December 14, 2020 minutesCOUNCIL MEETING MINUTES
DECEMBER I4, 2020
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, DECEMBER 14, 2020
CONVENED The meeting convened at 7:00 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson
Councilor Carney
Councilor Cornwell
Councilor Schaub
Councilor Morris
Councilor Ellsworth
Councilor Cabrales
Present
Present -via video conferencing
Present -via video conferencing
Present -via video conferencing
Present- via video conferencing
Present -via video conferencing
Present -via video conferencing
Staff Present (via video confercncing): City Administrator Derickson, City Attorney Shields,
Assistant City Administrator Row, Economic Development Director Johnk, Police Chief Ferraris,
Finance Director Turley, Deputy Police Chief Pilcher, Assistant City Attorney Granum, Human
Resources Director Gregg, Parks and Recreation Manager Cuomo, City Recorder Pierson
OUTGOING CITY COUNCILOR PRESENTATION
Mayor Swenson thanked outgoing Councilors Lisa Ellsworth and Eric Morris for their service to
the City of Woodburn.
OATH OF OFFICE AND ELECTION OF COUNCIL PRESIDENT
City Recorder Pierson administered the Oath of Office to Councilor Debbie Cabrales (Ward I),
Councilor Alice Swanson (Ward II), Councilor Benito Puente Jr. (Ward VI) and Mayor Eric
Swenson.
Mayor Swenson announced that the vote for Council President would be by electronic ballot.
Ballot forms were emailed to the Council to vote. City Recorder Pierson read the ballots aloud and
announced that Councilor Carney was unanimously elected Council President.
ANNOUNCEMENTS
The Mayor announced the following Holiday Closures:
City Hall will be closed beginning at noon on December 24 and will reopen for regular business
hours on December 28. The Library will be open 10am-2pm on December 24th for curbside
material pickup and drop off only and closed on December 25. Transit Services will be closed
December 25. City Hall, the Library and Transit Services will be closed January 1.
PRESENTATIONS
Audit - Katherine Wilson with Grove, Mueller & Swank, P.C., informed the Council that the
audits for the' City and the URA are complete and provided some highlights from the audit. She
also noted that the City received an unmodified opinion.
Page 1 - Council Meeting Minutes, December 14, 2020
COUNCIL MEETING MINUTES
DECEMBER I4, 2020
Emergency Business Assistance Program - Economic Development Director Johnk provided an
update on the Emergency Business Assistance Program.
COVID-19 Update — Parks and Recreation Manager Cuomo and Human Resources Director
Gregg provided. an update on COVID-19 in Woodburn.
CONSENT AGENDA
A. Woodburn City Council minutes of November 23, 2020,
B. Acceptance of a Public Utility Easement at 591 Gatch Street, Woodburn, OR 97071 (Tax Lot
051 W 1 SAA05700), .
C. Liquor License Application for Las Islas,
D. Certified Election Results — November 3, 2020 General Election,
E. Building Activity for November 2020,
F. Crime Statistics through October 2020.
Police Chief Ferraris briefed the City Council on the rising auto thefts in Woodburn.
Carney/Cabrales.... adopt the Consent Agenda. The motion passed unanimously.
AWARD OF CONSTRUCTION CONTRACT FOR THE PARR ROAD MUNICIPAL
WATER SUPPLY WELL PROJECT
Public Works Project and Engineering Director Liljequist provided a staff report.
Carney/Schaub... award the construction contract for the Parr Road Municipal Water Supply
Well Project to the lowest responsible and responsive bidder, Holt Services, Inc., in the amount of
$434,683.00. The motion passed unanimously.
AWARD OF CONSTRUCTION CONTRACT FOR THE SANTIAM LIFT STATION
REMOVAL PROJECT
Public Works Project and Engineering Director Liljequist provided a staff report.
Carney/Swanson... award the construction contract for the Santiam Lift Station Removal Project
to the lowest responsible and responsive bidder, Canby Excavating, Inc., in the amount of
$60,950.00. The_motion passed unanimously.
CITY ADMINISTRATOR'S REPORT
The City Administrator reported the following:
• Welcomed new City Councilors and let them know they are setting up an orientation for
them and they will start scheduling for it in early January.
• Love INC. has moved in to the Family Resource Center.
• The City has modified our CARES business assistance grant to help non -profits.
• Working on an outline for the Police Chief Recruitment.
MAYOR AND COUNCIL REPORTS
Councilor Schaub stated that she was excited to be a delivery car for 300 loaves of bread at Love
Santa. She also welcomed the new Councilors.
Councilor Cornwell thanked everyone for all their hard work this year, she thanked Sharon for all
her work and thanked the Mayor for her gift and also thanked him for reaching out to the homeless
Page 2 - Council Meeting Minutes, December 14, 2020
WEN
person downtown and reaching out to him. Merry Christmas everyone.
Councilor Cabrales welcomed the new Councilors and happy holidays to everyone.
Councilor Swanson stated that she appreciates the cooperation that occurs in the city of Woodburn.
Councilor Puente thanked the Council and the City for their work during COVID.
Councilor Carney welcomed the new Councilors and wished everyone a Merry Christmas.
Mayor Swenson welcomed new Councilors and spoke about goal setting in the coming year.
ADJOURNME NT
Carney/Schaub ... Mayor Swenson adjourned the meeting at 9:16 p.m.
APPROVED
z
ERIC SWENSON, MAYOR
ATTEST A qw�j
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 3 - Council Meeting Minutes, December 14, 2020