October 12, 2020 minutesCOUNCIL MEETING MINUTES
OCTOBER 12, 2020
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, OCTOBER I2, 2020
CONVENED The meeting convened at 7:03 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson
Councilor Carney
Councilor Cornwell
Councilor Schaub
Councilor Morris
Councilor Ellsworth
Councilor Cabrales
Present
Present
-via video conferencing
Present
-via video conferencing
Present
-via video conferencing
Present
-via video conferencing
Present
-via video conferencing
Present
-via video conferencing
Staff Present (via video conferencing): City Administrator Derickson, City Attorney Shields,
Assistant City Administrator Row, Economic Development Director rohnk, Police Chief Ferraris,
Finance Director Turley, Assistant City Attorney Granum, Human Resources Director Gregg,
Engineering Director Liljcquist, Parks and Recreation Manager Cuomo, City Recorder Pierson
ANNOUNCEMENT
City Hall and the Library will be closed on November 11 in observance of Veterans Day.
PROCLAMATION
The Mayor read a proclamation declaring October 2020 as Domestic Violence Awareness Month.
CONSENT AGENDA
A. Woodburn City Council minutes of September 14, 2020,
B. Acceptance of a Statutory Warranty Deed for Right -of -Way Dedication and Two Public Utility
Easements at 1220 Fifth Street, Woodburn, OR 97071 (Tax Lot 051 W07DB02500),
C. Leasing Specialist, LLC. Contract Award,
D. Liquor License Application — Metropolis LLC.,
E. Crime Statistics through August 2020,
F. Building Activity for September 2020.
Councilor Morris stated his concerns with not giving a recommendation to OLCC for the
Metropolis, LLC liquor license application. Carney/Cornwell... adopt the Consent Agenda. The
motion passed unanimously.
WORK SHOP UTILITY SERVICE ORDINANCE & RESOLUTION SETTING ROW
UTILITY LICENSE AND USAGE FEE RATES
Reba Crocker with Right of Way consultants provided information to the City Council on the
proposed utility service ordinance and the resolution for right of way utility license and usage fee
rates. Councilors asked questions and provided comments. Wendy Veliz with PGE stated that she
appreciates the opportunity to work with rim and McKenzie on this item and that she is pleased to
say that they landed in a good place addressing the energy pieces that were raised in their
discussions.
The Mayor noted that item 11B will be deferred to the next meeting.
CALL-UP BRIEFING: PLANNING COMMISSION APPROVAL OF A VARIANCE FOR
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COUNCIL MEETING MINUTES
OCTOBER 12, 2020
ERIC & CHARMAINE COTTRELL AT 1311 E. LINCOLN STREET AR 2020-04
The Council declined to call this item up.
CITY ADMINISTRATOR'S REPORT
The City Administrator reported the following:
• The League of Oregon Cities is having a virtual conference this week on Wednesday and
Thursday and if anyone that is not already signed up but wants to be to let him or Brenda
know.
• The Oregon Senate reaffirmed the Governor's appointment of him to the DPSST Board.
• Presented to the Greeter's meeting last Friday and took questions about the City and
discussed the things that were going on in the City.
• A group of regional City managers have tried to start a chapter of the Local Government
Hispanic Network Organization which is affiliated with ICMA. He will be helping to draft
the bylaws for this and will assist with getting the chapter going,
• Three new officers have been hired. Chief Ferraris provided information on the officers
and the steps the police department takes in hiring new officers.
• The agenda setting meeting will not take place this week due to the LOC conference taking
place.
MAYOR AND COUNCIL REPORTS
Councilor Morris reminded people that October 13 is the last day to register to vote. He asked if
this is the last meeting until after the election and City Administrator Derickson stated that it was
his understanding that there would be one meeting a month unless the Mayor called a second
meeting for a work session.
Councilor Ellsworth stated that she has been reflecting on what the Council has done and that she
is proud of the work that has been accomplished. She thanked Council and staff for everything and
that she Iooks forward to what's next for Woodburn.
Councilor Cornwell thanked staff for all of the work they have done.
Councilor Cabrales asked that people not forget to fill out the Census
Councilor Schaub stated that she concurs with Councilor Ellsworth and Councilor Cornwell. She
added that she is proud to be associated with a great City, a terrific Council and a great staff. She
thanked the City Administrator for all the great work that he and his team are doing. She asked
people to vote and support Councilor Ellsworth and Councilor Morris.
Councilor Carney gave a shout out to McKenzie Granum for pulling the workshop together and
that he concurs with the commentary by Councilor's Ellsworth„ Cornwell, and Schaub.
Mayor Swenson stated that he attended a Council of Governments meeting and they are looking
for a Director. Attended the final community center meeting and thanked Tim and the committee
for a job well done. He added that it was great to see Scott during the Chamber of Commerce
Greeters,
EXECUTIVE SESSION
Mayor Swenson entertained a motion to adjourn into executive session under the authority of ORS
192.66 (2)(i). Carney/Cornwell... move into executive session. The motion passed unanimously.
The Council adjourned to executive session at 5:18 p.m. and reconvened at 8:58 p.m. Mayor
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Swenson stated that no action was taken by the Council while in executive session.
Carne /Morris.... direct the Mayor sign an amendment to the City Administrators current
Employment Agreement to do the following: 1. Extend the term of the present agreement by five
years, 2. Increase severance pay to one full year, 3. Add an additional five vacation days to the
City Administrators vacation bank and 4. Change the vacation cap from 288 hours to 328 hours.
The motion passed unanimously.
Carney/Cornwell... direct the Mayor to sign an amendment to the City Attorney's current
Employment Agreement to do the following: 1. Agree to 2 year term with a one year termination
notice, 2. Increase severance pay to one full year. 3. Add an additional 5 vacation days to the City
Attorney's vacation bank. The motion passed unanimously.
Mayor Swenson entertained a motion to adjourn into executive session under the authority of ORS
192.660 (2)(f). Carney/Cabrales... move into executive session. The motion passed unanimously.
The Council adjourned to executive session at 9:02 p.m. and reconvened at 9:52 p.m. Mayor
Swenson stated that no action was taken by the Council while in executive session.
ADJOURNMENT
Morris/Ellsworth... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:52 p.m.
APPROVED
EMC SWENSON, MAYOR
ATTEST
THILeat er Pierson' City Recorder
City of Woodburn, Oregon
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