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Res 1552 - CCRLS Agrmt COUNCIL BILL NO. 1991 RESOLUTION NO. 1552 A RESOLUTION ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT CONTRACT AMENDMENT WITH CHEMEKETA COMMUNITY COLLEGE FOR PARTICIPATION IN THE CHEMEKETA COOPERATIVE REGIONAL LmRARY SERVICE (CCRLS) AND AUTHORIZING THE MAYOR TO SIGN SAID AGREEMENT. WHEREAS, the City has, for several years, participated in the Chemeketa Cooperative Regional Library Service (CCRLS); and WHEREAS, participation in CCRLS enables city resident to have access to free reciprocal borrowing privileges and use of an automated library system involving other participating libraries; and WHEREAS, it is in the interest of the City to continue this service, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the Mayor is authorized to execute an Intergovernmental Agreement Contract Amendment with Chemeketa community College for participation in the Chemeketa Cooperative Regional Library Service (CCRLS). Section 2. That a copy of said agreement is attached hereto and, by this reference, is incorporated herein. Approved as to form~'~ '3 / ~ 1/1 ~ City Attomey ~ Approved: ~ Richard Jennings, M or ~ Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the~er / ATTEST: I?Z~ / ~ --'>1 Mary ennant City Recorder City of Woodburn, Oregon September 13, 1999 September 14, 1999 September 14, 1999 September 14, 1999 Page 1 - Council Bill No. 1991 Resolution No. 1552 "'~...,._._~~,..""-.,~-'~-------- r~ CHEMEKETA C<DPERATIVE REGIONAL LIBRARY SERvICE CONTRACT NUMBER #089 - 97 CHANGE LETTER C INTERGOVERNMENTAL AGREEMENT CONTRACT AMENDMENT This amendment is made and entered into for the period of July I, 1999 through June 30, 2000, by and between CHEMEKET A COMMUNITY COLLEGE hereinafter called COLLEGE and WOODBURN, OREGON, an Oregon municipal corporation, hereinafter called the CITY. 1. Addendum number three (3) to original contract number 08997. 2. The contract entered into on November 13, 1996, between the COLLEGE and CITY shall be amended as follows: 2.0 COMPENSATION, point 2.1 is changed to read as follows: The COLLEGE will make the following payments to the CITY as compensation for the CITY providing nonresident library service for the residents of the COLLEGE District. Payments in 1999-00 shall be based on circulation and renewals of CITY materials as counted by the CCRLS automated integrated library system. CITY shall be reimbursed for each circulation and renewal of its materials to district residents outside its CITY boundaries, but within the COLLEGE district. Of the $673,462.00 designated for reimbursement among CCRLS libraries in 1999-00, $168,365.50 shall be paid each quarter. CITY'S share of each quarter's reimbursement shall be computed based upon its percentage of the total circulations and renewals made that quarter by CCRLS libraries to district residents. 2.0 COMPENSATION, subsection point 2.2 is added which reads as follows: The COLLEGE shall pay the CITY for each net loan provided, i.e., the difference between the number of CITY items loaned to and checked out in another library and the number of items owned by other libraries borrowed and checked out by the CITY library. Tabulation of net loans shall be provided by the CCRLS automated integrated library system. A budget of $45,000 shall be designated for this program for 1999-00 with $11,250 budgeted each quarter. The CITY shall be paid its pro rata share on a quarterly basis. 3.0 Responsibilities of College, subsection point 3.1.3 n is changed to read as follows: COLLEGE provide free reciprocal borrowing privileges to card carrying residents of the CITY. In serving card holding CCRLS district nonresident patrons, within specific cities' geographic zones, COLLEGE shall abide by each CITY's rules and procedures regarding borrowing privileges. In no case shall card holding residents of the CCRLS district receive less than the basic level of service from COLLEGE. <'~'--'--T--._- ..t--,-".",,,--_.._--,.,_._------, ~"" 4.0 Responsibilities of City, subsection point 4.1.1 is changed to read as follows: CITY will provide at least the basic level of service to nonresidents within CITY's geographic zone. (Attachment B). Basic level of service is defined as one checkout and one hold per person at a time, utilizing individual rather than household cards. CITY shall provide free borrowing privileges to card holding residents of other participating CCRLS cities (including Silver Falls District.) In serving card holding CCRLS's district nonresident patrons from other participating cities' geographic zones, CITY shall abide by other participating cities' rules and procedures regarding borrowing privileges. In no case shall card holding residents of the CCRLS district receive less than the basic level of service from CITY. CITY shall provide full borrowing privileges for all currently registered COLLEGE students who present a valid library card. CITY shall notify each current non-resident card holder within its geographic zone at least 30 days prior to instituting a fee for service above the basic level. No advance notification is necessary for fee increases. 3. In performing the above, it is understood and agreed that all other terms and conditions of the original contract are still in effect. SIGNATURES This contract and any changes, alterations, modifications, or amendments to it shall not be effective until approved by the appropriate representative of the parties hereto. In witness whereof, the parties hereto have caused this agreement to be executed on the date set forth below. FOR THE CITY OF WOODBURN: FOR CHEMEKETA COMMUNITY COLLEGE: ~~ Signature Dick Jennings Mayor-City of WOODBURN ~~./jd-t- Signature 1 Mariann Hyland Director - Public Safety, Risk Mgmt, Contracts September 14, 1999 Date 1-;-99 Date APPROVED: Linda Sprauer Library Director ~,~"",.,-,--"-""""",,,,,-~._,-,,,~,,,--+--,,,~",,,,-,,"_.,.._,.~-~-_. .. -. EXHIBIT A CHEMEKETA COOPERATIVE REGIONAL LIBRARY SERVICE 1999 - 2000 Advisory Committee Members Robert Dodge, Chairperson Yamhill County Lay Member 914 N. W. Sunnywood Court McMinnville, OR 97128 Phone: (h)472-5535 Internet: rdodge@onlinemac.com Term expires: 6/30/00 Richard E. Leinaweaver, Vice Chair Marion County Lay Member 711 East Main Street Silverton, OR 97381 Phone: (b) 873-3435 Term expires: 6/30/02 Kevin Marshall Polk County Lay Member 1048 S. W. Clay Street Dallas, OR 97338 Phone: (b) 623-5081 Term expires: 6/30/02 Ron Baker Director - Monmouth Public Library 168 S. Ecols Street Monmouth, OR 97361 Phone: (b)838-1932 FAX: 838-3899 Internet: ron@monmouth.chemek.cc.or.us Term expires: 6/30/01 Connie Bennett Director - Silver Falls Library District 410 S. Water Street Silverton, OR 97381 Phone: (b)873-6513 FAX: 873-6227 Internet: connieb@ccrls.org Term expires: 6/30/00 Sue Buel Yamhill County Lay Member 20625 S.W. Highway 18 McMinnville, OR 97128 Phone: (h)843-2009 Term expires: 6/30/01 Linda Cochrane CCRLS Coordinator - Chemeketa College 4000 Lancaster DriveIP. O. Box 14007 Salem, OR 97309-7070 Phone: 9b)399-5105 FAX: 589-7628 Internet: coel @chemeketa.edu Leah Griffith Director - Newberg Public Library 503 East Hancock Street Newberg, OR 97132 Phone: 538-1256 FAX: 538-9720 Internet: leahg@ccrls.org Term expires: 6/30/02 ...._._.....-~._.~ __..,.",.~__,___..,t~_"'_''''b.."______-...>...d"''',,,_ _-. George Happ Director - Salem Public Library 585 Liberty Street S.E./P.O. Box 14810 Salem, OR 97309 Phone: (b)588-6071 FAX: 588-6055 Internet: ghapp@open.org Harvey J obe Polk County Lay Member 414 Stadium Dr. S. Monmouth, OR 97361 Phone: (b)838-0480 x232 (h)838-5768 Internet: hiobe@central.kI2.or.us Term expires: 6/30/01 Ellen D. Levine Marion County Lay Member term: 6/30100 4039 Oakman Street S. Salem, OR 97302 Phone: (b)399-5239 (h)371-3974 Term expires: 6/30100 Ex Officio Members Janet Snowhill, Automated Systems Coordinator 4000 Lancaster DriveIP. O. Box 14007 Salem, OR 97309-7070 Phone: (b)399-5202 Dave Galati, Executive Administrative Mid-Willamette Council of Government 105 High Street S. E. Salem, Oregon 97301-3667 Phone: (b) 588-6177 FAX: 588-6094 Internet: dgalati @open.org Mary Ginnane, Admin. of Library Development State Library Building Salem, OR 97310 Phone: (b)378-2112 X225 Internet: mary.j.ginnane@state.or.us Toni Rose, PYM Chair Director - Sheridan Public Library 142 N.W. YamhillIP. O. Box 248 Sheridan, OR 97378 Phone: (b)843-3420 Kent Taylor, City Manager of McMinnville 230 E. Second Street McMinnville, OR 97128 Phone: (b)434-7302 Internet: taylork@cl.mcminnville.or.us Recording Secretary Eileen Buyserie, Secretary 4000 Lancaster Drive NE/P. O. Box 14007 Salem, OR 97309-7070 Phone: (b)399-5039 FAX: 589-7628 Revised 6199 ~ EXHIBIT B DESIGNATED LIBRARIES Patrons with residential post office addresses in towns listed in the left column are to be registered as patrons, with the participating CCRLS library indicated in the right column. Location Aumsville Aurora B roo ks Buena Vista Carlton Donald Detroit Falls City Gates Gervais Grand Ronde Hubbard Idanha Keizer Lafayette Marion Mill City Monitor Rickreall St. Benedict St. Paul Scotts Mills Sublimity Turner Yamhill Phone prefixes 859,897,854 Phone prefix 769 "--" ---w-o..",.- ,. ,'----,,-'~"-'_.._---" Designated Library Stayton Woodburn Salem Independence McMinnville Woodburn Lyons Dallas Lyons Woodburn Willamina Woodburn Lyons Salem McMinnville Stayton Lyons Mt. Angel Dallas Mt. Angel Newberg Silver Falls District Stayton Salem McMinnville Lyons Stayton