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Ord 2254 - Create Museum Committe COUNCIL BILL NO. 2016 ORDINANCE NO. 2254 AN ORDINANCE CREATING A MUSEUM COMMITIEE AND DEFINING ITS DUTIES AND RESPONSIDILITIES AND DECLARING AN EMERGENCY. THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Puroose. The Woodburn Museum Committee is hereby created to advise and make recommendations to the City Administrator and Mayor and City Council, on matters related to the management of the museum. Section 2. Membershio. The Committee shall consist of seven (7) members, appointed by the Mayor with the approval of the City Council, and shall be responsible to the Mayor and City Council. Six (6) members shall be appointed from resident voters of the greater Woodburn area. The seventh member shall be appointed from the student body of Woodburn High School and need not be a resident voter. Members shall possess a background and interest in historic collections, historic preservation and local and/or natural history. Members shall serve without pay. Terms of office, excepting that of the member appointed from the student body of Woodburn High School, shall be four (4) years from the date of appointment and staggered so three positions will expire every two years. The term of office for the member appointed from the Woodburn High School shall be two (2) years from the date of appointment, which shall be in August. All other appointments shall be made annually, in December, upon the expiration or other determination of the members' term of office. Each member ofthe Committee serves at the pleasure of the Mayor and City Council and may be removed prior to expiration of their terms without cause or hearing. Members may be removed by the Mayor, with the consent of the City Council. In addition to the appointed members, the Mayor and City Administrator will serve as ex-officio members. Section 3. Meetinl!:s. The Committee shall meet quarterly, or at such times as the Committee may deem necessary and appropriate. All Committee meetings shall be conducted in accordance with the bylaws of the organization, the provisions of this ordinance and with law. Section 4. Officers. The Museum Committee shall, at its first meeting, elect a chairman and such other officers as the Committee may deem appropriate. Officers shall have such duties and authority as the Committee shall establish, consistent with its bylaws, other provisions of this ordi- nance and with law. Section 5. Committee Resoonsibilities. The Museum Committee shall be responsible for advising and making recommendations to the City Administrator, and when appropriate, to the Mayor and Council, on all matters pertaining to the planning, acquisition, development and management of the Museum. Page 1 - COUNCll.. Bll..L NO. 2016 ORDINANCE NO. 2254 . -..1...... Section 6. Budl!:et. The Museum Committee shall participate in the preparation of the annual budget and shall recommend to the Budget Officer a budget for the expenditure of all funds produced by tax or other means for the development, promotion and management of the Museum in the City of Woodburn. Section 7. Rules and Rel!:ulations. The Museum Committee shall advise the City Administrator regarding preparation and adoption of reasonable rules and regulations governing the use of and proper conduct in the Museum in the City of Woodburn. Section 8. Suoervision of Curator. The City Administrator shall have the responsibility for the hiring, termination, discipline and any other personnel actions affecting the Museum Curator, or other paid museum personnel. Section 9. Internal Administrative Policies and Procedures. The City Administrator shall be the fiscal and internal administrative agent for the Museum. The museum shall operate in conformance with City administrative procedures including those pertaining to the following: (1) Personnel, including recruitment, selection, classification and pay for department staff; (2) Personnel matters, including discipline and grievances; (3) Receipt, disbursement and accounting for monies; (4) Maintenance of general books, cost accounting records, and other financial documents; (5) Purchasing; (6) Budget administration; and (7) Operation and maintenance of equipment and buildings. Section 10. Assistance to the Committee. The Curator, shall assist the Committee in the performance of its duties, and shall prepare reports as requested by the Committee. Section 11. Annual Reoorts. The Museum Committee shall make a full and complete annual report to the City Council and make such other reports as may be required by the Mayor and Council. The Curator shall be responsible for the preparing the report with Committee input. Section 12. Emel'l!:encv Clause. This ordinance being necessary for the public peace, health and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval~y the yor. rY'\~ 0(- 01.._ ZOQO Approved as to form~ r ~. , II T City Attorney Date Approved: Page 2 - COUNCIL BILL NO. 2016 ORDINANCE NO. 2254 . '-"''..r---or--..-r-...-...-......'-.--- _. -.. '--'''.. Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ~- j7'L4-~ Mary nnant City Recorder City of Woodburn, Oregon ATTEST: Page 3 - COUNCIL BILL NO. 2016 ORDINANCE NO. 2254 , . January 10. 2000 January 11. 2000 Januarv 11. 2000 January 11, 2000 "--,.-.. ,. ....,.,...........---r-......,"------'---....--'