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Res 1650 - Intgovt Agrmt 01-02 COUNCIL BILL NO. 2343 RESOLUTION NO. 1650 A RESOLUTION ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT CONTRACT AMENDMENT WITH CHEMEKETA COMMUNITY COLLEGE FOR P ARTICIP ATION IN THE CHEMEKETA COOPERATIVE REGIONAL LIBRARY SERVICE (CCRLS) AND AUTHORIZING THE MAYOR TO SIGN SAID AGREEMENT. WHEREAS, the City has, for several years, participated in the Chemeketa Cooperative Regional Library Service (CCRLS); and WHEREAS, participation in CCRLS enables city resident to have access to free reciprocal borrowing privileges and use of an automated library system involving other participating libraries; and WHEREAS, it is in the interest ofthe Cityto continue this service, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the Mayor is authorized to execute an Intergovernmental Agreement Contract Amendment for the period of July 1, 2001 through June 30, 2002, with Chemeketa Community College for participation in the Chemeketa Cooperative Regional Library Service (cCRLS). Section 2. That a copy of said agreement is attached hereto as Attachment "A" and, by this reference, is incorporated herein. Approved as to form:"IJ. ~ ~ Z ~ 2 t./ - 20 (} I City Attorney Date Approved: Richard Jennings, May Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of th~er ATTEST: fJ1~ ~ Marftennant CIty Recorder City of Woodburn, Oregon August 27, 2001 August 30, 2001 August 30, 2001 August 30. 2001 Page 1 - Council Bill No. 2343 Resolution No. 1650 ATTACHMENT .4 Page~ of ~ ~CWfRATIvEJ REGIONAL LI~ CONTRACT NUMBER #089 - 97 CHANGE LETTER E INTERGOVERNMENTAL AGREEMENT CONTRACT AMENDMENT This amendment is made and entered into for the period of July 1,2001 through June 30, 2002, by and between CHEMEKET A COMMUNITY COLLEGE hereinafter called COLLEGE and WOODBURN, OREGON, an Oregon municipal corporation, hereinafter called the CITY. 1. Addendum number five (5) to original contract number 089 - 97. 2. The contract entered into on November 13,1996, between the COLLEGE and CITY shall be amended as follows: 2.0 COMPENSATION, point 2.1 is changed to read as follows: CITY will be compensated by COLLEGE in the amount of $45,563 as compensation for the CITY providing nonresident library service for the residents of the COLLEGE District. Payments shall be made in four equal installments of $11,390.75 at the end of each quarter. 2.0 COMPENSATION, subsection point 2.2 is added which reads as follows: The COLLEGE shall pay the CITY for each net loan provided, i.e., the difference between the number of CITY items loaned to and checked out in another library and the number of items owned by other libraries borrowed and checked out by the CITY library. Tabulation of net loans shall be provided by the CCRLS automated integrated library system. A budget of $45,000 shall be designated for this program for 2001-02 with $11,250 budgeted each quarter. The CITY shall be paid its pro rata share on a quarterly basis. 3.0 Responsibilities of College, subsection point 3.1.3 n is changed to read as follows: In serving card holding CCRLS district nonresident patrons, COLLEGE shall abide by each CITY's rules and procedures regarding borrowing privileges. In no case shall card holding residents of the CCRLS district receive less than the basic level of service from COLLEGE. 4.0 Responsibilities of City, subsection point 4.1.1 is changed to read as follows: CITY will provide at least the basic level of service to nonresidents within the COLLEGE District. Basic level of service is defined as one checkout and one hold per person at a time, utilizing individual rather than household cards. CITY shall provide free borrowing privileges to card holding residents of other participating ccRLS cities (including Silver Falls District.) ATTACHMENT ....L- Page~ of ~ In no case shall card holding residents of the CCRLS district receive less than the basic level of service from CITY. CITY shall provide full borrowing privileges for all currently registered COLLEGE students who present a valid library card. CITY shall notify each current non-resident card holder within its geographic zone at least 30 days prior to instituting a fee for service above the basic level. No advance notification is necessary for fee increases. 3. In performing the above, it is understood and agreed that all other terms and conditions of the original contract are still in effect. SIGNATURES This contract and any changes, alterations, modifications, or amendments to it shall not be effective until approved by the appropriate representative of the parties hereto. In witness whereof, the parties hereto have caused this agreement to be executed on the date set forth below. FOR THE CITY OF WOODBURN: FOR CHEMEKETA COMMUNITY COLLEGE: Signature Richard Jennings Mayor - City of WOODBURN :~~~~fl~ (;y~ Signature Linda Cochrane Director - Learning Resource Center and Coordinator - ccRLS Date Date G-'-1" c-:t {;)C01 I APPROVED: Linda Sprauer Library Director EXHIBIT A ATTACHMENT. A Page -:::.L of 3 CHEMEKETA COOPERATIVE REGIONAL LffiRARY SERVICE 2001-02 Council Members Robert Dodge, Chairperson Yamhill County Lay Member 914 N. W. Sunnywood Court McMinnville, OR 97128 Phone: (h) 503-472-5535 Internet: rdodge@onlinemac.com Term expires: 12/31/03 Linda Sprauer PYM Chair Director - Woodburn Library 280 Garfield Street Woodburn, OR 97071-4698 Phone: (b)503-982-5259 FAX 503-982-5258 Internet: lindas@ccrls.org James Fairchild, Vice Chair Polk County Lay Member 297 S. E. Ironwood Dallas, OR 97338 Phone: (h) 503-623-2605 Term expires: 12/31/03 Internet: jamesbfair@ao1.com Kent Taylor City Manager Representative City Manager of McMinnville 230 E. Second Street McMinnville, OR 97128 Phone: (b)503-434-7302 Internet: taylork@ci.mcminnville.oLus Claire Christiansen Rural Lay Representative 14925 S. E. Alderman Road Dayton, OR 97114 Phone: (h)503-868-7266 Term expires: 6/30/04 Internet: kcfilberts@hotmai1.com Anne Van Sickle Medium Library Representative Director - McMinnville Public Library 225 NW Adams Street McMinnville, OR 97128 Phone: (h) 503-435-5555 Internet: vansica@ci.mcminnville.oLus Term expires: 6/30/02 Linda Cochrane CcRLS Coordinator - chemeketa College 4000 Lancaster Drive/P. O. Box 14007 Salem, OR 97309-7070 Phone: (b) 503-399-5105 FAX: 503-589-7628 Internet: cod@chemeketa.edu Gail Warner Large Library Representative Director - Salem Public Library 585 Liberty Street S.E./P.O. Box 14810 Salem, OR 97309 Phone: (b)503-588-6071 FAX: 503-588-6055 Internet: gwarner@open.org Richard E. Leinaweaver Marion County Lay Member 711 East Main Street Silverton, OR 97381 Phone: (h) 503-873-3435 Internet: richardl@open.org Term expires: 6/30/02 Robin Puccetti Small Library Representative Director - Independence Public Library 311 S. Monmouth Street Independence, OR 97351 Phone: 503-838-1811 Internet: robinp@ccrls.org Term expires: 6/30/02 Ex Officio Members Dave Galati, Executive Director Mid-Willamette Council of Government 105 High Street S. E. Salem, Oregon 97301-3667 Phone: (b) 503-588-6177 FAX: 503-588-6094 Internet: dgalati@open.org Recording Secretary Eileen Buyserie, Secretary 4000 Lancaster Drive NEIP. O. Box 14007 Salem, OR 97309-7070 Phone: (b)503-399-5119 FAX: 503-589-7628 Internet: buye@chemeketa.edu