comply with ORS 656.017, which requires workers' compensation coverage for all of
their workers.
I.e. R~1fh ("'--.... P.,-mentl
Contractor sbaJI pay when due aU sums, including sums withheld &om CoutractoI's
employees pay, which Coatndor bas agreed to pay to health care providers for tratmeot
reuderecI to Contractor'. ~
15. Boon of Labor
No person employed pursuant to this contract sbaJI be employed for more than eight hours
in any ODe day, or 40 boun in Ill)' one week, except in c::ascs of necessity, emergency, or
where the public policy, u deta:mioed by City, absolutely requires it. Employees shall be
compensated at the rate of time and . balffor all overtime worlced in eu:ess of 40 hours in
one week, except for individuals who are excluded from RCeiviDg overtime under ORS
653.010 to 653.261 or UDder 29 U.S.C. Sec. 201-209.
16. Payment for Labor. MAterW or Services
A . . Contractor sbaII make payment when due to aD persons supplying labor or materia1
for the prosecution ofwork perfonned under thii Agreement.
B. Contractor shall not pemUt any lien or claim to be filed or prosecuted against City
on account of labor or material furnished pursuant to this Agreement.
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ATTACHMENT A
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C. IfContnctor fiIiII. negJeca or n:&ses to make paymeat when due ofmy claim for
labor 01' IeIvices fiImisbed to CoatraCtor 01" a IUbcoatr8doI' for' work performed
purswmt to tbia ~ aty may pay IUCh claim aDd cbarge the amount of the
paymeat 9inst fimds owed by aty to Comrador'.
17. State Inmme To: WltllIIftId-.
Contractor IbaII pay to tile Oregon ~ of Revenue an sums witbhe1d from
employees pursuaDt to ORB 316.617.
18. ~ded Paper ReqBftd
To the maximum extent economically feasible, Contractor shall use recycled paper in
performing this Agreement.
19. Dis~rlminatioD Prohibited
No person shall be denied or subjected to disaimination in receipt of the benefits ofany
services or 8divities made poaible by or RII~~ &om this Ageemeat on the grounds of
sex, race. color. creed. marital status, age. disability or national origin. Any violation of
this provision shaD be JroUDds fOr canceIIatioD. termination or suspeusion of the
Agreement in whole or in part by City.
20. .JurildidioD
The law of the state of Oregon Ibd aovem the validity oftbis Agreement, its
interpretation and performance, and any other claims related to it.
21. AdhereD~ to Law
Contractor shaD adhere to an applicable federal and state laws, including but not 6mited to
laws, rules. regulations. and poIideI couceming employer and employee relationships,
workers' compeasation. and minimnm and prevailing wage requin:meots. Any certificates,
licenses or pennits which Comnctor is required by law to obtain or maintain in order to
~~wo~shal1be~and~~~~~~the~of~~.
22. Contrador'l WJUT:an(y: No Waiver of~ Rlahts
Notwithstanding any acceptaDce or payments, City shall not be precluded or estopped
from recovering from Contractor, or its insurer or surety, such damages as may be
sustained by reason of Contractor. s fiillure to comply with the terms of this Agreement. A
waiver by City of any breach by Contractor shall not be deemed to be a waiver of any
subsequent breach by Contractor.
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23. Attom. FMI
ATTACHMENT A
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In the eveat . suit or action is instituted to caforce any right guarameed pursuant to this
Agreement. the prevaiIiDa party IhaII be ~ed to. in Iddition to the statutory costs 8Dd
disbunemeats, . nuoaabIe attomeyI fee to be fixed by trial and appellate courts
respectively.
24. Notius
An notices requinld UDder this Agr=neat IbaIl be delivered by &~i1e, personal
delivery, or mailaud shall be addressed to the following persons:
JOHN SHOCKLEY
Commworb, Inc.
2092 N.W. Aloclek, #57
Hillsboro, OR 97124
BEN G1T'{ .ESPIE
F'mance Director
Oty ofWoodbum
270 Montgomery Street
Woodburn, Oregon
Fax No. (503) 982-5244
25. SeverahDi(y and Survival
If any of the provisions rnnttined in this ~ are held for any reason to be invalid,
illegal, or uneafon:eab1e in Illy respect, such invalidity, illegality, or uneafon:eability will
not affect any other provision aDd this ~ IhaJI be construecl as if such invalid,
illegal, or uneuforceable provision had never been contairted herein.
26. Int..tion
This Agreement, including Exhibit A and Exhibit B, constitutes the entire Agreement,
supersedes an prior written or onI understandings, and may be changed only by a written
amendment executed by both parties.
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ATTACHMENT A
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IN ~ WHEREOF. the parties hereto have caused this Agreement to be secuted
in duplicate by their rapective autborizecI ofIiccn or ~.tives.
COMMWORK'8, !Ne.
By:
CITY OPWOODBURN
By:
Nancy A ICirbey. Mayor
Date:
~: February 10, 1998
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ATTACHMENT j 7
Page.1Z- of
CITY of WOODBURN
REQUEST for PROPOSAL
CATEGORY 5 CABLING
A General Requirements
1. The City ofWoodbum views the procuremeot ofa information transport system as
a critical element in a long term information processing strategy. The insttnation
of this coppec based system will provide coDDeCtivity and applications transport to
all major information Subsystems including voice, data, image, and future
appliCations as they develop. This system's timdamenta1 objective is to be a
uniform system of voice and data device connectivity and oomply with all
established standards.
2. The vendor must be responsible for all cable, wire. hardware. labor and materials
for the complete i1m.nmon, testing and warranty ofperformancc for the
Information Transport System detailed in this document. This includ~ but is not
limited to.. all coppel' cross connect fields, ampbanal connections, station cable,
stationjacb, cable support equipment and raceways. The vendor must meet and
comply with all applicable Oty ofWoodbum specifications as well as all fedelal,
state, county and city requirements (mcluding permits) governing the use of
materials and labor involved in this specific project.
3. The Oty ofWoodbum i-equires an Information Transport System to serve the
voice, data, video and imaging information transport requirements of the city over
the next ten years. The System must be installed in a cost effective manner and
meeting all of the performance specifications set forth in this document The reuse
of existing voice cable is allowed. However.. additional voice cable may be
required in some locations. The reuse of existing data cable is not allowed.
4. l11e City ofWoodbum requires category five cable and connectors, meeting the
specific performance characteristics desaibed in sectionD.lS, to be the specific
media of choice. All cable must meet or exceed the operational parameters stated .
in this document.
5. Upon selecting a vendor, the city and the vendor will agree upon a payment
schedule. The payment schedule will not pay more than 70% of the cabling cost
before acceptance. A 15% retainage, to be paid in April will be required. The City
EXHIBIT .....A
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of Woodburn reserves the right to terminate the contract at any time that the city
or its authorized agent deem the vendor incapable of performing the quality of
work necessary to complete the project installation. Interpretation of contract
performance will be made by the city and its agent. Perfornu\nc.e and
determinations of proper wodananship will be made using the performance
specification as detailed in this dOQlment, the EIAffIA 568 and 569 standards and
standard industry practices as compiled in the Building Industry Consulting
Services handbook and other craft and methods standards sources. In addition, the
vendor must have a working knowledge of and demonstrated experience in
complying with industry practice standards such as set forth in Rural Electrification
Administration (REA) and BeD System Practices (BSP).
6. The vendor's response to the document must be based on installation of new wire,
cable connectors and patching equipment only. The City of Woodburn's Informa-
tion Transport System shall not contain any reused cable, wire or connectors with
the exception of existing voice wire. The vendors bid should provide costs for any
required improvements for existing facilities such as fire stopping, coring, creation
of handholes and so on.
7. The vendor must re-tenninate all existing telephone cabling. The vendor will be
responsible for all telephone company facilities re-termination and coordination if
necessary.
8. AU installation work shall be performed in a professional manner consistent with
industry standards for such work detailed in BeD System Practices (BSP)
documents and Rural Eectrification Agency (REA) standards. It is the
responsibility of the vendor to ensure that all state and local building codes, in
effect at the time of installation, are met. AU installation work must be in
accordance with the Washington State Telecommunications Pathways and Spaces
EIAfI1A 569, and Commercial WIring Standard EIAII1A 568. Workmanship and
quality will be guided and accepted by reference to the BSP and REA guidelines.
Performance will be measured by the EIA/I1A. 568 and 569 as well as IEEE
IOBaseT and 100 MB standards. The vendor agrees to expend as much time,
material and manpower necessary to meet the performance and installation
standards required and set forth in this document.
EXHIBIT ...i1
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ATTAC{~ENT~
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B. Main Equipment Room (MOF)
1. The main equipment room contains the PBX telephone switch, the cross connect
fields and will be the location for aD aoss connect panels for the copper cabling.
2. Any modification or renovation to the existing Main Equipment Room will be the
responsibility of the vendor and after final design approval from The City of
Woodburn.
3. The MDF will consist ofwall mounted high density, high performance (category 5)
cross connect blocks for the U1P station and copper cables and will accommOdate .
a wall mounted 19 inch universal equipment rack for network equipment. The
vendor must provide the racks, cross connect blocks, and patch cable.
4. AU UTP cabling provided by the vendor must terminate on high density modular
connection blocks in the MDF. Modular patch cords must be provided for all
available data stations. Cross connect termination must be made with 24 A WG
Category 5 copper twisted pair cable. No flat patch cords are allowed.
5. Station labeling and location identifications must be marked on all connecting
blocks in accordance with The City of Woodburn IS labeling standard.
EXHIBIT A
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c. V oice/Data Station Outlets
1. The station outlet faceplates to be installed in all areas shall consist of two gang
modular RJ-45 jacks with existing cable for voice and two Category 5 RJ-45 jacks
for data.. All jaclcs. connectors and patch cabling for data shall be category five.
2. All resource outlets in each office will conform to the EIAfIlA 568 Color Code T-
568B and the eight conductor pin assignment designated as T -568B and as
incorporated in the EIAfITA Commercial Building WIring Standard.
3. Conductors for the two data four pair cables shall be tenninated on the eight pin
modular jacks at the outlet designated II A" for voice and "Bx" for data (where x is
1,2 or 3) and on the appropriate 110 panel label.
4. The eight (8) pin modular jack, wired to the EIAIfIA T-568B color and pin out
standard will be of high quality and have a minimum contact plating of 50 microns
of gold.
5. The modular RJ-45 jack serving voice and data devices shall be designed to
maintain the station cable pair twists (3 to 5), up to the point of mechanical
termination. Silver Satin or any fonn ofllat copper wire will not be allowed. No
under carpet cable will be allowed.
6. Mechanical termination must maintain must maintain their reliability and
performance over time and supporting a wide range of multi-megabit data transfers
and applications. Corrosion build up or metallurgical degradation will be the basis
for replacement, at no charge to the city, should information transfer problems be
traced to said conditions including cause through numerous cycles of mating and
demating.
7. The RJ-45 modular jacks installed shall be made to close tolerances so the plug fits
snugly into the jack. The jack depth shall allow the plug to be completely inserted
into the jack.
8. No exposed voice or data outlet wiring shall be permitted. WIre mould or similar
concealment or coverings will be subject to the prior approval of the city.
9. Faceplates shall be mounted at the same level as electrical outlets where possible.
The preferred method of installing a station faceplate shall be in a standard
electrical box inserted into the wall or using a dry wall ring. At no time shall an
EXHIBIT A
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outlet be placed higher than 18" above finished floors, except where prior
permission from the city has been received.
10. The City ofWoodbum RqUires that &cep1atcs, boxes , 1I00r fixtures, brackets, and
jacks must be supplied by the vendor.
11. Station outlets will be located approximately u described on the attached floor
plans.
EXHIBIT A
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D. Data Station Cabling
1. The ~ of Wood bum voice station cabling consists of two (2) four pair of cable
terminated at the station jack.
2. The City ofWoodbum data station cabling consists of two (2) four pair of24
A WG or larger, iPs.Jtated, solid copper conductor twisted pair copper cable,
averaging three to five twists per foot, from the MDF to the station jack. Data
station cable, the "B" jack shall be category 5 as defined below.
3.. The maximum station cable drop length is 90 meters or 295 feet. The drop length
is measured from the termination block in the MOF to the station outlet. AU pairs
must be terminated in numerical order with the lowest pair first and labeled in
accordance with The City of Woodburn labeling standards.
4. Each station location must be provided with two separate category five four pair
twisted pair copper cables for data. Each data cable must be segregated by sheath
color or by color coded sheath stripes at each end and cross connect points. The
vendor must recommend the sheath color scheme and adhere to the scheme
throughout the city.
5. All data station cabling must be a continuous cable from the station jack to the
MDF. No bridges or taps are permitted.
6. When installing the four pair station cable, pulling tension should not exceed 25
pounds. The minimum bending radius of one inch must not be exceeded.
7. The cable sheath shall be protected from sharp metal edges. When the cable
passes over sharp metal, metal conduit feed, a bushing or grommet shall be
installed to protect the cable.
8. The vendor shall use a ceiling distribution system in connection with existing
under-floor distribution runs. AU cable must be neatly bundled. Above ceiling
cable shall be placed in vendor supplied J hooks or D rings spaced every five feet
along its route.
9. To reduce EMImduced into the cable from fluorescent lights, no cable shall pass"
within 18 inches of the light and ballast. The vendor shall maintain the following
clearances:
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I. 18 inches between the cable and finished ceiling
n. 24 inches between the cable and the nearest fluorescent light.
10. Station cable pairs will be designated using the EIAITIA TS68-B color code.
11. The diameter of the completed cable shall be less than 0.25 inches.
12. The minimum bending radius of the cable shaD be one inch at a temperature of -20
c.
13. The maximum DC resistance of any Conductor shall not exceed 28.6 ohms per
1000 feet. The difference in resistance between the two conductors of any pair
shall not exceed 5%. Both of these specifications are given at a temperature of20
c.
14. The mutual capacitance of any pair shall not exceed 17 nFll 000 feet measured at I
kHz and at 20 C.
EXHIBIT A
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ATTA~~ENT A
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IS. Data station cable tenninated in the City of Wood bum "B" jack will be category 5,
also listed and in accordance with the NEe Article 800 and National FIre
Preveation Association requirements for plenum cabl~ and meet the following
specifications:
Characteristic
Preauenc::y
Impedance
O.064Mhz
0.128Mhz
0.256MHZ
0.772MHZ
1 - 15MHZ
Maximum AttenuationO.064MHz
(per 1000 ft at 20 C) 0.256MHz
0.512MHz
0.772MHz
1.OMHz
4.0MHz
8.0MHz
10.OMHz
16.0MHz
20.0MHz
25.0MHz
31.25MHz
62.5MHz
lOO.OMHz
Near End Cross Talk 0.15MHz
(worst pair@ 1000) 0.772MHz
1.0MHz
4.0MHz
8.0MHz
10.OMHz
16.0MHz
20.0MHz
25.0MHz
31.25MHz
62.5MHz
100.OMHz
Value
125+1-15%
115+1-15%
110+/-15%
102+1-15%
100+/-15%
2.2 dB
3.2 dB
4.5 dB
5.5 dB
6.3 dB
13.0 dB
18.0 dB
20.0 dB
25.0 dB
28.0 dB
32.0 dB
36.0 dB
52.0 dB
67.0 dB
74.0 dB
64.0 dB
62.0 dB
53.0 dB
48.0 dB
47.0 dB
44.0 dB
42.0 dB
41.0 dB
40.0 dB
35.0 dB
32.0 dB
EXHIBIT A
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ATTACHMENT A
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E. General Construction Requirements
1. Any construction or restoration plans for conduit and ducts must be submitted to
and approved by the city prior to commencement of the work.
2. The vendor must protect, replace or restore to original or better condition any
architectural or sur&ce area of the city disturbed or altered by any construction or
vendor provided wode.
3. The vendor must protect against disruption of above or below grade existing
utilities. Any damages to existing utilities must be corrected by the vendor on an
emergency basis. All damages are the sole responsibility of the vendor and any
required repair or restoration costs shall be borne by the vendor.
4. The vendor must remove from the site on a daily basis, any debris resulting from
construction of or related to the installation of the Information Transport System.
Disposal containment, pick up and removal costs shall be the responsibility of the
vendor.
5. The vendor must immediately repair all damages to city building interior and
exterior walls, ceilings, foundations or floors.
6. The vendor must be aware of city work schedules and employee safety (both the
city and vendor). The City of Woodburn employees will cooperate with the
vendor in all safety issues.
7. The vendor must provide workers compensation insurance for all employees on
site.
EXHIBIT _A
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ATTACHMENT A
page...!.2..- of ~ 7
F. Grounding
1. The vendor sbaII supply IIld instaD a copper grounding bar in the MDF. The
grounding bar sbouId be sized to ~modate a mi.un,.nn of 12 #16 A WG solid
copper ground wire terminatioos.
2. A #6 AWG or larger ground wire shall be connected between the copper ground
bar and equipment neb in each closet. An overall end to end grounding level of
.05 Ohms impedance must be established and maintained throughout the grounding
system.
3. All grounding wires will be routed and tied to the main city grounding system.
EXHIBIT A
Page~ of 1'7
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G. Fireproofing
1. Upon the successfill pJacemeat of all cabling. all conduits, sleeves and other
passageways intended to support and protect cables, whether used or unused shall
be fire-stopped with an approved fire-retardant putty at each fire barrier
penetration.
2. The fire-stopping material must meet or exceed the fire-resistance rating of the
stnJcture being penetrated.
3. . Any installed wiring or conduits that penetrate through a fire-rated structure shall
be fire-stopped by the vendor and be in compliance with Federal, State, local fire,
building and electrical codes. The City of Wood bum will not accept the
Information Transport system until it meets or exceeds those codes.
EXHIBIT A
page..1...L- of I '7
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H Labeling
1. All pairs tenninated on the cross connect field sbaIl be labeled utJ1i7i1\g color coded
designation strips.
2. The vendor shall label all cross connect fields with labeling strips using the
following color coding scheme:
I Central office Green
IT. Telephone Station cable Blue
ID. Data Station cable Red
3. Each voice/data outlet faceplate shall have the cutouts labeled from top left to
bottom right:
I. Top left Voice 1
IT. Top right Voice 2
ITI. Bottom left Data I
IV. Bottom right Data 2
4. Each outlet faceplate shall be labeled with a unique numeric designation. The
station cable tenninations shall be labeled with the corresponding faceplate
designation and the number of the jack. As an example, the data station cable from
faceplate 27 would be labeled at the termination as 2701, 2702, and 2703.
5. The station cable shall be permanently labeled on both ends to allow easy
identification during installation and rearranging of cables in the future. The same
designation used in item 4 above shall be used.
6. All labeling shall be permanent, neat and machine labeled.
7. The vendor shall record the "as-built" detail of the wiring system.
EXHIBIT ~
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Pagl ~ of --;r:;--
1 Testing
1. The project acceptance tesV"8 shall simn1ue operating conditions to assure proper
network performance after hardware and software configuration is complete.
2. The vendor shall visually inspect the cabling for correct routing, support,
termination, fireproofin& etc and certify that the visual inspection was done and
the installation and all associated equipment meets the requirements of this
document and all federal, state and local codes for buildin& electrical and fire
safety. A written certification, signed by an authorized officer of the vendor's
company, declaring completion of this inspection, and certification of complianCe
with all relevant codes, shall be turned over to The City of Woodburn.
3. The cost to repair or replace any defect or incorrectly installed equipment or cable
to satisfy this section shall be borne by the vendor.
4. Cable Test and Measurement
I. AU UTP cabling shall be lOOOAt proof tested and inspected for polarity (tip
and ring signals in the appropriate EIAfl1A T -568 B pin locations),
continuity (opens or shorts in the cable) and cables terminated in the
correct order. The vendor shall visually inspect all terminations after they
are made to assure the termination is properly completed. An official
vendor certification of this testing (mcluding test results) is required.
II. In addition to the above tests, fifty (50) percent of the data segments
Gacks, not wall plates) will have end to end attenuation, length and near
end crosstalk (NEXT) measurement made at 100 megabits per second of
bandwidth to insure proper performance. The results shall meet or exceed
manufacturers specifications and the appropriate IEEE specifications. The
data segments will be selected by the city. All wiring within a selected
wallplate must be tested. An official vendor certification of this testing
(including test results) is required.
exHIBIT A
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J. Documentation
1. The vendor shall prepare a complete documentation package upon completion of
the cable plant installation and testing. The documentation will be provided in
hard copy and dectronic fonn.
2. The documentation shall include:
1 Maps including conduit routes, fill ratios and quantities, cable identifiers,
counts and routes and cable support facilities used.
IT. Detailed floor prints shall clearly indicate office layouts, the location of
voice/data station jacks with identifying designations and cable identifiers.
III. All hardcopy results of the polarity and continuity tests on the UfP and the
NEXT measurements.
IV. A written and signed statement certiq1ing all tests were accurate and that
all cabling and instaI1ation techniques comply with all Federal, State and
local codes for buildin& dectrical and fire safety as well as the performance
requirements specified in this document.
v. As built diagrams as described in section H. 7.
EXHIB!l 1/
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ATTACHMENT A
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K. Warranty
1. The vendor will warranty the perfonnance of the individual voice (If installed) and
data station runs as well as the termination and cross connects fur a period of one
year &om the date of the city's acceptance. A key element in this doc::ument is the
focus on end to end perfonnance for data without speci1ying individual
components to be installed. The vendor is expected to utilize only the
components, media and craft skill that will produce a measurable and certifiable
perfonnance level for the Information Transport system. Particular attention
should be focused on The City ofWoodburn's requirement to support up to 100
Mbps of usable bandwidth on high quality copper wiring at the data jack in each
quad jack outlet.
2. The City of Wood bum will insist on prompt resolution of problems, not merely
prompt response for calls for service.
3. The warranty shall begin and be effective at the date of acceptance by the City of
Woodburn. The warranty shall be for a minimum of one year from system
acceptance covering parts and labor for all system components and provide 8 am
to 6 p.rn. coverage for all problems.
4. AU documentation shall be consistent with the labeling used throughout the
installation.
EXHIBIT .11
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ATTACHMENT .L1
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L. Proposals
1.
Contact:
Ben Gillespie (503) 982-5211
City of Woodburn
270 Montgomery
Woodburn, Or. 97071
Fax
(503) 982-5244
2. Submission of Proposals-Sealed proposals (three copies) must be delivered to the
above mentioned contact before 10:00 a.m. on December 29, 1997. Proposals
received in response to this RFP will be opened at that date and time. Vendors
who wish to be present at that time will be informed of the number and names of
the proposers. No other information will be made available at that time.
3. Addenda to the Request for Proposals-The provisions of this RFP cannot be
modified by oral interpretations or statements. If inquiries or comments by
prospective vendors raise issued that require clarification by the City, or the City
decides to revise any part of this RFP, addenda will be provided to all persons who
have requested the RFP.
4. Contents of Proposals-Proposals must include:
I. Price
IT. Three municipal entities for whom the vendor has provided like services
within the last year and whom the City may call for references.
ITI. Any exception taken to the RFP
5. Additional Information-The contact listed above is the sole point of contact in the
City for this RFP. All correspondence pertaining to this RFP should be directed to
this person at the address and telephone number listed.
6. Evaluation Criteria-Selection will be based on :
I. Price
IT. Quality of references
exHIBIT A
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ATTACHMENT (j
Page..;;.2::L of d 1
7. Schedule
I. Pre bid conference
December 15. 1997, 10:00 a.m.-please note
the time
n. Proposals due
December 29, 1997, 10:00 a.m.
ID. Contract award
January 12, 1998
N. Contract completion
January 31, 1998
8. Ownership of documents-Any reports, or diagrams prepared by the vendor shall
become the property of the City.
EXHIBIT 11
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ATTACHMENT A
Page d f5 of 017
December 26, 1m
Limited Eaergy SpedaUsts
Mr. Ben Gillespie
City of Woodburn
270 MontgODlClY
Woodburn, OR 97071
RE: City of Woodburn Category S Q,bIing Proposal
Dear Mr. Gillespie:
COMMWORK'S is pleased to provide you with a quote for the Category S Cabling for the Municipal
building. Our lump sum pria: is S13,179.6S for the following scope of work:
· Install 66 locations cnnmm"B of two CatS cables and Cat.3 cables. Four cables per location
conforming to bid specification D.I&2.
· Install one 6" x 19" wall mount rack for the patch panels and network equipment.
· Install (2) 300pr 110 blocks to aa:ommodate voice station cabling.
· Provide and Install Cat.S Patch cords for all data cabling.
· Provide and install X~ for voice stations and cut over to the new cabling
infrastructure.
· Station labeling and location identifications will be marked on all connection blocks in accordance
with the City of WoocbJrns bbelil1g standards.
· Install a copper grounding bar in the MDF to accommodate a minimum of 12 IKJA WG solid copper
ground wire termination's.
· COMMWORK'S agrees to deliver all Documentation specifications as set forth in section J 1 & 2 of
the RFP.
· COMMWORK'S will warranty the performance of the individual voice and data stations runs as well
as the termination's and cross connects for a period of one year upon acceptance.
· Upon completion, COMMWORK'S will deliver an as built and a detail of the wiring system.
· COMMWORK'S will conform to all State and Local Building codes, as well as EIAIfIA 568 and 569
Standards.
EXHIBIT 8-
Page -'-- of -3
VOICElDATA.# FIRFlSECURITY .#MATV/CATV.# NURSECALL
2092 NW Aloclek #517 · Hillsboro, OR 97124 · (503) 614-8200 · Fax (503) 614-2029 CCB# 126448
... ,.~
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City of Woodburn Category 5 cabling proposal
ATTACHMENT A
Pagec:<0 of d7
As we discl1ssed, COMMWORK'S has been in Imsiness for a short time aad then:Cor does DOt bave the
three mwUcipal ret'ereaces tIuIt)'OU ba\'e abd fOr. We have iDcluded rdereuees that we have done work
for in the past and would enoo.,...ge)'OU 10 call them. The duec pri~1 of COMMWORKfS haw over
32 years of experieacc with 23 oftbose)'CIII saooesPuIly ~ projeGtl. in the PortJaDd mctropoJitan
mea. This docs DOt take iDIo ~ the ~ ofour field ~"~-s IfJleed be, the plhociplls of
COMMWORK'S will be happy to submit our iDdividuIl resumes for)'OUl' teYiew. So please reriew the
attac:bed refe.ea..es.
COMMWORK'S takes no exa:pcioDs 10 the RFP.
Sincerely,
C/t11l~
Charles Green
President
EXHIBIT 13
Page -4 of ::s
ATTACHMENT A
Page~ of ~1
CUSTOMER REFERENCES:
COMMWOR~S
~
Limited Energy Specialists
As request~ here is a list of Custonier references. I think that you will find these
customers to be very satisfied.
Baugh Construction
David Spencer- Senior Project Manager (Electrical/Telecom)
Phone Number: (503) 789-8477
Anixter
Rick Newman- Branch Manager
Phone Number: (503) 906-4100
Ntke
Kevin Torgeson
Phone Number: (503) 532-0908
EXHIBIT ff;-
Page ----3- of -3
VOICElDATA ~ FIRE/SECURITY ~MATV/CATV ~ NURSECALL
2092 NW Aloclek #517 · Hillsboro, OR 97124 · (503) 614-8200 · Fax (503) 614-2029 CCB# 126448
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