Res 1779 - Mackenzie Engineer
COUNCIL BILL NO. 2549
RESOLUTION NO. 1779
A RESOLUTION APPOINTING GROUP MACKENZIE ENGINEERING, INC. AS A
CONSULTANT TO PROVIDE ARCHITECTURAL SERVICES FOR THE WOODBURN POLICE
FACILITY AND AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AN AGREEMENT
WITH SAID CONSULTANT IN AN AMOUNT NOT TO EXCEED $410,000.
WHEREAS, in November 2003, the City entered into an agreement with Group
MacKenzie Engineering, Inc. to provide consulting services for the proposed new
Woodburn Police Facility; and
WHEREAS. the Woodburn voters at the November 2, 2004 general election
approved the construction of a new Woodburn Police Facility; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The City Council, acting as the local contract review board,
makes the following findings:
A. The work to be performed by this consultant has been
substantially described and previously studied and rendered in an earlier contract
with the consultant.
(1) The earlier contract was awarded under a competitive
Request for Proposals ("RFP") process pursuant to OAR Chapter 137, Division 35.
(2) During the initial RFP process nearly 30 firms were
contacted regarding the opening of the project. Sixteen firms requested copies of
the RFP and seven firms submitted proposals.
(3) The seven firms that submitted proposals comprise the
leading local firms involved in law enforcement facility design.
(4) The previous RFP process was thorough, fair, and
exhaustive. It did not select the consultant based upon the lowest price offered,
but based the choice on the firm most suited to the City's needs.
(5) Additional RFPs would probably result in submittals by the
same firms and the ensuing review process would come to the same result at the
expense of substantial public time and resources.
B. The earlier contract was awarded to the consultant pursuant to
rules adopted pursuant to ORS 279.049.
Page 1 - Council Bill No. 2549
Resolution No. 1779
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(1) The City went through a formal selection process under
OAR 137-035-0060 to initially select the consultant.
(2) Under ORS 279.049, the City, having no local rules, is
subject to the administrative rules of the state.
(3) The state's administrative rules were adopted under the
authority of ORS 279.049.
C. The new contract to be awarded to the consultant is a
continuation of the original project.
(1) The original project involved the design of the Police
Facility.
(2) The next phase of the project involves the final design
and programming of the facility and preparation of the construction and bid
documents.
Section 2. Based upon the findings contained in Section 1, the City appoints
Group MacKenzie Engineering, Inc. as a consultant to provide architectural services
for the Woodburn Police facility.
Section 3. Based upon the findings contained in Section 1, the City
Administrator is authorized to execute an agreement with Group MacKenzie
Engineering, Inc. in an amount not to exceed $410,000.
Approved as to form: ry;.~
City Attorney
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
December 15, 2004
ATTEST:
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Mary T~ntCity Recorder
City of Woodburn, Oregon
Page 2 - Council Bill No. 2549
Resolution No. 1779
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