Ord 2265 - Create Library Board
COUNCIL BILL NO. 2048
ORDINANCE NO. 2265
AN ORDINANCE CREATING A LIBRARY BOARD, DEFINING ITS DUTIES AND
RESPONSffiILITIES, AND REPEALING ORDINANCE NO, 1797 AND DECLARING AN
EMERGENCY.
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. PurDose. The Woodburn Public Library Board is hereby created to advise and
make recommendations to the Library Director and the Mayor and City Council, on all matters
related to the management of the library and rules and regulations governing the use ofthe library.
Section 2. Board MembershiD. The Board shall consist of seven (7) members, appointed
by the Mayor with the approval of the City Council, and shall be responsible to the Mayor and City
Council. Six (6) members shall be appointed from resident voters ofthe City or of the urban growth
boundary. The seventh member shall be appointed from the student body of Woodburn High School
and need not be a resident voter. Members shall possess a background and interest in library science
and programs, library management and operations, or literacy. Members shall serve without pay.
Terms of office, excepting that of the member appointed from the student body from Woodburn High
School shall be four (4) years from the date of appointment and staggered so three positions will
expire every two years. The term of office for the member appointed from Woodburn High School
shall be two (2) years from the date of appointment, which shall be in August. All other appointments
shall be made annually, in December, or upon the expiration or other termination of the member's
term of office. Each member of the Committee serves at the pleasure of the Mayor and City Council
and may be removed prior to expiration of their terms without cause or hearing. Members may be
removed by the Mayor pursuant to City resolution. In addition to the appointed members, the Mayor
or the Mayor's representative and the Director will serve as ex-officio members.
Section 3, Meetinl!s. The Board shall meet at such times as the Board may determine are
appropriate and necessary. All Board meetings shall be conducted in accordance with the bylaws of
the organization, the provisions of this ordinance and with law.
Section 4. Officers. The Library Board shaH, at its first meeting, elect a chairman and such
other officers as the Board may deem appropriate. Officers shall have such duties and authority as
the Board shall establish, consistent with its bylaws, other provisions of this ordinance and with law.
Section 5, Board ResDonsibilities. The Library Board shall have the responsibility for
advising and making recommendations to the Library Director and to the Mayor and Council, on all
matters pertaining to the planning, acquisition, development and management of the library.
Page 1 - Council Bill No. 2048
Ordinance No. 2265
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Section 6, Budl!et. The Library Board shall participate in the preparation of the annual
budget and shall recommend to the Budget Officer a budget for the expenditure of all funds produced
by tax or other means for the development, promotion and management of the library in the City of
Woodburn.
Section 7, Rules and Rel!ulations. The Library Board shall recommend to the Mayor and
City Council reasonable rules and regulations governing the use of and proper conduct in the library
in the City of Woodburn.
Section 8. Supervision of Director. The City Administrator shall have the responsibility for
the hiring, termination, discipline and any other personnel actions affecting the Library Director. The
Board shall act in an advisory capacity in the selection, discipline, or termination of the Director.
Section 9. Internal Administrative Policies and Procedures. The City Administrator shall
be the fiscal and internal administrative agent for the library and the department shall operate in
conformance with City administrative procedures including those pertaining to the following:
(I) Personnel, including recruitment, selection, classification and pay for department staff;
(2) Personnel matters, including discipline and grievances;
(3) Receipt, disbursement and accounting for monies;
(4) Maintenance of general books, cost accounting records, and other financial documents;
(5) Purchasing;
(6) Budget administration; and
(7) Operation and maintenance of equipment and buildings.
Section 10. Assistance to the Board. The Director shall assist the Board in the performance
of its duties, and shall prepare reports as requested by the Board.
Section 11. Annual Reports. The Library Board shall make a full and complete annual
report to the City Council and make such other reports as may be required by the Mayor and
Council. The Library Director shall be responsible for the preparation of the report with Board input.
Section 12, Repeal. Ordinance No. 1797 is hereby repealed.
Section 13. Emerl!encv Clause. This ordinance being necessary for the public peace, health
and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon
passage by the Council and approval b~~.
Approved as to form0) <yvo S !tq 12 00 ~
City Attorney Date
ApP"Vod:~{~
Page 2 - Council Bill No. 2048
Ordinance No. 2265
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Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST ~~~~~ter
City of Wood bum, Oregon
Page 3 - Council Bill No. 2048
Ordinance No. 2265
June 12, 2000
June 13, 2000
June 13. 2000
June 13, 2000
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