Res 1721 - OASIS
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COUNCIL BILL NO. 2451
RESOLUTION NO. 1721
A RESOLUTION ENTERING INTO AN AGREEMENT WITH MARION COUNTY
FOR THE PURPOSE OF PARTICIPATING IN THE OREGON AGENCIES
SIMPLIFIED INFORMATION SYSTEM (OASIS) AND AUTHORIZING THE POLICE
CHIEF TO SIGN SAID AGREEMENT.
WHEREAS, changes in the police records management systems by agencies within the
Regional Automated Information Network (RAIN) have led to the need for a system which
allows information to be shared amongst RAIN agencies; and
WHEREAS, the Marion County Sheriffs office has offered the Oregon Agencies
Simplified Information System (OASIS) as an interim way for these agencies to share data until
RAIN can develop an index system; and
WHEREAS, it is in the interest of the City to enter into an agreement with Marion
County to participate in OASIS; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into an Agreement with Marion County for
participation in the Oregon Agencies Simplified Information System (OASIS).
Section 2. That a copy of said Agreement is affixed to this Resolution as Attachment
"A" and is by this reference incorporated herein.
Section 3. That the Police Chief ofthe City of Woodburn is hereby authorized to sign
said Agreement on behalf of the City.
Approved as to forrnrYJ .'YT" 1)0
City Attorney /
Approve
-
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
May 12. 2003
May 14, 2003
May 14. 2003
Filed in the Office of the Recorder
May 14, 2003
ATTEST: ~~
Mary en nt City Recorder
City of Woodburn, Oregon
Page 1 - Council Bill No. 2451
Resolution No. 1721
ATTACHMENT --11--
Page --L- of .,;)...
Agreement to Participate in
The Oregon Agencies Simplified
Information System (OASIS)
This agreement is made by and between Marion County, a political subdivision
and body politic of the state of Oregon, hereinafter called 'host agency' and
Oregon, a municipal corporation or political subdivision of the State of
Oregon, hereinafter called 'remote agency' .
In consideration of the recitals and the mutual covenants and agreements
described below, host agency and remote agency agree as follows:
1. Host agency hereby agrees to maintain system hereinafter referred to as OASIS.
Maintenance of system will inciude but is not liniited to programming
modifications, hardware maintenance, routine backup of data, user account
maintenance, etc.
2. Host agency hereby agrees to provide this service at no cost to remote agency
other than the costs incurred by remote agency to make remote connection and
develop custom upload interfaces if desired for a period of two years. At that
time the OASIS user committee (see # 8) will determine actual cost of
maintaining system and detennine any appropriate continuing OASIS access and
use fees for remote agencies.
3. Host agency will provide use of OASIS system "As Is". Host agency grants no
warrantees or guarantees, express or implied, that the system will work, or will be
suitable for any uses remote agency may make ofthe system.
4. Host agency is not liable for any damages remote agency may incur, including
incidental and consequential damages. To the extent allowed by the Oregon Tort
Claims Act, remote agency agrees to indemnify and hold host agency harmless
for any claim of any kind or nature whatsoever arising from remote agency's use,
operation, or reliance on the system.
5. Host agency agrees to share acquired knowledge with remote agency on the use
of the system and to also provide a general level of support. Host agency will not
provide on-site desktop support to remote agency.
6. Remote agency agrees to participate by uploading, at the very least, all their
police incident reports in a standard file format that will be agreed upon by the
OASIS user committee. Other types of information may also be uploaded.
Examples of other types of information might be in custody reports, mugshot
profiles, electronic wanted posters, etc.
t-..__.._~-".~.....,
.. ~--
ATTACHMENT t1 H_
Page --2. of:::C:::::
7. Remote agency agrees to take full responsibility for managing their own
documents with regards to expungements, need for modifications, etc. This
process will be defined by the OASIS user committee.
8. Remote agency agrees to NOT sell, publish, or in anyway distribute information
belonging to another agency without the permission of that agency.
9. Remote agency agrees to actively participate in OASIS user committee meetings
that will be held on a quarterly basis.
10. The parties represent that the persons executing this agreement are authorized to
do so by appropriate legislative or administrative act of their respective governing
bodies.
11. This agreement is the entire agreement between the parties. Any prior
understanding or representation of any kind preceding the date of this agreement
shall not be binding on either party except to the extent incorporated into this
agreement. This agreement shall be governed by, construed, and enforced in
accordance with the laws of the state of Oregon.
Host Agency
Remote Agency
Marion County
By
By
Title
Title
Date
Date
..