July 13, 2020 minutes COUNCIL MEETING MINUTES
JULY 13, 2020
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON,JULY 13, 2020
CONVENED The meeting convened at 7:03 p.m_ with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor Carney Present
Councilor Cornwell Present
Councilor Schaub Present -via video conferencing
Councilor Morris Present -via video conferencing
Councilor Ellsworth Present
Councilor Cabrales Present -via video conferencing
Staff Present (via video conferencing): City Administrator Derickson, City Attorney
Shields,Economic Development Director Johnk, Community Development Director Kerr,
Police Chief Ferraris, Operations Director Stultz, Finance Director Turley, Assistant City
Attorney Granum, Human Resources Director Gregg, Community Relations Manager
Guerrero, Engineering Director Liljequist, Parks and Recreation Manager Cuomo,
Economic Development Assistant Setzer, Senior Planner Cortes, City Engineer Garcia,
City Recorder Pierson
PRESENTATIONS
ROW Consultants LLC - Draft Utility Services Ordinance - Assistant City Attorney
Granum and Reba Crocker with ROW Consultants LLC,provided information on the Right
of Way management program. Councilor Carney stated that he would like to see a one year
after action analysis.
Woodburn Emergency Business Assistance Grant Report - Economic Development
Director Johnk provided an overview of the City's Business Assistance Grant program and
an update on the outcomes of the program.
Community Outreach Update - Community Relations Manager Guerrero provided
information on the City's community outreach efforts. Economic Development Assistant
Setzer provided information on the City's business assistance efforts.
CONSENT AGENDA
A. Woodburn City Council minutes of June 8, 2020,
B. Woodburn City Council Special Meeting minutes of June 25, 2020,
C_ Woodburn City Council Executive Session minutes of June 25, 2020,
D. Redflex Contract Extension Amendment,
E. Acceptance of a Warranty Deed at 270 Montgomery Street, Woodburn, OR 97071
(Tax Lot 051 W 18BA06400),
F. Marion County Cooperation Agreement for Community Development Block Grant
Funds,
G. Crime Statistics through May 2020,
H. Building Activity for June 2020.
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COUNCIL MEETING MINUTES
JULY 13, 2020
Carney/Ellsworth... adopt the Consent Agenda. The motion passed unanimously.
PUBLIC HEARINGS
2020 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FROM
BUSINESS OREGON FOR THE FARMWORKER HOUSING AND
DEVELOPMENT CORPORATION (FHDC) FAMILY RESOURCE CENTER
AND EDUCATIONAL FACILITY IN WOODBURN
A Public Hearing to consider input on the 2020 Community Development Block Grant
(CDBG) from Business Oregon for the Farmworker Housing and Development
Corporation (FHDC) Family Resource Center and Educational Facility in Woodburn.
Mayor Swenson declared the hearing open at 7:59 p.m. for the purpose of hearing public
input on the 2020 Community Development Block Grant (CDBG) from Business Oregon
for the Farmworker Housing and Development Corporation (FHDC) Family Resource
Center and Educational Facility in Woodburn. City Recorder Pierson stated the following:
The City of Woodburn is eligible to apply for a 2020 Community Development Block
Grant from Business Oregon. Community Development Block Grant funds come from the
U.S. Department of Housing and Urban Development. The grants can be used for public
facilities and housing improvements, primarily for persons with low and moderate
incomes. Approximately $12 million will be awarded to Oregon non-metropolitan cities
and counties in 2020. The maximum grant that a city or county can receive for a
community facilities project is $1,500,000. The City of Woodburn is preparing an
application for a 2020 Community Development Block Grant from Business Oregon for
Farmworker Housing Development Corporation's (FHDC) Family Resource Center and
Educational Facility in Woodburn to accommodate activities and services primarily or
exclusively for low to moderate income clientele. It is estimated that the FHDC services
will service the Woodburn community with a population of 25,067, of which 55.09%
percent are low or moderate income. Permanent involuntary displacement of persons or
businesses is not anticipated as a result of the proposed project. If displacement becomes
necessary, alternatives will be examined to minimize the displacement and provide
required/reasonable benefits to those displaced. Any low and moderate--income housing
that is demolished or converted to another use will be replaced. Notice of this hearing was
posted in the July 2'd edition of the Statesman Journal in both English and Spanish. City
Administrator Derickson and Economic Development Director Johnk provided a staff
report. Maria Elena Guerra, Executive Director at FHDC and Claudia Cantu, Deputy
Director of FHDC provided information on the Family Resource Center and Educational
facility. Mayor Swenson asked if anyone from the public would like to speak on this
subject. No .members of the public wished to speak in either support or opposition of the
2020 Community Development Block Grant (CDBG) from. Business Oregon for the
Farmworker Housing and Development Corporation(FHDC)Family Resource Center and
Educational Facility in Woodburn. Mayor Swenson declared the hearing closed at $:11
p.m.
COUNCIL CALL-UP OF PLANNING COMMISSION APPROVAL OF ALLISON
WAY APARTMENTS (DESIGN REVIEW D_ R 20.19_-05, PHASING PLAN PP 2019-
01 PROPERTY ADJUSTMENT LINE
-- -- 01.9-04:STREET EXCEPTION EXCP
T PLA......2
2020-05,-AND_VARIANCES 2019-04)
input
A Public Hearing to consider n .—
on Council Call-up of Planning Commission approval
of Allison Way Apartments (Design Review DR 2019-05, Phasing Plan PP 2019-01,
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COUNCIL MEETING MINUTES
JULY 13, 2020
Property Line Adjustment PLA 2019-04, Street Exception EXCP 2020-05, and Variances
2019-04). Mayor Swenson declared the hearing open at 8.11 p.m. for the purpose of hearing
public input on Council Call-up of Planning Commission approval of Allison Way
Apartments (Design Review DR 2019-05, Phasing Plan PP 2019-01, Property Line
Adjustment PLA 2019-04, Street Exception EXCP 2020-05,and Variances 2019-04). The
Mayor asked the Council if they had declarations. Council Carney stated that he rides his
bike by the location. Council Morris stated that he walked the site around 3 weeks ago.
City Recorder Pierson read the Public Hearing Statement. Senior Planner Cortes provided
a staff report. Eugene Labunsky provided information on the application. Mayor Swenson
asked if anyone from the public would like to speak in favor of the application. No
members of the public wished to speak in support of the application.Mayor Swenson asked
if anyone from the public would like to speak in opposition of the application. Steve
Rippeteau, 562 Prairie St., stated that he had concerns about there being enough parking
and that a wall would be a better choice than the trees and shrubs that are proposed. He
also stated that he has concerns about the street arrangement as it will have the
neighborhood blocked in. The applicant Eugene Labunsky provided rebuttal. Mayor
Swenson declared the hearing closed at 9:30 p.m. Council asked questions and provided
comments.
Carney/Ellsworth... approve the consolidated application DR 2019-5, PP 2019-1, PLA
2019-4, EXCP 2020-5. Mayor Swenson asked who was in favor of the motion. Councilors
Ellsworth, Cornwell, Carney, Cabrales, and Schaub said aye. The motion passed with
Councilor Morris not voting. Councilor Morris stated that he didn't vote because he didn't
understand the motion.
Carney/Morris...that the project does include the pathway. The motion passed
unanimously.
Carney/Cornwell... deny variance 42 which is the parking ratio minimum and by default
return to our WDO of 2 spaces or stalls,per dwelling. The motion passed unanimously.
Carney/Cornwell... deny variance#3 which has to do with compact parking percentages
so that by default it returns to the WDO of 20%. The motion passed with Councilors
Ellsworth and Schaub voting no.
Carney/Cabrales... deny variance 44 the drive aisle width minimum and return it to the
WDO figure so that the drive aisles are sufficiently wide so that cars can maneuver well.
On roll call vote Councilors Morris,Carney,and Cabrales voted aye. Councilors Ellsworth,
Cornwell, and Schaub voted no. Mayor Swenson voted aye to break the tie. The motion
passed.
Carney/Ellsworth... approve variances 1, 5, and 6. Councilor Carney withdrew the
motion.
Carney/Cornwell... approve variance#1. The motion passed unanimously.
Carney/Ellsworth... approve variance 05. The motion passed unanimously.
Carney/Ellsworth... approve variance #6. The motion passed with Councilor Cabrales
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COUNCIL MEETING MINUTES
JULY 13, 21
voting nay.
The developer agreed to extend the final decision due date from July 30, 2020 to October
30, 2020.
Ellsworth/Schaub ..continue consideration of the land use application until August 10
and at that time the applicant would be presenting modifications and those would be further
considered by the Council and the applicant also would be waiving the 120 day rule until
October 30, 2020. The motion passed with Councilor Carney voting nay.
FY 2020-2021 SUPPLEMENTAL BUDGET RE QUEST FOR A TRANSFER FROM
CONTINGENCY TO MATERIAL SERVICES FOR CBDG HOUSING REHAB
PROGRAM FUNDS
A Public Hearing to consider input on the FY 2020-2021 Supplemental Budget Request
for a Transfer from Contingency to Material Services for CBDG Housing Rehab Program
Funds. Mayor Swenson declared the hearing open at 10:35 p.m. for the purpose of hearing
public input on the FY 2020-2021 Supplemental Budget Request for a Transfer from
Contingency to Material Services for CBDG Housing Rehab Program Funds. City
Administrator Derickson provided a staff report. Mayor Swenson asked if anyone ftom
the public would like to speak on this subject. No members of the public wished to speak
in either support or opposition of the FY 2020-2021 Supplemental Budget Request for a
Transfer from Contingency to Material Services for CBDG Housing Rehab Program
Funds. Mayor Swenson declared the hearing closed at 10:36 p.m.
COUNCIL BILL NO. 3130 - AN ORDINANCE REPEALING ORDINANCE 1766
AS PART OF THE ORDINANCE REVIEW/REVISION PROJECT AND
DECLARING AN EMERGENCY
Carney introduced Council Bill No. 3130. City Recorder Pierson read the bill twice by
title only since there were no objections from the Council. Assistant City Attorney Granurn
provided a staff report. On roll call vote for final passage, the bill passed unanimously.
Mayor Swenson declared Council Bill No. 3130 duly passed.
COUNCIL BILL NO. 3131 - A RESOLUTION AUTHORIZING APPLICATION
FOR- AND ACCEPTANCE OF A COMMUNITY DEVELOPMENT BLOCK
GRANT FOR THE RE,HABILITATION OF THE FAMILY RESOURCE CENTER
AND EDUCATIONAL FACILITY OWNED AND OPERATED BY
FA WORKER HOUSING DEVELOPMENT CORPORATION; AND
AUTHORIZING THE CITY ADMINISTRATOR TO SIGN AND EXECUTE ALL
NECESSARY DOCUMENTS TO THAT EFFECT
Carney introduced Council Bill No. 3131. City Recorder Pierson read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Swenson declared Council Bill No. 3131 duly passed.
COUNCIL BILL NO. 31.32 - A RESOLUTION APPROVING TRANSFERS OF FY
2020-2021 APPROPRIATIONS AND APPROVING A SUPPLEMENTAL BUDGET
Carney introduced Council Bill No. 3132. City Recorder Pierson read the bill by title only
since there were no objections from.the Council. On roll call vote for final passage,the bill
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COUNCIL MEETING MINUTES
JULY 13, 2020
passed unanimously. Mayor Swenson declared Council Bill No. 3132 duly passed.
COUNCIL BILL NO. 3133 - A RESOLUTION AUTHORIZING DEFEASANCE
AND PREPAYMENT OF SERIES 2011 BONDS
Carney introduced Council Bill No. 3133. City Recorder Pierson read the bill by title only
since there were no objections from the Council. Finance Directory Turley provided a staff
report. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson
declared Council Bill No. 3133 duly passed.
COUNCIL BILL NO. 3134 - A RESOLUTION AUTHORIZING EXECUTION OF
A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF
WOODBURN AND THE WOODBURN POLICE ASSOCIATION BEGINNING ON
JULY 12 2020 AND ENDING ON JUNE 30,2021.
Carney introduced Council Bill No. 3134. City Recorder Pierson read the bill by title only
since there were no objections from the Council. City Administrator Derickson provided a
staff report. On roll call vote for final passage, the bill passed unanimously. Mayor
Swenson declared Council Bill No. 3134 duly passed.
PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
A. Call-Up Briefing: Planning Commission Approval of a Design Review, Street
Exception, Preliminary Partition, & Variance for North Willamette Valley Habitat for
Humanity at an unaddressed lot on the corner of Elm Street and Young Street (DR
2019-09, EXCP 2019-05, PAR 2019-02, &VAR 2019-07).
B. Call-Up Briefing: Planning Commission Approval of a Design Review for Woodburn
School District at 440 Parr Road(DR 2020-04).
The Council declined to call either of these items up.
CITY ADMINISTRATOR'S REPORT
The City Administrator reported the following:
Announced that the City received a 1.5 million dollar grant for the Family
resource Center.
The City has moved $413,000 to help support low income mortgage holders
in Woodburn and provided $50,000 Downtown Grant disbursements that
will go to support the residents in Woodburn.
- Parks and Recreation Manager Cuomo provided information on a Covid-19 project
in Woodburn which would bring a mobile medical unit to Woodburn to assist with
testing.
MAYOR AND COUNCIL REPORTS
Councilor Ellsworth announced that she will be running for reelection.
Councilor Schaub gave a shout out to the Woodburn Cert Team for delivering 33,000
pounds of food_
Mayor Swenson stated that he would like to go back to two meetings a month the topics he
will be putting on the agenda are: Mayor/Council Communication, Council
Communication, Staff/Council Communication, Communication with the Public,
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COUNCIL MEETING MINUTES
JULV 13, 2020
Communication with the Press,re-upping the Global Inclusion Advisory Task Force and a
Covid-19 report and how it's affecting our zip code and the steps the City is taking.
Councilor Morris stated that he continues to get emails,from people asking about the Motel
8,. He asked the Mayor to talk about the meetings he was involved with that discussed the
use of a motel for quarantine and isolation and if he was involved somehow in getting the
County to look at the Motel 8 in Woodburn.
Mayor Swenson stated that there was discussion about using hotels for that purpose during
his meetings but they were not discussing it being in Woodburn, he added that he did not
have anything to do with the Motel 8 and the County's use of the Motel or getting, them
together to discuss the use.
EXECUTIVE SESSION
Mayor Swenson entertained a motion to adjourn into executive session under the authority
of ORS 192.660(2)(h) and ORS 192.660 (2)(f). Carney/Ellsworth... move into executive
session. The motion passed unanimously. The Council adjourned to executive session at
11:15 pm. and reconvened at 11:34 p.m. Mayor Swenson stated that no action was taken
by the Council while in executive session.
ADJOURNMENT
Morris/Ellsworth .. meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 11.34 p.m.
APPROVED -4e
ERIC SWENSON, MAYOR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
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