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Ord 2182 - Adopt Bylaws Ord 1971 COUNCIL BILL NO. 1757 ORDINANCE NO. 2182 AN ORDINANCE ADOPTING BYLAWS GOVERNING PROCEEDINGS OF THE CITY COUNCIL, REPEALING ORDINANCE NO. 1971, AND DECLARING AN EMERGENCY. THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. PurDose. The purpose of this ordinance is to prescribe rules to govern all meetings and proceedings of the Council, consistent with all provisions contained in the Woodburn City Charter and Oregon state law. The intent of this ordinance is to supplement the Woodburn City Charter to allow implementation of any substantive charter requirements. In this respect, provisions of the Woodburn City Charter and Oregon state law override and supersede any conflicting provisions of this ordinance. if any section or subsection of this ordinance is determined by a court to be invalid or unenforcible, then such section or subsection shall be severed from this ordinance and the remainder of this ordinance shall remain in full force and effect. Section 2. Ordinances and Resolutions. A. Proposed Ordinances and Resolutions (Council Bills) may be introduced by any member of the Council. B. An Ordinance shall receive two readings prior to final passage. C. Readings of an Ordinance may be by title only unless a Councilor requests that the Ordinance be read in full. D. A Resolution shall receive one reading prior to final passage and this reading shall be by title only unless a Councilor requests a full reading. E. Procedure. (1) A Councilor presents a proposed Ordinance or Resolution (Council Bill). (No motion is necessary since no vote is required for introduction of a bill, e.g. "Mr./Madam Mayor, I introduce Council Bill .") (2) The Mayor asks that the Council Bill be read in fulllor by title only if there is no objection from the Council. (3) The Council Bill is read as requested. Page 1 - COUNCIL BILL NO. 1757 ORDINANCE NO. 2182 -- '-1"'~--"'" .. .....--...--. -......... (4) If the Council Bill is a proposed Resolution, the Mayor asks if there is any discussion. After discussion and motions, if any, the Mayor shall call for a vote on the Resolution. Upon the request of any Councilor, the ayes and nays shall be taken and entered in the record. (5) If the Council Bill is a proposed Ordinance, the Mayor asks that the Council Bill be read a second time by title only if there are no objections from a Councilor. (6) The Council Bill (proposed Ordinance) is read as requested. (7) The Mayor then asks if there is any discussion on the Council Bill (proposed Ordinance). After discussion and motions, if any, the Mayor shall call for a vote and the ayes and nays shall be taken and entered in the record. F. A Resolution shall be declared passed by affirmative vote of a majority of the Councilors present at the meeting. G. An Ordinance may be enacted in a single meeting by unanimous consent of the Councilors present. If not approved by unanimous consent of the Councilors present, the Ordinance shall be read and voted upon on a different day at another meeting, and enacted if a majority of the Councilors present at that meeting vote affirmatively. H. All Resolutions and Ordinances passed or enacted by the Council are subject to veto of the Mayor as provided in Chapter V, Section 20, of the Woodburn City Charter. I. Except in extreme emergencies, copies of Council Bills shall be provided the Mayor and members of the Council at least 48 hours prior to any session at which they could be introduced. Section 3. Meetinas. A. A majority of the incumbent members of the Council constitutes a quorum. B. The Council shall hold a regular meeting at least once each month in the city at a time and place it designates. C. The Council may hold a special meeting at the call of the Mayor or at the request of three Councilors in accordance with Chapter IV, Section 13 of the Woodburn City Charter. Page 2 - COUNCIL BILL NO. 1757 ORDINANCE NO. 2182 '-'-'--".-'T~---'-''''''--'-_._'''--''''- ,0 Section 4. City Officers. A. Mayor (1) The Mayor shall preside over all Council meetings at which helshe is present in accordance with the Woodburn City Charter. (2) Consistent with the Woodburn City Charter all appointments by the mayor are subject to Council confirmation. (3) The Mayor shall make a good faith effort to confer with the Council about who helshe will appoint to a committee so that any comments, objections, etc. Of individual councilors may be considered by the Mayor prior to the appointment. Both the Mayor and Council shall make every possible effort to avoid embarrassment to appointees. (4) In the event that the Council does not confirm any appointment made by the Mayor and submitted to the Council for consideration, the Mayor shall within 10 days make a new appointment and submit it to the Council. B. The Council President shall be elected by the Council and shall serve in accordance with the Woodburn City Charter. Section 5. Aaenda. A. Matters to be considered by the Council shall be placed on an agenda to be prepared by the Mayor and the City Administrator. Any Councilor desiring to have a matter considered by the Council shall advise the Mayor or City Administrator to place it on the agenda. B. In addition to the written agenda, any Councilor may bring items to the attention of the Council during a meeting, in accordance with the provisions of this ordinance, the Woodburn City Charter and state law. C. At the discretion of the presiding officer and in accordance with state law, any visitor may speak on any matter of city business. The presiding officer may establish time limits on such comments by visitors to insure that all persons desiring to be heard shall have the opportunity to speak. Section 6. Public Hearinas. Page 3 - COUNCIL BILL NO. 1757 ORDINANCE NO. 2182 - - - ------ --- ----r.------------ . A. Consistent with the provisions of state law, the following procedure shall be used at all public hearings: (1) Public hearing opened (2) Declarations: (a) The presiding officer will ask if any member of the Council has a conflict of interest in the matter. (b) The presiding officer will ask if any member of the Council has had any EX-PARTE contact he wishes to disclose. (c) The presiding officer will ask if anyone from the audience wishes to challenoe anv member of the council from acting on the matter. (3) Staff report (4) Testimony by applicant (5) Testimony by proponents (6) Testimony by opponents (7) Rebuttal by applicant (8) Hearing is closed (9) COUNCIL Discussion (10) Final decision (or motion to direct staff to draft ordinance for CONSIDERATION at next Council meeting if land use decision is involved) B. Any questions by the Mayor and Council addressed to individuals giving public testimony must be asked to these inviduals prior to the close of the public hearing. Section 7. Roberts Rules of Order. Page 4 - COUNCIL BILL NO. 1757 ORDINANCE NO. 2182 "'"'''"''--'~''-''''-'r------"-----'"----- A. Roberts Rules of Order, Newly Revised, shall be used as the guideline for conduct of Council meetings, except in those cases where specific provisions contrary to Robert Rules are provided herein. B. The Chair will not condone any inappropriate conduct in a meeting. Meetings will be conducted in an orderly and dignified manner. C. If in the chair's judgment any person is not in accordance with these rules, that person will be asked to leave. Section 8. Miscellaneous Rules of Procedure. A. In all matters to be heard by the Council, the City Administrator or member of his staff shall be given the first opportunity to speak thereon. Proponents of the matter before the Council shall be afforded the next opportunity to speak thereon. Opponents of the matter before the Council shall be afforded the opportunity to speak thereon after proponents have completed their presentations. Councilors have the privilege of asking questions at any time. After all presentations are complete, the Council may discuss the matter and take action as desired. B. Official "public hearings" shall be conducted as prescribed by law andlor current regulations governing said hearings. All persons attending official "public hearings" will be given reasonable time to present their arguments, but such persons are requested to avoid repetitious and irrelevant statements. C. Visitors desiring to speak will formally address the chair, and visitors will identify themselves by their name, address, and whether they represent a person, group or organization. D. If at all possible, all regular and special Council meetings shall be tape recorded. Council members, staff and visitors shall use the microphones provided for that purpose. The visitors microphone shall not be removed from its stand without permission of the presiding officer. Section 9. SusDension of the Rules. In accordance with the Woodburn City Charter, the rules contained in this Ordinance may be suspended by the concurrence of a majority of the Council present at a Council meeting. Section 10. ReDeal of Ordinance 1971. Ordinance 1971 is hereby repealed Page 5 - COUNCIL BILL NO. 1757 ORDINANCE NO. 2182 Approved as to fO~ ~ City Attorney (0- ('L - c;h Date Nancy A. -----.. ~ APPROVED: Passed by the Council October 28, 1996 October 29, 1996 Submitted to the Mayor Approved by the Mayor October 29, 1996 Filed in the Office of the Recorder ATTEST: (1lcLLfrt ~~.* Mary Te nant, City Recorder City of Woodburn, Oregon October 29, 1996 Page 6 - COUNCIL BILL NO. 1757 ORDINANCE NO. 2182 - -~----- ~ --- ---,--------