Res 1496 - Fund Cont w/Chamber
COUNCIL BILL NO. 1905
RESOLUTION NO. 1496
A RESOLUTION ENTERING INTO A FUND CONTRIBUTION AGREEMENT
BETWEEN THE CITY OF WOODBURN AND THE WOODBURN AREA CHAMBER
OF COMMERCE.
WHEREAS, the Woodburn Area Chamber of Commerce (the Chamber) is a nonprofit
association which is independent of the City; and
WHEREAS, the Chamber markets the community and develops a variety of programs
and services to attract businesses to the City; and
WHEREAS, the City has budgeted the sum of $8,000 to assist the chamber in its City
related activities; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City enter into a Fund Contribution Agreement with the Woodburn
Area Chamber of Commerce.
Section 2. That the Mayor is authorized to sign said agreement which is affixed as
Attachment "A" and is, by this referer;::'iJ~ed herein.
APprovedastofo~~ _b-1j- ~~
City Attorney Date
APPROVED: c;7"~~
Nancy A. jfuksey, ayor /
June 22, 1998
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST: (Y\CC1r1 ~*-
Mary Tenn t, CIty Recorder
City of Woodburn, Oregon
June 23, 1998
June 23, 1998
June 23, 1998
Page 1 - Council Bill No. 1905
Resolution No. 1496
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FUNDING AGREEMENT BElWEEN THE CITY OF WOODBURN
AND THE WOODBURN AREA CHAMBER OF COMMERCE
TInS AGREEMENT is made and entered into this 23 day June
, 19 98
by and between the City of Woodburn ("City") and the Woodburn Area Chamber of Commerce
("Chamber").
RECITALS
A CHAMBER is a nonprofit association which is independent of the City, organized
for the purpose of improving the business climate of Woodburn by marketing the community and
developing a variety of programs and services to attract and maintain businesses in the City.
B. CHAMBER's activities will benefit CITY by promoting the City as a good place
to live, work and visit. CITY has budgeted the sum of $8,000 to assist CHAMBER in performing
this task.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. CITY shall disburse to CHAMBER the sum of $8,000 in four quarterly payments
and said sum shall be utilized by CHAMBER to fund portions of its program from July I, 1998 to
June 30, 1999. In addition, CITY will pay an annual membership fee of$500 payable during the
first quarter.
2. CHAMBER shall use said sum to provide a variety of services and programs to
help market the Woodburn community, including, but not limit~ to, the following:
a. Production and distribution of a citywide map;
b. Production ofbi-annual business directory to be used by business
relocators, newcomers, existing residents and tourists;
c. Continued economic development programs to help ~developers and
businesses focus on opportunities in Woodburn;
d. Traditional chamber-type activities such as acting as a source of
information for visitors and newcomers;
e. Publication of a monthly newsletter known as "Chamber News" which is
distributed to membership, media, local interested persons and other
chambers.
Page 1 - Agreement Between City and Chamber of Commerce
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f. Establishment and maintenance of a web page linked to the city home page
offering appropriate information and relating to business promotions.
3. CHAMBER's performance, place of business and records pertaining to this
Agreement are subject to monitoring, inspection, review and audit by an authorized representative
of CITY.
4. Any funds not expended or accounted for shall be either returned to CITY or
credited toward the 1999-2000 program if CITY selects to participate at that time.
IN WITNESS WHEREOF, this Agreement is executed by the City of Wood bum, acting
by and through its Mayor, and by Woodburn Area Chamber of Commerce, acting by and through
its president.
CITY OF WOODBURN
WOODBURN AREA CHAMBER OF
COMMERCE
BY:~L-6---- ,,~~
Nancy A. Kir16ey
Mayor
By:
President
APPROVED AS T~ 19~
B;Yrrt Y6f---)
N. Robert Shields
City Attorney
Page 1 - Agreement Between City and Chamber of Commerce
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MEMO
To:
From:
Subject:
Date:
MAYOR AND COUNCIL
LEE WALTON jtJ'
AGENDA ITEM - CHAMBER OF COMMERCE CONTRACT
June 15, 1998
In accordance with Budget Committee direction we have prepared the attached contract between
the City of Woodburn and the Woodburn Area Chamber of Commerce. The point of such a
contract is to make very clear that the appropriation to the Chamber is not a "donation" or "gift"
of public funds, but a payment for services to be provided by the Chamber to the City.
You'll note the contract)l1akes no reference to any particular source of funding such as business
license or the motel tax(Jhis is because such designation really isn't appropriate or necessary
since we are no longer designating a specific percentage of the motel tax as a basis for this
appropriation)ln other words, it's an appropriation from the General Fund of which the motel
tax is a part of
I suggest that this contract be used as a model for similar appropriations to other organizations
and agencies as appropriate.
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