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Minutes - 01/10/2005 -- COUNCIL MEETING MINUTES JANUARY 10, 2005 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 10, 2005. CONVENED. The meeting convened at 7:05 p.m. with Mayor Figley presiding. 0130 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Police Chief Russell, Community Development Director Mulder, Park & Recreation Director Westrick, Public Works Manager Rohman, Recorder Tennant 0051 ANNOUNCEMENTS. A) Martin Luther King Holiday Closure: City Hall and the Library will be closed on Monday, January 17, 2005. The Aquatic Center will be open on January 17, 2005 with an extra open swim time from 1 :00 pm to 3:30 p.m.. B) Supplemental Budget Hearing: A 2004-05 supplemental budget hearing will be held before the City Council on Monday, January 24,2005, 7:00 p.m., in the City Hall Council Chambers. C) Citizens interested in serving on the Library Board or Planning Commission are urged to contact the City Administrator's office for an application form. 0150 OATH OF OFFICE. Recorder Tennant administered the Oath of Office to Councilor Bjelland (Ward II). 0190 APPOINTMENTS: Mayor Figley reappointed the following individuals to serve in the following positions: Budget Committee: Cindi Vetter, Position 1, term expiration December 31, 2007 Planning Commission: Patti Grigorieff, Position 1, term expiration on December 31, 2008 Claudio Lima, Position 4, term expiration on December 31, 2008 Recreation & Park Board: Brad Hutchison, Position 1, term expiration on December 31, 2007 Page 1 - Council Meeting Minutes, January 10, 2005 'Ir .---- COUNCIL MEETING MINUTES JANUARY 10, 2005 TAPE READING NICHOLS/MCCALLUM... approve the appointments as cited by the Mayor. The motion passed unanimously. 0227 CHAMBER OF COMMERCE REPORT. Nick Harville, Chamber Executive Director, provided the Council with copies of the Chamber's year-end statistics. He reminded the Council that the Chamber's annual dinner will be held on January 21,2005,6:00 p.m., at Country Meadows. He thanked the Council for approving their grant proposal and he provided information to the Council on the Q Program (Quality Program), funded in part by City Tourism and Economic Development grant funds, to provide front line workers with customer service training. The Chamber Tourism Committee is also considering the addition of Hubbard, Aurora, Donald, St. Paul, Mt. Angel, and Silverton to develop an overall tourism product and a marketing plan for the area. He will also be making a presentation to the City of Hubbard later this week for a Community Readiness Study and he will be discussing the tourism and marketing plan. The readiness study is an assessment as to where the community is, where they want to go, and how they are going to get there and is a proven tool used by Oregon Community & Economic Development in approximately 18 other small communities around the State. 0450 WOODBURN SCHOOL DISTRICT REPORT. Jeanne Hahn, Communications Specialist, expressed her appreciation for the opportunity to re-establish a communication link between the City and School District. She, along with School Superintendent Walt Blomberg, will alternate in making presentations at the first Council meeting of each month to share information about the school district and act as a conduit to take questions or concerns back to the School Board. She provided the Council with the district's 2002-2007 Strategic Plan as a reference. The School District is rescheduling their Strategic Planning process and community members, staff, and parents will be given more opportunities to provide input into the plan and ultimately into budget priorities for 2005-06. Approximately 17 meetings will be held in January to ask the following questions: 1) what is the school district doing well, 2) what the school district can improve on as it relates to educational services, and 3) solicit suggestions as to how the specified improvements can be made. The feedback will be provided to the Core Planning Team who will meet in February to review the input and plan and then make recommendations to the School Board for approval. This information will then be submitted to the Budget Committee for consideration when developing the 2005-06 budget. She extended an invitation to the Mayor and Council to participate in the Strategic Plan process. 0700 LETTER FROM WILLAMETTE BROADBAND DATED DECEMBER 28.2004. Administrator Brown stated that Willamette Broadband will be increasing the Standard Basic rate effective February 1, 2005 and will be adding two new channels to their service line within this cable package. Page 2 - Council Meeting Minutes, January 10, 2005 'II" .....-.. COUNCIL MEETING MINUTES JANUARY 10,2005 TAPE READING 0828 Jack Lenhardt, 1055 Tukwila, stated that he is a long-time member of the community and the area he currently lives in has 7 foot bicycle paths on both sides of the street resulting in no on-street parking. In his opinion, the City has the ability to make a change in the location of the bicycle paths so that residents can utilize at least one side of the street for parking. He expressed his concern about the additional cost to install the 7 foot bicycle paths when they are rarely used by the public. This same type of problem exists on Hazelnut Drive to Front Street. He also expressed his opinion that the bicycle lane at the Highway 214 /Boones Ferry Rd intersection is placed in a very dangerous location between the right-turn only lane and the thru lane of traffic. Mayor Figley stated that the State Highway Division controls the design layout for bicycle paths on the state highway. In regards to the bicycle paths on City streets, the Transportation Plan does provide a layout for location which is used for new developments or improvements which are made to the street infrastructure system. Councilor Cox stated that he is bicyclist but he has wondered if it is a good expenditure of public funds to spend as much money as is done on bike lanes. It is a public policy decision and it was his understanding that the City is governed by the City's Transportation System Plan which, in turn, is governed by the State's regulations. Mr. Lenhardt stated that he was also thinking about the bike lane location on the State Highway which he realizes that the City has no control over but a letter from the Council to the State Highway Department might make them think differently about the location of the lanes on busy roadways. 1470 Public Works Director stated that the cost of constructing a street includes pavement width, curbs, and gutters. By adding extra pavement to the street for the bicycle lane will cost more for the improvement but not in the same proportion since the curb and sidewalk would be required whether the bicycle lane was there or not. He stated that it is a public policy relating to transportation plan design and location to meet future community needs. He reiterated that bicycle lanes are, for the most part, state-wide policy and has been debated on for quite some time. Public Works Manager Rohman stated that bicycle paths is a public policy that the City has incorporated into our Transportation System Plan and the public policy is found in the Transportation Planning rule (Goal 12) which was derived from various land use laws. He stated that arterial and collector streets are required to have bike lanes and the street Mr. Lenhardt has identified is a collector street. When subdivisions and PUD's are approved, the conditions of approval require street improvements to be made in compliance with the Transportation System Plan. In regards to the parking situation on those streets, the parking conditions were also dictated by the conditions of approval when those subdivisions or PUD's were approved. When the highway has a right-turn only lane, the bicycle lane is placed between that lane and the thru traffic lane as a safety measure for those bicyclists who want to go straight through an intersection. He also stated that bicyclists are required to follow the rules of the road including that of riding with the flow of the traffic which is why there are two bicycle lanes on a street. Page 3 - Council Meeting Minutes, January 10, 2005 'If - COUNCIL MEETING MINUTES JANUARY 10,2005 TAPE READING Director Tiwari stated that 1 % of the State Gas tax revenue is required to be dedicated for bikeways and sidewalks. If the City would want only one bikelane, then it would have to be separated from the roadway and not next to the curb. 2009 CONSENT AGENDA. A) approve the regular and executive session Council minutes of December 13,2004; B) approve the Council work session minutes of December 6,2004; C) accept the Recreation and Parks Board minutes of December 14,2004; D) accept the Library Board minutes of December 8, 2004; E) accept the Building Activity report for December 2004; F) accept the Planning Project Tracking Sheet dated January 5,2005; G) accept the Claims for November 2004; and H) accept the Aquatic Center Revenue Comparison report. MCCALLUM/COX... adopt the consent agenda as presented. The motion passed unanimously. 2080 COUNCIL BILL NO. 2552 - RESOLUTION INITIATING CONSIDERATION OF PROPOSED AMENDMENTS TO THE WOODBURN COMPREHENSIVE PLAN TEXT AND MAP. WOODBURN DEVELOPMENT ORDINANCE. WOODBURN ZONING MAP. AND EXPANSION OF THE URBAN GROWTH BOUNDARY RESUL TING FROM COMPLETION OF THE PERIODIC REVIEW WORK TASKS. Councilor Sifuentez introduced Council Bill 2552. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2552 duly passed. 2188 COUNCIL BILL NO. 2551 - RESOLUTION SETTING THE AMOUNTS OF THE PARKS AND RECREATION SYSTEMS DEVELOPMENT CHARGES~ MAINTAINING THE ALTERNATIVE RATE REVIEW FEE. AND REPEALING RESOLUTION 1748. Mayor Figley stated that this bill is being pulled from the agenda in order to give staff some additional time to verify the calculations of the proposed charges. 2216 FISCAL YEAR 2003 LOCAL LAW ENFORCEMENT (LLEBG) BLOCK GRANT FUNDS. Staff is recommending the acceptance of LLEBG grant funds for the purpose of purchasing supplies to convert the Police Chiefs former vehicle for use as a traffic enforcement vehicle, to equip a leased Community Response Team (CRT) command vehicle, and equip the Chiefs recently purchased vehicle with police radios. The City's local match for this grant is $1,201.00. Page 4 - Council Meeting Minutes, January 10, 2005 '1r - COUNCIL MEETING MINUTES JANUARY 10, 2005 TAPE READING NICHOLS/COX... approve the acceptance of grant funds in the amount of $6,450.00 and authorize the City Administrator to sign the grant agreement and award conditions and certifications. The motion passed unanimously. 2265 BOONES FERRY ROAD / HIGHWAY 214 TEMPORARY SIGNAL. Councilor Nichols stated that it was wonderful to see the pole removed from the right-turn lane of Boones Ferry Road, the temporary signal in place, and the improved roadway is a great addition to that area. Councilor McCallum stated that he has received some positive comments about the pole removal and signalization, however, the signalization change did result in a change of traffic flow. Councilor Cox stated that he did review the report in the agenda packet and it seems to adequately explain what happened in the sequence of events and he is satisfied. However, he feels that there may have been some shortcutting in terms of explaining what the delay was and he appreciated clarification on this issue. He did mention that he was puzzled as to why the City was still debating as to whether or not a right turn lane should be installed while construction was going on in its current configuration. Administrator Brown stated that staff could have done a better job of explaining the difficulties staff was experiencing on this project and, as provided in the time lines within the report, there was quite a delay from the date of submittal to ODOT to the time it is approved by ODOT. Staff will try to do a better job of providing the Mayor and Council with project status reports. He also stated that the City could have accepted the ODOT design for this intersection which would have had the same basic configuration as in the past with a right hand turn lane and a second traffic lane that would allow for a combined thru lane/left turn lane. Staff was trying to recover the lost traffic lane on Highway 214 as vehicles move west on Highway 214 and, at this point, the new configuration will allow for the space which should result in better traffic flow at that intersection. 2733 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS. A) Community Development Director's approval of Design Review 04-20 (Colonial Gardens, 1890 Newberg Highway): The applicant received administrative approval to construct a 104 square foot dry storage addition and upgrade elements of the facade at the facility. Councilor Cox stated that he would not be bringing this item up for review but commented on the amount of staff and applicant time required to submit and reviewal 04 sq. foot building proposal. 2865 MAYOR AND COUNCIL REPORT. Councilor Cox questioned if Council Bill No. 2552 consists of housekeeping amendments that will be before the Councilor is it the whole package that is going to the Planning Commission for hearing. Page 5 - Council Meeting Minutes, January 10, 2005 'Ir ~. COUNCIL MEETING MINUTES JANUARY 10, 2005 TAPE READING Director Mulder stated that this will be for the whole package on the Comprehensive Plan periodic review updates. The Woodburn Development Ordinance update will be a separate issue but a hearing before the Planning Commission will be held around the same time. Mayor Figley stated that the Council recently held their bi-annua1 goal setting session and the goals will on the agenda for either this next regular meeting or the first meeting in February. She thanked Administrator Brown for facilitating this valuable and productive session. 3000 ADJOURNMENT. NICHOLS/SIFUENTEZ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:52 p.m.. /~ ATTEST fl'l~~d Mary Te ant, Recorder City of Wood bum, Oregon Page 6 - Council Meeting Minutes, January 10, 2005 i