Res 1507 - Crane & Mer Vdbk Pmp
COUNCIL BILL NO. 1923
RESOLUTION NO. 1507
A RESOLUTION ENTERING INTO AN AGREEMENT WITH SUZANNE CRANE ENGINEERING,
INC. DOING BUSINESS AS CRANE & MERSETH ENGINEERING/SURVEYING FOR
PROFESSIONAL ENGINEERING CONSULTANT SERVICES RELATED TO ENGINEERING
SERVICES FOR VANDERBECK ROAD PUMP STATION AND SOUTH WOODBURN
SANITARY SEWER SERVICE AND AUTHORIZING THE MAYOR TO SIGN SAID
AGREEMENT.
WHEREAS, The City of Woodburn must comply with the Stipulated Final Order
issued by the Oregon Department of Environmental Qualtiy which provides a time line for
the resolution of existing wastewater overflow problems and to plan for expansion to
accommodate the community's projected growth, and
WHEREAS, Consultant professional engineering services are needed now to
accomplish the improvements that are required to the wastewater collection system to
efficiently convey existing wastewater flows and to accommodate increased flow that will
be created by anticipated growth, and
WHEREAS, Crane & Merseth Engineering/Surveying, a professional engineering
consultant, has provided engineering constultant services to the city on the 1-5 and Mill
Creek pump station projects that were satisfactory to the city and is recommended to
perform engineering work required for the Vanderbeck Road Pump station and south
Woodburn santiary service projects, and
WHEREAS, a proposed agreement for professional services has been prepared and
agreeded to by Crane & Merseth Engineering/Surveying and reviewed by the City Attorney
(body) and Public Works staff (technical aspects and exhibits); NOW THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into an agreement with Suzanne Crane
Engineering, Inc. d.b.a. Crane & Merseth Engineering/Surveying for professional
engineering consulting services relating to engineering services for theVanderbeck Road
pump station and south Woodburn sanitary sewer projects which is affixed as Attachment
II A" and by this reference incorporated herein.
Section 2. That the mayor is authorized to sign said agreement on behalf of the city.
Page 1 -
COUNCIL BILL NO. 1923
RESOLUTION NO. 1507
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II
Approved as to fOrmm.ryo--- otD
City Attorney
<6"- 2D -'1-CZ'
Date
APPROVED: ~ /V ~
Nancy A. Ki sey, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST: m~---L~~
Ma~ant, Recorder
City of Woodburn, Oregon
August 24, 1998
August 25, 1998
August 25, 1998
August 25, 1998
Page 2 -
COUNCIL BILL NO. 1923
RESOLUTION NO. 1507
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AGREEMENT FOR PROFESSIONAL SERVICES
ATTACHMENT A
Page --L- of .3(.
This AGREEMENT for services is made this ~ day of August, 1998, between the City
of Woodburn, Oregon ("OWNER"), and Suzanne Crane Engineering, Inc. doing business
as Crane & Merseth Engineering/Surveying (ENGINEER).
ARTICLE 1. SCOPE OF SERVICES
A. OWNER intends to construct Vanderbeck Road Pump Station Replacement facilities
(NORTH PROJECT) and the South Woodburn Area Sanitary Sewer Service facilities
(SOUTH PROJECT). ENGINEER agrees to provide OWNER with those services
described in Attachment 1 to this AGREEMENT for those PROJECTS. ENGINEER
may provide OWNER with extra services (services not specified in Attachment 1) if
ENGINEER and OWNER have agreed in writing as to the scope of and fee for such
extra services.
B. ENGINEER will begin providing services after receipt by ENGINEER of an executed
original of this AGREEMENT and a written Notice to Proceed from OWNER.
OWNER will issue separate Notices to Proceed for each PROJECT. ENGINEER will
perform its services in a diligent manner to completion. ENGINEER will not be
responsible for delays caused by factors beyond its reasonable control, including but
not limited to delays because of strikes, lockouts, work slowdowns or stoppages,
accidents, acts of God, failure of any governmental or regulatory authority to act in
a timely manner, failure of OWNER to furnish timely information or approve or
disapprove of ENGINEER's services or work product promptly, or delays caused by
faulty performance by OWNER or by contractors of any level. When such delays
beyond ENGINEER's reasonable control occur, OWNER agrees ENGINEER will not
be responsible for damages or be deemed to be in default of this AGREEMENT.
ARTICLE 2. COMPENSATION
A. OWNER agrees to pay ENGINEER for services performed under this AGREEMENT.
OWNER will pay ENGINEER on an hourly basis, plus expenses, according to the
rate schedule set out in Attachment 2 to this AGREEMENT. However, the total
compensation to ENGINEER for services provided under this AGREEMENT shall not
exceed $215,374. The rate schedule set out in Attachment 2 will be revised by
ENGINEER at the beginning ot each calendar year to cover cost-ot-business
changes.
Page 1 - Agreement for Professional Services
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ATTACHMENT A
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For purposes of establishing the compensation, it is assumed that ENGINEER's work
will be performed according to the following schedule:
* ~ of NORTH PROJECT during 1998
* ~ of NORTH PROJECT during 1999
* ~ of SOUTH PROJECT during 1999
* ~ of SOUTH PROJECT during 2000
B. ENGINEER will submit invoices for progress payments to OWNER not more than
once each month by the 20th day of each month. The invoices will represent the
value of the completed services to date and will be prepared in the form that and
supported by such documentation as OWNER may require.
C. OWNER will pay ENGINEER's invoices within 30 days of receipt of each invoice.
Interest at the rate of 1.5% per month will be charged by ENGINEER beginning 60
days after the date ENGINEER submits its invoice to OWNER. In the event of a
contested invoice, only payment for the portion of the invoice that is contested will
be withheld. OWNER will exercise reasonableness in contesting any invoice or
portion of any invoice. ENGINEER has the right to suspend services under this
AGREEMENT, after giving the OWNER seven days written notice, if OWNER fails
to pay in full any invoice within 60 days of the date ENGINEER submitted that invoice
to OWNER. ENGINEER will have no liability to OWNER for suspending services in
this circumstance.
D. Upon completion ofthese services, ENGINEER will notify OWNER in writing that its
services are complete and that final payment is due. If the services have been
completed to the satisfaction of OWNER, and if all other provisions of this
AGREEMENT have been fulfilled, then OWNER will make final payment to
ENGINEER within 15 working days of receipt of that notice.
ARTICLE 3. OBLIGATIONS OF ENGINEER
A. Standard of Care
The standard of care applicable to ENGINEER'S services will be the degree of skill
and diligence normally employed by professional consultants or consultants
performing the same or similar services. ENGINEER will reperform any services not
meeting this standard without additional compensation.
Page 2 - Agreement for Professional Services
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ATTACHMENT....A..- B
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B. Subsurface Investigations
In soils, foundation, groundwater, and other subsurface investigations, the actual
characteristics may vary significantly between successive test points and sample
intervals and at locations other than where observations, explorations, and
investigations have been made. Because of the inherent uncertainties in subsurface
evaluations, changed or unanticipated underground conditions may occur that could
affect total PROJECT cost and/or execution. These conditions and cost/execution
effects are not the responsibility of ENGINEER.
C. ENGINEER'S Personnel at Construction Site
The presence or duties of ENGINEER's personnel at a construction site, whether as
on-site representatives or otherwise, do not make ENGINEER or its personnel in any
way responsible for those duties that belong to OWNER and/or the construction
contractors or other entities, and do not relieve the construction contractors or any
other entity of their obligations, duties, and responsibilities, including, but not limited
to, all construction methods, means, techniques, sequences, and procedures
necessary for coordinating and completing all portions of the construction work in
accordance with the Contract Documents and any health or safety precautions
required by such construction work. ENGINEER and its personnel have no authority
to exercise any control over any construction contractor or other entity or their
employees in connection with their work or any health or safety precautions and have
no duty for inspecting, noting, observing, correcting, or operating on health or safety
deficiencies of the construction contractor or other entity or any other persons at the
site except ENGINEER's own personnel.
D. ENGINEER's Approval of Documents
All written documents, drawings, and plans submitted by ENGINEER and intended
to be relied upon for the PROJECT shall bear the signature, stamp or initials of
ENGINEER. Any documents submitted by ENGINEER which do not bear
ENGINEER's signature, stamp or initials or those of the ENGINEER'S authorized
architect shall not be relied upon by OWNER. Interpretation of plans and answers
to questions covering plans given by ENGINEER or ENGINEER's architect need not
be put in writing and may be relied upon by OWNER and others.
E. Opinions of Cost, Financial Considerations, and Schedules
In providing opinions of cost, financial analyses, economic feasibility projections, and
schedules for the PROJECT, ENGINEER has no control over cost or price of labor
and materials; unknown or latent conditions of existing equipment or structures that
may affect operation or maintenance costs;
competitive bidding procedures and market conditions; time or qual ity of performance
by third parties; quality, type, management, or direction of operation personnel; and
Page 3 - Agreement for Professional Services
ATTACHMENT :it
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other economic and operational factors that may materially affect the ultimate
PROJECT cost or schedule. Therefore, ENGINEER makes no warranty that
OWNER's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from ENGINEER's opinions, analyses, projections, or
estimates.
F. Duty to Inform
If at any time during the performance of this AGREEMENT, or any future phase of
this AGREEMENT for which ENGINEER has been retained, ENGINEER becomes
aware of actual or potential problems, faults or defects in the Project or any portion
thereof, any nonconformance with the federal, state or local law, rule, or regulation,
or has any objection to any decision or order made by OWNER with respect to such
laws, rules or regulations, ENGINEER shall give prompt written notice thereof to
OWNER's project manager. Any delay or failure on the part of OWNER to provide
a written response to ENGINEER shall neither constitute agreement with nor
acquiescence to ENGINEER's statement or claim, nor constitute a waiver of any of
OWNER's rights.
G. Record Drawings
Record drawings, as required, will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact location,
type of various components, or exact manner in which the PROJECT was finally
constructed. ENGINEER is not responsible for any errors or omissions in the
information from others that are incorporated into the record drawings.
H. Minority-and Women-Owned Businesses; OWNER-Specified Subcontractors
ENGINEER will comply with OWNER's directives in utilizing the services of OWNER-
specified subcontractors and/or minority and women-owned businesses on the
PROJECT. Firms selected by ENGINEER to meet said directives will be subject to
approval of OWNER.
I. Workers Compensation
1. ENGINEER, ENGINEER's subcontractors, if any, and all employers working
under this contract are subject employers under the Oregon Workers
Compensation Law and shall comply with ORS 656.017, which requires them
to provide workers' compensation coverage for all of their workers.
2. ENGINEER shall pay all contributions required to be made by ENGINEER to
the Industrial Accident Fund.
J. Health Care Payments
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ATTACHMENT A
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ENGINEER shall pay when due all sums, including sums withheld from ENGINEER's
employees pay, which ENGINEER has agreed to pay to health care providers for
treatment rendered to ENGINEER's employees.
K. Hours of Labor
No person employed pursuant to this contract shall be employed for more than eight
hours in anyone day, or 40 hours in anyone week, except in cases of necessity,
emergency, or where the public policy, as determined by OWNER, absolutely
requires it. Employees shall be compensated at the rate of time and a half for all
overtime worked in excess of 40 hours in one week, except for individuals who are
excluded from receiving overtime under ORS 653.010 to 653.261 or under 29 U.S.C.
Sec. 201-209.
L. Payment for Labor, Material or Services
1. ENGINEER shall make payment when due to all persons supplying labor or
material ENGINEER for the prosecution of work performed under this
AGREEMENT.
2. ENGINEER shall not permit any lien or claim to be filed or prosecuted against
OWNER on account of labor or material furnished pursuant to this
AGREEMENT.
3. If ENGINEER fails, neglects or refuses to make payment when due of any claim
for labor or services furnished to ENGINEER or a subconsultant for work
performed pursuant to this AGREEMENT, OWNER may pay such claim and
charge the amount of the payment against funds owned by OWNER to
ENGINEER.
M. State Income Tax Withholding
ENGINEER shall pay to the Oregon Department of Revenue all sums withheld from
employees pursuant to ORS 316.617.
N. Recycled Paper Required
To the maximum extent economically feasible, ENGINEER shall use recycled paper
in performing this agreement.
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O. Discrimination Prohibited
ATTAC1MENT A_
Page of~
No person shall be denied or subjected to discrimination in receipt of the benefits of
any services or activities made possible by or resulting from this AGREEMENT on
the grounds of sex, race, color, creed, marital status, age, disability or national origin.
Any violation of this provision shall be grounds for cancellation, termination or
suspension of the AGREEMENT in whole or in part, by OWNER.
P. Access to ENGINEER's Accounting Records
OWNER shall have access upon request to such books, documents, receipts, papers
and records of ENGINEER as are directly pertinent to this AGREEMENT for the
purpose of making audit, examination, excerpts, and transcripts for a period of three
(3) years unless within that time OWNER specifically requests an extension. This
clause shall survive the expiration, completion or termination of this AGREEMENT.
Q. ENGINEER's Insurance
The ENGINEER will maintain throughout this AGREEMENT the following insurance:
1. Workers' compensation and employer's liability insurance as required by the
state or province where the work is performed.
2. Commercial (comprehensive) automobile and vehicle liability insurance
covering claims for injuries to members of the public and/or damages to
property of others arising from use of motor vehicles, including on-site and off-
site operations, and owned, nonowned, or hired vehicles, with $1,000,000
combined single limits.
3. Commercial general liability insurance covering claims for injuries to members
of the public or damage to property of others arising out of any covered
negligent act or omission of ENGINEER or of any of its employees, agents, or
subcontractors, with $1,000,000 per occurrence and in the aggregate.
4. Professional liability insurance of $2,000,000.
5. OWNER will be named as an additional insured with respect to ENGINEER's
liabilities hereunder in insurance coverages identified in items (2) and (3), and
ENGINEER waives subrogation against OWNER as to said policies.
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ATTAC~MENT A
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6. ENGINEER shall furnish OWNER a certificate evidencing the date, amount and
type of insurance that has been procured pursuant to this AGREEMENT. The
policies referenced in Q2 and Q3 above shall be written on an "occurrence
basis." All policies shall provide for not less that 30 days' written notice to
OWNER before they may be revised, nonrenewed, canceled, or coverage
reduced. Excepting worker's compensation coverage, all policies shall provide
an endorsement naming OWNER, its officers, employees and agents as
additional insureds. In the event the policy lapses during performance,
OWNER may treat said lapse as a breach, terminate this AGREEMENT and
seek damages, or use any other remedy provided by this AGREEMENT or by
law.
ARTICLE 4. OBLIGATIONS OF OWNER
A. OWNER-Furnished Data
OWNER will provide to ENGINEER all technical data in the OWNER's possession
relating to ENGINEER's services on the PROJECT. ENGINEER will reasonably rely
upon the accuracy, timeliness, and completeness of the information provided by
OWNER.
B. Access to Facilities and Property
OWNER will make its facilities accessible to ENGINEER as required for
ENGINEER's performance of its services. OWNER will perform at no cost to
ENGINEER such tests of equipment, machinery, pipelines, and other components
of OWNER's facilities as may be required in connection with ENGINEER's service,
unless otherwise agreed to. OWNER will be responsible for all acts of OWNER's
personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the scope of Services, OWNER will obtain, arrange,
and pay for all advertisements for bids; permits and licenses required by local, state,
province, or federal authorities; and land, easements, rights-of-way, and access
necessary for ENGINEER's services or PROJECT construction.
D. Timely Review
OWNER will examine ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents and render in writing decisions
requested by ENGINEER in a timely manner.
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ATTACijMENT~
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E. Prompt Notice
OWNER will give prompt written notice to ENGINEER whenever OWNER observes
or becomes aware of any development that affects the scope or timing of
ENGINEER's services or of any defect in the work of ENGINEER or construction
contractors.
F. Asbestos or Hazardous Substances and Indemnification
If asbestos or hazardous substances in any form are encountered or suspected,
ENGINEER will stop its own work in the affected portions of the PROJECT to permit
testing and evaluation.
If asbestos is suspected, ENGINEER will, if requested, assist OWNER in contacting
regulatory agencies and in identifying asbestos testing laboratories and
demolition/removal contractors or consultants. If asbestos is confirmed, OWNER will
engage a specialty consultant or contractor to study the affected portions of the work
and perform all remedial measures.
If hazardous substances other than asbestos are suspected, ENGINEER will conduct
tests to determine the extent of the problem and will perform the necessary studies
and recommend the necessary remedial measures at an additional fee and contract
terms to be negotiated.
G. Changes
OWNER, through Public Works Director as its representative, may make or approve
changes within the general Scope of Services in this AGREEMENT, including cost
allocations to the various tasks as defined in the Scope of Services. If such changes
affect ENGINEER's cost of or time required for performance of the services, an
equitable adjustment will be made through an amendment to this AGREEMENT.
OWNER is not obligated to pay for services performed without OWNER's
authorization.
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ARTICLE 5. GENERAL LEGAL PROVISIONS
ATTACHMENT ~
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A. Project Documents Property of OWNER.
All work in its original form, including but not limited to documents, drawings,
tracings, surveying records, mylars, papers, computer programs, diaries and
photographs, performed or produced by ENGINEER under this AGREEMENT shall
be the exclusive property of OWNER and shall be delivered to OWNER prior to final
payment. Any statutory or common law rights to such property held by ENGINEER
as creator of such work shall be conveyed to OWNER upon request without
additional compensation. Upon OWNER's approval and provided OWNER is
identified in connection therewith, ENGINEER may include ENGINEER's work in its
promotional materials. Drawings may bear a disclaimer releaSing the ENGINEER
from any liability for changes made on the original drawings and for reuse of the
drawings subsequent to the date they are turned over to OWNER.
B. Force Majeure
ENGINEER is not responsible for damages or delay in performance caused by acts
of God, strikes, lockouts, accidents, or other events beyond the control of
ENGINEER.
C. Termination
This AGREEMENT may be terminated for convenience by either party with 30 days'
written notice, or for cause if either party fails substantially to perform through no
fault of the other and does not commence correction of such nonperformance within
5 days of written notice and diligently complete the correction thereafter.
In the event of termination, ENGINEER shall perform such additional work as is
necessary for the orderly filing of documents and closing of the PROJECT. The time
spent on such work shall not exceed ten percent (10%) of the time spent on the
PROJECT prior to the effective date of termination. OWNER shall pay ENGINEER
and for all work performed in accordance with this AGREEMENT and all work
necessary for filing and closing as described in this section.
D. Suspension of Work
OWNER may suspend, delay or interrupt all or any part of the work for such time as
OWNER deems appropriate for its own convenience by giving written notice thereof
to ENGINEER. An adjustment in the time of performance or method of compensation
shall be allowed as a result of such delay or suspension unless the reason for the
delay is within ENGINEER's control. OWNER shall not be responsible for work
performed by any subcontractors after notice of suspension is given by OWNER to
ENGINEER. Should OWNER suspend, delay or interrupt the work and the
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suspension is not within CONTRACTOR's control, then OWNER shall extend the
time of completion by the length of the delay and the method of compensation shall
be adjusted to reflect ENGINEER's reasonable increase or decrease in its standard
hourly rates.
E. No Third-Party Beneficiaries
This AGREEMENT gives no rights or benefits to anyone other than OWNER and
ENGINEER and has no third-party beneficiaries.
F. Indemnification
ENGINEER agrees to indemnify OWNER from any losses, damages, or judgments
arising out of claims by third parties for property damage or bodily injury caused
solely by the negligent or intentional acts or omissions of the ENGINEER, its officers,
employees, or agents in connections with the projects.
OWNER agrees to indemnify ENGINEER from any losses, damages, or judgments
arising out of claims by third parties for property damage or bodily injury caused
solely by the negligent or intentional acts or omissions of OWNER, its officers,
employees, or agents in connection with the projects.
If the negligence or intentional conduct of both ENGINEER and OWNER (or such
person identified above for whom each is liable) is a cause of such losses, damages,
or judgments, then the losses, damages, or judgments will be shared between
ENGINEER and OWNER in proportion to their relative degrees of fault.
The review, approval or acceptance by OWNER, or City of Woodburn employees,
of documents or other work prepared or submitted by ENGINEER shall not relieve
ENGINEER of its responsibility to provide such materials in full conformity with
OWNER's requirements as set forth in this AGREEMENT and to indemnify OWNER
from any and all costs and damages resulting from ENGINEER's failure to adhere to
the standard of performance described herein.
G. Assignment
Neither party will assign all or any part of this AGREEMENT without the prior written
consent of the other party.
OWNER shall have the right to let other agreements be coordinated with this
AGREEMENT. ENGINEER shall cooperate with other firms, engineers or
subconsultants on the project and OWNER so that all portions of the project may be
completed in the least possible time within normal working hours. ENGINEER shall
furnish other engineers and subconsultants and affected public utilities, whose
designs are fitted into ENGINEER's design, detail drawings giving full information so
that conflicts can be avoided.
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H. Jurisdiction
ATTACHMENT -A.-
page..1.L- of ~tc
The law of the state of Oregon shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it.
I. Adherence to Law
ENGINEER shall adhere to all applicable federal and state laws, including but not
limited to laws, rules, regulations, and policies concerning employer and employee
relationships, workers' compensation, and minimum and prevailing wage
requirements. Any certificates, licenses or permits which ENGINEER is required by
law to obtain or maintain in order to perform work described on the Attachment 1
shall be obtained and maintained throughout the term of this AGREEMENT.
J. ENGINEER's Warranty; No Waiver of Legal Rights
Notwithstanding any acceptance or payments, OWNER shall not be precluded or
estopped from recovering from ENGINEER, or its insurer or surety, such damages
as may be sustained by reason of ENGINEER's failure to comply with the terms of
this AGREEMENT. A waiver by OWNER of any breach by ENGINEER shall not be
deemed to be a waiver of any subsequent breach by ENGINEER.
K. Attorneys Fees
In the event a suit or action is instituted to enforce any right guaranteed pursuant to
this AGREEMENT, the prevailing party shall be entitled to, in addition to the statutory
costs and disbursements, a reasonable attorneys fee to be fixed by trial and
appellate courts respectively.
L. Notices
All notices required under this AGREEMENT shall be delivered by facsimile,
personal delivery, or mail and shall be addressed to the following persons:
Mr. Gordon Merseth Mr. Frank Tiwari
Vice President Public Works Director
6566 SE Lake Road City of Woodburn
Suite 0 270 Montgomery Street
Milwaukie, OR 97222-2138 Woodburn, OR 97071
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M. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall be
construed as if such invalid, illegal, or unenforceable provision had never been
contained herein.
N. Integration
This AGREEMENT, including its attachments, constitutes the entire agreement
between the OWNER and ENGINEER and supersedes all prior or contemporaneous
oral or written representations or agreements. This AGREEMENT shall not be modified
except with written documents signed by both parties. The following documents which
are attached to this AGREEMENT are incorporated herein and by this reference made
a part hereof.
Attachment 1: Scope of Services
Attachment 2: Schedule of Fees and Reimbursable Expenses
Articles 3, 4, and 5 shall survive termination of this AGREEMENT for any cause.
ARTICLE 6. ATTACHMENTS, SCHEDULES, AND SIGNATURES
This AGREEMENT, including Attachments 1 and 2, constitutes the entire AGREEMENT,
supersedes all prior written or oral understandings, and may be changed only by a written
amendment executed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed
in duplicate by their respective authorized officers or representative as of the day and year
above written.
SUZANNE CRANE ENGINEERING, INC
CITY OF WOODBURN
By:
Gordon Merseth, P.E.
Vice President
By:
Nancy A. Kirksey, Mayor
Attest:
City Recorder
Approved as to Form:
City of Woodburn
.>)9)1 Counsel
.rrva-~
N. Robert Shields
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ATTACHMENT A
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ATTACHMENT 1
SCOPE OF SERVICES
ENGINEERING FOR VANDERBECK ROAD PUMP STATION REPLACEMENT
AND SOUTH WOODBURN AREA SANITARY SEWER SERVICE
CITY OF WOODBURN, OREGON
BY CRANE & MERSETH ENGINEERING/SURVEYING
The City of Woodburn, Oregon, hereinafter called the OWNER, intends to construct the
Vanderbeck Road Pump Station Replacement Facilities, hereinafter called the NORTH
PROJECT, and the South Woodburn Area Sanitary Sewer Service Facilities, hereinafter called the
SOUTH PROJECT. Crane & Merseth Engineering/Surveying, hereinafter called the
ENGINEER, will perform design and design-related services as outlined in the following scope of
services for the PROJECTS.
The PROJECTS are discussed herein according to the following:
SCHEDULE A -- Vanderbeck Road Pump Station Replacement Facilities (NORTH
PROJECT)
SCHEDULE B -- South Woodburn Area Sanitary Sewer Service Facilities ( SOUTH
PROJECT)
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SCHEDULE A
VANDERBECK ROAD PUMP STATION REPLACEMENT (NORTH PROJECT)
Below is an outline of the major tasks for the NORTH PROJECT. Each task is discussed in detail
in the pages that follow.
Task No.
Description (Vanderbeck Road Pump Station Replacement)
100 A
200 A
300A
400 A
500 A
600 A
700 A
800 A
900 A
1000 A
11 00 A
Project Management
Preliminary Design Report
Design Surveying
Easement Maps
Easement Legal Descriptions
Subsurface Explorations
Final Design
Bidding and Contract Award Services
Services During Construction
Resident Inspection
Other Miscellaneous Services
Task No.
Description (South Woodburn Area Sanitary Sewer Service)
1200 A
Preliminary Design Report
VANDERBECK ROAD PUMP STATION REPLACEMENT
TASK 100 A - PROJECT MANAGEMENT
Objective: Manage the Vanderbeck Road Pump Station Replacement portion of the NORTH
PROJECT by planning and coordinating the technical, agency review, and decision-making
activities; controlling production of the bidding documents; communicating progress; controlling
budget; and maintaining schedule.
Description: ENGINEER will manage and control its professional services design work,
including the activities of its subconsultants, to document completion of the NORTH PROJECT
design. ENGINEER will prepare a project management plan; provide scope, schedule, and cost
control services; negotiate and administer prime and sub contracts; initiate and attend NORTH
PROJECT coordination meetings; and make presentations to OWNER.
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Products: Project Management Plan, monthly reports and invoices, and ongoing planning and
coordination of activities.
Work Effort and Coordination:
1. Conduct NORTH PROJECT kickoff meeting to establish NORTH PROJECT goals and
objectives, review the NORTH PROJECT decision process, define anticipated work products,
identify information needed to perform the work, refine the NORTH PROJECT schedule, and
establish points of contact and communication with NORTH PROJECT stakeholders.
2. Prepare project management plan to include: 1) NORTH PROJECT description, objectives,
and priorities; 2) role of OWNER, ENGINEER, and subconsultants throughout the NORTH
PROJECT; 3) contract work plan including scope, schedule, budget, resource assignments, and
coordination requirements; 4) quality assurance and quality control plan; 5) management tools
and techniques; 6) reporting requirements; and 7) administrative procedures such as invoicing,
communication protocol, formats, etc. Distribute plan to the NORTH PROJECT team.
3. Provide schedule and cost control tools applicable to the various stages ofthe NORTH
PROJECT.
4. Prepare monthly progress reports and invoices. The report will summarize work progress to
date; budget expenditures to date; critical actions, findings, and conclusions; and scope, budget,
and schedule impacts.
5. Manage subconsultants.
TASK 200 A - PRELIMINARY DESIGN REPORT
Objective: Develop the technical design requirements for the NORTH PROJECT.
Description: Develop flow rates, design criteria, and facilities sizing. Identify easements and
pump station property. Evaluate pump station types. Determine pumps and wet well sizing.
Identify ancillary features. Estimate construction costs. Assemble preliminary design report.
Products: Draft and final preliminary design report. Preliminary construction cost estimates.
Work Effort and Coordination:
1. Develop flow rates and design criteria for the NORTH PROJECT. The "Vanderbeck Road
Pump Station Replacement Study," developed for the OWNER by the ENGINEER in May 1998,
will be used as the basis.
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2. Calculate gravity sewers, pump station, and force main size required based on the flow rates
and design criteria.
3. Identify easements and a pump station site needed to construct and operate the facilities.
4. Evaluate pump station types to identify the most appropriate type for the NORTH PROJECT.
5. Calculate pumps and wet well size based on the overall pump station size required.
6. Identify ancillary features and size for the pump station and pipe lines.
7. Prepare an estimate of construction cost.
8. Assemble the findings into a preliminary design report for review by the OWNER and DEQ.
9. Incorporate review comments by the OWNER and DEQ into a final report.
TASK 300 A - DESIGN SURVEYING
Objective: Obtain surveying information sufficient to design the NORTH PROJECT.
Description: Perform field surveying ofthe proposed pipe line route and the pump station site.
Incorporate the field data with existing tax lot and right-of-way maps of the area to develop base
maps for design.
Products: Land surveying data and base maps.
Work Effort and Coordination:
1. Review existing survey and topographic information.
2. Establish survey control for the pipe line route and pump station site.
3. Perform route survey to identify the horizontal and vertical land formation, location of existing
utilities, locations of other natural and man made features, and location of property corners and
other control as necessary for easement preparation.
4. Incorporate the surveying information with existing tax lot and right-of-way maps of the area
to develop base maps for design of the NORTH PROJECT.
TASK 400 - EASEMENTS MAPS
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Objective: Develop individual property maps to illustrate easements and a pump station site for
the NORTH PROJECT.
Description: Based on surveying performed for the NORTH PROJECT, draw individual
property maps illustrating proposed easements and a pump station site.
Products: Individual 8-1/2" x 11" property drawings illustrating proposed easements and a pump
station site.
Work Effort and Coordination:
1. Draw a plan view of each individual property affected by the NORTH PROJECT.
2. Based on surveying performed for the NORTH PROJECT, show the location of the proposed
easement and for the pump station site for each property affected. It is assumed that there will be
three easements and one pump station site required for the NORTH PROJECT.
TASK 500 A - EASEMENT LEGAL DESCRIPTIONS
Objective: Prepare legal descriptions of easements and pump station site required for the
NORTH PROJECT.
Description: Prepare the descriptions. Direct contact with property owners and any easement or
property acquisition negotiations will be the responsibility of the OWNER.
Products: Descriptions and drawings of the easements and pump station site.
Work Effort and Coordination:
1. Review existing surveying, easement, and pump station site information. Easement and pump
station site drawings were developed previously for the OWNER by the ENGINEER.
2. Prepare legal descriptions of easements and the pump station site required for the NORTH
PROJECT. Assume that three easements and one pump station site will be required.
3. Revise existing easement and pump station site drawings as necessary to match legal
descriptions.
TASK 600 A - SUBSURFACE EXPLORATIONS
Objective: Provide soils testing and geotechnical analysis to develop recommendations for design
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and construction of the NORTH PROJECT.
Description: Review available subsurface information. Collect and analyze additional soil
excavations. Prepare a geotechnical report summarizing findings and recommendations.
Products: A geotechnical report summarizing field and laboratory test results. Engineering
design evaluations.
Work Effort and Coordination:
1. Review existing geotechnical investigations in the study area to optimize the location of
supplemental borings.
2. Furnish personnel and equipment required to perform the supplemental excavations. It is
assumed that two borings will be drilled, one to a depth of about 25 feet and the other to a depth
of about 20 feet.
3. Provide laboratory tests on the soil samples to furnish index properties of the soils to estimate
engineering properties.
4. Analyze the test results and prepare a geotechnical report summarizing the results. Provide
recommendations for design.
TASK 700 A - FINAL DESIGN
Objective: Prepare preliminary and final plans and specifications for the NORTH PROJECT.
Description: Develop specific pipe line design features, including plan and profile views, route
configurations, and connections to the existing system. Develop specific pump station features,
including site, plan, and section views; equipment; and materials.
Products: Preliminary and final plans, specifications, and bidding documents and an updated
construction cost estimate.
Work Effort and Coordination:
1. Prepare preliminary plans and specifications based on the preliminary design report.
2. Furnish a total of three sets of preliminary plans and specifications to the OWNER and DEQ
for review and approval.
3. Meet with the OWNER and DEQ as necessary to expedite review ofthe NORTH PROJECT
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design.
4. Prepare final plans and specifications incorporating the OWNER's and DEQ's review
comments on the preliminary plans and specifications.
5. Develop an estimate of material quantities to be furnished and update the construction cost
estimate.
TASK 800 A - BIDDING AND CONTRACT AWARD SERVICES
Objective: Assist the OWNER in obtaining competitive construction bids for the NORTH
PROJECT.
Description: Provide assistance to the OWNER throughout the bidding phase to clarify the
intent of the construction documents and to evaluate bids.
Products: Contract documents. Addenda as necessary to clarify design. Recommendation of
award to the lowest responsive bidder.
Work Effort and Coordination:
1. Furnish thirty sets of the final plans and specifications for bidding and for construction of the
NORTH PROJECT.
2. Participate in a pre-bid conference.
3. Interpret plans and specifications during the bidding period, and prepare clarifications and
addenda.
4. Assist in receiving construction bids, analyze bid results, assist in recommending contract
award, and prepare final contract documents.
TASK 900 A - SERVICES DURING CONSTRUCTION
Objective: Assist the OWNER during construction of the NORTH PROJECT.
Description: Provide construction-phase assistance to the OWNER.
Products: Construction staking notes. Shop drawing review comments. Site visits. Monthly
construction pay estimates. Change orders. 0 & M manual. Punch lists. Certificate of
completion. Monthly NORTH PROJECT status reports, cost summaries, and as-built plans.
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Work Effort and Coordination:
1. Furnish survey personnel and equipment as required to establish baseline control for
construction of the NORTH PROJECT and provide all construction staking as defined in the
contract documents.
2. Make periodic visits to the site of the NORTH PROJECT, as needed, to observe the progress
and quality of the work and to determine if the work is proceeding in accordance with the intent
of the contract documents.
3. Meet with representatives of the OWNER and DEQ when necessary for consultation or
conferences in regard to the construction of the NORTH PROJECT.
4. Interpret the contract plans and specifications to determine construction compliance with the
intent of the design.
5. Review and approve shop drawings, diagrams, illustrations, catalog data, schedules, and
samples, the results oftests and inspections, and other data which the contractor(s) is required to
submit for conformance with the design concept ofthe NORTH PROJECT and compliance with
the contract documents.
6. Analyze the contractor's construction schedules and recommend to the OWNER changes
deemed advisable.
7. Arrange for, conduct, or witness, field, laboratory, or shop tests of construction materials, as
prescribed in the contract documents.
8. Determine the suitability of on-site and off-site materials to be used in the construction.
9. Reject work and materials that do not conform to the contract documents.
10. Upon the contractor's request for payment, determine the amount owing the contractor and
certify to the OWNER payments due the contractor based on the extent of the work completed.
11. Review claims for extra compensation and requests for extension of time submitted by the
contractor(s) and prepare recommendations to the OWNER for final disposition.
12. Receive and review 0 & M manual submittals on the pumps, motors, and electrical
installations from the contractor. Request revisions and additions to the materials submitted as
appropriate. Receive the completed 0 & M manual from the contractor. Submit the manual to
the OWNER.
13. Upon substantial completion of construction, conduct an investigation ofthe NORTH
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PROJECT and prepare punch lists of work to be done to achieve final completion.
14. Upon completion of construction, issue a certificate of completion to the OWNER.
15. Assist in negotiating final payment for construction. Document proceeding of negotiation, if
any, and record basis for final payment.
16. At the completion of the NORTH PROJECT, prepare final NORTH PROJECT status
reports, including NORTH PROJECT cost summaries and prepare record drawings (as-built
plans) and submit to the OWNER.
TASK 1000 A - RESIDENT INSPECTION
Objective: Provide continuous inspection of the construction work.
Description: Provide personnel to observe the contractor's work.
Products: Construction diaries. Records, photographs, videos, maps, and plans for as-builts.
Monthly pay estimates.
Work Effort and Coordination:
1. Furnish the services of a Resident Inspector to supplement City staff to provide inspection of
the contractor's work during the period of construction. It is assumed that part-time inspection
will be required over a three month construction period. The Resident Inspector shall be
experienced in the type of work to be done to the end that competent inspection of materials and
labor will be provided. The Resident Inspector shall make regular measurements during
construction of grades, alignment, angles, and sizes to ensure that work being performed meets
the requirements of the plans and specifications and report to the OWNER any discrepancies not
immediately corrected. He will keep all records, photographs, videos, maps, and plans necessary
for the preparation of final record drawings. The Resident Inspector will make out montWy
reports of construction progress and monthly estimates as the basis for payment to the
contractor(s) as construction proceeds. He will attend meetings of the OWNER each month
when the above-mentioned reports and estimate are being considered and will also attend other
meetings of the OWNER when requested. Additional engineers, inspectors, or assistants
necessary may be provided by the ENGINEER with the approval of the OWNER.
TASK 1100 A - OTHER MISCELLANEOUS SERVICES
Objective: Support the OWNER as requested.
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Description: Perform other services such as, but not limited to, those listed below.
Products: Various, and associated with the specific service.
Work Effort and Coordination:
1. Assist in public hearings and meetings on the proposed NORTH PROJECT.
2. Provide administrative services during construction which are outside of the design and
construction services previously described, such as:
A. Additional work resulting from delinquency or insolvency of the contractor(s); or as a
result of damage to the NORTH PROJECT caused by fire, flood, earthquake, or other
acts of God, all exclusive of additional work resulting from litigation.
B. Additional work resulting from strikes, walkouts, or other acts of trade or labor
UnIons.
3. Assist legal, financial, or other consultants engaged for the NORTH PROJECT.
4. Coordinate the installation of utilities to be constructed by others in connection with the
NORTH PROJECT such as water, power, lighting, telephone, gas, etc.
5. Furnish additional sets of plans, specifications, and other documents above the number
specified to be furnished hereinbefore.
6. Assist the OWNER in easement or site acquisition negotiations with property owners.
7. Provide miscellaneous consulting and other services, associated with the NORTH PROJECT
and not stipulated elsewhere herein, when requested by the OWNER.
SOUTH WOODBURN AREA SANITARY SEWER SERVICE
TASK 1200 A - PRELIMINARY DESIGN REPORT
Objective: Develop the technical design requirements for the South Woodburn Area Sanitary
Sewer Service Area.
Description: Develop flow rates, design criteria, and facilities sizing. Identify easements and
pump station property. Evaluate pump station types. Determine pumps and wet well sizing.
Identify ancillary features. Estimate construction costs. Assemble preliminary design report.
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Products: Draft and final preliminary design report. Preliminary construction cost estimates.
Work Effort and Coordination:
1. Develop flow rates and design criteria for the South Woodburn Area Sanitary Sewer Service
Area. The "South Woodburn Sanitary Sewer Service Study," developed for the OWNER by the
ENGINEER in June 1998, will be used as the basis. For the purpose of establishing a work
scope, it is assumed that Alternative 7 from the study will be implemented.
2. Calculate gravity sewers, pump station, and force main size required based on the flow rates
and design criteria.
3. Identify easements and a pump station site needed to construct and operate the facilities.
4. Evaluate pump station types to identify the most appropriate type for the South Woodburn
Area.
5. Calculate pumps and wet well size based on the overall pump station size required.
6. Identify ancillary features and size for the pump station and pipe lines.
7. Prepare an estimate of construction cost.
8. Assemble the findings into a preliminary design report for review by the OWNER and DEQ.
9. Incorporate review comments by the OWNER and DEQ into a final report.
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SCHEDULE B
SOUTH WOODBURN AREA SANITARY SEWER SERVICE (SOUTH PROJECT)
Below is an outline of the major tasks for the SOUTH PROJECT. Each task is discussed in detail
in the pages that follow.
Task No.
Description
100B
200B
300B
400B
500B
600B
700B
800B
900B
1000 B
1100 B
1200 B
Project Management
Preliminary Design Report
Design Surveying
Easement Maps
Easement Legal Descriptions
Permitting
Subsurface Explorations
Final Design
Bidding and Contract Award Services
Services During Construction
Resident Inspection
Other Miscellaneous Services
TASK 100 B - PROJECT MANAGEMENT
Objective: Manage the SOUTH PROJECT by planning and coordinating the technical, agency
review, and decision-making activities; controlling production of the bidding documents;
communicating progress; controlling budget; and maintaining schedule.
Description: ENGINEER will manage and control its professional services design work,
including the activities of its subconsultants, to document completion of the SOUTH PROJECT
design. ENGINEER will prepare a project management plan; provide scope, schedule, and cost
control services; negotiate and administer prime and sub contracts; initiate and attend SOUTH
PROJECT coordination meetings; and make presentations to OWNER.
Products: Project Management Plan, monthly reports and invoices, and ongoing planning and
coordination of activities.
Work Effort and Coordination:
1. Conduct SOUTH PROJECT kickoff meeting to establish SOUTH PROJECT goals and
objectives, review the SOUTH PROJECT decision process, define anticipated work products,
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identify information needed to perform the work, refine the SOUTH PROJECT schedule, and
establish points of contact and communication with SOUTH PROJECT stakeholders.
2. Prepare project management plan to include: 1) SOUTH PROJECT description, objectives,
and priorities; 2) role of OWNER, ENGINEER, and subconsultants throughout the SOUTH
PROJECT; 3) contract work plan including scope, schedule, budget, resource assignments, and
coordination requirements; 4) quality assurance and quality control plan; 5) management tools
and techniques; 6) reporting requirements; and 7) administrative procedures such as invoicing,
communication protocol, formats, etc. Distribute plan to the SOUTH PROJECT team.
3. Provide schedule and cost control tools applicable to the various stages of the SOUTH
PROJECT.
4. Prepare monthly progress reports and invoices. The report will summarize work progress to
date; budget expenditures to date; critical actions, findings, and conclusions; and scope, budget,
and schedule impacts.
5. Manage subconsultants.
TASK 200 B - PRELIMINARY DESIGN REPORT
Objective: Verify the technical design requirements for the SOUTH PROJECT.
Description: Verify flow rates, design criteria, and facilities sizing developed in previous reports.
Verify easements and pump station property required. Verify pump types, sizes, and number; wet
well sizing; and ancillary features. Update construction cost estimates. Assemble revisions to
preliminary design report.
Products: Revisions to preliminary design report. Updated construction cost estimate.
Work Effort and Coordination:
1. Verify flow rates and design criteria for the SOUTH PROJECT. Previous studies performed
for the OWNER by the ENGINEER will be used as the basis. The studies include the "South
Woodburn Sanitary Sewer Service Study," developed for the OWNER by the ENGINEER in
June 1998, and the "South Woodburn Preliminary Design Report," proposed to be developed for
the OWNER by the ENGINEER. For the purpose of establishing a work scope and associated
cost estimate herein, it is assumed that Alternative 7 from the "South Woodburn Sanitary Sewer
Service Study" will be implemented.
2. Verify gravity sewers, pump station, and force main size required based on the flow rates and
design criteria.
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3 . Verify easements and a pump station site needed to construct and operate the facilities.
4. Verify pumps and wet well size based on the overall pump station size required.
5 . Verify ancillary features and size for the pump station and pipe lines.
6. Update the construction cost estimate.
9. Assemble the findings into a set of recommendations including verifications and revisions to
the "South Woodburn Preliminary Design Report" and submit to the OWNER and DEQ as
appropriate.
TASK 300 B - DESIGN SURVEYING
Objective: Obtain surveying information sufficient to design the SOUTH PROJECT.
Description: Perform field surveying of the proposed pipe line route and the pump station site.
Incorporate the field data with existing tax lot and right-of-way maps of the area to develop base
maps for design.
Products: Land surveying data and base maps.
Work Effort and Coordination:
1. Review existing survey and topographic information.
2. Establish survey control for the pipe line route and pump station site.
3. Perform route survey to identify the horizontal and vertical land formation, location of existing
utilities, locations of other natural and man made features, and location of property corners and
other control as necessary for easement preparation.
4. Incorporate the surveying information with existing tax lot and right-of-way maps of the area
to develop base maps for design of the SOUTH PROJECT.
TASK 400 B - EASEMENTS MAPS
Objective: Develop individual property maps to illustrate easements and a pump station site for
the SOUTH PROJECT.
Description: Based on surveying performed for the SOUTH PROJECT, draw individual property
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maps illustrating proposed easements and a pump station site.
Products: Individual 8-1/2" x 11" property drawings illustrating proposed easements and a pump
station site.
Work Effort and Coordination:
1. Draw a plan view of each individual property affected by the SOUTH PROJECT.
2. Based on surveying performed for the SOUTH PROJECT, show the location of the proposed
easement and for the pump station site for each property affected. It is assumed that there will be
four easements and one pump station site required for the SOUTH PROJECT.
TASK 500 B - EASEMENT LEGAL DESCRIPTIONS
Objective: Prepare legal descriptions of easements and pump station site required for the
SOUTH PROJECT.
Description: Prepare the descriptions. Direct contact with property owners and any easement or
property acquisition negotiations will be the responsibility of the OWNER.
Products: Descriptions of the easements and pump station site.
Work Effort and Coordination:
1. Review existing surveying, easement, and pump station site information. Easement and pump
station site drawings were developed previously for the OWNER by the ENGINEER.
2. Prepare legal descriptions of easements and the pump station site required for the SOUTH
PROJECT. Assume that four easements and one pump station site will be required. It is assumed
that the OWNER will negotiate an easement or lease for the pump station site.
3. Revise existing easement and pump station site drawings as necessary to match legal
descriptions.
TASK 600 B - PERMITTING
Objective: Obtain a joint removal-fill (Oregon Division of State Lands) and Section 404 (US
Army Corps of Engineers) permit for the SOUTH PROJECT.
Description: Identify construction near Mill Creek that will require a removal-fill permit.
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Contact appropriate agencies to identify specific requirements and to define the application/review
process. Prepare the necessary supporting documentation for the OWNER's permit applications.
Assist the OWNER in discussions and negotiations with the permitting agencies.
Products: Refined list of permit requirements. Completed permit application, including
supporting documentation.
Work Effort and Coordination:
1. Identify the portion of Mill Creek that will require a removal-fill permit.
2. Contact the Oregon Division of State Lands and the US Army Corps of Engineers to identify
specific requirements and to define the application/review process. It is assumed that permitting
will include a joint removal-fill permit and Section 404 permit.
3. Obtain necessary design data and prepare supporting documentation for the permit.
4. Prepare the permit application for the OWNER.
5. Assist OWNER's staff in monitoring the application through the permit review process,
responding to questions, and supplying additional requested information.
TASK 700 B - SUBSURFACE EXPLORATIONS
Objective: Provide soils testing and geotechnical analysis to develop recommendations for design
and construction of the SOUTH PROJECT.
Description: Review available subsurface information. Collect and analyze additional soil
excavations. Prepare a geotechnical report summarizing findings and recommendations.
Products: A geotechnical report summarizing field and laboratory test results. Engineering
design evaluations.
Work Effort and Coordination:
1. Review existing geotechnical investigations in the study area to optimize the location of
supplemental borings.
2. Furnish personnel and equipment required to perform the supplemental excavations. It is
assumed that two borings will be drilled, one to a depth of about 25 feet and the other to a depth
of about 20 feet.
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3. Provide laboratory tests on the soil samples to furnish index properties of the soils to estimate
engineering properties.
4. Analyze the test results and prepare a geotechnical report summarizing the results. Provide
recommendations for design.
TASK 800 B - FINAL DESIGN
Objective: Prepare preliminary and final plans and specifications for the SOUTH PROJECT.
Description: Develop specific pipe line design features, including plan and profile views, route
configurations, and connections to the existing system. Develop specific pump station features,
including site, plan, and section views; equipment; and materials.
Products: Preliminary and final plans, specifications, and bidding documents and an updated
construction cost estimate.
Work Effort and Coordination:
1. Prepare preliminary plans and specifications based on the preliminary design report.
2. Furnish a total of three sets of preliminary plans and specifications to the OWNER and DEQ
for review and approval.
3. Meet with the OWNER and DEQ as necessary to expedite review of the SOUTH PROJECT
design.
4. Prepare final plans and specifications incorporating the OWNER's and DEQ's review
comments on the preliminary plans and specifications.
5. Develop an estimate of material quantities to be furnished and update the construction cost
estimate.
TASK 900 B - BIDDING AND CONTRACT AWARD SERVICES
Objective: Assist the OWNER in obtaining competitive construction bids for the SOUTH
PROJECT.
Description: Provide assistance to the OWNER throughout the bidding phase to clarify the
intent of the construction documents and to evaluate bids.
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Products: Contract documents. Addenda as necessary to clarify design. Recommendation of
award to the lowest responsive bidder.
Work Effort and Coordination:
1. Furnish thirty sets of the final plans and specifications for bidding and for construction of the
SOUTH PROJECT.
2. Participate in a pre-bid conference.
3. Interpret plans and specifications during the bidding period, and prepare clarifications and
addenda.
4. Assist in receiving construction bids, analyze bid results, assist in recommending contract
award, and prepare final contract documents.
TASK 1000 B - SERVICES DURING CONSTRUCTION
Objective: Assist the OWNER during construction of the SOUTH PROJECT.
Description: Provide construction-phase assistance to the OWNER.
Products: Construction staking notes. Shop drawing review comments. Site visits. Monthly
construction pay estimates. Change orders. 0 & M manual. Punch lists. Certificate of
completion. Monthly SOUTH PROJECT status reports, cost summaries, and as-built plans.
Work Effort and Coordination:
1. Furnish survey personnel and equipment as required to establish baseline control for
construction of the SOUTH PROJECT and provide all construction staking as defined in the
contract documents.
2. Make periodic visits to the site of the SOUTH PROJECT, as needed, to observe the progress
and quality of the work and to determine if the work is proceeding in accordance with the intent
of the contract documents.
3. Meet with representatives of the OWNER and DEQ when necessary for consultation or
conferences in regard to the construction of the SOUTH PROJECT.
4. Interpret the contract plans and specifications to determine construction compliance with the
intent of the design.
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5. Review and approve shop drawings, diagrams, illustrations, catalog data, schedules, and
samples, the results oftests and inspections, and other data which the contractor(s) is required to
submit for conformance with the design concept of the SOUTH PROJECT and compliance with
the contract documents.
6. Analyze the contractor's construction schedules and recommend to the OWNER changes
deemed advisable.
7. Arrange for, conduct, or witness, field, laboratory, or shop tests of construction materials, as
prescribed in the contract documents.
8. Determine the suitability of on-site and off-site materials to be used in the construction.
9. Reject work and materials that do not conform to the contract documents.
10. Upon the contractor's request for payment, determine the amount owing the contractor and
certify to the OWNER payments due the contractor based on the extent of the work completed.
11. Review claims for extra compensation and requests for extension of time submitted by the
contractor(s) and prepare recommendations to the OWNER for final disposition.
12. Receive and review 0 & M manual submittals on the pumps, motors, and electrical
installations from the contractor. Request revisions and additions to the materials submitted as
appropriate. Receive the completed 0 & M manual from the contractor. Submit the manual to
the OWNER.
13. Based on the 0 & M manual submittals from the contractor and on design and as-built
information, write an 0 & M manual that discusses basic operating and maintenance procedures.
14. Upon substantial completion of construction, conduct an investigation of the SOUTH
PROJECT and prepare punch lists of work to be done to achieve final completion.
15. Upon completion of construction, issue a certificate of completion to the OWNER.
16. Assist in negotiating final payment for construction. Document proceeding of negotiation, if
any, and record basis for final payment.
17. At the completion of the SOUTH PROJECT, prepare final SOUTH PROJECT status
reports, including SOUTH PROJECT cost summaries and prepare record drawings (as-built
plans) and submit to the OWNER.
TASK 1100 B - RESIDENT INSPECTION
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Objective: Provide part time inspection of the construction work.
Description: Provide personnel to observe the contractor's work.
Products: Construction diaries. Records, photographs, videos, maps, and measurements for as-
builts. Monthly pay estimates.
Work Effort and Coordination:
1. Furnish the services of a Resident Inspector to supplement City staff to provide inspection of
the contractor's work during the period of construction. It is assumed that part-time inspection
will be required over a three month construction period. The Resident Inspector shall be
experienced in the type of work to be done to the end that competent inspection of materials and
labor will be provided. The Resident Inspector shall make regular measurements during
construction of grades, alignment, angles, and sizes to ensure that work being performed meets
the requirements of the plans and specifications and report to the OWNER any discrepancies not
immediately corrected. He will keep all records, photographs, videos, maps, and plans necessary
for the preparation of final record drawings. The Resident Inspector will make out monthly
reports of construction progress and monthly estimates as the basis for payment to the
contractor(s) as construction proceeds. He will attend meetings ofthe OWNER each month
when the above-mentioned reports and estimate are being considered and will also attend other
meetings of the OWNER when requested. Additional engineers, inspectors, or assistants
necessary may be provided by the ENGINEER with the approval of the OWNER.
TASK 1200 B - OTHER MISCELLANEOUS SERVICES
Objective: Support the OWNER as requested.
Description: Perform other services such as, but not limited to, those listed below.
Products: Various, and associated with the specific service.
Work Effort and Coordination:
1. Assist in public hearings and meetings on the proposed SOUTH PROJECT.
2. Provide administrative services during construction which are outside of the design and
construction services previously described, such as:
A. Additional work resulting from delinquency or insolvency of the contractor(s); or as a
result of damage to the SOUTH PROJECT caused by fire, flood, earthquake, or other
acts of God, all exclusive of additional work resulting from litigation.
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B. Additional work resulting from strikes, walkouts, or other acts of trade or labor
umons.
3. Assist legal, financial, or other consultants engaged for the SOUTH PROJECT.
4. Coordinate the installation of utilities to be constructed by others in connection with the
SOUTH PROJECT such as water, power, lighting, telephone, gas, etc.
5. Furnish additional sets of plans, specifications, and other documents above the number
specified to be furnished hereinbefore.
6. Assist the OWNER in easement or site acquisition negotiations with property owners.
7. Provide miscellaneous consulting and other services, associated with the SOUTH PROJECT
and not stipulated elsewhere herein, when requested by the OWNER.
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ATTACHMENT 2
SUZANNE CRANE ENGINEERING, INC.
dba CRANE & MERSETH ENGINEERING/SURVEYING
SCHEDULE OF FEES AND REIl\1BURSABLE EXPENSES
ATTACHMENT~
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* PROFESSIONAL SERVICE FEES
Fees for consulting services are based on the actual time spent on the Project times the hourly rate
for the professional or support staff performing the service. The hourly rates for professional and
support services are as follows:
Senior Engineer
Proj ect Engineer
Staff Engineer
Survey Crew - 2 Person**
Survey Crew - 3 Person**
Technician IV**
Technician III**
Technician IT**
Technician 1**
Clerical * *
$93.45thour
$72.45/hour
$61.95/hour
$94.50/hour
$ 126.00/hour
$52.50/hour
$49. 35/hour
$45. 15/hour
$39.90/hour
$26.25/hour
*Fees shown are 1991 rates and will be used for 1998. Subsequent year rates will increase by 5% per
year over the rates shown on this page.
** Overtime will be charged at 1.5 x hourly rate
RE1MBURSABLE EXPENSES
1. Reimbursable expenses are the actual expenses incurred directly for the project. The
following item is a typical reimbursable expense:
a) Vehicle mileage is reimbursed at the rate of$O.35 per mile for project-related
travel as required to complete the project.
2. The following project-related expenses are reimbursed at cost:
a) Subconsultants and subcontractors.
b) Copy and reproduction services
c) Laboratory tests.
d) Rented equipment.
e) Field materials.
t) Travel expenses, other than vehicle mileage.
g) Long distance and mobile telephone charges.
h) Express postage and delivery services.
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