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Res 1494 - Appt RLM Build Offic COUNCIL BILL NO. 1903 RESOLUTION NO. 1494 A RESOLUTION APPOINTING ROBERT L. MENDENHALL BUILDING OFFICIAL, ENTERING INTO AN AGREEMENT WITH RLM CONSULTING SERVICES, INC. AND AUTHORING THE MAYOR TO SIGN SAID AGREEMENT. WHEREAS, Robert L. Mendenhall served as Interim Building Official pursuant to Resolution No. 1455; and WHEREAS, the city recently conducted a Request for Proposals (RFP) process to select a Building Official; and WHEREAS, Robert L. Mendenhall was selected by the RFP process to act as Building Official and to provide services as an independent contractor through RLM Consulting Services, Inc., NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That Robert L. Mendenhall be appointed as Building Official by the City of Woodburn. Section 2. That the City enter into an agreement with RLM Consulting Services, Inc. to provide building inspection services. Section 3. That the Mayor is authorized to execute, on behalf of the City, said agreement, a copy of which is affixed hereto as Attachment A and, by this reference, is incorporated herein. Approved as to form~~ ~ G- to -q t City Attorney Date APPROVED:~~~/l' ~ Nancy A. rksey, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office or the Recorder 4-- ATTEST: ry\~-r=~ Mary Tenn nt, City Recorder City of Woodburn, Oregon June 22, 1998 June 23, 1998 June 23. 1998 June 23, 1998 Page 1 - Council Bill No. 1903 Resolution No. 1494 r "-.'"-'.""-""'-' , '1 f AGREEMENT FOR BUILDING OFFICIAL AND PLAN REVIEW/INSPECTION SERVICES ATTACHMENT~ Page....L.. of J cr This Agreement was entered into by and between RLM CONSULTING SERVICES, INC. (CONTRACTOR) an Oregon corporation and the CITY OF WOODBURN, OREGON, (CITY) an political subdivision of the State of Oregon. .. THE PARTIES HEREBY AGREE AS FOLLOWS: 1. Term The term of this Agreement shall be from the date of its execution by both parties until June 30, 1999, unless earlier terminated in accordance herewith. 2. Contractor's Services Contractor agrees to provide the services as specified in the Request for Proposals, marked Exhibit A, attached hereto and incorporated herein, and the Response, marked as Exhibit B, attached hereto and incorporated herein. Contractor shall be reasonably available to City from 8:00 a.m. to 5:00 p.m. Monday through Friday to provide these sefVlces. 3. Compensation City shall pay to Contractor for services rendered as follows: a) In consideration of Contractor conducting plan reviews and inspections, 6()o,Io ofall fees collected including structural, mechanical, and firellife safety plan reviews. Included in this compensation is attendance at meetings and preparations of design review reports requested by director. b) All work other than the above shall be paid at the rate ofS40.00 per hour as authorized by the community director with a written memo or work order. c) ~ Contractor shall submit an itemized billing statement for payment of services performed during the previous month. City agrees to pay by the 25th of each month for bills received by the 5th of the month. 4. City's Obligations In order to facilitate the work of Contractor as above outlines, City agrees to do the following: a) City shall make secretarial service and office space available at City Hall to Contractor as needed to accomplish Contractor's duties. Page 1 - Agreement for Building Official and Plan Review/Inspection Services ~. ,-",.,--,,-' "... "--,, . 'f l' - b) city shall provide Contractor with the use of a motor vehicle. ~~~:~E~l"';' 4 5. Independent Contractor Contractor, in carrying out the services to be provided under this Agreement, is acting as an "independent contractor" and not an employee of City, and as such accepts full responsibility for taxes or other obligations ~sociated with payment for services under this Agreement. As an "independent contractor," Contractor shall not receive any benefits normally accruing to employees of City unless required by applicable law. Furthermore, Contractor may contract with other parties during the duration this Agreement. 6. Insurance Contractor shall maintain ai all times commercial general liability insurance, property damage/automobile insurance, and professional malpractice insurance covering its activities and operations under this Agreement. Contractor shall name City, its officers, agents and employees as an additional insured for generaIliability and property damage insurance coverage. Such insurance shall be in the form and amounts not less than that set forth ORS 30.270 with the following limits and coverage: Types of Insurance Limits of Liability General Liability Each occurrence - $500,000 General Aggregate $500,000 Automobile Liability covering any vehicle used on City business Combined singular limit $500,000 or bodily injury $200,00 per person and $500,000 per occurrence Property Damage Per occurrence - $250,000 Professional Malpractice $1,000,000 All insurance shall be evidenced by a certificate of insurance provided to City, indicating coverages, limits and effective dates by an insurance company licensed to do business in the State of Oregon. 7. Indemnification Contractor shall save harmless, indemnify and defend City for any and all claims, damages, losses and expenses including but not limited to reasonable attorney's fees arising out of or resulting from Contractor's performance or failure to perform the obligations under this Agreement to the extent that the same is caused by the negligence or misconduct of Contractor or its employees or agents. Contractor shall not be responsible for any actions occurring prior to December 15, 1997. Page 2 - Agreement for Building Official and Plan Review/Inspection Services ....--'''_.u~,..........'"''''''~~^'.~~>~ ",,~,_'" . II --..., 8. Worker's Compensation ATTACHMENT A Page -l... of I q Contractor shall comply with ORS Chapter 656 for all employees who work in the State of Oregon. Contractor shall obtain and maintain at all times during the term of this Agreement, worker~s compensation insurance with the statutory limits and employer's liability insurance. Contractor shall provide City with evidence that it is a carrier-insured or self-insured employer in full compliance with the requirements of ORS Chapter 656, or that it employs no persons subject to the requirements ofORS Chapter 656. ... 9. Standard of Care and Warranty Contractor agrees to perform its services within that standard of care, skill and diligence normally provided by professional individuals in the performance of similar services. It is understood that Contractor must perform the services based in part upon information furnished by City and that Contractor shall be entitled to rely on such information. However, Contractor is given notice that City will be relying on the accuracy, competence and completeness of Contractor's services and utilizing the results of such services. Contractor warrants that the recommendations, guidance and performance under this Agreement shall be in accordance with professional standards and requirements. 10. Ownership of Documents All documents or other materials submitted to City by Contractor shall become the sole and exclusive property of City. All material prepared by Contractor under this Agreement may be subject to the requirements of the Oregon Public Records Law. 11. Non-Assignment No portion of this Agreement may be assigned to any other individual, firm or entity without the express written approval by City. 12. Non-Discrimination Contractor agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules, and regulations. Contractor shall also comply with the Americans with Disabilities Act of 1990, ORS 659.425, and all regulations and administrative rules established pursuant to those laws. 13. Compliance with Public Contracting Laws Contractor shall comply with all applicable federal, state and local laws, rules, and regulations regarding public contracting. All provisions of ORS Chapter 279 are specifically incorporated herein to the extent applicable to personal service agreements. Page 3 - Agreement for Building Official and Plan ReviewlInspection Services ,'------ I' 'I 14. Severability ATTAC'1rENT ....4..- Page 01-1-4-- In the event any provision of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction, the remainder of this Agreement shall remain in full force and effect and shall in no way be affected or invalidated thereby. 15. Governing Law This Agreement shall be governed by the laws of the State of Oregon. Any action commenced in connection with this Agreement shall be commenced in the District or Circuit Court of Marion County. All rights and remedies of City shall be cumulative and may be exercised successively or concurrently. The foregoing is without limitation or waiver of any other rights or remedies of City according to applicable law. 16. Termination Without Cause Either party shall have the right in its sole discretion, to terminate this Agreement by giving 30 days written notice to the other party. 17. Notice Any required notice shall be served to the following addresses: City ofWoodbum 270 Montgomery Street Woodburn, OR 97071 RLM Consulting Services, Inc. 3896 Beverly NE, #22 Salem, OR 97305 CITY OF WOODBURN RLM CONSULTING SERVICES, INC. Nancy A Kirksey, Mayor Date: Date: Page 4 - Agreement for Building Official and Plan Review/Inspection Services I""~-'"-"--'- . 'f ATTACHMENT~ Page -5... of ~ CITY OF WOOODBURN REQUEST FOR PROPOSALS TO PROVIDE - BUILDING INSPECTION SERVICES ,'-------' y EXHIBIT --d Page --L- of q 'f or. .. ATTACHMENT --d..- Page~ of 14 EXHIB!1..--L3 Page of Cf CITY OF WOODBURN, 270 MONTGOMERY STREET, WOODBURN OR 97070 COMMUNITY DEVELOPMENT DEPARTMENT BUILDING DMSION .. . REQUEST FOR PROPOSALS TO PROVIDE BUILDING INSPECTION SERVICES The City of Woodburn requests proposals from qualified firms interested in providing limited semcc building inspection program semces. To qualit); firms must employ individuals currently certified by the State of Oregon Building Codes Division with the following certifications: Building Official, "A" Level Plans Examiner (fire..life safety), "A" Level Structural Inspector, "-A" Level Mecbanicallnspector, One and Two Family Plans Examiner, Structural Inspector, Mechanical Inspector, Manufactured Home Installation inspector, Manufactured Parks and Camp inspector. All questions concerning the proposal or scope of work should be directed to Steve Goeckritz, Community Development Director, Tel. No. 503-982-5246. For a copy of the Proposal Instructions and Scope of Work, please contact the Community Development Department Three (3) copies of the proposal must be submitted to Community Development Department at the above address no latec than April 15, 1998 at 5:00 PM Faxed copies will not be accepted, it is the proposer's responsibility to ensure submittals are received by the date an time specified, late submittals or incomplete submittals shall not be accepted under any circumstances. ' It is the intent of the City to make a selection from the proposals submitted. However, more information may be requested if two or more proposals seem to be equally qualified. ~'~.,_."'_.._._' . '''I ATTACHMENT A page...:::L- of I q EXHI~ ~ Page of q = CITY OF WOODBURN, OREGEON COMMUNITY DEVELOPMENT DEPARTMENT BUll..DING DMSION . . TO PROVIDE: BUllDING INSPECTION SERVICES SECTION I: BACKGROUND The City ofWoodbum has had a full time Building Official to Admini~er a partial inspection program. The work load in the Building Division, Inspection Section bas exceeded Woodbums ability to provide timely seivice and Building Code administration. It is the intent of the City to increase the scope of service now offered to include A-LeveJ/fire-life safety plan review and A- Level Mechanical plan review and inspections. The term of this agreement is not to exceed one year, and may be renewable for two (2) additional twelve-month periods: The City may tenninate any agreement based upon the RFP by providing 30 days notice to cease using the services provided. r--'--'- , '1 ATTACHMENT -A-- Page...f2- of ~ ,-,,~ SECTION IT: SCOPE OF SERVICE: EXHIB~ ....tt Page of 'j The selected provider shall enter into an agreement with the City ofWoodbum to provide Building Official and plan reviewfmspection secvices for resi~ commercial and industrial buildings under the"State of Oregon Building Code, as follows: . 1. Provide Building Official administrative duties ameot1y outlined in the City's Program Authority. 2. Perform inspections for structural and fire life safety code compliance with am'ent editions of the following Oregon State Structural Specialty Codes: "'- . State of Oregon Structural Specialty Code State of Oregon 1&2 Family Dwelling Specialty Code State of Oregon Mechanical specialty Code Manufilctured Home Installation inspector Manufactured Parks and Camp inspector 3. Identifying deficiencies for each inspection and clearly noting each item to be corrected separately for each of the following State Specialty Codes: State of Oregon Structural specialty and 1&2 Family Dwelling Codes plan review /inspections shall include ( but not be limited to): · Site inspections, soil conditions · Footin& foundation, set backs, reinforcing stee~ slab · Under-floor, post and beam · FflU11iJ\& shearwalI, roofftaming · Masonry wall · Tilt-up Concrete panel reinforcement . Insulation . Firewalls . Roofing · Suspended ceilings · Fire-sprinkler and alarms · Final approvals for occupancy State of Oregon Mechanical Specialty and 1&2 Family Dwelling Code plan reviewrmspections shall include (but not limited to): · Underground\under-slab. post and beam · Rough-in mechanical · Gas lines · Fire dampers · Hood/ducting · WOOd.stoves ,'"-'''.--.-''''-''' l' 'I ATTACHMENT --d- Page -EL of 1'1 - · Heat pumps · Boilers · Refiigeration · Finals EXHIBIT -.t1 Page~ of q = . . 4. Submit iospection. reports of forms provided by the City approving or deaying the inspection. When an iospection is denied, a list of correctioDs shaD be provided, the report shall be signed by the inspector of record attesting that he/she personally inspected the reviewed the construction for compliance with all requirements of the applicable State of Oregon Specialty Codes. .' S. Provide equipment necessary to conduct inspections including but not limited to: · Tape measures · Clip boards · Hard hats · Pressure gauges · Code books · Staplers/staples · Flashlights SECTION ill: Each responsible provider ~ address the following minimum qualifications: I. The provider or has staff. a. CurreotIy certified by the State of Oregon BuildU1g Codes Division with at least three (3) or more of the following: Building Official, A-Level plans (fire-life safety), Structural and Mechanical inspector, One and Two Family Dwelling plans, structural and mechanical inspector. 2. The provider is or bas staffwho has a minimum of three (3) years experience working for a jurisdiction with subm-Slntial experience in the inspection of residential, commercial and industrial occupancies. 3 The provider will be required to enter into an agreement,with the City to provide the said services. The agreement will closely approximate the attached sample "Contract for Personal Services". 4. The provider shall provide proof of insurance covering workman's compensation or any other insurance required in the performance of the work shall be the sole responsibility of the provider. The City of Woodburn shall be held harmless in any action by or upon the proposer. Refer to the attached (ATTACHMENT A) "Contract for Personal Services", Section 1, for insurance coverage requirements. 5. Th~ provider shall comply with the items outlined in Section IT, Scope of Service. ~.,_..._----'_. . '.. ..... ATTACHMENT --LL- Page...L.!L of ~ SECTION IV: INFORMATION/INSTRUCI10NS TO PROVIDERS EXHIBIT ~ Page -':z- of Cj 1 Scope ofRFP This Request for Proposal (RFP) contains the instructions governing the proposal to be submitted and the material to be included therein, mallduo.y requirements which must be met to be eligible for consida'atioo, provider's responsibilities during the tenn oftbe contract, and other requirements to be met by each provider. The RFP does not commit the City of Wood bum to award a contract or to procure a contract for any items specified within the RFP document Under no circumstances will the City ofWoodbum pay the cost inaJrred in the preparation of a response to this RFP. The City ofWoodbum reserves the right to accept or ~ect any or all proposals received as a result of this RFP, especially if not prepared as requested, to negotiate with any qualified provider, to award on the basis of the initial proposal, or to cancel either in part or in its entirety, this FRP if it deems that to be in its best interest. In addition, the City ofWoodbum may accept or reject proposals based on minor variations from the stated specifications when such action is deemed to be in the City's best interest. Ifproviders choose to Participate in negotiatio~ they may be asked to submit such proof: technical data, or other revisions to their proposals as may be required. The award, if there is one, will be made to the respondent(s) whose proposal is determined to be the most responsive within a competitive price range based upon evaluation of the information furnished under this RFP. The successful provider(s) shall commence work only after the professional services agreement with the City has been fully executed and a notice to proceed has been, issued. Following the award of the contractor, if the parties are unable to agree as to the exact wording of the contract document, the City reserves the right to rescind its initial award and reconsider the proposals or reissue this RFP. 2. MANNER. OF PAYMENT The manner of payment for providing services outline in this RFP shall be as deiermined and specified in the "Personal Services Contract". 3. RFP CLOSING DATE Proposals will be received until5:00 p.m., on April 15, 1998, at the office of the Community Devdopment Department, 270 Montgomery Street, Woodburn, OR 97070. Proposals received after the closing time and date will not be accepted for any reason. Delivery to an office other than the office of the Community Development Director is not acceptable. Proposals shall be submitted in a sealed envelope titled: ~'PROPOSAL FOR BUILDING INSPECTION SERVICES", and shall also include provider~_name, address plainly printed on the outside of the envelope. r~--- , 'I -= -. - ATTACHMENT ---L1.- page...LL of I t1 EXHIBIT -A Page -2- of <:J 4. PUBLIC RECORD This RFP and one copy of each original response received togetha- with copies of all documents pertaiDing to the award of a contract and/or purchase order, sbaII be kept by the City for a period of 1 year and made part of a file which will be open to public inspection. . .. 5. INCOMPLETE PROPOSALS Proposals which are incomplete or which are conditioned in any way, or which contain erasures or altentions, may be rejected as incomplete. 6. EXECUTION OF PROPOSAL Proposals must be executed in the name of the firm followed by the signature of the officer authorized to sign for the finn and the printed or typewritten designation of the office hel~ together with certification the proposal has been authorized by the firm's controlling members. The address of the provider shall be typed or printed on the proposal fonn and shall include tax identification numbers and the state in which it is incorporated, if applicable. 7. ACCEPTANCE OF PROPOSAL CONTENT The contents of the proposal of the successful provider will become contractual obligations if acceptance action ensues. Failure of the suecessfu1 provider to accept these obligations in an Employee assistance Program services egreement, purchase order, delivery order or similar acquisition instrument, may result in cancellation of the award. 8. WITHDRAWALOFPROPOSAL At any time prior to the date and hour set for the receipt of proposals, a provider may withdraw hislher proposal. WithdraWal will not preclude the submission of another proposal prior to the hour and date set for the opeqing of the proposal. 9. CONTACTTERMANDRENEWALPROCESS Work under this contract shall commence as of the issuance date of the notice to proceed (anticipated to be issued on or about April I, 1998), and shall continue through June 30, 1998, with subsequent years to run on a City fiscal year (July 1 through following June 30) basis. RENEWAL PROCESS: If the City determines that it is in the City's best interest, the City may elect to extend the contract for two (2) additional one (1) year periods or more subject to the following conditions: ~"'-_._-'-_.- . ., "I' ATTAC/~ENT~ Page of Iq EXHIBtT ..r4 page.tL- of q a. Approval of the Building Division Professional Services budget. b. Service bas been determined by the Contact Administrator to be satisfactoly. c. Fee schedule remains firm for the addition year, adjusted only for any escalation/de- escalation allowed under the terms of the contract. d. agreement to extend the contract, in writing, by the provider and execution of a new contract for personal services. .. SAMPLE AGREEMENT FOR PERSONAL SERVICES A SAMPLE agreement for personal services is attached to the RFP document. If a contract is awarded, it is anticipated that the personal services agreement will closely approximate this doannent to include "supporting documents". The "supporting documents" will include, but are not limited to, the RFP document:, the providers written proposal, any required certificates and all other documents incorporated by reference therein. 10. FORFEITUR OF THE CONTRACT This contract may be cancelled at the election of the City of Woodburn for any willful failure or refusal to faithfully perform the contact according to its terms as herein provided. 11. INSURANCE REQUIREMENTS Successful proposer sbalI provide evidence of insurance coverage of the types and in the amounts stated in Section 13 "Insurance" of the attached SAMPLE "CONTRACf FOR PERSONAL SERVICES" and such insurance must be ~tained throughout the term of this contract. SPECIAL ATfENTIONMUST BE GIVEN TO THE FOlLOWING: Evidence of insurance coverage submitted on the "ACCORD" fonn, or any other insurance certificate coat.ining the language regarding cancellation of coverage, must be revised to strike the words "endeavor to", and "but failure to mall such notice shall impose DO obligation or liability of any kind upon the company,1ts agents or representatives". 1be City will not waive this requirement. 12. NON-ASSIGNMENT If a contract is awarded, it shall not be assigned in part or in total. 13. EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION POLICY It is the policy of the City of Wood bum to promote equal opportunity to all persons regardless of race, color, religion, national ori~ sex, age, or handicap, in respect to employ~ent housing and public services forced by obligations assumed by the City as a ,.- -- ,--_..'_._". l' '1 EXHIBIT A Page..:1.- of q condition of receipt of fedecal and state funds. This policy thus becomes an obligation which must be assumed by the provider as well. ATTACHMENT -d..- Page~ of '1 - .. . SECTION V: SELECTION PROCESS ... .. The City ofWoodbum PlJn'n,sing Manual outlines the provisions for the RFP process. It provides, in ~ that proposal evaluation are coodncted by a Review Committee's investigation of the proposer's qualifications, as stated in the proposal submittal and any additional information that the Review Committee may request from the proposer to clarify their proposal. This information may be obtained either verbally or in writing. The results of the review committee's investigation shall be reported to the Department Head who shall select one of the firms to be awarded the project. For purposes of this RFP, the chair of the Review Committee is the Director of Community Development. ~~._""'~--'_.__. I' " -. ATTACHMENT ..~ Page..J.:L. of ~ tr REC'D tr APR 14 1998 EXHIBIT fj Page~ of ~ WOODBURN COMMUNITY DEVELOPMENT DEPT. RLM Consulting Services, Inc. 3896 Beverly NE, Suite 22. Salem. OR. 97305 Tel: (503) 362-0920 Fax: (503) 362-2283 - . April 11, 1998 Steve Goeckritz, Director Community Developem4ent Department City of Woodburn 270 Montgomery Woodburn, OR 97070 Dear Mr. Goeckritz, Please accept this RFP submittal as RlM CONSULTING SERVICES, INC. response to the request. In it contains the information requested and is presented as the current Building Codes administration provider to the City of Woodburn. I would be only too happy to discuss this response and my company's qualifications with you at your convenience. Robert L. Mendenhall, President .,........-.---..--. T '1 EXHIBIT A Page ~ 01 fn , ATTACHMENT -L1- page..LS:... of r &f RESPONSE TO REQUEST FOR PROPOSAL .. ~ SECTION I. BACKGROUND RLMCS, inc. fully understands and It is well within the capability of RLMCS, inc. to meet the city's intent as outlined in this section. RLMCS, inc., staff have the administrative as wall as experience in building inspection, plan review and as will be exampled througho~ this response. RLMCS, inc. is currently under contract to the City to provide Building Code administration and inspections as they currently exist. RLMCS, inc. is prepared for the increased level of service with staffing and administrative issues. RLMCS, inc. proposes with this response the use of a computerized system to more efficiently serve the public. SECTION II: SCOPE OF SERVICE RLMCS, inc. acknovvledges and agrees to the conditions, provisions or requirements listed to indude items (1) through and induding (3). RLMCS, inc. fully understands item (4); containing minimum requirements of consultant. Specifically, RLMCS, inc. response to items (4A through and including (4M) are as follows: 4A: Agreed. RLMCS, inc. currently provides to the City, staffing that meets or exceeds this requirement. RLMCS, inc. is currently meeting the targeted 5 day-15 day tum-around from plan intake to permit issuance. RLMCS, inc. procedure shall be to continue to review plans for minimum conformance and shall approve such plans or provide applicant with 'NIitten request for response to deficiencies contained in plan review document in a timely manner. 4B: RLMCS, inc. if selected as the provider, shall continue to provide to the City of Woodum, Building Code administration in the form of enforcement of all currently adopted State or City codes, assisting City govemment in adoption of Codes, providing assistance to planning/zoning divisions regarding relevant code issues. The building inspection program -" currently provided shall be altered to include the increased responsibilities Robert L. Mendenhall RESPONSE TO RFP Page 1 04/11/98 .,.---------- .. " I EXHIBit _ B PaQ'~ of ~ -= ATTACHMENT. A Page &- of / c: ~" of commerciallindustrial plan review and inspections. RLMSC, inc., shall continue to provide its staff with educational opportunities to maintain certification in their respective duties. 4C: RLMCS, inc. agrees and shall maintain and improve current level of service. a, .. 4D Through and including 4M: Agreed. 5. Agreed. SECTION III. QUALIFICATIONS: 1. RLMCS, inc. has currently on file with the City of Woodburn, copies of the required State of Oregon certifications necessary to meet this requirement. 2. RLMCS, inc. combined staff have 10 years of experience in all phase of building codes administration. SECTION IV. CITY'S OBLlCAGIONS ACKNOWLEDGED. SECTION V. INFORMATIONIINSTRUCTIONS 1. See attached listing of current dient base fQr contact infonnation. RLMCS,inc., has been providing residential and Commercial reviewlinspection services since 1996 to both city and county jurisdictions through out Oregon which now indudes the City of Woodburn. See attached resumes for additional infonnation. 2. The staff experience includes positions with Oregon Building Codes Division in the manufactured d\velling inspection department, the pre- fabricated structures department and field inspection. Senior plans examiner/assistant building official position with the City of Newberg. Currently, Robert L. Mendenhall, President is the Building Official for the company providing the full range 6f administrative as well as inspection duties. Thomas E. Larsen, the Senior Building Inspector for the company provides managerial direction for inspection staff. 3. ACKNOWLEDGED Robert L. Mendenhall RESPONSE TO RFP Page 2 04111/98 ...-'_.~.------,.~'-- . '"I r' -" 4. EXHIBIT 8 Page....:t:.. of 0 ATTACHMENT ~ Page..LL. of ~ RLMSC,inc., shall provide requested services as follows: 60% of all pennit fees collected to include structural and fire-life safety plan review. For that percentage RLMCS, inc., will conduct plan said reviews and inspections. Further, RLMCS, inc., will include as its ..... . service base, preparation of Design Review reports and attending such meetings as requested by Community Development Director. For work not covered by permit fees, an hourly rate of $40.00. Such services might indude City ordinance enforcement, dangerous building abatement, and similar services. Such fee \WU1d be at the approval and service requested from Community Development Director. 5. RLMCS, inc., so states it shall continue to meet all of the requirements expressed in the RFP. 6. ACKNOWLEDGED. 7. ACKNOWLEDGED. 8. ACKNOWLEDGED. 9. It is also the policy of RLM CONSULTING SERVICES, inc. to promote opportunity to all persons regardless of race, color, religion, national origin, sex, age or handicap-in respect to employment. 10. ACKNOWLEDGED. 11. ACKNOWLEDGED. 12. ACKNOWLEDGED 13. ACKNOWLEDGED 14. ACKNOWLEDGED This proposal is executed in the name of RLM CONSUL TIONG SERVICES, INC. DATE~ 14-t <t 8 Robert L. Mendenhall RESPONSE TO RFP Page 3 04/11198 ,-- I 'I 1 EXHIBit /3 Page ~ of ft ATTACHMENT ..A.- ~ge dl!L. 6t 10 CURRENT CLIENT LIST Steve Goeckritz, CDD City of Woodburn 270 Montgomery Woodburn, OR 97070 503-982-5250 .... Under contract to the City since 12197 to provide services as the Building Official, residential plans examiner and inspection of structural, mechanical aspects of residential construction. To provide enforcement of City adopted codes. Don Woodley, B.O. Marion County Building Division 3150 Lancaster Dr. N.E. Salem, Or 97305 503-588-5148 Under contract since 4/96 to provide A-Level(FLS) plan review and inspection of commercial or industrial construction. To provide resedential plan review and back-up relief inspection of resiental construction. Mike Hailey, B.O. City of Newberg 714 E. First Sl Newberg, OR 97325 503-537-1213 Under contract since 4196 to provide A-Level(FLS) plan review and inspection of commercial or industrial construction. To provide residential plan review and back-up relief inspection of residential construction. Jim Muir, Senior Plans Examiner Washington County Building Services 155 N. FirstAve Ste 350-12 Hillsboro, OR 97124-3072 503-681-6760 Under contract since 7/96 to provide both residential and A-Level(FLS) plan review of commercial, industrial and residential construction.. Clint Hillman, B.O. City of Gresham 1333 NW Eastman Parkway Gresham, Or 97030 503-618-2404 Under contract since 8/96 to provide both residential and A-Level(FLS) plan review of commercial, industrial and residential construction. Robert L. Mendenhall RESPONSE TO RFP Page 4 04/1 U98 I"-'-'-~"--_._-"--~ 'I EXHIBIT _ 8 Pag'~of 0 Brad Roast, B.O. City of Beaverton PO BOX 4755 Beaverton, OR 97076 503-526-2524 ATTA~'1rENT. A Page of' q -- 41 Under contract since 219810 provide A-Level(FLS) plan review and inspection of commercial or industrial construction. To provide residential plan review and back-up relief inspection of residential construction. Robert L. Mendenhall RESPONSE TO RFP Page 5 ........'--'"_.,._~_." ... 04/11/98 "