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MInutes - 09/19/2005 SPECIAL COUNCIL MEETING MINUTES SEPTEMBER 19, 2005 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 19, 2005. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 0025 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Present Absent Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant Consultant Greg Winterowd, Winterbrook Planning 0021 WORKSHOP - HOUSING NEEDS ANALYSIS CONTAINED IN THE CITY'S PERIODIC REVIEW PROCESS. Mayor Figley opened the workshop at 7:03 pm for the purpose of discussing the Housing Needs Analysis. Greg Winterowd stated that he has been working with Councilor Bjelland, Housing Analyst with the State of Oregon, to look at the housing needs model for the purpose of applying some revised assumptions to see what the outcome of the would be as compared to the original 2003 report. He stated that he had finished working on the model this afternoon and e-mailed the results of the latest run to Councilor Bjelland but due to the lateness ofreceiving the information he most likely did not have a lot oftime to review the results. A memo on this issue was distributed to the Council just prior to the start of this workshop. It was noted that there were three substantial changes to the model run: 1) increased household income expectations were built in resulting from what is believed to be a successful economic development policy; 2) consider the effects of new zones recommended by the Planning Commission which result in higher density which were not factored into the initial run; and 3) the model was a test to see how the housing needs model results determined by Oregon Housing & Community Services matched the City's 2003 housing needs analysis. In summary, the latest run of the housing needs model resulted in slightly less land needs due to higher densities that were factored into the most recent run than the 2003 housing needs model indicated. With the total acreage of need between 600 - 700 acres, all results are within 30-40 acres based on 2 different model runs and 2 different methods of what was projected in 2003. These results indicate that the City is on the right track and there is not a lot of difference in land needs when applying different methods. He reiterated Page 1 - Special Council Meeting Minutes, September 19, 2005 Il' 111 "If SPECIAL COUNCIL MEETING MINUTES SEPTEMBER 19, 2005 TAPE READING that Councilor Bjelland has not had much time to review the material and he referred to Councilor Bjelland to provide more detailed information on how the needs model works and its purposes since he feels that this workshop was called for the purpose of understanding both the housing needs model and the results by applying new and updated data. 0325 Councilor Bjelland stated that the housing needs model is a tool that can be used to explore different scenarios in defining a future for a community. Different assumptions can be used to see what the impacts are on those different assumptions. It is an effective tool that is used by other cities going through the periodic review process to compare results obtained through an independent housing needs analysis done by consultants. He stated that as a State Housing Analyst, he has been very involved in a number areas with the housing needs process for the State of Oregon and the periodic review process. He has reviewed many of the housing needs analysis that have been done by cities and in preparing periodic review packages for submittal to the LCDC and DLCD who have to approve any urban growth boundary amendment and comprehensive plan change. He feels that his work for the State has given him some unique perspective on the issues that cities face when they are attempting to do an urban growth boundary expansion and to define their long term housing needs. He stated that an urban growth boundary amendment looks at a 20-year projection and there is a lot of uncertainty when dealing with this time frame. To define the amount ofresidentialland needed, population also needs to be converted to an average size of household since the number of households is what need housing units. The housing units then need to be analyzed as it relates to single-family homes, condominiums, row houses, and apartments all of which require differing amounts of land in order to support those housing needs. Once the housing units are determined, then zoning of land becomes an issue for analysis. In regards to Woodburn's proposed plan, he felt that he could make some changes in the assumptions in the housing needs analysis recently updated by Winterbrook Planning but, after looking at it more closely and given the acceptable levels of accuracy that should be applied (15%-25%), he did not feel that it would be beneficial to quibble over minor differences in what a particular assumption would turn out to be. He stated that he wanted to be sure that the City had two different approaches of looking at our housing needs and that they are reasonably close together in the end result. He reiterated that the housing needs model is an accepted methodology and it is intended to be a planning tool to allow cities to explore a variety of future scenarios to see what the impact would be. 0907 Councilor Cox stated that, based on what he has heard from Greg Winterowd and Councilor Bjelland, they are both satisfied that the data the City has worked with up to this point does not need to be completely revisited. By applying the different housing needs model to the situation in Woodburn, the City is within the planning range of accuracy to what has already been worked on by staff. Page 2 - Special Council Meeting Minutes, September 19,2005 ". TI ""'PI' SPECIAL COUNCIL MEETING MINUTES SEPTEMBER 19, 2005 TAPE READING Councilor Bjelland reiterated that assumptions will change the results and he might have made some changes that would have shown a slightly lesser need for some housing units. However, he also feels that the projected population will be more than what the City has agreed to plan for, therefore, he did not see a problem with the City's analysis. He suggested that the plan be re-visited approximately every five years to check to see if the plan needs to be adjusted based on data available at that time. 1505 Mayor Figley closed the workshop at 7:27 p.m. Mayor Figley reconvened the Special Council meeting at 7:28 p.m.. PERIODIC REVIEW DELIBERATIONS. Mayor Figley stated that Periodic Review has been a very lengthy process and she believed that the Council is now at a point in which they can consider a final package to adopt and then forward to applicable agencies for completing the process. She expressed her feelings on the overall periodic review process and on the legal parameters that the City is required to follow which does not necessarily meet the needs or desires ofthe citizens of Woodburn. She expressed her support of zoning and transportation proposals along with economic development needs so that Woodburn can attract the type of businesses that would provide economic growth. She supported adoption of the package subject to the amendments recommended within the Community Development Director's memorandum. 1832 Councilor Cox agreed with comments made by the Mayor and reiterated that the package is not a perfect set of documents but the City has worked hard on this package within the rules that govern the process. He understands that there will be people hurt by what the Council does on this package but he does not know how it can be done differently without limiting the growth, direction of growth, the character of growth, and the kinds of development that will occur. He felt that making piecemeal changes will require the City to go back and look at everything that has been done and he did not feel that this was necessary. He expressed his support for the package before the Council. Councilor McCallum also expressed his opinion that this is a good package to adopt. He felt that the Council had taken the time to listen to the public and evaluate the comments made. Unfortunately the City does not have much control over some of the legal requirements which is contrary to the belief that some citizens may have on this issue. He expressed his appreciation to all of those individuals who were involved in the process. 2129 Councilor Bjelland stated that this is the type of process that will not satisfy everyone and this package provides the middle ground. This package will also allow the City to expand within a range of options and different property owners will be impacted. Specific Oregon laws dictate what needs to be followed even though, from a purely development standpoint, inclusion of some other property may be better but, because of certain characteristics such as costs, soils, etc., these properties are not being included in the package. He reminded the public that Exception Areas are required to be included first Page 3 - Special Council Meeting Minutes, September 19, 2005 I TI T SPECIAL COUNCIL MEETING MINUTES SEPTEMBER 19, 2005 TAPE READING and then lower class soils are to be considered before higher class soils are allowed. He also expressed support of the package as recommended by staff. Councilor Sifuentez agreed that a lot of work went into this package and it is a good product for our community. 2392 Councilor Lonergan stated that he could not argue what has been said by other members of the Council but he still has concerns on transportation issues and the need to provide residential development on the east side of the City. He did not feel that he had all of his questions answered on the cost of services. In looking back on the legal aspect of buildable use of lands based on soil classification, he felt that there was some subjective questions that are open for interpretation. Overall, he is ready to support the package. Councilor Nichols also expressed his support for the package that was developed within the framework the City had to work with over the last few years. He also expressed concerned about the transportation issues and suggested that the Council work closely with the Planning Commission in designing routes for traffic. COXlMCCALLUM... instruct staffto prepare an ordinance adopting Legislative Amendment 05-01, subject to the revisions recommended in the Community Development Director's memorandum. On roll call vote, the motion passed unanimously. 2630 COUNCIL BILL NO. 2589 - RESOLUTION APPROVING THE SALE OF SURPLUS PROPERTY AT 202 TOUT STREET TO MARK NYMAN. Council Bill 2589 was introduced by Councilor Sifuentez. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2589 duly passed. 2737 DESIGNATION OF CITY ADMINISTRATOR PRO-TEM. Administrator Brown stated that he will be out of town September 26-28,2005 and recommended that the Council designate Police Chief Russell as Administrator Pro-tem during his absence. NICHOLSIMCCALLUM... designate Police Chief Russell as Administrator Pro-tem during Administrator Brown's absence. The motion passed unanimously. 2820 EXECUTIVE SESSION. Mayor Figley entertained a motion to adjourn into executive session under the statutory authority of ORS 192.660(1 )(h) and 192.660(1 )(f). NICHOLS/SIFUENTEZ... adjourn into executive session under the statutory authority cited by the Mayor. The motion passed unanimously. The meeting adjourned into executive session at 7:45 p.m. and reconvened at 8:01 p.m.. Page 4 - Special Council Meeting Minutes, September 19,2005 r II "If SPECIAL COUNCIL MEETING MINUTES SEPTEMBER 19, 2005 TAPE READING 2848 Mayor Figley stated that no action would be taken by the Council as a result of items discussed in executive session. 2877 ADJOURNMENT. MCCALLUMINICHOLS... meeting be adjourned. The motion passed The meeting adjourned at 8:02 p.m.. APPRO ""----- /' ATTEST /J~ ~ M~ry enn t, Recorder City of Woodburn, Oregon Page 5 - Special Council Meeting Minutes, September 19, 2005 ~ IT - Executive Session COUNCIL MEETING MINUTES September 19, 2005 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 19, 2005. CONVENED. The Council met in executive session at 7:52 p.m. with Mayor Figley presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant Press: John Gervais, Woodburn Independent Mayor Figley reminded the Councilors, staff, and press that information discussed in executive session is not to be discussed with the public. The executive session was called under the following statutory authority: 1) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660(1 )(h); and 2) To consider records that are exempt by law from public inspection pursuant to ORS 192.660(1)(f); ADJOURNMENT. The executive session adjourned at 8:00 p.m.. APP ATTEST f17':::;t. ~ Mary T e t, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, September 19,2005 ..... rr