Ord 2208 - Amend Sp PW Fina AssiCOUNCIL BILL NO. 1854
ORDINANCE NO. 2208
A ORDINANCE AUTHORIZING AMENDMENT NUMBER 1 TO A SPECIAL PUBLIC WORKS
FUND FINANCIAL ASSISTANCE AWARD CONTRACT; AUTHORIZING THE MAYOR TO
SIGN SAID AMENDMENT; AND DECLARING AN EMERGENCY.
WHEREAS, Ordinance 2199 authorized entering into a Special Public Works Fund
Financial Assistance Award Contract to obtain financial assistance to make Woodland
Avenue infrastructure improvements, and
WHEREAS, The City of Woodburn requested modification of the contract to allow
additional extension of a water line installed as part of the Woodland Avenue infrastructure
project, and
WHEREAS, The State of Oregon Economic Development Department has approved
the request and provided amendment number 1 to add the water line extension to the
project budget; NOW THEREFORE
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. The mayor is authorized to execute amendment number 1 which is
affixed as Attachment "A" and by this referenced incorporated herein of a Special Public
Works Fund Financial Assistance Award Contract for Woodland Avenue infrastructure
improvements.
Section 2. This ordinance being necessary for the immediate preservation of the
public peace, health and safety, an emergency is declared to exist and this ordinance shall
take effect immediately upon passage by the Council and approval by the Mayor.
Page 1 COUNCIL BILL NO. 1854
ORDINANCE NO. 2208
Approved as to form:
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
City Attorney Date
APPRO ZED:R-e"-L�'
Nancy A. Kirkse ,May
January 12, 1998
January 13, 1998
January 13, 1998
Filed in the Office of the Recorder
ATTEST: /I /
Malry Tdnnant, Recorder
City of Woodburn, Oregon
Page 2 COUNCIL BILL NO. 1854
ORDINANCE N0. 2208
January 13, 1998
AMENDMENT TO CONTRACT
BETWEEN: State of Oregon
Economic Development Department
775 Summer Street NE ATTACHMENT A
Salem, OR 97310 Page _ I of
AND: Recipient City of Woodburn Project No. B97002 Amendment No. 1
Project Name: Woodland Avenue Improvements (Waremart, Inc.)
Original Contract Date: October 10, 1996
Amendment Requested by: ✓ Recipient
Project Termination Date:
✓ Economic Development Department
The agreement between the City of Woodburn and the State of Oregon for the above-named project requires
amendment for:
(✓) the reasons cited in the letter to Laird Bryan from Randall Rohman, dated November 17, 1997, attached
to this form and labeled as Exhibit A.
(✓) the following: This amendment adds "Highway 219 Water Line Tie-in" to the activities section of the
project budget. The project's estimated total will remain the same with $44,000 of Special Public Works
Fund dollars taken from contingencies and placed in the new activity line. The amended project budget
is attached to this form and labeled as Exhibit B'.
It is understood that this amendment does not alter, remove or modify any other section of the original contract,
as amended.
Recipient
Signature & Title
Date signed
(Recipient must sign amendment first — Any change by either party requires signatures or initials of all parties)
The amendment is approved as requested.
The amendment request is denied.
The amendment is approved, subject to the following conditions:
This amendment is hereby executed on the date set forth below:
STATE OF OREGON
by:
Yvonne L. Addington, Manager
Regional Development Division
F:\USERCMURTEMRTEMPS .WPD
Date signed
I . .
Exhibit A
Contract Amendment No. 1
Project No. B97002
Page 1 of 3
CITY OF WOODBURN
270 Montgomery Street • Woodburn, Oregon 97071 • 982.5222
November 17, 1997
Laird Bryan
Infrastructure Development Project Coordinator
Oregon Economic Development Department
775 Summer Street
Salem, OR 97310
ATTACHMENT
Page -, of L�
RE: Request for Modification of Special Public Works Fund
Financial Assistance Award Contract B97002
Dear Laird:
The city of Woodburn is requesting a modification of the subject
contract to include the extension of 1,025 feet of 12 inch water
main from the west end of the Woodland Avenue extension north to an
existing city water main along State Highway 219. The water line
on the Woodland Avenue extension was installed as part of this
nroiect. A diagram of the water line extension is enclosed.
The reason of this requested extension is twofold. First the line
extension would result in a looped extension for the city's water
distribution system. This will enhance the safety, in terms of
public health, of the city's water system. Second is that the line
extension will enhance fire flows in the area of the Waremart
Warehouse. The second phase of the Waremart Warehouse complex is
currently under construction.
The city has received an estimate from the Woodland Avenue project
contractor of $43,667.50 for the extension of the water line. The
city estimates that there will be sufficient funds in the total
project budget to include this line extension. If the project does
cause the project budget to be exceeded the city will be
responsible for any excess costs.
Exhibit A
Contract Amendment No. 1
Project No. B97002
Page 2 of 3
Please call me at (503) 982-5245 if you have any questions.
Sincerely,
Randall Rohman, P.E.
Public Works Program Manager
enclosure
ATTAC�ENT A
Page of
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Exhibit A
Contract Amendment No. 1
Project No. B97002
Page 3 of 3
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