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Ord 2202 - Reclassify Prop Arney COUNCIL BILL NO. 1834 ORDINANCE NO. 2202 AN ORDINANCE RECLASSIFYING CERTAIN PROPERTY LOCATED ON THE WEST SIDE OF ARNEY ROAD NORTH OF THE INTERSECTION OF ARNEY ROAD AND HIGHWAY 219 FROM INTERCHANGE DISTRICT (ID) TO COMMERCIAL RETAIL (CR); APPROVING A SITE PLAN REVIEW APPLICATION; ATTACHING CERTAIN CONDITIONS THERETO; AND DECLARING AN EMERGENCY. WHEREAS, the applicants, Warde and Patricia Hershberger, George Brice, and Terry Heppner, submitted Application 97-03 for a zone change from Interchange District (10) to Commercial Retail (CR); and WHEREAS, Application 97-06 was also submitted by the applicants for site plan approval; and WHEREAS, the City Council conducted a lk IlQYQ public hearing on October 13, 1997 and heard testimony on said applications; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. The subject property of the applications is described as follows: Marion County Assessor's Map # 5 2W 12B, Tax Lot No. 900. Section 2. Based upon the findings and conclusions contained in Exhibit "N', the zone designation on the subject property is changed from Interchange District (ill) to Commercial Retail (CR). Section 3. That the site plan of said property is approved based upon the findings and conclusions contained in Exhibit "A". Section 4. That the zone designation change and site plan approval on the subject property are subject to all of the conditions contained in Exhibit "A". Section 5. This ordinance being necessary for the immediate preservation of the public peace, health and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Approved as to form:m ('yVJ-~ City Attorney JD - 2. 5 - '11- Date Page 1 - COUNCIL BILL NO. 1834 ORDINANCE NO. 2202 . -- ..._..__._._-_..~"--~. Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: nl~ ~* Mary Tenn t, City Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. 1834 ORDINANCE NO. 2202 APPROVED: Nancy A. October 27, 1997 October 28. 1997 October 28, 1997 October 28, 1997 EXHIBIT.-L1 3A Page...L- of __ CITY OF "\tVOODBURN 270 Montgomery Street . Woodburn, Oregon 97071 ' (503) 982-5222 TDD (503)982-7433 . FAX(503)982-5244 STAFF REPORT Zone Change 97-03 Site Plan Review 97-06 APPLICANT: Wallace W. Lien, Attorney/Authorized Agent for Warde & Patricia Hershberger, George F. Brice & Terry Hepner PO Box 5668 Salem, OR 97304-0668 II NATURE OF THE APPLICATION: The applicant is requesting a zone change of ID Interchange District to CR Commercial Retail and Site Plan Review approval of a 20,534 sq. ft. automobile dealership. 1/1 RELEVANT FACTS: The property is located on the west side of Arney Rc 'd, approximately 1,800 feet north of the intersection of Arney Road and Highway 219. The subject property can be specifically identified on Marion County Assessors map T5S, R2W, Section 12B, Tax Lot #900. The tract is currently zoned Interchange District (lD) and designated for Commercial use on the Woodburn Comprehensive Plan. The property was recently the subject of a lot line adjustment approved by the City of Woodburn in Case #97-01. This site is tax lot 900 in that lot line case, and is now 4.385 acres in size and generally is rectangular in shape. The property is currently unaddressed, and is located on Arney Road, just north of the intersection at Highway 219. The applicant states that the "property has access directly onto Arney Road, and is encumbered by an easement to BPA fOr electrical transmission lines. Joint access with the parcel immediately to the north is being proposed to enhance traffic safety in the area. The property is flat, without any remarkable topographical or physical characteristics. There are no wetlands on the property. ZC 97-03 & SPR 97-06 - Page 1 ~- ~--"_.~.~.._"..~-_._~-,,.._-----,-,._^._"~."-----,~_._.,'" ,"-'~,""""-"'- EXHIBIT A ~agf' -2.... of ,"',h' There are no structures or improvements located on the site that will be kept as a part of the proposed development here. The site is already served with all municipal services." IV RELEVANT APPROVAL CRITERIA: A. Woodburn Comprehensive Plan Commercial Land Development Policies B. Woodburn Zoning Ordinance Chapter 5 Permits and Enforcement Chapter 6 Planning Commission Chapter 7 Public Hearings Chapter 10 Off Street Parking, Loading & Driveways Chapter 11 Site Plan Review Chapter 15 Zone Change Chapter 29 Commercial Retail Chapter 32 ID Interchange District C. Woodburn Access Management Ordinance D. Woodburn Transportation System Plan E. Landscaping Policies F. Sign Ordinance A. Woodburn Comprehensive Plan STAFF COMMENT: Commercial land development policies have been addressed by the applicant in showing there is a public need for the zone change. Policy B-1 states: The City should at all times have sufficient land to accommodate the retail needs of the City and the surrounding market area. The City presently has four major commercial areas: 99E, 1-5 Interchange, the downtown area and the 214/211199E four corners intersection area. No new areas should be established. Staff concur that this site is located in one of the four identified commercial areas. The subject of the applicant's request is to add approximately 4.385 acres to the commercial retail inventory while decreasing the interchange district land by the same amount. ZC 97-03 & SPR 97-06 - Page 2 "r -- .- ....... ---~~.'~-. , -.--.- .~_._.."~-",.~~.._-~..~~._._,,._-----~- ~r EXHIBIT f/ Page-3- of ~Fi The applicant states that .policy B-1 requires the city to have an adequate supply of commercial land to meet its retail needs." The city currently has 161.10 acres of undeveloped commercial land within the city as of January 1996. The 1996 comprehensive plan indicates that the City should expect to use approximately 448 acres of land for commercial uses in the year 2014, with a population of 28,000 considering a Commercial Acreage Per Capita Use of .016 (assuming that the present ratio of population to commercial land use continues). It should be noted that some future commercial use will be established on land which is presently in commercial use, especially on Highway 99E. Many of the present uses are inefficient and were established in the County or when the City was smaller. With 17 years remaining in the 20-year plan, the city has already seen almost 52% of its available, undeveloped commercial land removed from its inventory. The applicant's proposal to rezone over four acres to be used for commercial development can only help the city meet its commercial land use needs through the year 2014.The comprehensive plan projects a commercial acreage need of 448 acres by the year 2014. (Page 42, table 12 of the comprehensive plan). Through 1996, the city recognized that 236.71 acres had already been developed. A 1996 population survey was conducted by the Portland State Population Research Center. This study showed a popuiation of 15,232, up from the 1990 census population of 14,055, and almost at the projected population for the entire comprehensive plan period (2014). Recent findings from the Planning Division indicate that the population as of January 1, 1997 was up to 15,782. In other words, Woodburn's population has grown faster than anyone projected, and the comprehensive plan has not kept pace by providing needed lands to satisfy this growth. The subject property is in the 1-5/Highway 219 interchange area. This area has been designated as one of only four locations within the city to be commercially developed. See Comprehensive Plan, pg. 14. Policy B-2 provides for the establishment of high-traffic uses along well improved arterials. The applicant states that the .subject property will be accessed from Arney Road directly onto Highway 219 which is a major arterial as defined in Woodburn Zoning Ordinance (WZO) 1.067 as a street of considerable continuity which is primarily a traffic artery for intercommunication among large geographical areas. Highway 219 allows motorists to access almost every city ZC 97-03 & SPR 97-06 - Page 3 _' .._._,~..~.,,~__m ..___~._."'_,.._ EXHIBIT A Page -=i:.- of ~ f in the Willamette Valley. Arney Road itself is the primary collector for the northwest Woodburn area. B. Woodburn Zoning Ordinance The following sections of the zoning ordinance were found to be relevant to the approval of this application. Chapter 10 Off Street Parking, Loading & Driveway Standards Section 10.050 Off-Street Automobile Parking Requirements Off-street automobile parking shall be provided as required by Section 10.070 and approved by the Planning Director, in the amounts not less than those listed below: (X) Retail store handling exclusively bulky merchandise such as automobiles: (1) one space per 500 square feet of gross floor area, plus one space per every two employees. STAFF COMMENT: The total size of the auto dealership is approximately 18,360 square feet (excluding two canopies that total 2,174 square feet) and the total number of employees is 24. This requires 49 parking spaces, two of which must be designated for handicap parking. The site plan calls for approximately 211 parking spaces. The applicant is proposing 3 handicap parking stalls. These parking spaces will be more than adequate to handle the anticipated parking needs for the facility. Section 10.060 Off-Street Loading Requirements. STAFF COMMENT: Section 10.060Ib) requires the applicant to provide two loading spaces 12' wide by 30' long. or 720 square feet. for the facility. As shown on the site plan and stated by the applicant, the loading areas are located in front of the shipping and receiving area, and adjacent to the service bays. The plan calls for an area 12' wide by 113' long, or 1.356 square feet total. Thus, the applicant exceeds the off street loading requirement for their site. Section 10.070. Parking and Loading Area Development Requirements. All parking and loading areas except those for single family dwellings shall be developed and maintained as follows: ZC 97-03 & SPR 97-06 - Page 4 EXHIBIT -L1 -, "'c Page ~ of ",'" (b) Surfacing: All driveways, parking and loading areas shall be paved with asphalt or concrete and be adequately designed, graded and drained as required by the Public Works Department. (c) Bumper Guards or Wheel Barriers: Bumper guards or wheel barriers shall be so installed that no portion of a vehicle will project into a public right-of-way or over adjoining property. The area beyond the wheel barriers or bumper guards shall be paved or covered with ever green ground cover. (d) Size of Parking Spaces and Driveways: The parking area, each parking space and all driveways shall be of sufficient size and all curves and corners of sufficient radius to permit the safe operation of a standard size automobile, to wit: (2) Maximum 8 percent grade for driveways. Anything in excess of this standard is subject to review of the Public Works Department. (3) Directional signs and pavement marking shall be used to control vehicle movement in the parking lot. (e) Access: all parking and loading areas shall be served with either separate ingress and egress driveways or with. an adequate turn- around which is always available and useable. All entrances and exits onto a public right-of-way shall first have the approv ' f the Planning Director and/or the City Engineer. Igl Lighting: Any light used to illuminate a parking or loading area shall be so arranged as to be directed entirely onto the loading or parking area, shall be deflected away from any residential use and shall not cast a glare or reflection onto moving vehicles on public right of way. (h) Landscaping: In every district other than an "R" district there shall be provided a landscaped yard as set forth in Section 29.060 ... STAFF COMMENT: A condition of approval is that the applicant shall meet Section 10.070 Parking and Loading Area Development Requirements. A gravel area enclosed by a fence is proposed on the south west portion of the site to serve as a trash enclosure and storage of items. A condition of approval is that this area be enclosed by a fence as set forth in the Woodburn Zoning Ordinance. Section 10.080. Driveway Standards. ZC 97-03 & SPR 97-06 - Page 5 "'P""~ . ..- M_~_"~'~' "~-~'~""'-"-T"----'---~----------'-'--~'~ 'r EXHIBIT A Page -L-. of '3 ~ (d) Commercial and Industrial widths, number and location shall be evaluated at the time of Site Plan or Building Permit submittal and reviewed against existing City Engineering standards and land use policies. However, no driveway shall be more than 26 feet wide unless it is shared access with an adjoining property, then it may be up to 34 feet wide. (f) Not less than 22 feet of straight curb must separate driveways on premises under one ownership. STAFF COMMENT: There is one access driveway proposed to serve both the subject property (tax lot 900) and the property to the north (tax lot 700). The applicant states that "by necessity this joint access is located at the point on Arney Road where the two properties join. This access point conveniently provides the best location for ingress and egress as it places the driveway on a long, flat, straight section of road. In addition, using a joint access ensures fewer access points on Arney Road, which will allow traffic on that road to move smoother, and will maintain the best possible separation between driveways, as there will be at least 300 feet separation to the south, and in excess of 350 feet separation to the north." The proposed shared access driveway is 34 feet, thus meeting the 34 foot maximum width allowed for shared access driveways. The applicant provided staff with a Driveway Improvement Agreement signed by the applicable property owners. Driveway access is subject to Oregon Department of Transportation approval. Chapter 11 Site Plan Review Section 11.030 Approval of Site Plan Required (a) No building permit for construction of structures governed by this chapter shall be issued until the Site Plan for that structure has received approval under the provisions of this Chapter. (b) Any conditions attached to the approval of the Site Plan shall be conditions on the issuance of the building permit. A violation of the conditions shall be considered a violation of this Ordinance. Section 11.070 Criteria for Evaluating a Site Plan STAFF COMMENT: The applicant has addressed this site plan review criteria adequately, see attached project narrative from applicant. ZC 97-03 & SPR 97-06 - Page 6 ~- .-----,.,....-.... -., . ,.--.,."..,",,, .. ......,._~-- ~.,,_.. EXHIBIT 14 page..L- of 3 F: (a) The placement of structures on the property shall minimize adverse impact on adjacent uses. STAFF COMMENT: As identified on the attached site plan, the building will be situated on the northeastern portion of the property. The land immediately surrounding the subject site to the north, south, east and west is zoned Interchange District (10). The applicant states that the "subject property is bounded to the north by several tracts that (aside from a couple of houses) are generally vacant. These tracts are zoned ID and RM, although the RM tract has been the subject of previous land use actions to and including rezoning to commercial type uses. Farther to the north is an area that is outside the city limits, but is inside the UGB. This area is also generally vacant (again, aside from a couple of residences), and is zoned Urban Transition by Marion County. To the east and south of the subject property is Arney Road, then the Interstate 5 freeway right of way. Across the freeway is a large business area zoned CG. The tract adjacent to the south is owned by the Oregon Department of Transportation, and is being held as a reserve location for a possible future transportation facility in conjunction with the potential reconstruction of the Woodburn Interchange. This tract is zoned 10, and all this area is designated Commercial in the comprehensive plan. To the west is an RV park and two vacant tracts. This area is all zoned ID and designated Commercial in the plan. At the intersection of Arney Road and Highway 219, are located the Chevrolet and Ford new car dealerships; a hotel; and a gas station and mini-mart. The car dealerships are both zoned CR, and the hotel and gas station properties are zoned 10. (b) Landscaping shall be used to minimize impact on adjacent uses & (c) Landscaping shall be located as to maximize its aesthetic value. STAFF COMMENT: Criteria 11.070 (b) and (c) both deal with landscaping, and are combined for this discussion. The applicant states that "the Site Plan identifies a wide landscape strip consisting of a mixture of trees, shrubs and lawn to be planted along Arney Road; and along the property lines; as well as within the parking strips. The proposed site plan shows the landscape area comprising 30,352 square feet, or 16% of the property. There is 18,590 square feet of interior parking landscaping, or 10% of the property. All planting beds and lawn areas will be maintained with a fully automatic sprinkler system. Overall, the landscape plan will minimize any minor impacts that this facility may have on the surrounding area. More importantly, this landscape plan is intended ZC 97-03 & SPR 97-06 - Page 7 ,..--'".- ...^'~. ~'~'~-"""'" ._-".~.- ._._~->-._-~_._~..-.,-~- EXHIBIT A Page --L- of ,3 F\ to maximize the aesthetic value of the subject property and will significantly add to the present aesthetic condition of an area that is now vacant and undeveloped." The four honey locust trees that were intended to be placed on the landscaped strip adjacent to Arney Road were relocated on the site because they could not be placed in the Bonneville Power Administration (BPA) .easement (see the attached letter to Wallace W. Lien from the Department of Energy regarding the trees allowed in the SPA easement). Susan Adams, Realty Specialist for SPA states that "any other use of the BPA easement corridor that interferes with the original easement document must go through our permit process. This would include obstructing access to lines and structures, as well as keeping clear the entire easement area, Le., the parking lot." (d) Access to the public streets shall minimize the impact of traffic patterns. Wherever possible, direct driveway access shall not be allowed to arterial streets. Wherever possible, access shall be shared with adjacent uses of similar nature. STAFF COMMENT: Access to this portion of Arney Road is controlled by OOOT. Comments regarding access are attached to this staff report. The applicant states that "there is one access driveway proposed to serve both the subject property and the property to the north (tax lot 700). By necessity this joint access is located at the point on Arney Road where the two properties join. This access point conveniently provides the best location for ingress and egress as it places the driveway on a long, flat, straight section of road. In addition, using a joint .'access ensures fewer access points on Arney Road, which will allow traffic on that road to mOve smoother, and will maintain the best possible separation between driveways, as there will be at least 300 feet separation to the south, and in excess of 350 feet separation to the north." (e) The design of the drainage facilities shall minimize the impact on the City's or other public agencies drainage facilities. STAFF COMMENT: The applicant has stated that the "property will be graded and developed in such a way as to facilitate drainage from the site. The existing storm drains, along with the additional catch basins proposed here will be sufficient to handle all drainage needs for the proposed development. This design ensures that minimal impact on the city's storm drain facilities will occur." (f) The design encourages energy conservation, both in its siting on the lot and its accommodation of pedestrian and bicycle traffic. STAFF COMMENT: The applicant states that "this facility has been designed to take advantage of energy conservation in its siting on the property, and in the ZC 97-03 & SPR 97-06 - Page 8 EXHIBIT ---LL-- a "f. Page --1- of <> , overall structurallbuilding features of the facility. The site design also takes into consideration bicycle and pedestrian traffic with a sidewalk proposed on the east side of the property along Arney Road." (g) The proposed site development, including the architecture, landscaping and graphic design, is in conformity with the site development requirements of this Ordinance and with the standards of this and other ordinances insofar as the location and appearance of the proposed development are involved & (h) The location, design, color and materials of the exterior of all structures and signs are compatible with the proposed development and appropriate to the character of the immediate neighborhood. STAFF COMMENT: The architect specifies the exterior surfaces information in the following chart: Material 1. Split Face Clay Mason Units (CMU) Texture Split Face ~ Silver Pearl 582 2. Smooth Face Clay Masonry Units (eMU) Smooth Face Scrimshaw 806 3. Exterior Insulation Finish System (EIFSI Sandblast #25 Starlight And/or #26 Frosty Blue 4. Storefront Glazing System N/A .JliI! 5. Float Glass N/A Blue-Green 6. Metal Doors - Man Doors and Overhead Type Stippled Blueblood 545 7. Metal Roofing Polyester Kynar 700. Military Blue 8. Modified Bitumen Roofing Granular Cap Sheet White The floor plan and architectural elevations have been included with the site plan. The applicant is proposing a 12 square foot directional sign, a 73.5 square foot monument sign and a 123 square foot wall mounted sign on the east elevation. A 12 square foot Chrysler logo (pentastar) is also proposed to be located on the ZC 97-03 & SPR 97-06 - Page 9 east elevation next to the Hershberger Motors, Inc. wall sign. discussed in more detail later in this staff report. EXHIBIT -A page.L.L of ,3>-) Signage is Section 11 .085 Time Limitation At the time of final approval the applicant has six months to initiate construction. If construction has not begun within this time frame, the applicant can request, in writing, a six-month extension. The site plan becomes void one year after final approval, therefore, the applicant would have to reapply after that time period. Chapter 15 Zone Change Procedures 1. Show there is a need for the use proposed. STAFF COMMENT: The subject property is located within 4 identified major commercial areas. The applicant is requesting to change this property from one commercial zone, Interchange District, to Commercial Retail and add approximately 4.384 acres to the CR zone. In order to prove there is a need for CR property, the applicant has identified the needs for this specific business (auto dealership) and provided an analysis of 7 parcels. All seven were seen as not conducive to an auto dealerShip. 2. Show that the particular piece of property in question will best meet that need. STAFF COMMENT: The applicant has provided evidence as to why the particular site is suitable (see attached narrative). Chapter 29 Commercial Retail District Section 29.030. Optional Business (b) (2) Automobiles and small trucks, new and used STAFF COMMENT: The proposed use would be allowed under this section. Section 29.040. Height. Buildings and structures erected, altered or enlarged for other than residential purposes shall not exceed three stories or 45 feet in height. STAFF COMMENT: The proposed auto dealership will be approximately 28 feet in height. Section 29.050. Rear and Side Yards. ZC 97-03 & SPR 97-06 - Page 10 '''-^' .....__.."._.,...,_._~....._.~-".---""._-......,._,.._,..~,_.._~. ..,.-,'"..,.-.---- EXHIBIT -L1 Page...L1- of 3..'\ STAFF COMMENT: The addition lies between 120 to approximately 190 feet from the west property line (rear yard), between 70 to 100 feet from the north property line (side yard), and 210 feet from the south property line (side yard). Thus, the applicant exceeds the required 5 foot rear and side yard requirement. Section 29.060. Front Yard. A landscaped yard 5 feet in depth shall be provided in a CR District on every lot adjacent to a street.... Additional requirements shall apply as set forth in Special Setback Distances, Section 8.020. STAFF COMMENT: The applicant has identified a 5 foot landscaped yard adjacent to Arney Road. Four Honey locust trees that were proposed to be located in the 5 foot landscaped yard had to be relocated on the subject site due to a SPA easement. These trees were relocated to the parking lot islands on the southern portion of the property. Section 29.065. Solar Access. For the purpose of providing solar access protection; development (including accessory structures and fences) shall not cast a shadow on the south wall or any solar access buildable area between the hours of 9 a.m. and 3 p.m. on December 21st. STAFF COMMENT: The applicant states that "the building is sufficiently off-set from the property lines so that no shadow from the building will leave the premises...The building sits just in excess of 100 feet from the western boundary, so that the morning sun shadow is assured of never leaving the site. The building is well over 200 feet from the east property line, so that the evening shadow is also assu.red of never leaving the site. The building is over 60 feet from the north line, and over 150 feet from the south line, so that the seasonal sun patterns will not cast shadows off-site in either of these directions." Chapter 32 Interchange District The purpose and intent of the Interchange District is to provide for the locations of needed highway service commercial facilities. STAFF COMMENT: The applicant states that the "proposed auto dealership building covers approximately 15,372 square feet of land area, which is small when compared to any other reasonable development allowed in a CR or ID zone. As we saw in the Hillyer case, property of this type is feasible for placing a motel, office and fast food restaurant with a total building area of almost twice as much as that being proposed here. The subject property consists of approximately 191,011 square feet. The proposed car dealership will use about 15,372 square feet of building space or about eight percent (8%) of the land coverage compared to other developments that would require more building coverage, up to as much as 93 percent of the ZC 97-03 & SPR 97-06 - Page 11 '...... , ~_..._..,.._..""1"'---_.__._~_._,._--~- _..,_.".._~.,~..,~ EXHIBIT A "nge.L2..... of ,'3f; total site. By comparison, the Hillyer site occupies approximately 9% of the land area of that tract. Figures for Miles Chevrolet are not available, but are in the same percentage range as that of the Ford dealership and that which is proposed here. Because the development of the subject property will be less intense than almost any other allowable use in a CR or 10 zone, the use of services required by the applicant's business - sewer, water, electricity, garbage, police and fire - will be significantly less than virtually any other development in a CR or 10 zone. Furthermore, the city will be able to maximize its remaining resources for servicing other developments in the future without the expense of short-term capital improvements." C. Woodburn Access Management Ordinance STAFF COMMENT: Arney Road is designated as a service collector in the Access Management Plan and the Woodburn Transportation System Plan. Driveway spacing is 50 feet. The applicant's driveway is 34 feet wide, thus meeting the maximum allowed width for a joint driveway access. A driveway improvement agreement was submitted to staff by the property owner of the subject site (tax lot 900) and the property owner of the adjacent property (tax lot #700) (see enclosure). Driveway Access is subject to Oregon Department of Transportation (OOOT) approval. O. Woodburn Transportation System Plan' STAFF COMMENT: A traffic impact assessment was prepared by Kittelson & Associates, Inc. on July 3, 1997 regarding the proposed Hershberger auto dealership on Arney Road in Woodburn. Kittelson & Associates stated that: "The new car dealership will have an estimated building area of 20,534 square feet [including the canopiesJand 24 employees. Based on trip generation rates for new car sales in the Institute of Transportation Engineers' Trip Generation, 5th Edition report, and using the worst case scenario of basing the trip generation on the building square foot area, 54 vehicle trips would be generated during the weekday PM peak hour of adjacent street traffic, 22 inbound and 32 outbound trips. If trip generation based on the number of employees is used, only 20 vehicle trips would be generated during the weekday PM peak hour of the generator (which could be a similar time as the peak hour of adjacent street traffic) . In 1991, Arney Road north of Highway 219 had a traffic volume of about 2,400 vehicles per day. By year 2015, through the traffic forecasting conducted as part ZC 97-03 & SPR 97-06 - Page 12 ..,.-.,. -.' " EXHIBIT A page..LL of ..3 P, of the Woodburn Transportation System Plan, Arney Road is projected to carry about 11,000 vehicles per day. In the Woodburn TSP, Arney Road was identified as a service collector roadway, with a 74 foot right-of-way and 48 foot pavement width (two travel lanes, center left turn lane, and two six foot bike lanes). This street cross section will be adequate to handle traffic on this street over the next 20 + years, under the current development projections for the Arney Road corridor. With the site traffic generation estimated for HerShberger Motors, this development alone certainly does not trigger the need for this improvement. Neither the Woodburn Transportation System Plan nor the Ware mart Foods Distribution Center Traffic Study addressed traffic operations at the Highway 219/ Arney Road intersection, and no current turning movement counts at this intersection are available (at least in KAt's files). In both of those studies, it was assumed that the Arney Road approach to Highway 219 will eventually be converted to a right-in, right-out only access, when Arney Road is extended to Woodland Drive with a new traffic signal at the Highway 219/Woodland Drive intersection. These improvements would be triggered by an overall Highway 219 corridor improvement of a large-scale development along the Arney Road corridor (beyond the proposed car dealership)," The Public Works Manager stated that "Kittelson's discussion of the site's traffic impact appears to accurately summarize the impacts of the development." (See enclosed comments by Randy Rohman, Public Works Manager.) Comments were provided by the Oregon Department of Transportation (ODOT) regarding the zone change and site plan review for the Hershberger site. OOOT states that in the area of the project, Arney Road is'state right-of-way, operated as a freeway frontage road. The improvements that OOOT specifies are listed below: . Improvement of Arney Road to the city's Collector Street standard along the property frontage 8REI tAB fr8Rt8llB eA tile eE!jeeeAt "fe"e~. te tne. setttll e.,vAeE! It.,- geQT. Curb, gutter, and sidewalk will not be required on the east (freeway) side of Arney Road. . Pro rata contribution toward the construction of the Arney Road extension to Woodland Drive across the northern side of the Miles Chevrolet property . . Pro rata contribution toward the installation of a traffic signal and intersection improvements at the intersection of Woodland Drive and State Highway 219. ZC 97-03 & SPR 97-06 - Page 13 .~ -...-. .,-_...-...--~ EXHIBIT ~ Page.d- of ,"'38 . Pro rata contribution toward the installation of channelization at the intersection of the existing Arney Road and State Highway 219 to restrict traffic movements to right-in and right-out only. OOOT states that the "applicant will be required to apply for and obtain an approach road permit from OOOT prior to construction of any improvements within the state right-of-way." E. Landscaping Standards Landscaping Standards: B. Commercial Strip Zones 1. At least 15% of the total development area shall be landscaped. 2. (a) Landscape strip adjacent to a street shall be at least 5 feet in width. (b) At least 10% of the interior parking area shall be landscaped. 3. (a) Frontage street landscapin9: Large trees - 2 per 100 feet Medium Trees - 3 per 100 feet Small trees - 4 per 100 feet (b) Parkin9 lot landscapin9: 1 small tree - for each 5 parking stalls 1 medium tree - for each 10 parking stalls 1 large tree - for each 14 parking stalls STAFF COMMENT: The applicant states that "the site plan identifies a wide landscape strip consisting of a mixture of trees, shrubs and lawn to be planted along Arney Road; and along the property lines; as well as within the parking strips. The proposed site plan shows the landscape area comprising 30,352 square feet, or 16% of the property. There is 18,590 square feet of interior parking landscaping, or 10% of the property. All planting beds and lawn areas will be maintained with a fully automatic sprinkler system." As stated earlier in this staff report, the applicant has identified a 5 foot landscaped yard adjacent to Arney Road. Four Honey Locust trees that were proposed to be located in the 5 foot landscaped yard had to be relocated on the ZC 97-03 & SPR 97-06 - Page 14 ~" .. .__"_"'h_~_"'__'_'.'___'__"'_._____"_'_"__'. EXHIBIT_ /1 page..L:L of '1;:' subject site due to a SPA easement. These trees were relocated to the parking lot islands on the southern portion of the property. The applicant has indicated that there are Honey locust trees of three varieties on the subject site - 17 of the small variety, 9 of the medium variety, and 6 of the large variety. The applicant has not indicated which trees shown on the subject site are of the large variety, the medium variety, or the small variety. A condition of approval is that the applicant provide staff with a final landscape plan in which the sizes of the trees are indicated so that the number of trees required for the proposed parking spaces can be determined. The parking lot landscaping standards specify that the applicant provide 1 small tree for each 5 parking stalls, 1 medium tree for each 10 parking stalls, and 1 large tree for each 14 parking stalls. The applicant shall comply with these standards. F. Sign Ordinance Standards Sign Ordinance Standards (C) Signs in Commercial and Industrial Zones No sign or outdoor advertising of any character shall be permitted in a CR. CG, 10, CB, IS, IP, Il or IH zoning district except for the following: (1) A total of 2 signs per each business, which may be wall signs or roof signs, the total combined area of which shall not exceed 50 square feet or 1 square foot per foot of frontage, whichever is greater. (2) Only one projecting or free standing sign is allowed per business. (3) No sign shall be illuminated unless the wall of the building or side on which such sign a sign is displayed or painted, or to which such a sign is applied or attached, faces upon a street where the property on the opposite side thereof is in a CO, CR, CG, CB, 10, IP, Il, or IH district. (5) Free standing signs are limited to a maximum height of 35 feet. (6) Free standing signs are limited to a maximum of 75 square feet in area. STAFF FINDING: The wall mounted sign on the front of the auto dealership, including the logo, totals 139 square feet, thus meeting the ZC 97-03 & SPR 97-06 - Page 15 ~ <,_,~_,____,_~_~,___~",___,_,,'____k_.~"'__'~_ "___ '1 EXHIBIT ----d Page.1JL of . :SA 140 square foot requirement. Free standing signs are limited to a maximum height of 35 feet and a maximum area of 75 square feet in the commercial general zone. The monument sign for the auto dealership totals 35 feet in height and approximately seventy 73.5 square feet in area. The area of each directional sign does not exceed twelve (12) square feet. The proposed signage will have red letters, a white background, and wood grain shell. (See attached letter from Randal S. Saunders regarding the detailed description of the proposed materials to be utilized for the signage.) V COMMENTS FROM OTHER DEPARTMENTS: Public Works: See attachment A Fire Department: See attachment B Building: See attachment C Wastewater: See attachment 0 Police: See attachment E Planning: See attachment F OOOT: See attachment G VI CONCLUSION: The applicant is requesting a zone change to reclassify 4.385 acres of land from Interchange District to Commercial Retail and site plan review approval of an approximate 20,534 sq. ft. automobile dealership. The proposed use and improvements have been discussed in detail by the applicant and in this staff report. VII RECOMMENDATION AND CONDITIONS OF APPROVAL: Based on the findings in this report. staff recommends approval of the site plan review request, subject to the following conditions: 1. Site Plan approval is subject to approval of zone change by the City Council. 2. Approval of the zone change to Commercial Retail is for the proposed Auto dealership only. ZC 97-03 & SPR 97-06 - Page 16 EXHIBIT ~ Page 11..... of _'3,C~ 3. The proposed development shall be in substantial conformance with the preliminary plan. 4. Finalize improvements to State Highway System with OOOT prior to issuance of final occupancy permit. All work within the State Highway Right-of-Way shall require approval and permit from the Oregon Department of Transportation. City staff recommend full- street improvements adjacent to this development and the fair share cost contributions as identified in the OOOT conditions of approval listed below: . Improvement of Arney Road to the city's Collector Street standard along the property frontage BA8 tR8 fr8Atil88 8A tR8 il8j888At 'lfi'(ili'W; tlil ~..- TU'~" 11"'1118 II"; g~gl". Curb, gutter, and sidewalk will not be required on the east (freeway) side of Arney Road. . Pro rata contribution toward the construction of the Arney Road extension to Woodland Drive across the northern side of the Miles Chevrolet property. . Pro rata contribution toward the installation of a traffic signal and intersection improvements at the intersection of Woodland Drive and State Highway 219. . Pro rata contribution toward the installation of channeli::..ation at the intersection of the existing Arney Road and State Highway 219 to restrict traffic movements to right-in and right-out only. 5. The approach onto HWY 214 shall be constructed of concrete to the property line and shall comply with the City of Woodburn's commercial driveway standard. Access permit shall be obtained from OOOT. 6. The applicant shall meet Section 10.070 Parking and Loading Area Development Requirements. A gravel area enclosed by a fence is proposed on the south west portion of the site to serve as a trash enclosure and storage of items. A condition of approval is that this area be enclosed by a fence as set forth in the Woodburn Zoning Ordinance. 7. On-site existing water wells and subsurface sewage disposal systems shall be abandoned in accordance with state regulations. 8. The City has no storm sewer facility adjacent to this development. The applicant's options are to utilize the OOOT facility and comply with their permit conditions of approval for discharge, or through private agreements ZC 97-03 & SPR 97-06 - Page 17 -- EXHIBIT -L1 "age..i.lL- of -3 8 and easements install a system to the East Senecal Creek Tributary. Both options will require on-site detention conforming to the City of Woodburn and OOOT's requirements. 9. The existing drainage from surrounding properties shall not be blocked by this development. 10. The on-site storm system shall discharge through a pollution control device of either a manhole or inlets prior to discharge into the city or state system. 11. Sanitary sewer service can be provided from the existing 15" diameter sanitary main located on Arney Road. The main shall be extended to the north property line of this development and shall be a city maintained facility. A minimum of 16 foot Easements shall be required. Sanitary service can then be provided from this extension. The extension shall be designed to provide for future development. 12. Water service can be provided by the existing 12" diameter main located on Arney Road. The main shall be extended to the north boundary of this development. Fire hydrants shall be placed on a maximum spacing of 500 feet to provide for proper flushing. Domestic and fire protection can then be provided from this extension. Depending on the fire protection needs, the interior fire line shall be looped. Both the extension and the interior loop shall be a city maintained system and require proper easements (a minimum of 16 feet wide). See wastewater comments in regard to backflow prevention devices. 13. Water meters shall be placed within an easement in a location acceptable to the Woodburn Water Department. 14. Fire hydrant locations and fire protection requirements shall comply with the current fire codes and the Woodburn Fire District's conditions of approval. 15. This development may be subject to the reimbursement of an existing conditional grant assessed against this property. 16. As shown on the plan, Bonneville Power Administration (BPA) has title to a 125-foot wide easement. The applicant shall obtain approval and permit ( written authorization) from BPA approving the proposed use within easements prior to building permit issuance. ZC 97-03 & SPR 97-06 - Page 18 ... , . EXHIBIT -6 Page.J.3- of 38 17. The applicant, not the city is responsible for obtaining permits from any state and/or federal agencies which may require approval and/or permits. 18. After commission approval, submit a final landscaping and irrigation plan to the Planning Department for review. The final landscape plan shall indicate the sizes of the trees on site so that the number of trees required for the proposed parking spaces can be determined. The parking lot. landscaping standards specify that the applicant shall provide 1 small tree for each 5 parking stalls, 1 medium tree for each 10 parking stalls, and 1 large tree for each 14 parking stalls. The applicant shall comply with these standards. The applicant shall comply with the landscaping policies and standards. Maintenance: All landscaping shall be maintained year round. Plantings shall be watered regularly and in a manner appropriate for the specific plant species through the first growing season, and dead and dying plants shall be replaced by the applicant during the next planting season. No buildings, structures, storage of material, or parking shall be permitted within the required landscape and buffer areas. All landscape and buffer areas shall be maintained and kept free of all debris, weeds and tall grass. The applicant shall show proof of how landscaping is to be maintained and irrigated. The parking area shall be kept free of debris. 19. The applicant shall comply with the sign ordinance standards. Any proposed sign will be subject to the sign ordinance standards and will require a permit issued by the Building Official. No signs are allowed within a street right-of-way. Signs that glare, flash, reflect, give the appearance of movement or are moved by normal wind currents are prohibited. No temporary or lawn signs shall be allowed. 20. On-site construction shall not commence until the improvement plans have been reviewed and approved by the Public Works Department and all right- of-way permits, system development charges have been paid. Refer to part two Pg 9 of the standards document for site plan preview (Randy Scott 982-5247). All plans shall be submitted to City of Woodburn for Marion County's fire life and safety plan review. 21. Prior to occupancy permit issuance, the applicant shall submit one set of reproducible as-builts. ZC 97-03 & SPR 97-06 - Page 19 ~ ~. , ~. EXHI81 ......Ll Page -L. of 3 'n 22. All work shall conform to the City of Woodburn standards and State building codes. 23. Conditions of Approval also include the following attachments as submitted by: Public Works Department Building Department Fire Department OOOT Wastewater Planning Police 24. Prior to building permit issuance, pay appropriate Systems Development Charges in effect at that time. 25. Provide staff with the final plat map and survey for the previously approved property line adjustment case file #97-01. 26. Comply with the following chapters of the Woodburn Zoning Ordinance: Ch5, Ch6, Ch7, Ch10, Ch11, Ch15, Ch29 and Ch32 as well as the Woodburn Comprehensive Plan, the Sign Ordinance, the Landscaping Policies and Standards, the Woodburn Access Management Ordinance, and the Woodburn Transportation system Plan. Any conditions attached to the approval of the site plan shall be conditions on the issuance of a building permit. A violation of the conditions shall be considered a violation of the ordinance. ZC 97-03 & SPR 97-06 - Page 20 ..-.- ..-...-...... _..,.--_.~_.- , - EXHIBIT ---L3 Page d.!... of 39 SITE PLAN REVIEW Hershberger Motors, Inc. Randy Scott Public Works GENERAL CONDITIONS: I. Final plans shall conform to the construction plan review procedures and standards. 2. All work within the State Highway Right-of-Way shall require approval and permit from the Oregon Department of Transportation. 3. On-site existing water wells and subsurface sewage disposal systems shall be abandoned in accordance with State regulations. 4. This development may be subject to the reimbursement of an existing conditional grant assessed against this property 5. As shown on the plan, Bonneville Power Administration (B.PA) Has title to a 125-foot wide easement. The applicant shall obtain approval and permit from the B.P.A. for the proposed alteration/use within the easement. 6. The applicant, not the.city is responsible for obtaining permits from an) .tate al Jf federal agencies which may require approval and/or permit. 7.. All work shall conform to the City of Woodburn standards and all State building codes. STREET AND DRAINAGE: 1. Improvements on Arney Road shall comply with the Oregon Department of Transportations conditions of approval. City staff recommends full street improvements adjacent this development and the fair share cost contributions as identified in the Department of Transportations conditions of approval. 3. The approach onto HWY 214 shall be constructed of concrete to property line and shall comply with the City of Woodburn's commercial driveway standard. Access permit shall be obtained from ODOr. ATTACHMENT A . _.~._._- . EXHIBIT --LL- Pag.~ of 3 A 4. The City has no storm sewer facility adjacent to this development. The applicants options are to utilize the ODOT facility and comply with their permit conditions of approval for discharge, or through private agreements and easements install a system to the East Senecal Creek tributary, either option will require on-site detention conforming to the City of Woodburn and the Oregon Department of Transportation Requirements. 6. The existing drainage from surrounding properties shall not be blocked by this development. 7. On-site storm system shall discharge through a pollution control device of either a manhole or inlets prior to discharge into the city or state system. SANITARY SEWER: I. Sanitary sewer service can be provided from the existing 1 5" dia. Sanitary main located on Arney Road. The main shall be extended to the north property line of this development and shall be city maintained facility, easements will be required. Sanitary service can then be provided from this extension. The extension shall be designed to provide for future development 2. See waste water comments in regard additional conditions of approval. WATER: I. Water service can be provided by the existing 12" dia. main located on Arney Road, The main shall be extended to the north boundary of this development, fire hydrants shall be placed on a maximum spacing of 500 feet to provide for proper flushing. Domestic and fire protection service can then be provided from this extension. depending on the fire protection needs, the interior fire line shall be looped. Both the extension and the interior loop shall be a city maintained system and will require proper easements. See wastewater comments in regard to backflow preventions devices. 2. Water meters shall be placed within an easemen,t in a location acceptable to the W oodburn Water Department 3 . Fire hydrant locations and fire protection requirements shall comply with current fire codes and the Woodburn Fife District's conditions of approval. , ~,...----- EXHIBIT A Page d ~ of . '5 h Woodburn Fire District FIRE PREVENTION DIVISION SITE PLAN REVIEW COMMENTS Memo To: Naomi Tejeda City of Woodburn From: Bob Benck, Fire Marshal Woodburn Fire District Facility Name: Hershberger Motors Amey Rd. Occupancy Class: B/H-4 Build. Permit No. Date: May 29,1997 A. ACCESS : 1. Exterior of Facility: Access width, to within 150 of all portions of the structure appear to be met. 2. To Interior of Facility: Meets requirements B. BUILDING EXIT SYSTEM: Exit doors must open in an outward direction. C. FIRE FLOW I WATER SUPPLY: Based on type II-N construction of 20,534 sq. feet, the minimum flow requirement for a sprinkled building is 1750 gpm. For a non sprinkled building it is 3,750 gpm. If only the service area is sprinkled the fire flow requirement for the building will be 3,000 gpm. D. HYDRANTS: A minimum of two hydrants will be required within 250 feet of the property for a sprinkled building or four hydrants for a non sprinkled building. If only the repair area is sprinkled the 3000 gpm fire flow will require three hydrants to service the facility. Please confer with Fire District and City water department on specific location. E. SPRINKLERS I FDC : The auto repair area must be sprinkled when more than 3,000 sq. feet in size and or open flame devices, open fuel sources may to be present at any time during repair work. The FDC will be located off of the building and at a location approved by the Fire district. ATTACHMENT B ~ ....-- -- EXHIBIT A Page~ of 3'<' F. ALARM SYSTEM : If corridor system is not one hour then a sprinkler system and an alarm system in the office area may be substituted for corridor protection. The sprinkler system must be monitored by a 24 hour central station. G. PREMISE IDENTIFICATION: Address posted at a location visible from the public road. Contact city building official for minimum size requirements. H.OCCUPANCYI SPECIAL OCCUPANCY REQUIREMENTS: The service bays must be sprinkled to meet all possible uses. We would recommend that the entire building be sprinkled. An occupancy separation wall and rated assemblies will be required between the repair area and the rest of the building. Special requirements for storage of flammable or combustible liquids may apply depending on quantities. Note with a sprinkled building these allowable quantities are increased by 100 percent. I. BUILDING SIZE & LIMITATIONS! TYPE OF CONSTRUCTION: Within allowable limits if yards in excess of 20 feet are provided on at least three sides. Contact building department for specific requirements. J. FIRE & LIFE SAFETY REVIEW REQ.: Will be required and pertormed by Marion County Building Department. K. SPECIAL COMMENTS: An onsite water supply system must be available, operational and acceptable to the city prior to the construction of combustible buildings. Access during construction must support the weight of fire apparatus. COMPLIANCE WITH THESE REQUIREMENTS DOES NOT CONSTITUTE PERMISSION TO BUILD. BUILDING PLANREVIEWS BYAfARION COUNTYBUILDING DEPARTlfENTANDORCfTYOFWOODBURNMUST BE COMPLETED,AND PERMn-B OBTAINED. 1776 Newberg Hwy. Woodburn, Or. 97071 982-2360 .~. EXHIBIT ~ Page',q 6 ofc-"3F.' SITE PLAN REVIEW -- COMMENTS ---------------------------- REQUEST DATE: 6/6/97 DEPARTMENT: Building CONTACT PERSON: Naomi Tejeda, Planning Oept, 982-5246 APPLICANT: Hershberger TYPE OF PROJECT: Zone change from Interchange District (10) zone to a Commercial Retail (CR) zone and Site Plan Review for a proposed 18,360 square foot auto dealership (including a 2,174 sq. ft. canopy). PROJECT LOCATION: Arney Road, north of Highway 219. The property can be identified specifically on Marion County Assessor Map T5s, 2W. Section 12B. TL# - 900. CONFERENCE PLACE: Conference Room Woodburn City Hall DATE: June 9, 1997 TIME: 1 :30 pm I II DEPARTMENT COMMENTS . I --<" --' -- IV 0 I'IF A.I / IllS /ul'1E ATTACHMENT C THE FOLLOWING IS REQUIRED AFTER PRE-APPLICATION CONFERENCE: 1) Eight (8) copies of Final Plan must be brought into Public Works . -'-'--" IXHIBlT - /~ ~!tlll~ of .3n SITE PLAN REVIEW -- COMMENTS ---------------------------- REQUEST DATE: 6/6/97 DEPARTMENT: Wastewater/Water CONTACT PERSON: Naomi Tejeda, Planning Dept, 982-5246 APPLICANT: Hershberger TYPE OF PROJECT: Zone change from Interchange District (lD) zone to a Commercial Retail (CR) zone and Site Plan Review for a proposed 18,360 square foot auto dealership (including a 2,174 sq. ft. canopy). PROJECT LOCATION: Arney Road, north of Highway 219. The property can be identified specifically on Marion County Assessor Map T5s, 2W, Section 128, TL# - 900. CONFERENCE PLACE: Conference Room Woodburn City Hall DATE: June 9,1997 TIME: 1 :30 pm I ~ DEPARTMENT COMMENTS Post.ItN brand fax transmittal memo 7671 .. ~,~ fJvl- P,., Co. Fal THE FOLLOWING IS REQUIRED AFTER PRE- ATTACHMENT 0 1) Eight (8) copies of Final Plan must I _.~...,._. ...."..,~___.._.__._ .,~..__._..._____,_ ...._~..,_u_. ._.._._,__~___'"_,____~~ EXHIBIT ----L1 , Page d 7 of <3f, SITE PLAN REVIEW - COMMENTS REQUEST DATE: 5/30/97 APPLICANT: Hershberger DEPARTMENT; Wastewaterl Water CONTACT PERSON: Naomi Tejeda. Planning Department DEPARTMENT COMMm:ITS. Cross connections: Water Deoartment will require a Reduced Pressure Principle (RP) Assembly on the domestic water line (car wash). A Double Check with a Detector Check (DC) for the Fare SpriDJdec system. A DoUble Check (DC) for the Irrigation System. The Assemblies sha1l be insta1Ied by their water. meter next to the property line. Unless approved by City Engineers. . Wastewater Depailmcut will require Oil 1 Saad Separaton cne for the floor drairul in the Service Area. The other will be required at the Car Wash IIte8. Both sepamtors will tie into sanitary sewer. ~..."..,..~... "~---~"-"-"""-""".'"---'--' ...~",.,..,_._. _.__...._...,_._.~- . SITE PLAN REVIEW -- COMMENTS EXHIBIT _ A Page~ of ~~fI' ---------------------------- REQUEST DATE: 6/6/97 DEPARTMENT: Police CONTACT PERSON: Naomi Tejeda, Planning Oept, 982-5246 APPLICANT: Hershberger TYPE OF PROJECT: Zone change from Interchange District (10) zone to a Commercial Retail (CR) zone and Site Plan Review for a proposed 18,360 square foot auto dealership (including a 2,174 sq. ft. canopy). PROJECT LOCATION: Arney Road. north of Highway 219. The property can be identified specifically on Marion County Assessor Map T5s, 2W. Section 12B, TL# - 900. CONFERENCE PLACE: Conference Room Woodburn City Hall DATE: June 9. 1997 TIME: 1 :30 pm DEPARTMENT COMMENTS f!j -I-~,,< --J,,~< y-L ~j". 0 ~cv,+/,^ ~~ot"7<> Aln e'-M~' [ ATTACHMENT E THE FOLLOWING IS REQUIRED AFTER PRE-AF 1) Eight (8) copies of Final Plan must be brought into Public Works .,.-~. ....~--- " -.,..--- SITE PLAN REVIEW APPLICATION EXHIBIT A Page dq of 3 P, DIRECT QUESTIONS TO: Wallac2 W. Lien (APPLICANT NAME) 1191 Capitol Street NE, Salem, OR 97301 503-585-0105 (ADDRESS) (TELEPHONE) PROPERTYOVVNER: Hershberger/Brice/Hepner HERSHBERGER MOTORS, INC. PROJECT NAME: LOCATION OF PROJECT: Unaddressed location on Arney Road MAP & TAX ACCOUNT NO(s): Tax Lot 900 Map T5S 2101 12B NAME OF DEVELOPER: Warde Hershberger ARCH./ENG.: RSS Architecture. P. C. (Randy Saunders) Include 11 copies of the Site Plan including all the information required in the Zoning Ordinance. for the particular type of development proposed. All materials are to be folded and collated. .lclude a detailed Statement of Intent. which describes the type and extent of the proposed operation, .any phasing of development being proposed. maintenance of I'!ndscaping, etc.. Applicant may use the attached statement page and/or include a separate statement along with this application. The statement of intent should include a discussion of the applicable approval criteria. ..................................................................... APPUCA TlON CHECKLIST OFFICE USE ONLY Number of Copies Y/N 1. Site Plans....................... 2. Landscape/lrriga'n Plans... 3. Architectural Plans......:... 4. Sign Plans ..................... 5. Complete Application ...... 6. Statement of Intent ........ (11 ) (11 ) ( 4) ( 2) ( 1) ( 1) Date for Pre-application conference...Part I: Scheduled Hearing Date......................: '"late of Engineering Coriference.......Part II:' Page 5 - Standards Document for Site Plan Review 5193 . ~ , .~ STATEMENT OF INTENT See attached Applicant's Statement of Intent (Exhibit "A" EXHIBIT A Page.:iL of hereto. ,~A I certifv under oenalties orovided bv law that the information contained herein is true and accurate to the best of mv knowledoe and belief. DATED this .5ifJ day of ~ . 1 Sl). ,I ./ SIGNATURES of each owniLer (husb~nd & wife), contract purchaser, representative. -'4.ME , 1 !If ADDRESS & ZIP CODE v:: WtdfUP U Wallace W. Lie~, Attorney/Authorized Aient for Own~rs Contract Purchaser Warde & Patricia Hershberger George F. Brice Terry Hepner Reoresentative Wallace W. Lien, Attorney at Law P.O. Box 5668 Salem, Oregon 97304 503-585-0105 Page 6 - Standards Document for Site Plan Review 5193" . >+-~,.. -_. .. .__.-.......~~-".._"'.~~. , ----~--<-""'" PETITION FOR ZONE MAP CHA~E" "- I c;ot<t'/26/7(;7t/S7 tl d P1./7/'J DIRECT QUESTIONS TO: EXHIBIT -L3 ~~...iL- of . -58 tr'fiP c...<-,-~6C Wallace W. Lien (Attorney for Property Owner) (NAME) 1191 Capitol Street NE (ADDRESS) Salem (CITY) Oregon (STATE) 503-585-0105 (TELEPHONE 97301 (ZIP CODE) REQUEST: To change 4.385 AC of (present zone/present compo plan) Interch~ge District To (desired zone/desired compo plan) CR by the City of Woodburn Zoning Ordinance. as such zones are defined OWNERS: Warde & Patricia Hershberger NAME (PLEASE PRINT OR TYPE) ~~W"ll""E" W LiE"n (Atdrornev/Agent) ADDRESS & ZIP CODE George F. Brice P.O. Box 5668 Terry Hepner Salem, Oregon 97304 LOCATION AND SIZE OF THE PROPERTY; or if not addressed, then state distance to the nearest intersecting street or know landmark. _ Arnev Road. north of Highway 219 (Tax lot 900, T5S; ZW, 12B) ****************************************************************************** APPUCATlON CHECKLIST OFFICE USE ONLY YES NO 1. Statement of Intent (Exb. A) 2. Plot Plan (8m. B) 3. Legal Description of the Property 4. Ust of All Property Owners within 250 Feet of the Property 5. Assessors Map "k REC'D ~ MAY 0 7 1997 WOODBURN COMMUNiTY DEVELOPMENT DEPT. - _.~ .~ EXHIBIT _ /1 Page 3J of 3Fi REQUIRED ATTACHMENTS 1. STATEMENT OF INTENT should discuss/explain the reason this request is made. Include brief description of any proposed construction or land use change. show that the request is: 1) in conformance with the Comprehensive Plan; 2) there is a public need for this change; 3) that need is best met by this proposal; 4) there is no other available and appropriately zoned land in the vicinity; 5) petitioner's cannot make a reasonable use of the land as it is currently zoned. (See zone change policy considerations). (Mark EXHIBIT "A") 2. PLOT PLAN: Show all properties within 250' from and parallel to the subject property and the land use of each. Mark EXHIBIT "B", Draw to scale. 3. LEGAL DESCRIPTION of the property in metes and bounds (as it appears on the deed); Mark EXHIBIT "C", or if property is within a platted subdivision: * Lot: . Block: . of (Subdivision). *NOTE: If a fraction of the lot, then attach full description as if it were metes and bounds. 4. NAMES AND ADDRESSES OF ALL PROPERlY OWNERS (husband and wife) within 250 feet from and parallel to the subject property. Obtain certified list and map from title company and attach. Mark EXHIBIT "0". 5. . ASSESSOR'S MAP. Attach copy of MariOn County Assessor's map showing subject area and outlining 250" notification area Mark EXHIBIT "PI We, the undersigned, hereby certify that all the statements in the plot plan, attachments, and exhibits transmitted herewith are true and complete, and we are the owners of record or contract ourchasers of orooertv for which the zone map chance is reauested: )Zi mt- ~lace W. L~en, Attorney At DATE Au~:f (!?:or Property Owners) Law, ~ .,.__..._ . _._.__.~~.__._..<o _._.____~._"..._._.~--m ~ . R~v1 II ~j' ~/ $ ~ ~ ~ ~ ~ ~' i' ~':! cj " " " ~ ,,~ " ~ ~, . ~ .,. ~ $' ARMEl AOAO ~ -- .... .. ~ MAR:ION CoL\N +~ UTF '~~; "- ',IIlII.I!II""'IlI,IlllI,"""',IlllI."""',IIlII,1I" ~ ~ # , P\ 1111111'1111111 II I w t 'D $' ""\'Je",t r -1of'ea.~ -...... CR IW "I I Ii 'j CG // I I . '" ~ ,:; = ~:~ ----]8 3~ \ 'I I I , I ~,......... <<,' \\\0'1/ .11" 3 JII: lid' c."...........~" J.JlIlrllllllll IU I i I I"' I ::a: ! ,...... : -, z. ; < ' ~ 'C 18, ~: l / # .,. .,. I ;~ ~ uJ > <L Z o Cl)1 ~: 1-'1 c~ J leA J I c .. o a:: co Z Ulllllllllflllll '" '" a:: '" a:: '" > '" 1IIIUlIIIIIIllllIII CG Woodburn Zone 11ap R Exhibit "G" T . -- SITE PLAN REVIEW -- COMMENTS EXHIBIT -Ll Page -'t:L of 3f> ---------------------------- REQUEST DATE: 6/6/97 OEPARTMENT:Planning CONTACT PERSON: Naomi Tejeda, Planning Oept, 982-5246 APPLICANT: Hershberger TYPE OF PROJECT: Zone change from Interchange District (10) zone to a Commercial Retail (CR) zone and Site Plan Review for a proposed 18,360 square foot auto dealership (including a 2,174 sq. ft. canopy). PROJECT LOCATION: Arney Road, north of Highway 219. The property can be identified specifically on Marion County Assessor Map T5s, 2W. Section 128. TL# - 900. CONFERENCE PLACE: Conference Room Woodburn City Hall DATE: June 9, 1997 TIME: 1 :30 pm I II DEPARTMENT COMMENTS Applicable approval criteria: A. Woodburn Comprehensive Plan Commercial Land Use Policies Administration and Enforcement Policies Public services, goals, and policies 8. Woodburn Transportation System Plan C. City of Woodburn Access Management Ordinance O. Woodburn Zoning Ordinance Chapter 5 Permits and Enforcement Chapter 6 Planning Commission Chapter 7 Public Hearing Chapter 8 General Standards Chapter 10 Offstreet Parking, Loading & Driveways Standards Chapter 11 Site Plan Review Chapter 13 Varaince Procedures ATTACHMENT F ~ . ~~.---<i' Chapter 15 Zone Change Chapter 29 Commercial Retail Chapter 32 Interchllnge District EXHIBIT -A Page -i!i... of -3 fJ E. Landscaping Policies and Standards F. Sign Ordinance The automobile dealership is an optional Business allowed in the CR District. 8uilding height does not exceed 45 feet. Meets setback requirements. The applicant addressed existing trees and shadow pattern. Meets required percentage of landscaping. Sixteen percent of the site is proposed to be landscaped and 10 % of the interior parking area is proposed to be landscaped. Meets required number of automobile parking stalls and handicap parking spaces. The loading area on the site plan is 12 feet wide and 113 feet long. Arney Road is' designated as a service collector in the Access Management Plan. -A joint access agreement is required for a joint use driveway. -Driveway spacing is 50 feet. -A shared access driveway may be up to 34 feet wide. The applicant's driveway is 40 feet wide. -Driveway Access is subject to Oregon Department of Transportation (OOOT) approval. Applicant stated that there are no wetlands on the property. Provide staff with a sign plan, drawn to scale, showing the size, design, material, color and methods of illumination of all exterior signs. Show compliance with vision clearance - Section 8.190 of the Woodburn Zoning Ordinance. Site plan approval is subject to approval of the zone change by the City Council. The proposed development shall be in substantial conformance with the preliminary plan. Approved backflow devices may be required (Larry Arendt - Wastewater 982-5283). ... , -~ EXHIBIT A Page ~ of -'5 B On-site construction shall not commence until the improvement plans have been reviewed and approved by the Public Works Department and all right-of-way permits, system development charges have been paid. Refer to part two Pg 9 of the standards document for site plan preview (Randy Scott 982-52471. Prior to occupancy permit issuance, the applicant shall submit one set of reprodUCible as- builts. Conditions of Approval also include the following attachments as submitted by: Public Works Department Building Department Fire Department Police Department WastewaterlWater Department ODOT Prior to building permit issuance, pay appropriate Systems Development Charges in effect at that time. . ...__......,...._-_._._'~...".,----._-~,._'>-~......, EXI1IBIT "'8gb .!J.L of 3F> 11 Gregoll June 6, 1997 MR. STEVE GOECKRITZ COMMUNITY DEVELOPMENT DIRECTOR CITY OF WOODBURN 270 MONTGOMERY STREET WOODBURN OR 97071 DEPARTMENT OF TRANSPORTATION REGION 2 SUBJECT: Comments on Zone Change/Site Plan Review (Hershberger) FILE CODE: Thank you for notifYing and involving the Oregon Department of Transportation (ODOT) in the land use action identified above. The purpose of this letter is to inform you that ODOT has concerns about this project and its potential impacts to area transportation facilities. The proposed project is a zone change from "Interchange District" (10) to "Commercial Retail" (CR) and a site plan review for the purpose of constructing a new car dealership on an approximately 4.4 acre site located on Arney Road north of its intersection with State Highway 219, west of the Interstate 5 (I-5) freeway. In the area of the project, Arney Road is state right-of-way, operated as a freeway frontage road. The property is also located near the 1-5 interchange with Highway 219/214 which provides the primary freeway access to Woodburn. Significant development activity has occurred in the recent past on the west side of the freeway. ODOT and the city of Woodburn have worked cooperatively in the identification of circulation improvements necessary to accommodate the expected development in the area. These improvements have been included in the city's adopted transportation systems plan (TSP). The TSP lists short-, mid-, and long-term improvements to the city's transportation system. The majority of improvements identified in this area are necessary in the short-term (next five years). ODOT recommends, therefore, that the applicant provide, or participate in the provision of the improvements described below: · Improvement of Arney Road to the city's Collector Street standard along the property frontage and the frontage on the adjacent property to the south owned by ODOT. Curb, gutter, and sidewalk will not be required on the east (freeway) side of Arney Road. · Pro rata contribution toward the construction of the Arney Road extension to Woodland Drive across the northern side of the Miles Chevrolet property. · Pro rata contribution toward the installation of a traffic signal and intersection improvements at the intersection of Woodland Drive and State Highway 219. - . ATTACHMENT G 4--1867 (1-94) 2960 State Street SE Salem, OR 97310 (503) 986-2600 FAX (503) 986-2630 .~ ~--"- ._.~ Mr. Stel.'C (;oeckritz City ofW/.1dburn 06/06/97 ,~~~e 2. EXHIBIT A Page'&" of 38 .~ . Pro rata contribution toward the installation of channelization at the'intersection of existing Arney Road and State Highway 219 to restrict traffic movements to right-in and right-out only. The applicant will be required to apply for and obtain an approach road permit from ODOT prior to construction of any improvements within state right-of-way. Information on the permit process may be obtained from Mr. Don Jordan, District 3 Maintenance Manager at 986-2874. Additionally, we have two comments pertaining to the proposed access to Arney Road and on-site circulation as shown on the proposed site plan. First, the proposed driveway appears to be in a good location to provide safe access to the site. We appreciate the applicant's willingness to develop a property line driveway which will provide access to the adjacent property, further enhancing safety and traffic operations on Arney Road. Second, we would recommend that the potential left turn to the first accessway on the site from the main driveway be eliminated to better facilitate traffic flow on the property. This letter should be included in the hearing record as ODOr testimony. ODOr should. ' ~ be considered a party to the hearing and be entitled to notice of any hearing continuances or extensions. Please provide me with a copy of the city's decision including findings and conditions of approval. Sincerely, ~~iV)/~,-~ Dave Bishop Mid- Willamette Valley Area Manager DB: c: Da..'1 Fricke, Region 2 Don Jordan, District 3 .~ -T'. .