Loading...
Minutes - 05/23/2005 COUNCIL MEETING MINUTES MAY 23,2005 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 23, 2005. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 0015 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Present Absent Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Public Works Manager Rohman, Asst. City Engineer Torgeson, Police Chief Russell, Police Captain Blevins, Community Development Director Mulder, City Recorder Tennant Mayor Figley stated that Councilor Lonergan was out of town attending his son's graduation from West Point Military Academy. 0060 ANNOUNCEMENTS. A) In observance of Memorial Day, City Hall will be closed on Monday, May 30, 2005 and the Library will be closed May 29 and 30, 2005. The Aquatic Center will be open on May 30, 2005 from 1 :00 p.m. to 4:00 p.m. with a swim fee of $1.00. B) The Library will be closed on Sundays for the summer beginning June 19,2005 and will re-open on Sunday, September 11,2005. C) Deliberations will continue on the 2005 Comprehensive Plan Periodic Review amendments on Monday, June 13, 2005 at 7:00 p.m.. D) Budget hearings before the City Council for fiscal year 2005-06 will be held on June 13, 7:00 p.m., in the City Hall Council Chambers. The Urban Renewal Agency will conduct the 2005-06 Urban Renewal budget hearing just prior to the regularly scheduled Council meeting. 0105 APPOINTMENT - PLANNING COMMISSION POSITION 5. Mayor Figley appointed Larry Grosjacques to the Planning Commission with his term to expire December 31, 2007. She stated that Mr. Grosjacques is a former resident of the City and Planning Commission member but he now lives about 500 feet outside of the City limits. The ordinance allows for one member of the Planning Commission to reside Page 1 - Council Meeting Minutes, May 23, 2005 T COUNCIL MEETING MINUTES MAY 23,2005 TAPE READING outside ofthe City limits and, as of this date, all current Commission members live inside the City limits. MCCALLUMINICHOLS... approve the appointment of Larry Grosjacques to Position 5 of the Planning Commission with his term expiring December 31, 2007. The motion passed unanimously. 0170 PROCLAMATION - BUDDY POppy WEEK. Mayor Figley declared May 18 - 31, 2005 as Buddy Poppy Week within the City and encouraged local citizens to support this annual Veteran's of Foreign Wars (VFW) fundraiser to support veterans and their families. 0284 PROCLAMA TION - RELAY FOR LIFE (American Cancer Society). Mayor Figley declared Woodburn as an official "Relay for Life" City and the month of June 2005 as "Relay for Life" month within our City. It was noted that the City's 4th Annual Relay for Life fundraising event will be held on June 24 and 25, 2005. 0398 PRESENTATION: INTRODUCTION OF POLICE CAPTAIN BLEVINS. Police Chief Russell introduced newly hired Police Captain Charles Blevins who was most recently employed by the City of Lake Oswego. He stated it was a lengthy search for the right person for the position and he expressed his appreciation to the Council for their support and patience during this recruitment process. Captain Blevins stated that he is impressed with the caliber of Woodburn Police Department employees along with their dedication and loyalty to the Police Department. He expressed his appreciation in being given the opportunity to serve the City. Chief Russell stated that Captain Blevins is commanding the patrol and traffic divisions of the department. 0550 PRESENTATION: SETTLEMIER / HAYES STREET INTERSECTION IMPROVEMENT OPTIONS. Assistant City Engineer Torgeson introduced four (4) options for improving the Settlemier Avenue I Hayes Street intersection. He stated that this is the beginning of the process and additional public input and neighborhood meetings will be held before a final report is presented to the Council. Staff anticipates the construction project to begin in the spring or early summer of 2006. Maps of the four options were provided to the Council. Option 1 would leave the intersection as it currently is which is a split roadway on West Hayes Street at the intersection. Staff proposes that some change be made at this intersection in order to (1) reduce motor vehicle conflict going west on Hayes Street, (2) minimize stacking of vehicles on Settlemier Avenue, (3) provide safe school bus movement, (4) provide continuity for pedestrians and bicycles on the north side of the street, (5) to beautify the area where the well house currently sits since it will be Page 2 - Council Meeting Minutes, May 23, 2005 T COUNCIL MEETING MINUTES MAY 23,2005 TAPE READING demolished once the well is abandoned, and (6) to integrate this improvement with planned future improvements to West Hayes Street from Sett1emier Avenue to Evergreen Road. Option 2 will provide minor modifications for bus movement in that the existing roadway on the north side of the well house will be blocked, the well house will be demolished, and traffic is accommodated by increasing the radius at the intersection. West Hayes Street will have 3 travel lanes with one lane going west, an eastbound thru and left turn lane, and an eastbound dedicated right turn lane. It was noted that this option can be completed within existing right-of-way. Option 3 is similar to Option 2 but the main difference is that an additional bike lane has been added on the south side of West Hayes Street. Additionally, this option provides for a dedicated right turn only lane for westbound traffic on East Hayes Street. This option also provides for landscaped area on the north side of West Hayes Street at the intersection. Lastly, Option 4 would close off East Hayes Street at Sett1emier A venue which would then provide for a true right- angle intersection of West Hayes Street with Sett1emier Avenue. He stated that further studies still need to be made to determine traffic impacts of each change and which option will best meet the needs of the City and surrounding neighborhood. A traffic study may result in a need to have a 4-way stop at this intersection in order to address traffic congestion issues. Public Works Director Tiwari stated that one of the Council goal's is for Settlemier A venue to remain as it is to some degree to preserve the old-fashioned look with a lot of trees. However, that intersection generates a lot of traffic since the school is located on West Hayes Street. The water well will eventually be abandoned thereby giving the City an opportunity to improve the intersection. Even though Option 4 is a drastic change, he suggested that it be seriously looked at and evaluated by the Council and residents. If this option is decided upon, then traffic will be moved to either Lincoln or Garfield Streets. If East Hayes Street remains open, then a 4-way stop may be beneficial in order to improve motorist, pedestrian, and bicyclist safety. 2010 Mayor Figley stated that she was inclined to favor Option 3 with a 4-way stop to improve traffic movement at the intersection. Councilor Cox stated that there are a number of things in favor of Option 4 but until the traffic counts are completed and impacts known on other neighborhood streets, the true impact will not be known. If Option 4 is not feasible, then he felt that Option 3 would be the best option to proceed with. Councilor Nichols felt that Option 3 would best meet the City's needs. Councilor McCallum suggested that the Council wait until traffic data is provided to see ifthere are possibilities of doing something other than what is proposed. He did not feel that a water attraction should be part of the landscaped area because of the vandalism that it may draw. He was pleased to see the different options and creativity displayed by staff. Councilor Cox stated Options 2, 3, & 4 involve some additional property beautification and the City will need to have a long term commitment to maintain the area. He is in favor of beautifying the area but reminded the Council that it is a policy Page 3 - Council Meeting Minutes, May 23, 2005 T COUNCIL MEETING MINUTES MAY 23,2005 TAPE READING decision that the Council needs to be aware of. Director Tiwari stated that staff is more inclined to have low maintenance areas and a water feature is considered as high maintenance. Staffwill continue to look at the options and will discuss the options with the Police Department to determine which one may work the best from the emergency service perspective. Councilor Sifuentez reiterated the need to inform the residents within the neighborhood and obtain their input before any final recommendation is made to the Council. Councilor Bjelland expressed his opinion that Option 3 is better than Option 2 but also felt that Option 4 should be considered if traffic counts indicate that it would be a feasible option. 2587 CHAMBER OF COMMERCE REPORT. Bob Rhoades, representing the Chamber Board, stated that the Chamber recently graduated another class of Leadership Youth which included young people from Woodburn and the surrounding communities. Additionally, the Chamber continues to work on their tourism center at the Woodburn Company Stores. 2685 CONSENT AGENDA. A) approve the Council meeting minutes of May 9, 2005; B) accept the Library Board minutes of May 11,2005; C) accept the Planning Commission minutes of April 28, 2005; D) accept the Police Department Statistics for April 2005; and E) accept the claims for April 2005. NICHOLS/MCCALLUM... adopt the Consent Agenda as presented. The motion passed unanimously. 2742 PUBLIC HEARING: SALE OF COMMUNITY CENTER PROPERTY. Mayor Figley declared the public hearing open at 7:44 p.m.. Administrator Brown stated that he had accepted a conditional offer but the purchaser has requested additional time to discuss building use options with the Community Development Department since one of the terms of the sale was that the use of the property would be consistent with uses allowed under a Commercial Office zone. Staff recommended that the hearing be continued until June 27, 2005. BJELLAND/COX... continue the public hearing until June 27, 2005. The motion passed unanimously. 2807 COUNCIL BILL NO. 2572 - RESOLUTION ESTABLISHING A PUBLIC HEARING DATE FOR LEVYING FINAL ASSESSMENT COSTS FOR THE Page 4 - Council Meeting Minutes, May 23, 2005 COUNCIL MEETING MINUTES MAY 23,2005 TAPE READING IMPROVEMENT OF BOONES FERRY ROAD FROM GOOSE CREEK TO HAZELNUT DRIVE. Council Bill 2572 was introduced by Councilor Sifuentez. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor McCallum stated that he lives within this local improvement district and, even though it may not be needed at this time, he declared a conflict of interest and will not participate on this issue. On roll call vote for final passage, the bill passed unanimously (Councilor McCallum did not take part in the discussion or vote). Mayor Figley declared Council Bill 2572 duly passed. 2921 ADDENDUM TO AGREEMENT FOR PERIODIC REVIEW CONSULTING SERVICES. Administrator Brown recommended that an addendum to the agreement with Winterowd & Brooks, LLC, dba Winterbrook Planning be approved which would provide an additional $15,000 in consulting services to the City for work related to the periodic review tasks through June 30, 2005. He stated that the contract addendum would include a "not to exceed" provision and staff will be proposing at the next regular Council meeting the transfer of General Fund operating contingency funds to the Planning Division to pay for these services. COX/NICHOLS... authorize the City Administrator to execute the Addendum to the Agreement for Consulting Services with Winterowd and Brooks LLC doing business as Winterbrook Planning. The motion passed unanimously. 2962 HOMELAND SECURITY GRANT ACCEPTANCE. StatT recommended the acceptance of a $70,000 grant for the purchase of additional mobile computer terminals to improve interoperable public safety communications. NICHOLS/MCCALLUM... authorize City Administrator to sign a grant award conditions and certifications agreement with the Oregon State Office of Homeland Security. The motion passed unanimously. 2996 LIOUOR LICENSE - NEW OUTLET LIMITED ON PREMISE SALES (Country Cotta~e Restaurant. 2994 Newbere Hi~hway) Staff recommended that Council recommend to OLCC the approval ofa new outlet application for Limited On Premise Sales submitted by owner/manager Joyce Fischer. If approved by OLCC, this license would allow for the sale of malt beverages and wine for consumption at the restaurant. BJELLAND/SIFUENTEZ... recommend to the Oregon Liquor Control Commission approval of a new outlet application for Country Cottage. Councilor Cox declared a potential conflict of interest involving another client and this Page 5 - Council Meeting Minutes, May 23,2005 T COUNCIL MEETING MINUTES MAY 23,2005 TAPE READING applicant so he will abstain from voting on this issue. Councilor McCallum stated that it is unfortunate that a business needs to exist by adding a liquor license but he understands why it is sometimes necessary to add this type of service to a business. Councilor Nichols stated that he will continue to vote no on liquor license applications due to a personal commitment he had made many years ago. When he was a young child, a neighbor, who consumed a lot of alcohol, had killed his wife then committed suicide. In his teenage years, some of his peers were killed in a automobile accident when the driver of the other vehicle had been under influence of alcohol and he hit their car head on. He stated that he had made a commitment back then to do what he could to eliminate other lives from being taken by someone who was careless of a habit. He realizes that there are many people able to handle alcohol use but there are always those individuals who are not able to handle it. He felt that it was time that he shared with the public his reason for continuing to vote against all liquor license applications. Councilor Sifuentez requested clarification on the impact a denial would have before the Oregon Liquor Control Commission. Administrator Brown stated that the Council's recommendation is advisory in nature. He reminded the Council that in a prior instance, the Council had recommended denial of a liquor license application previously but OLCC still approved the license. Councilor McCallum stated that his concern on liquor licenses relates to prevention and safety to motorists and pedestrians. There seems to be a lot of encouragement in the State to keep adding outlets because it is a revenue source rather than looking at the health and safety issues. On roll call vote, the motion passed 3-1 with Councilor Nichols voting nay. For the record, Councilor Cox did not participate in the discussion nor did he vote on the motion. 3428 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS. A) Planning Commission's approval of Design Review 05-01 and Variance 05-05: Allows for retrofitting an existing structure at 1475 Mt. Hood Avenue for use as an outpatient health service and wellness center and to allow 43 existing parking spaces to remain in the required front yard setback. No action was taken by the Council to bring this land use action up for review. 3460 CITY ADMINISTRATOR'S REPORT. Administrator Brown referred back to the agenda item approving the addendum to the Winterbrook Planning contract. He stated that a supplemental budget hearing will be held at the next regular meeting (June 13, 2005) at which time the proposed transfer of operating contingency funds for this contract addendum will be considered along with a few other proposed budget changes. 3544 MAYOR AND COUNCIL REPORTS. Page 6 - Council Meeting Minutes, May 23, 2005 .,. COUNCIL MEETING MINUTES MAY 23,2005 TAPE READING Councilor Nichols reminded the public that property owners need to mow their tall grass and weeds otherwise the City will need to do the mowing and will charge the property owners for this maintenance. He also stated that the Bungelow Theater program he attended last weekend was very enjoyable. Councilor McCallum thanked staff for the informative reports and presentations on city Issues. Councilor Bjelland stated that he had met earlier today with the other Chairs of Region II to discuss the situation in which Seaside lost $32 million of highway funds based on their vote against proceeding with the Seaside by-pass proposal. The available funds will now be disbursed throughout the rest of the Region and today's meeting was to recommend to the Oregon Transportation Commission (OTC) how the money should be divided up. Based on a previously agreed upon preliminary contingency meeting and subsequent bid results for a major construction project which will require some additional highway funds, the Region II Chairs are recommending an additional $500,000 for the Woodburn interchange. The Stayton interchange project is close to completion and additional funding is being allocated to this project so that it will be completed sooner than expected. In turn, this will free up future dollars for the next interchange project which will hopefully be the Woodburn interchange. Councilor Sifuentez stated that she has had recent contacts with individuals who have expressed their desire to remain in Woodburn even if it is moving from one location in town to another part of the City. Additionally, people are continuing to buy property in Woodburn even though they may work in the Portland area. In her opinion, the City is doing a good job in maintaining a community that the people want to live in for the future. Councilor Cox stated that he had read the minutes and Council packets from the last two meetings in order to catch up with City issues. He enjoyed traveling but is glad to be back in Woodburn. Mayor Figley stated that an acting company had performed a play at the Bungelow Theater last Friday night which was free of charge due to the generosity of Wells Fargo Bank and the downtown businesses. It was a very professional and thought provoking performance and she hoped that, as the downtown plaza is developed, more programming of this type will be available. She also shared with the community the positive comments received from organizers and participants in the National Rottweiler show that was held at Legion Park on May 14-15, 2005. This show involved judges and dog owners from all over the United States, Canada, and a few other international locations. The feedback she received all weekend was about the attractiveness of the City parks and cooperation of City staff. At the close of the event, she received a round of applause for the venue, service, and cleanliness of the park. She expressed her appreciation to City staff, local citizens, and businesses for making these visitors very comfortable in our community. Page 7 - Council Meeting Minutes, May 23, 2005 T COUNCIL MEETING MINUTES MAY 23,2005 TAPE READING 4375 ADJOURNMENT. NICHOLS/COX.... meeting be adjourned. The meeting adjourned at 8:06 p.m.. The motion passed unanimously. ATIEST /11~ ~ Mary Ten nt, Recorder City of Woodburn, Oregon Page 8 - Council Meeting Minutes, May 23,2005 .