June 8, 2020 minutes COUNCIL MEETING MINUTES
JUNE S, 2020
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, JUNE S, 2020
CONVENED The meeting convened at 7:00 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor Carney Present -via video conferencing
Councilor Cornwell Present -via video conferencing
Councilor Schaub Present -via video conferencing
Councilor Morris Present -via video conferencing
Councilor Ellsworth Present -via video conferencing
Councilor Cabrales Present -via video conferencing
Staff Present (via video conferencing): City Administrator Derickson, City Attorney
Shields, Assistant City Administrator Row, Economic Development Director 3ohnk,
Community Development Director Kerr, Police Chief Ferraris, Operations Director Stultz,
Finance Director Turley, Engineering Director Liljequist, City Recorder Pierson
PROCLAMATIONS/PRESENTATIONS
COVID-19 Coordination & Communication Team Presentation — Parks and
Recreation Manager Cuomo and Irene Konev, a consultant that has been brought on to the
team, provided information on what the Covid-19 response team has been working on.
CONSENT AGENDA
A. Woodburn City Council minutes of May 11, 2020,
B. Intergovernmental Agreement for School Resource Officers,
C. Liquor License Application for Red Robin International, Inc.,
D. Liquor License Application for Abby's Inc.,
E. Crime Statistics through April 2020,
F. Building Activity for May 2020.
Carney/Ellsworth... adopt the Consent Agenda. The motion passed unanimously.
PUBLIC HEARINGS
Fiscal Year(FY) 2020-21 City Budget Adoption
A Public Hearing to consider input on the Fiscal Year(FY)2020-21 City Budget Adoption.
Mayor Swenson declared the hearing open at 8:11. p.m. for the purpose of hearing public
input on the Fiscal Year (FY) 2020-21 City Budget Adoption. City Administrator
Derickson provided a staff report. Mayor Swenson asked if anyone from the public would
like to speak on this subject. No members of the public wished to speak in either support
or opposition of the Fiscal Year (FY) 2020-21 City Budget Adoption. Mayor Swenson
declared the hearing closed at 8:15 p.m.
Fiscal Year 2020-21 Resolution. Regarding State Revenue Sharing
A Public Hearing to consider input on Fiscal Year(FY)2020-2021 State Revenue Sharing.
Mayor Swenson declared the hearing open at 8:18 p.m. for the purpose of hearing public
input on Fiscal Year(FY) 2020-21 State Revenue Sharing. City Administrator Derickson
Page 1 - Council Meeting Minutes, June 8, 2020
COUNCIL MEETING MINUTES
JUNE 8� 2020
provided a staff report. Mayor Swenson asked if anyone from the public would like to
speak on this subject. No members of the public wished to speak in either support or
opposition of Fiscal Year(FY)2020-21 State Revenue Sharing. Mayor Swenson declared
the hearing closed at 8:19 p.m.
COUNCIL BILL NO. 3126 — A RESOLUTION ADOPTING THE FISCAL YEAR
(Y) 2020-21 BUDGET; MAKING BUDGET APPROPRIATIONS; AND
CATEGORIZING TAXES
City Administrator Derickson provided a staff report. Carney introduced Council Bill No.
3126. City Recorder Pierson read the bill by title only since there were no objections from
the Council. On roll call vote for final passage, the bill passed unanimously. Mayor
Swenson declared Council Bill No, 3126 duly passed.
COUNCIL BILL NO. 3127 — A RESOLUTION DECLARING THE CITY OF
WOODBURN'S ELIGIBILITY AND ELECTION TO RECEIVE STATE
REVENUE SHARING
City Administrator Derickson provided a staff report Carney introduced Council Bill No.
3127, City Recorder Pierson read the bill by title only since there were no objections from
the Council. On roll call vote for final passage, the bill passed unanimously. Mayor
Swenson declared Council Bill No. 3127 duly passed.
COUNCIL BILL NO. 3128 — A RESOLUTION CONTINUING THE
DECLARATION CIF' STATE OF LOCAL EMERGENCY IN THE CITY LIMITS
OF THE CITY OF WOODBURN FOR PURPOSES OF COMMUNITY
RECOVERY FROM THE COVID-19 PANDEMIC
City Administrator Derickson provided a staff report. Carney introduced Council Bill No.
3128. City Recorder Pierson read the bill by title only since there were no objections from
the Council. On roll call vote for final passage, the bill passed unanimously, Mayor
Swenson declared Council Bill No. 3128 duly passed.
COUNCIL BILL NO.3129—A RESOLUTION AUTHORIZING AN EMERGENCY
BUSINESS ASSISTANCE GRANT PROGRAM TO SUPPORT LOCAL
BUSINESSES IMPACTED BY COVID-19 AND THE GOVERNOR'S EXECUTIVE
ORDERS 20-12
City Administrator Derickson provided a staff report. Economic Development Director
Johnk provided information on how the program will work. Carney introduced Council
Bill No. 3129. City Recorder Pierson read the bill by title only since there were no
objections from the Council. On roll call vote for final passage, the bill passed
unanimously. Mayor Swenson declared Council Bill No. 3129 duly passed.
APPROVAL OF PROPERTY LINE ADJUSTMENT AGREEMENT BETWEEN
THE CITY OF WOODBURN AND THE WOODBURN SCHOOL DISTRICT TO
FACILITATE THE NEW CITY PRODUCTION WELL ,
Carney/Ellsworth ..approve the attached Property Line Adjustment Agreement between
the City of Woodburn and the Woodburn School District (WSD) and authorize the City
Administrator to sign the Agreement. The motion passed unanimously,
CDBG Revolving Loan Funds
City Administrator Derickson provided a staff report. Carney/Ellsworth... authorize the
Page 2 - Council Meeting Minutes, June 8, 20120
COUNCIL MEETING MINUTES
JUNE 8, 2020
City Administrator to submit a letter to Business Oregon requesting the reallocation of
Community Development Block Grant (CDBG) Housing Rehab program income to a
qualified non-profit agency for use to establish a mortgage assistance revolving loan
program for eligible low to moderate income Woodburn residents. The motion passed
unanimously.
PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
A. Call-lip Briefing: Planning Division Staff Approval of a Preliminary Partition of
Parcel 3, Partition Plat 2019-069 (Phase 3B of Smith Creek).
B. Call-Up Briefing: Planning Commission Approval of Design Review, Phasing Plan,
Property Line Adjustment, Street Exception, and Variance Applications for Allison
Way Apartments on three lots with no street addresses and located at the intersection
of Stacy Allison Way&Hooper Street(DR 2019-05,PP 2019-01,PLA 2019-04,ERCP
2020-05, & VAR 2019-04).
Councilor Carney asked to call up Item B. Planning Director Kerr provided the City
Council with information on the Item B.
Carney/Cahrales...call this project up for review. The motion passed with 5-1 with
Councilor Ellsworth voting no.
CITY ADMINISTRATOR'S REPORT
The City Administrator reported the following:
• Noted that what has happened to George Floyd has been upsetting to a lot of the
people in the City including staff. He added that he and the Chief put out a
statement that tried to express how they felt about what has happened.
• Protest is scheduled for this Friday beginning at Centennial Park. He stated that the
City encourages and supports peaceful first amendment expression.
MAYOR AND COUNCIL REPORTS
Councilor Ellsworth stated that these are difficult times with everything that is going on in
our communities. She stated that she appreciates the letter from the City Administrator and
the Chief and the Woodburn is Open video also really touched her heart. She added that
anyone that wants to speak with her to please contact her, she welcomes anyone to call her
and sit down and talk to anyone who feels that their voice is not being heard.
Councilor Carney stated that he would like to reinforce the letter provided by the City
Administrator and Police Chief. He added that he is reminded that we are a community
that welcomes people who have been marginalized and he echoed the sentiments of
Councilor Ellsworth welcoming people to talk with him.
Councilor Cornwell concurred with Councilor Ellsworth and Councilor Carney. She added
that she welcomes people reaching out to her.
Councilor Morris concurred with the other Councilors. He added that he is trying to find
tangible things that can be done as representatives of our City and one of those things might
Page 3 - Council Meeting Minutes, June 8, 2020
COUNCIL MEETING MINUTES
JUNE $, 2020
be 8 can't wait.
Chief Ferrari provided some information on the 8 can't wait policy and how Woodburn's
policies compare.,
Councilor Schaub echoed the comments made by other Councilors and appreciates the
questions her constituents have asked her. She added that our City Administrator, Chief of
Police, staff and Mayor have done a great job of reaching out and supplying information
to our community. She looks forward to attending the protest on Friday.
Councilor Cabrales echoed the other comments from the City Councilors. She thanked the
Chief for answering her tough questions. She added that she will also be at the protest on
Friday.
Mayor Swenson stated that he is thankful that the City is stepping up to help those in need.
He added that he and Councilor Schaub will be participating in a parade through Senior
Estates and by the assisted living.
ADJOURNMENT
Ellsworth/Carney... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:46 pm.
APPROVED
ERIC SWENSON, MAYOR
ATTEST kA4�M
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 4 - Council Meeting Minutes, June 8, 2020