September 14, 2020 minutes COUNCIL MEETING MINUTES
SEPTEMBER 14, 2020
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, SEPTEMBER 14, 2020
CONVENED The meeting convened at 7:03 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor Carney Present -via video conferencing
Councilor Cornwell Present -via video conferencing
Councilor Schaub Present -via video conferencing
Councilor Morris Present -via video conferencing
Councilor Ellsworth Present -via video conferencing
Councilor Cabrales Present -via video conferencing
Staff Present (via video conferencing): City Administrator Derickson, Assistant City
Administrator Row, Economic Development Director Johnk, Community Development Director
Kerr, Police Chief Ferraris, Finance Director Turley, Assistant City Attorney Granum, Human
Resources Director Gregg, Engineering Director Liljequist, Parks and Recreation Manager
Cuomo, City Recorder Pierson
PROCLAMATION
The Mayor read a proclamation declaring September 15th- October 15th, 2020 Hispanic Heritage
Month.
CONSENT AGENDA
A. Woodburn City Council minutes of August 10, 2020,
B. Woodburn City Council Work Session minutes of August 31, 2020,
C. Building Activity for August 2020,
Morris/Ellsworth... adopt the Consent Agenda. The motion passed unanimously.
PUBLIC HEARINGS
Continuance of Council Call-up Hearing of Planning Commission approval of Allison Way
Apartments (Design Review DR 20I9-05, Phasing Plan PP 2019-01, Property Line
Adjustment PLA 2019-04, Street Exception EXCP 2020-05, and Variances 2019-04)
A Public Hearing to consider input on Continuance of Council Call-up Hearing of Planning
Commission approval of Allison Way Apartments (Design Review DR 2019-05, Phasing Plan PP
2019-01, Property Line Adjustment PLA 2019-04, Street Exception EXCP 2020-05, and
Variances 2019-04). Mayor Swenson declared the hearing open at 7:09 p.m. for the purpose of
hearing public input on Continuance of Council Call-up Hearing of Planning Commission
approval of Allison Way Apartments (Design Review DR 2019-05, Phasing Plan PP 2019-01,
Property Line Adjustment PLA 2019-04, Street Exception EXCP 2020-05, and Variances 2019-
04). The Mayor asked the Council if they had any declarations to add from the last public hearing.
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There were no further declarations. City Recorder Pierson read the Public Hearing Statement.
Community Development Director Kerr provided a staff report. Eugene Labunsky provided
information on the application. Mayor Swenson asked if anyone from the public would like to
speak in favor of the application. Steve Rippeteau, 562 Prairie St., stated that he reviewed the
changes made and he is satisfied with what has been done. Mayor Swenson asked if anyone from
the public would like to speak in opposition of the application. No one from the public spoke in
opposition of the application. Mayor Swenson declared the hearing closed at 7:44 p.m.
Carney/Schaub... City Council tentatively approve Design Review 2019-05, Property Line
Adjustment 2019-04 and Phasing Plan 2019-01 with the Planning Commission conditions and
direct staff to prepare a final decision document for Council consideration. On roll call vote the
motion passed unanimously.
Carney/Ellsworth...City Council tentatively approve Street Exception 2020-05 with the Planning
Commission conditions, except that Stacy Allison Way shall have 5-foot wide bicycle lanes, and
direct staff to modify the conditions and prepare a final decision document for Council
consideration. On roll call vote the motion passed unanimously.
Carnev/Morris... City Council tentatively approve Variance 2019-04, which consists of the six
(6) variances summarized in the staff report, and direct staff to prepare a final decision document
for Council consideration incorporating the parking ratio and compact parking numerical
standards per the applicants letter exhibit. On roll call vote the motion passed unanimously.
FY 2020-2021 Supplemental Budget Request for Acceptance of Grant Awards for Covid
Relief Funds (CRF) and Business Oregon Small Business Grant Funds and the
Appropriation Authority for Expending the Grant Revenue for their Approved Purposes
A Public Hearing to consider input on the FY 2020-2021 Supplemental Budget Request for
Acceptance of Grant Awards for Covid Relief Funds (CRF) and Business Oregon Small Business
Grant Funds and the Appropriation Authority for Expending the Grant Revenue for their Approved
Purposes. Mayor Swenson declared the hearing open at 7:52 p.m.for the purpose of hearing public
input on the FY 2020-2021 Supplemental Budget Request for Acceptance of Grant Awards for
Covid Relief Funds (CRF) and Business Oregon Small Business Grant Funds and the
Appropriation Authority for Expending the Grant Revenue for their Approved Purposes. Finance
Director Turley provided a staff report. Mayor Swenson asked if anyone from the public would
like to speak on this subject. No members of the public wished to speak in either support or
opposition of the FY 2020.2021 Supplemental Budget Request for Acceptance of Grant Awards
for Covid Relief Funds (CRF) and Business Oregon Small Business Grant Funds and the
Appropriation Authority for Expending the Grant Revenue for their Approved Purposes. Mayor
Swenson declared the hearing closed at 7:56 p.m.
COUNCIL BILL NO. 3137—AN ORDINANCE PROVIDING FOR THE MANAGEMENT
OF ACCESS TO AND USE OF THE CITY'S RIGHTS-OF-WAY FOR UTILITY
PURPOSES AND DECLARING AN EMERGENCY
Carney introduced Council Bill No. 3137. City Recorder Pierson read the bill twice by title only
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since there were no objections from the Council. Assistant City Attorney McKenzie Granum
provided a staff report.Reba Crocker,ROW Consultants LLC,provided information and answered
questions from City Council. There was a consensus of the City Council that they did not have
enough information on this item to vote on it tonight and asked that staff get information on the
City's costs for managing the right-of-way, pass through costs, who currently does not pay but
would be included and if it will cost the City more to implement it then it costs right now.
COUNCIL BILL NO. 3139 — A RESOLUTION APPROVING A SUPPLEMENTAL
BUDGET FOR FY 2020-2021
Carney introduced Council Bill No. 3139. City Recorder Pierson read the bill by title only since
there were no objections from the Council. Finance Director Turley provided a staff report. Mayor
Swenson declared Council Bill No. 3139 duly passed.
T-MOBILE WATER TOWER SITE LEASE AGREEMENT
Carney/Morris... Authorize the City Administrator to enter into the attached Water Tower Site
Lease Agreement with T-Mobile. Assistant City Administrator Row provided a staff report. The
motion passed unanimously.
CITY ADMINISTRATOR'S REPORT
The City Administrator reported the following:
— Commended City staff and noted that 18 employees have been impacted by the fires and
those involved in public safety are still showing up and doing their job.
— Communication is up to speed and up to date with information pertaining to Woodburn.
The City has received accolades for the updates that the City is providing in relation to the
wild tires. Air quality is biggest threat to our community and encouraging people to stay
indoors.
— There was an incident were a City bus was hijacked. The bus driver was able to get away
and the bus was then stolen. There were no injuries and the bus received a flat tire as the
only damage.
— The City is working with Love Inc. on having a clean air shelter and there is a breathing
room at Washington Elementary to get healthier air.
— City has directed people who want to help with wild fires to Marion County who has the
information on how people can help.
— Trying to communicate with Council as much as he can and sending out information.
— Police Chief Ferraris provided information on his daily communications as the City's
Emergency Manager.
MAYOR AND COUNCIL REPORTS
Councilor Schaub thanked staff and the communications team and Chief Ferraris have been doing
a stellar job. She stated that her heart goes out to family's who have had to weather this.
Councilor Ellsworth stated that she appreciates the calming words from City staff and that it is a
good message the City is sending out about taping care of family, staying indoors and helping your
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SEPTEMBER 14, 2020
neighbors if you can.
Councilor Cabrales gave a shout out to those volunteering and that PCUN can help direct people
to places that are taking donations.
Councilor Cornwell thanked Scott and Jim for keeping everything organized and making her feel
7-11)
safe. She was happy to see the street sweeper taking care of ash on the street. She also wants to
be sure that protocols are being followed so that we don't get in each other's way and have to clean
up messes because we overstepped.
Councilor Morris thanked first responders and those affected by this. He stated that he looks
forward to the after action report.
Councilor Carney stated that he concurs with what has already been said and we owe a debt of
gratitude to the fine professionals who have been working with us.
ADJOURNMENT
Ellsworth[Morris... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:21 p.m.
APPROVED—
ERIC SWENSON, MAYOR
ATTEST44&
Heather Pierson, City Recorder
City of Woodburn, Oregon
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