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Minutes - 02/13/2006 COUNCIL MEETING MINUTES FEBRUARY 13, 2006 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, FEBRUARY 13,2006. CONVENED. The meeting convened at 7:00 p.m, with Mayor Figley presiding, 0010 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Interim Community Development Director Zwerdling, Finance Director Gillespie, Police Captain Blevins, Public Works Manager Rohman, City Recorder Tennant 0045 ANNOUNCEMENTS. A) Holiday Closures: City Hall and the Library will be closed on Monday, February 20, 2006, in observance of the President's Day holiday, B) Public Hearing to consider ambulance rates will be held before the City Council on Monday, February 27,2006, at 7:00 p.m.. Mayor Figley also announced that there are two vacancies on the City's Budget Committee and she encouraged citizens interested in serving on this Committee to contact the City Administrator's office for an application. 0105 CHAMBER OF COMMERCE REPORT. Nick Harville, Chamber Executive Director, informed the Council of upcoming Chamber events: 1) Business Summit will be held on Tuesday, February 14th, with 63 large businesses and manufacturers from our area registered to attend, In the afternoon, a Business Fair will be held for high school juniors and seniors from five local school districts. He stated that company representatives from John Deere Agricultural Equipment and Catepillar Tractor will be attendance to explain their technical training program which is being offered at local community colleges. 2) On Wednesday, February 15th, the Chamber Forum luncheon will be held at 12:00 noon with the guest speaker being an individual who will describe his experience while in Iraq. Page 1 - Council Meeting Minutes, February 13, 2006 r I COUNCIL MEETING MINUTES FEBRUARY 13, 2006 TAPE READING 3) On Wednesday, February 15th, Rochelle DeVeroe will be conducting a communication seminar at the Chamber office. 4) On Thursday, February 16th, a website development seminar will be held at West Coast Bank. He also stated that they had met with Oregon Dept. of Transportation (aD aT) last week on the Greater Woodburn Planned Special Events Transportation Management Plan, The purpose of the plan is to provide tourists with ingress and egress routes to events such as the Tulip Festival, Oktoberfest, and the Drag Strip so that the 1-5 interchange will not be clogged with an influx of traffic, He stated that every ODOT map given to the Chamber to date includes Woodburn as an ingress/egress point. All Chambers will be provided with a map which will be used in publications and on websites. 0266 WOODBURN SCHOOL DISTRICT. Walt Blomberg, School Superintendent, stated that Woodburn was chosen as one of7 high schools in the State to receive Oregon ECNC Scholarships for sophomores. There will be 10 sophomores selected each year for $6,000 scholarships and they will receive support through their senior year to insure that they will be successful in college. He stated that Nellie Muir elementary school was also recognized by the State Superintendent of Schools for all of the students showing improvement from 3rd to 5th grade. Nellie Muir was judged against all other schools in the State to see how the students are progressing and the results were that our students had progressed better than most schools in the State. In regards to the Business Summit, Woodburn High School will be participating since the school district feels that there needs to be a bridge between education and the business community, Lastly, the School Board will be meeting on February 16th to name the new high schools. 0420 Mark Wolf, 654 Tukwi1a, encouraged the Council to examine the current parking provisions within the City's code in the hope of being able to attract some new merchants into the City, For example, there had been an opportunity to bring a movie theater into Woodburn at North Park Plaza but, under the Code, there was insufficient parking spaces within the retail center for this type of business. He suggested that the City consider minimums and maximums and peak and off-peak parking requirements within the code. He also suggested that the City's system development fees be reviewed since they seem to be one of the higher amounts required within the State. Mayor Figley stated that when the development code was being considered a couple of years ago, the Council consciously did not want to require all of the parking spaces needed for the busiest day of the year and, if this is something the Council would like to discuss, then it will be added to the list. Page 2 - Council Meeting Minutes, February 13, 2006 r COUNCIL MEETING MINUTES FEBRUARY 13, 2006 TAPE READING 0800 CONSENT AGENDA. A) approve the Council minutes of January 23,2006; B) accept the report on the Woodburn Memorial Aquatic Center Revenue Comparison; C) accept the Planning Project Tracking Sheet dated February 1, 2006; D) accept the Building Activity report for January 2006; E) accept the Claims for January 2006; F) accept the 2005 Police Department Statistics report; and G) accept the report on Highway 214 Sidewalk - Phase 3, Councilor McCallum stated that the report by the Police Department was excellent and he requested that the Police Department provide a presentation on the crime statistics at the next regular Council meeting, MCCALLUM/NICHOLS... adopt the consent agenda as presented. Councilor Bjelland also stated that ODOT has allocated a substantial amount of funds to complete the sidewalk project which will result in a continuous stretch of sidewalk on both sides of Highway 214 from the high school to Progress Way. The motion passed unanimously, 0975 PUBLIC HEARING: 2005-06 SUPPLEMENTAL BUDGET. Mayor Figley declared the public hearing open at 7:18 p,m.. Finance Director Gillespie stated that proposed revisions have been heard by the Budget Committee and are outlined in the staff report. The proposed revisions will (1) bring the actual beginning fund balance into the budget document, (2) revenues will be adjusted based on most current information, and (3) provide for budget adjustments that will occur before the end of the fiscal year. For all funds, the supplemental budget will add $3 million in beginning fund balance, add $570,000 in revenue, increase appropriations by $300,000, and increase contingencies by $3 million and reserves by $187,000. Within the General Fund, the beginning fund balance will increase by $80,000, revenue will increase by $442,000, expenditures will increase by $182,000, contingencies will increase by $154,000, and the reserve for the Community Center will be established at $187,000, Councilor McCallum questioned the decrease in the City Gas Tax estimate since the State Gas tax has an increase over the projected amount. Director Gillespie sated that local taxes are down with the closure of the Exxon station but it is anticipated that the amount will increase in the future since the station has re- opened under new ownership. The City gas tax is collected and audited by the State which has worked well for the City. In regards to the Teen Scene program, funding is available through June 30, 2006, No one in the audience spoke either for or against the proposed supplemental budget The Mayor closed the public hearing at 7:25 p.m.., BJELLAND/MCCALLUM... direct staff to return with an ordinance reflecting the Council's decision to adopt the supplemental budget. The motion passed unanimously, Page 3 - Council Meeting Minutes, February 13, 2006 T COUNCIL MEETING MINUTES FEBRUARY 13, 2006 TAPE READING 1410 COUNCIL BILL NO. 2609 - ORDINANCE ENTERING INTO AN AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT FOR THE REGIONAL AUTOMATED INFORMATION NETWORK. Councilor Sifuentez introduced Council Bill 2609, Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously, Mayor Figley declared Council Bill 2609 duly passed with the emergency clause. 1503 COUNCIL BILL NO. 2610 - ORDINANCE APPROVING ZONING ADJUSTMENT CASE FILE NO. 05-02 AFFECTING PROPERTY LOCATED AT 120 SMITH DRIVE AND ATTACHING CERTAIN CONDITIONS. Council Bill 2610 was introduced by Councilor Sifuentez. The two readings of the bill were read by title only since there were no objections by the Council. Councilor Cox stated that the net affect of this ordinance is that the approval by the Community Development Director will be upheld with the conditions, In this particular case, the applicant had appealed the conditions but the ordinance would not remove any of the conditions. On roll call vote for final passage, the bill passed unanimously, Mayor Figley declared Council Bill 2610 duly passed with the emergency clause. 1658 COUNCIL BILL NO. 2611 - ORDINANCE ISSUING FORMAL INTERPRETATION 05-01 REGARDING ORDINANCE 2227. Council Bill 2611 was introduced by Councilor Sifuentez, Councilor McCallum stated for the record that he has a conflict of interest on this issue which he disclosed at the last meeting. His wife works for the firm representing the applicant, therefore, he will not participate in the discussion or voting, Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously (5-0 with Councilor McCallum not voting on this bill). Mayor Figley declared Council Bill 2611 duly passed with the emergency clause. 1785 COUNCIL BILL NO. 2612 - ORDINANCE MAKING APPROPRIATIONS FOR A COMMUNITY DEVELOPMENT BLOCK GRANT RECEIVED DURING FISCAL YEAR 2005-06. Councilor Sifuentez introduced Council Bil12612. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously, Mayor Figley declared Council Bill 2612 duly passed with the emergency clause, Page 4 - Council Meeting Minutes, February 13, 2006 COUNCIL MEETING MINUTES FEBRUARY 13, 2006 TAPE READING 1865 COUNCIL BILL NO. 2613 - RESOLUTION RATIFYING THE COMPILATION AND INDEXING OF THE LEGISLATIVE RECORD FOR LEGISLATIVE AMENDMENT 05-01 REGARDING THE COMPLETION OF PERIODIC REVIEW WORK TASKS. Council Bill 2613 was introduced by Councilor Sifuentez, The bill was read by title only since there were no objections from the Council. Brief discussion was held regarding the size of the record which will be forwarded to Marion County which is the next step of the Periodic Review process. On roll call vote for final passage, the bill passed unanimously, Mayor Figley declared Council Bill 2613 duly passed, 2057 TRAINING AGREEMENT WITH PORTLAND POLICE BUREAU. Councilor McCallum stated that this training agreement will save the City's taxpayers some money and it will give our police officers training opportunities. Police Captain Blevins stated that the Portland Police Bureau has many resources the City can tap into and it will save the City approximately $15,000 per year on training programs relating to pursuit intervention techniques and high speed pursuit. COX/MCCALLUM... authorize the Police Department through its designated officers to sign the intergovernmental agreement concerning police driving range use and training services. On roll call vote, the motion passed unanimously. 2216 MUL TIPLE BID AWARD FOR POLICE FACILITY INTEGRATED BUILDING SECURITY SYSTEM AND LOW POWER DATA CABLING SERVICES. Bids for the building security system were submitted by the following vendors: Entrance Controls, Inc" $97,860.00, and ESP Technologies, $127,365.00. BJELLANDINICHOLS... award the contract for a design build of the Police Facility integrated building security system to Entrance Controls, Inc., in the amount of $97,860.00. The motion passed unanimously. The sole bidder for the Low Power Data Cabling services was submitted by ESP Technologies in the amount of$50,634.00. NICHOLSIMCCALLUM... award the contract for the Public Address/Paging and Low Power Data Cabling services to ESP Technologies for $50,634,00. The motion passed unanimously. 2300 LETTER FROM SALEM MAYOR TAYLOR. Mayor Figley stated that she had received a letter from Mayor Taylor requesting a letter of support from Woodburn for an application under the 'Connect Oregon' program to upgrade the City of Salem airport to encourage commercial service. Mayor Figley stated that she would like to obtain more information from Mayor Taylor before any letter is written since she is unsure if the commercial service upgrade can be accomplished as Page 5 - Council Meeting Minutes, February 13, 2006 r COUNCIL MEETING MINUTES FEBRUARY 13, 2006 TAPE READING proposed, She stated that she would be very willing to write a letter of support if Salem was applying for enhancements that would increase their freight capacity, She requested Council comments on this issue, Councilor McCallum agreed with the Mayor that more information should be obtained before a decision is made to submit a letter of support. Councilor Cox questioned if granting funds for this project would take away funds that the City might be requesting funding for. He was also skeptical of Salem's trying to establish passenger service at their airport, Councilor Bjelland stated that 'Connect Oregon' is a dedicated fund that is the Governor's direction for transportation dollars in the last legislative session and $100 million was funded for non-highway other modes of transportation, In the past, funding has been for highway related projects but it was decided in the last session to focus on other modes of transportation such as shipping, rail, and airway. He stated that he knew of very few projects in MW AC's area that are applying for 'Connect Oregon' funds, Councilor Nichols stated that he had read a newspaper article on this proposal which would extend the airport runways to accommodate private aircraft, It was the consensus of the Council for the Mayor to make necessary contacts and to make a decision as to whether or not to support the application once she has obtained additional information on the proposal. 2905 CITY ADMINISTRATOR'S REPORT. Administrator Brown thanked members of the City Planning and Public Works staff who worked on pulling the Periodic Review record together which entailed many personnel hours over the last several months. Mayor Figley also expressed her appreciation to staff for their work on this project. 2990 MAYOR AND COUNCIL REPORTS. Councilor Nichols questioned when the City will be making the promised improvements to Country Club Road between Astor Way and Boones Ferry Road now that Boones Ferry Road has been completed. Public Works Director Tiwari stated that the improvement would need to be an assessment project and improvements should be done by next summer, Councilor McCallum thanked the Mayor for attending the Relay for Life kickoff event. Additionally, the Mayor will attending the Mayor's Prayer Breakfast on Friday, March 10, 2006, 6:30 - 8:00 am, with the guest speaker being the chaplain from the Portland Trailblazers. 3388 Councilor Bjelland stated that he has been re-elected as Chair for MW AC for the next year. He also stated that there has been a rash of tagging and graffiti in Woodburn and his neighborhood has been hit hard by this vandalism. Under the City's ordinance, property owners are to remove the graffiti within a short period of time otherwise they are fined by Page 6 - Council Meeting Minutes, February 13, 2006 T COUNCIL MEETING MINUTES FEBRUARY 13, 2006 TAPE READING the City. Several citizens have expressed an interest in imposing some financial penalties to the perpetrators and/or their parents whether it be a fine or community service, He requested staff to explore the issue and come back to the Council with either a recommendation or further discussion on vandalism to private property. This is a serious issue since some property owners are considering moving out of our City because of the problems they have been experiencing in their neighborhood. Administrator Brown stated that the Police Department has been making arrests and they do consider this as a serious issue, He will work with the Police Department to look at ordinances from other cities to see what can be done. Councilor McCallum suggested that stores consider putting spray paint behind the counter rather than having all of the paint out on the shelves. He also felt that parents should be held accountable for the actions of their children. Councilor Bjelland agreed that the Police Department is making a more concerted effort to catch the vandals but even when they are caught, they are released almost immediately and, if it is under $250 in damage, it is a misdemeanor and that type of charge is treated as if nothing ever happened unless an individual is a repeat offender. However, the public wants to see that if a person does get caught, the individual is given a penalty for the damage created, Councilor Bjelland stated that he has also received complaints from constituents regarding incidents of animals being slaughtered in backyards and turkeys / chickens being housed or roaming in yards. Administrator Brown stated that the City does have up-to-date ordinances to deal with these types of issues and residents are asked to call the Police Department so that Code Enforcement officers can respond, Captain Blevins stated that tagging is classed as Criminal Mischief and individuals under the age of 18 are juveniles, therefore, they are cited into Marion County Juvenile. This type of offense is low in the order of rank and an individual would need to be charged with the crime 4 or 5 times before it will get any real attention from the County prosecutors, Discussion was held regarding this problem and possible solutions to drastically reduce the problem, Councilor Sifuentez stated that she was excited to hear from Mr. Wolf that he had been approached by business owners of possibility bringing a movie theater into Woodburn. She agreed that it may be time for the City to revisit the parking code since young people do not ask for much and a movie theater would be an asset to our community, Mayor Figley stated that now that the Periodic Review documents have been compiled, staff may now have a little more time to pursue other issues including the list of items on the zoning code. Page 7 - Council Meeting Minutes, February 13, 2006 T COUNCIL MEETING MINUTES FEBRUARY 13, 2006 TAPE READING 5042 Councilor Cox questioned the timeline in completing the new Police Facility. Captain Blevins stated that construction is about a month behind and the projected move- in date will be in October 2006. Exterior walls are now being erected and it is beginning to look like a structure. 5160 Mayor Figley thanked the present and former employees of Roth's Family Market for 38 years of service in our community. She stated that she will be writing a letter to Roth's thanking them for what their organization has done for our City, The Mayor stated that she had received a letter from City staff members who like their boss and she shared excerpts from the letter highlighting the work performed by Interim Community Development Director Zwerdling, She expressed her appreciation to Ms. Zwerdling for the work she has done especially in light that she took over as interim director under a difficult set of circumstances. Mayor Figley also stated that she had received a letter from John Hoffinan, General Manager of Data Vision Communication, thanking Randy Scott for reminding developers of the need to contact Data Vision before they begin work on projects, Mayor Figley stated that she has been informed by City Attorney Shields that it is not necessary to hold an executive session. 5485 ADJOURNMENT. MCCALLUM/SIFUENTEZ... meeting be adjourned. The motion passed unanimously, The meeting adjourned at 8:19 p.m.. APPROV ATTEST ~it. ~ Mary T ant, Recorder City of Woodburn, Oregon Page 8 - Council Meeting Minutes, February 13,2006