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Res 1562 - Cops in Sch Grant Aw "..-., COUNCIL BILL NO. 2003 RESOLUTION NO. 1562 A RESOLUTION ACCEPTING A COPS IN THE SCHOOLS GRANT AWARD FROM THE U.S. DEPARTMENT OF JUSTICE AND ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE WOODBURN SCHOOL DISTRICT TO IMPLEMENT SAID GRANT. WHEREAS, the Woodburn Police Department, with the consent of the Woodburn School District, applied for a U.S. Department of Justice Grant to fund the placement ofa full- time police officer to work primarily at the Woodburn High School; and WHEREAS, on September 15, 1999, the City of Woodburn received notification from the Department of Justice that it had been awarded $125,000 under the COPS in Schools grant program; and WHEREAS, it is necessary for the City to fonnally accept this grant award and to authorize an intergovernmental agreement with the Woodburn School District for implementation of said grant~ NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City accept grant award no. 1999-SH-WX-0673 in the maximum allowable amount of $125,000 under the U.S. Department of Justice, COPS in Schools program. Section 2. That the City enter into an intergovernmental agreement with the Woodburn School District for the purpose of implementing said grant award. Section 3. That the City Administrator be authorized to execute, on behalf of the City, said agreement, a copy of which is attached hereto as Exhibit" A!' and is, by this reference, incorporated herein. ApproVed""toform~~ 11- 4-41 City Attorney Date Approved: _~ ~ ......J Richard Jennings, or '" Passed by the Council Submitted to the Mayor November 8, 1999 November 10. 1999 Page 1 - COUNCIL BILL NO. 2003 RESOLUTION NO. 1562 t Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Te t City Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. 2003 RESOLUTION NO. 1562 November 10, 1999 November 10, 1999 ,_...~ EXHIBIT A Plgl ~ of /4 U. S. Department of Justice Office of Community Oriented Policing Services COPS In School Award ~~'--'" . " Mary Lou Leary Acting Director By signing this award, the signatory officials are agreeing to abide by the Conditions of Grant Award found on the reverse side of this document: Application Organization's Name: Grant #: OR/#: Vendor #: Law Enforcement Executive Name: Address: City, State, Zip Code: Telephone: Fax: Government Executive Name: Address: City, State, Zip TelefRJIfe:: Fax: Award Start Date: Award Amount: September 1, 1999 $ 125,000 '\ Signature of Law Enforcement Executive with the authority to accept this grant award. Signature of Government Executive with the authority to Acct Class: 9R22020 1 02 -....-. "-r" .__..,._._........_--,.._~..__.........,-, Woodburn, City of I 999SHWX0673 OR02405 936002282 Chief Kenneth P. Wright 270 Montgomery Street Woodburn, OR 97071 (503) 982-2345 (503) 982-2370 City Administrator John Brown 270 Montgomery Street Woodburn, OR 97071 (503) 982-5222 (503) 982-5244 Award End Date: Number of Officers: Full Time: Part Time: August 31, 2002 1 o SEP 2 8 1999 Date Paul E. Null, Chief of Police Typed Name and Title of Law Enforcement Executive. Date John Brown, City Administrator Typed Name and Title of Government Executive. Date Award ID: 54692 CONDITIONS OF GRANT AWARD EXHIBIT A Page...2:::.. of 0 I, The funding under this project is for the payment of SALARIES AND APPROVED FRINGE BENEFITS for three years for sworn entry level career law enforcement officers, lateral transfers, or rehired officers. Any portion of salaries above entry level must be provided for by the grant recipient. Overtime, training, weapons, communication equipment and vehicles cannot be paid for with COPS funding. 2, Prior to withdrawing funds under this award, the recipient must provide the Control Desk, Office of the Comptroller, with the recipient organization's fiscal year and the name of the recipient organization's cognizant Federal agency. 3. COPS Universal Hiring grant funds must be used to hire one or more new, additional career law enforcement officers, beyond the number of officers that would be hired or el!1ployed by the grantee in the absence of the grant. Unless authorized in writing by the COPS Office, grant funds may not be applied to the salary or benefits of an officer hired by a grantee prior to the Award Start Date listed on the front of this document. 4, Your agency is expected to retain the positions funded by COPS Universal Hiring grant funds at the conclusion of the grant, in accordance with the retention plan contained in your grant application. 5. For grants of $500,000 or more, the grantee acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if grantee is required to submit one under 28 CFR 42.3.02) that is approved by the Officer of Justice Programs, Office of Civil Rights, is a violation of its Assurances and may result in the suspension of the drawdown of funds, For grants under $500,000, the grantee must submit a completed EEOP Certification form and return it to the Office of Justice Programs, Office of Civil Rights within 120 days of the grant award. 6. In order to assist the COPS Office in the monitoring of the award, your agency will be responsible for submitting semi-annual progress reports and quarterly fmancial reports. As those reports become due, your Grant Advisor will provide you with the forms and information necessary for compliance. 7. Requests for extensions, without additional funding, of the grant award period should be submitted in writing no sooner than two years after the official start date of the award to your GranJ: Advisor. 8, Officers funded under this grant may only be involved in activities or perform services that exclusively benefits your agency and the population that it serves, If YOl}r agency provides these officers to another agency through a contractual arrangement, your agency is responsible for ensuring that this arrangement is in compliance with the conditions of your grant. 9. The COPS Office may conduct a national evaluation of the Community Oriented Policing Services (COPS) program. The grantee agrees to cooperate with the evaluators. 10, The grantee agrees to abide by the terms, conditions and regulations as found in the COPS Universal Hiring Grant Manual. I I. The recipient agrees to complete and keep on file, as appropriate, as Immigration and Naturalization Service Employment Eligibility Verification Form (1-9), This form is to be used by recipients offederal funds to verify that persons are eligible to work in the United States. T c-'-" I NTERGOVERNMENT AL AGREEMENT EXHIBIT. -A Page~ of ~ This agreement is entered into between the City of Woodburn and Woodburn School District for the purpose of clarifying the duties and responsibilities of a School Resource Officer (SRO) to be placed with the District and to define the responsibilities of each of the governmental bodies for the supervision and support of that position. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: A. CITY'S RESPONSIBILITIES 1. The City will provide a sworn police officer for assignment to School Resource Officer position during the term of this Agreement. The officer's primary duty will be assignment to anyone or more of the Woodburn School District schools during the time of year school is in session. The officer may, however, be used for other police duties outside of the school year. The City reserves the right to reassign that officer to other police duties, irrespective of school sessions, when an emergency exists and the officer is required elsewhere. The determination of emergency is at the discretion of the Chief of Police. 2. Over the 3-year grant period, the City will provide $125,000 of federal grant monies toward salary and fringe benefits of the School Resource Officer. 3. The City will be mutually involved with School Administrators in the selection of any officer assigned to this position. 4. The Chief of Police will be solely responsible for the superVISion and performance evaluation of the School Resource Officer but the City agrees that the Chief will seek and utilize information provided by school administrative personnel in the performance of those duties and the officer's suitability to continue in that position. After consultation with the Chief of Police, the Superintendent may require the assigned officer be removed from the School Resource Officer position for reasons of unsuitability. B. SCHOOL'S RESPONSIBILITIES 1. Over the 3-year grant period, the School will provide $8,297 toward salary and fringe benefits of the School Resource Officer. 2. The school agrees to make the SRO part of the school's staff in regard to providing appropriate in-service training, inclusion in general staff activities, and the provision of facility office space for the officer to work from. 3. The school will review and approve any curriculum to be presented to students, staff, or parents by the officer. 4. The school agrees to assist the Chief of Police in establishing annual goals for the School Resource Officer position. .-....... '-.._---'--_.._~--~-_...,. C. SCHOOL RESOURCE OFFICER'S DUTIES EXHIBIT -.d Page ~ of (n The following list of duties is not intended to be all inclusive but to describe the principal activities in which the officer may be involved. These activities will not be performed each day but as the need dictates. 1. Be physically available at appropriate times for personal interaction with youth at school including informal talking with students, staff, or parents during breaks, lunch, and before and after school activities. 2. Identify youths at risk of becoming delinquent through referrals to the School Resource Officer from school personnel, student advisors, parents, and via interaction with students themselves. 3. Assist in the diversion of youths identified as at risk of becoming delinquent from entry into the juvenile justice system through crisis intervention and referral to other resources and outside agencies. 4. Provide prevention education on vandalism, shoplifting, substance abuse, child and sexual abuse, and issues of personal safety. 5. Perform as a resource center for youth needing referrals to the appropriate government or private service agency. 6. Perform as an information source for District personnel on issues or criminal trends involving youth. 7. Participate and support youth organizations designed to promote responsible behavior (i.e., Natural Helpers, Oregon Student Safety On the Move, Oregon Teen leadership Institute, etc.). 8. Take appropriate corrective enforcement or referral action in the schools on behavior coming to the officer's attention which is criminal or disruptive to the school learning environment. 9. Promote a positive attitude of youth toward community, school, and local government, including police. 10. Develop and teach classes relevant to youth and crime issues (street law) which are germane to this community. 11. Develop and teach classes regarding civic competence, rights and obligations of youth according to law, rights and responsibilities of citizenship, and the role of citizenship in society. 12. Develop and provide programs which produce peer conflict mediation. 13. Maintain records of calls for service provided to the school by the officer and ~"-"""~,~-,,,,---,'~-,,,",...... -.... .._>~>~"-""..._,",...".-.,.~~~._~~~-- r--'~ D. the number of hours worked during the year relative to GRf8'1s~ues. A MODIFICATION OF AGREEMENT Page~ of (P Each party to this agreement will annually review the conditions of the agreement to determine if it is being properly administered, complied with, and to determine it's sufficiency to meet program needs. Any modification of the terms of this Agreement shall be executed in writing with the mutual consent of both parties. E. TERM OF AGREEMENT The term of this Agreement shall commence upon the signing of both parties and continue through June 30, 2000. This Agreement may be terminated prior to that date by mutual consent of both parties or by one party notifying the other of their intent to discontinue participation no later than 180 days prior to the end of the fiscal year. F. LEGAL CONTINGENCIES For the purpose of coverage under the Oregon Tort Claims Act against any losses, damages or liabilities arising out of the services and activities of any Woodburn Police personnel assigned to the School District under the provisions of this agreement: 1. Each party shall protect their own employee with Worker's Compensation insurance which meets the requirements of Oregon law; 2. Each party shall maintain in full force and effect adequate public liability and property damage insurance or self-insurance to cover any claims which may arise by virtue of their actions; 3. Each party assumes sole responsibility for the torts of its own personnel and agrees, to the extent legally possible, to hold each other party to this agreement harmless from liability arising from the acts or omissions of personnel affiliated with such party. G. RENEWAL OF AGREEMENT The parties may renew this Agreement on the same terms and conditions as contained herein by executing a mutual written renewal agreement before the end of the term of this Agreement. John Brown City Administrator City of Woodburn Date: J(~. D . Jack Reeves, PhD. uperintendent Woodburn School Dist~ct Date: I (J - J.. 7- q 'L u.s. DEPARTMENT OF JUSTICE Office of Community Oriented Policing Services (COPS) EXHIBIT /1 page~ of U COPS IN SCHOOLS ADDITIONAL GRANT CONDITION * The grantee is required to attend one COPS in Schools Regional Training Workshop in order to satisfy this grant condition. The Office of Community Oriented Policing Services (COPS) will be the sole provider of training to satisfy this grant condition. The COPS Office will deliver a series of approximately ten (10) regionally-based workshops (each one lasting several days), between January 2000 and August 200 I. This grant condition requires that the grantee send to the training the specific COPS in Schools Officer(s) who will be deployed into the school(s). This condition also requires that one representative from the specific school(s) into which officer(s) will be deployed attend this training with the COPS in Schools Officer. The school representative must be an administrator (with decision-making authority) and must be directly involved with the COPS in Schools program in the grantee's school(s). The COPS Office will pay for the training, travel, lodging and per diem for attendance of required participants. Information with respect to available training opportunities will be forwarded to your agency in the near future. Failure to comply with the condition - by not attending the required training, or by sending inappropriate personnel to attend training - may result in the withholding of future COPS grants or other federal funding, and any other available legal remedies. -~~~ Signature of Law Enforcement Executive ""PA0L E-, NULL- Printed Name of Law Enforcement Executive Jo. Gk Rpp-vt'<;, Printed Name of-School Representative * This Additional Grant Condition document must be signed and returned to the COPS Office along with the signed award document. Grantfunds will not be accessible to the grantee until both documents are received. By signing this document, the signatory officials indicate their understanding of, and agreement to abide by, the aforementioned grant condition. . ._- ..~..._.._- ,.......---. ,......-....-.. ....-.."--.-.