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Goal Setting Wksp 1/08/2005 8:30 to 9:00: 9:00 to 10:30 10:30 to 10:45: 10:45 to 12:30: 12:30 to 1 :00: 1: 1 0 to 3:00: 3:00 to 3:15: 3:15 to 3:45 3:45 CITY COUNCIL GOAL SETTING WORKSHOP Board Room Salud Medical Center 1175 Mt. Hood Avenue Woodburn, OR 97071 January 8, 2005 AGENDA Introduction - Mayor Figley A. Review of 2001 Goal Setting Workshop - John Vision, Mission, Goals Progress Report on 2003 goals - John A. Completed projects B. In-progress projects C. Planned projects BREAK Discuss City Council Satisfaction with, and Expectations for: (All) A. Progress B. Existing Goals C. City Manager and Staff Performance LUNCH Establish goals for 2005-07 (All) A. Revise existing goals and establish benchmarks B. Establish additional goals and benchmarks BREAK Other Discussion Adjourn '... r January 5, 2005 TO: FROM: SUBJECT: Honorable Mayor and City Council 'lA-::Z:;Z- John C. Brown, City Administrato~ City Council Goal Setting Session The goal setting session is set for January 8, 2005 at 8:30 am in the Salud Medical Center boardroom, and we'll have a light breakfast for you. We'll need to be out of the building by 4 pm. Our agenda is attached. Also attached, for your use in preparing for goal setting activities are: . A copy of your vision, mission, and goal statements from 2001; . A status summary of progress on 2003-05 goals Under separate cover, you have already received a discussion of goals and goal progress provided by Mayor Figley. Department heads have been dissuaded from attending, to give the seven of you an opportunity to plan the next two years with me, and to allow you to speak as freely as you may wish regarding your satisfaction with staff performance and our progress in meeting your goals. Each of you is encouraged to develop your own list of goals, either those we are already working towards, or new ones to supplement or supplant them. I will provide a list of my own recommendations at the goal setting session. These materials are provided now to offer you ample opportunity to review them, and to call me with any questions or suggestions you may have. I look forward to a productive session. If you have questions, please call. JCB ... r Tim ()IY 0' WOODBUlUf 2004-2005 Recommended Annual Program Bud~t. VISION STATEMENT Woodburn will be a vibrant, full-service, market-based community that retains its small town ( feel and values. Woodburn will be a community of unity, pride, and charm. It will be a sustainable, but technologically advanced community with a functional multi-modal transportation system. Woodburn will thrive as a regional focus for the advancement and enjoyment of the arts, culture, leisure and recreational activities, and be a great place to live. MISSION STATEMENT "It is the miSSiOD of the Woodburn City COUDCU to make Woodburn a great place to be." MAJOR GOALS FOR 2003-2005 .:. Provide a broader range of quality, affordable, youth activities: ~ ~ ~ ~ ~ ~ ~ ~ Continue to provide existing youth programs Develop additional activities and programs Seek funding to support/offset program costs Implement Teen Scene program Avoid/eliminate duplication of effort with other programs Evaluate and monitor structure and quality of programs Focus greater attention on evening and weekend programs Explore partnerships with non-profits/public/faith-based agencies /' (', . "-:; < .:. Provide a broader range of self supporting adult activities: ~ Survey demand for adult programs, through RSVP ~ Avoid duplication of programs offered by other agency ~ Develop opportunities to meet un-met demand for self-supporting adult recreational programs and activities. .:. Celebrate culture and diversity: DEPARTMENTS ~ Reduce or eliminate direct City involvement in producing festivals and events (emphasize facilitation instead of production) ~ Continue to produce Berry Fest, and participate in Christmas, 4th of July and Tulip Fest as long as is necessary ~ Increase coordination with Settlemier House and French Prairie Historical Society for Christmas activities ~ Coordinate transfer of responsibilities to existing agencies, or establish appropriate agency ~ Provide fmancial support through TOT grant program for eligible activities ~ Limit City involvement to providing locations (parks, plazas, etc.) pursuant to applicable rules and regulations, indemnification, and limited staff support 40 City Council "'III" r THB O'IY 01 WOODBUM 2004-2005 Recommended Annual Program Budge' . Continue Library Events (- .:. Community Engagement and Communications: . Continue existing efforts . Expand outreach activities to include Russian language - translate important documents into Russian, as resources allow . Provide for bi-lingual capability at public meetings - audio and translation . Improve staff capability and consciousness . Increase use of video production, community access television, and the Internet to educate and inform . Develop automated telephonic information system for answering frequently asked questions . Augment public information and advertising activities in "Independent" and "Statesman Journal" with other publications and in other media. .:. Revitalize Downtown Woodburn: (,,,--,,, \.' ~;; . Complete Comprehensive Plan and Zoning Amendments, as applicable ~ Seek Grants for early years' CIP . Complete exterior renovation of347 Front Street and evaluate potential for sale of building after exterior renovation ~ Implement Urban renewal program . develop I year capital budget . develop 6 year Capital Improvement Program . revisit design choices . develop commercial and residential rehabilitation guidelines . develop guidelines for residential assistance . initiate short term and longer term borrowings . Initiate capital project . Convert 1st Street Parking lot to plaza . acquire remaining property . evaluate street/circulation configuration alternatives . develop design . construct improvement .:. Pursue Economic Development: ( " ~ ~ ~ ~ ~ ~ Adopt Public Investment plan Implement Public Investment plan Determine and organize for business recruitment responsibilities Recruit business Initiate site-specific urban growth boundary amendment Complete periodic review work tasks and TSP update DEPARTMENTS 41 City Council ... THB CItY O. WOODBUM 2004-2005 Recommended Annual Program Budget .:. Develop Necessary Systems Infrastructure: (, ~ City wide circulation ~ Water treatment and storage ~ Storm drainage ~ Seek and promote competition to provide high speed Internet ~ Develop I-net capabilities pursuant to CATV Franchise .:. Enhance and Improve Livability: ~ Adopt revisions to code enforcement- related City Ordinances ~ Promote public awareness of code requirements through education ~ Increase Code enforcement activities ~ Revise Sign Ordinance ~ Beautify City Properties ~ Property maintenance recognition activities ~ Volunteer coordination project ~ Reinstate Residential Rehabilitation Program .:. Manage Growth: ~ ~ Complete Comprehensive Plan and Transportation System Plan amendments Urban Renewal Undertake necessary UGB amendments Update development code to correct deficiencies and address changes in law and circumstances Initiate site-specific urban-growth boundary expansions Annex key properties inside urban growth boundaries as opportunities arise (;~" : ~ ~ ~ ~ .:. Museum Development: ~ Shift emphasis from museum as a repository to museum that functions as part of the community ~ Promote oral history program and interactive exhibits . Create more partnership opportunities with K-12 schools and college/continuing education . Evaluate and approve appropriate strategic plan alternative . Transfer operating responsibility and ownership of museum facility to viable outside agency .:. Park Development: ~ Construct Heritage Park ADA improvements ~ Complete Partially completed ball field at Centennial Park DEPARTMENTS 42 City Council '.. r THB CITY O' WOODB"U1N 2004-2005 1<uommended Annual Program Jjudg~t ( . . Develop Hermanson Park III Complete master plan for Legion and Settlemier Parks .:. Team Building and Employee Development: . Continue current activities . Employee recognition program . Organize departments for most efficient service delivery . Seek additional employee training opportunities as funding permits . Develop additional employment contracts with Middle-managers . Incorporate diversity training into new-hire regimen, and conduct regular and recurring diversity training for existing employees .:. Develop Technological Infrastructure: . Telecommunications - high speed Internet and I-net capability . Other, as identified by Economic Opportunities Analysis .:. Plan and Deliver Transportation System Improvements: Regional (-> . . . Re evaluate and amend the Transportation System Plan Coordinate with County on So. Bypass Establish LID's for remainder ofBoones Ferry and Country Club Rd. widening proj ects Deliver Boones Ferry and Country Club Rd. widening projects Coordinate with ODOT to complete 1-5 interchange Right Turn lane project Continue to seek funding for 1-5 interchange and Highway 214 widening projects . . . Local . Pave all streets . Install curb and sidewalks on some streets . Ready projects for grant opportunities . Seek opportunities to develop intercity transit . Develop Bike/PedestrianlGolf cart paths in greenways . Evaluate need for and cost effectiveness for traffic calming devices .:. Fiscal Stability: \ '-- DEPARTMENTS . . . Seek project specific funding to support road and sidewalk work Seek and develop new revenue sources to support adult and youth programs Seek and develop new revenue sources to support other city programs 43 City Council '... ,.. 1 lIB l;IIY O' WOODB'UM 1.004-200' l<ecommenaea Annual J'rogram duaget ~ Promote fiscal accountability among all city employees, and provide incentives for cost-saving ideas .:. Increase Participation in the State and F ederallegislative process: . Increase coordination with League of Oregon Cities and StatelFederallegislative delegations on legislative matters of interest to W oodbum ~ Increase participation of staff and elected officials in testimony before legislative committees ~ Increase positions taken on matters of pending legislation with potential impact to City .:. Evaluate City Facilities for Retention, Expansion, Acquisition, and Relocation: ~ Plan and organize for the construction of a new Police facility ~ Continue effort to build a new Community Center . Evaluate and develop recommendations for Library space needs ~ Sell surplus City properties . Complete Parks master planning activities . Evaluate long-term site requirements for Public Works corporation complex .:. Encourage and employ Sustainable practices (do as opportunity arises): ~ Establish City policies ~ Revise procurement procedures ~ Train staff (ongoing) . Design and offer, or support programs . Composting . Recycling and use of recycled materials ~ Energy efficiency ~ Reduced chemical interaction with land, air and water . "Green building" . Public education . Provide a good example DEPARTMENTS 44 City Council '. ,.. Status Rec and Parks added four new fitness programs, one child development ur new arts. crafts and social activities and three new events PrOlect or Activit Done club, toddler ana 1"" v-dvllvv' Library, program, fo special interest al swirr. Library added Third Thursday Teens New programs provided through contract service providers and funded by user fees. to WMAC Department working with Woodburn Schools and Woodburn Youth Sal to coordinate services and avoid duplication Customer surveys in place for swim and summer camp programs - to be expanded to after school programs expanded evening Most programs are still offered during daily hours activities at Aquatic center to address space needs Partnerships established with three churches Master mplemented. scheduled for 2005 as part of Leisure Services Not Planning exercise 1 Page to avoid duplication Two new fitness and one dance programs added. senior trip program expanded Two centers are operating, with plans to expand mplemented Staff coordinates with several other agencies ACCOMPLISHMENTS FOR 2003-04 City Council Goal Provide a Broader Range of Affordable Youth Activities Continue to provide existing youth programs Develop additional activities and programs Seek funding to support/offset program costs Implement Teen Scene program Avoid/eliminate duplication of effort with other programs Evaluate and monitor structure and quality of programs Focus greater attention on evening and weekend programs Explore partnerships with nonprofitlpublic/faith-based agencies Provide a Broader Range of Self-Supporting Adult Activities Survey demand for adult programs, through RSVP Avoid duplication of programs offered by other agencies Develop opportunities to meet unmet demand for self-supporting adult recreational programs and opportunities i "1 Tulip Festival 2003 Christmas festival of Celebrate Culture and Diversity music 2003. 2004 4th of July 2003,2004 Continue, strengthen, expand existing events Music in the Park program, 2003 and 2004 Downtown Tree-lighting ceremonies 2003 2004 Events produced in cooperation with Downtown Merchants: Valentine's Day, Dia de los Ninos, Easter, Mothers Day, Father's Day, Plaza fund raiser, Dia De Los Muertos. Thanksgiving Various library programs September 16th Celebrations. 2003 and 2004 Chamber assumed responsibility for Tulip Festival coordination. 2004. Berry Festival privatized in 2003 - eliminated for 2004. Develop a "signature" event Reduce or eliminate direct City involvement in producing festivals and events (emphasize facilitation instead of production) Partnered with Bauman Farms on 2003 Berry Festival. Involvement with Tulip Festival limited to participating in parade planning and delivery ion 2004. City departments participate fully in 4th of July and September 16th events - Rec. and Parks, Public Works, Police. Continue to produce Berry Fest, and participate in Christmas, 4th of July and Tulip Fest as long as is necessary Also includes tree-lighting ceremonies relative to Activities are coordinated coordination with WDA. Increase coordination with Settlemier House and French Prairie Historical Society for Christmas activities Chamber assumed responsibility for Tulip Festival coordination, 2004, Berry Festival privatized in 2003. WDA assumed increased responsibility for September 16th celebration. to existing agencies, or establish Coordinate transfer of responsibilities appropriate agency WDA downtown events. 2004 Funded insurance and security for Provide financial support through TOT grant program for eligible activities Involvement has not been limited to this degree, but effort is made to expend as few resources as possible to assure that activities and events are well organized enjoyable, safe, and free from negative impact on the community. imited Limit City involvement to providing locations (parks, plazas, etc.) pursuant to applicable rules and regulations, indemnification. and staff support . Page 2 Music in the Park, 2003 and 2004 Story time Continue library events Public Meeting/Hearing notices, public service announcements, water billing inserts, Recreation Reporter, flyers, WCAT, neighborhood watch, Quarterly newsletter, educational videos produced by Community Relations Officer and aired on WCA T. City officers attending various events and make presentations on a variety of subjects. Community Engagement and Communications Continue existing efforts Key documents and directional signs at Library are in Russian language. Library's Russian language collection continues to expand resources allow Community Relations officer available to provide services - Agendas include written instructions, in Spanish, regarding access to translation services. re: Russian language as Expand outreach activities Total of 17 Certified bi-lingual staff: in Police, Finance, and Community Development departments, Water division, Library, and City Administrator's office. Additional non-certified bi-lingual employees in PW and Rec and Parks departments. Hiring requirements for some job descriptions amended to include Spanish language skills required, most descriptions amended to indicated Spanish language skills preferred, or a plus. Additional diversity training to be scheduled in 2005, pending Council approval. Provide bi-lingual capability at public meetings mprove staff capability and consciousness Coordinated with Univision, and participated in the production of one "Nellie" show. Added a number of links on the City Website ,including City Ordinance book, new sign code, and Zoning code. Library and Rec and Parks web-pages kept updated to disseminate program and operating information. Automated circulation system updated in 2004 and vastly increases access to Woodburn Library and CCRLS collections and resources. television. and the ncrease use of video production, community access nternet to educate and inform Not implemented. A new, bilingual line message has been added to the City phone system, allowing Spanish speakers to leave messages for response by Spanish Speaking staff. Develop automated telephonic information system for answering frequently asked questions 1 ... Promoting events with La Campeona Periodic advertising in EI Hispanic News and La Pantera radio stations. Augment public information and advertising activities in "Independent' and "Statesman Journal" with other publications and in other media Obtained $50,000 Community incentive grant and loan for Association Hal fa<;ade in 2003. Applied for $140,000 Meyer Memorial Trust Grant for Downtown specific plan, and $50,000 from Burlingham Trust for Plaza project - responses expected January 2005. Page 3 Revitalize Downtown Woodburn Seek grants for early years' CIP Scheduled for completion in Spring, 2005 Revitalize Downtown Woodburn (continued) 2004 Exterior renovation completed Fa Complete Comprehensive Plan and Zoning Amendments. as applicable Complete exterior renovation of 347 Front Street and evaluate potential for sale of building after exterior renovation Capital budgets adopted 2003 and 2004 6-Year Capital Improvement Programs adopted 2003 and 2004 Grant application submitted to Meyer Memorial Trust in 2004, to develop specific plan for Downtown revitalization, including a charrette component to revisit design choices Not implemented - to be completed as part of Downtown Specific Plan Not implemented Project delays deferred the need for capital early 2005. mplement Urban Renewal program develop 1 year capital budget develop 6 year Capital Improvement Program revisit design choices in to occu r short term borrowings develop commercial and residential rehabilitation guidelines develop guidelines for residential assistance initiate short term and longer term borrowings Street project to commence Spring, 2005 Acquired in 2004 One way couplet alternative developed in 2004 - on hold, pending completion of traffic circulation component of Downtown Specific Plan Completed 2004 Construction scheduled Front nitiate capital project 151 Street parking lot to plaza acquire remaining property evaluate street/circulation configuration alternatives Convert 2005. to be completed June, Spring develop design construct improvement for Pursue Economic Development i .. mplemented Not plan Adopt public investment mplemented Not plan public investment mplement Coordination with Chamber of Commerce Coordinated with Chamber of Commerce, SEDCOR, and specific businesses. Attracted Supreme Corporation, Sabroso Foods, worked with various businesses interested in Willamette Industries location. Have also sought State funding to determine feasibility of bringing a rail-spur into the Industrial park Page 4 Determine and organize for business recruitment responsibilities business Recruit awaiting completion of Periodic Review Completing TSP Update in Spring, 2005. ODOT constructed continuous Rt. turn lane onto 1-5 summer 2004. EA underway for interchange improvement- project. Funded acquisition of Zimmel property for 1-5 interchange improvement project Completed phases 1 and 2 of Boones Ferry Widening Project Wells completed on Parr Rd. and Smith Drive, control center completed. Raw water transmission line from Settlemier well to Parr Rd completed. Treatment and storage facilities on Parr Rd, Country Club Rd, and near Highway 99 to be completed Spring, 2005. public facilities plan portion of periodic I-Net fiber installed to all locations identified in franchise agreement with Willamette Broadband. Equipment purchases on hold, pending CATV franchise fee funding in Spanish and English Added a third code enforcement officer July 2004 as part of NRT team. Added a Planner in July 2004 to enforce new sign code Page 5 2003 Renovated landscape on N. and W. side of City Hal Added Mayor's Rose garden Participated in Annual Flower program Basket Pursue Economic Development (continued) Initiate site-specific urban growth boundary amendment Complete periodic review work tasks and TSP update Develop Necessary Systems Infrastructure City-wide circulation Water treatment and storage Storm drainage Seek and promote competition to provide high speed Internet Develop I-net capabilities pursuant to CATV Franchise Enhance and Improve Livability Promote public awareness of code requirements Increase code enforcement activities Beautify City properties mplemented Underway, scheduled to be completed in 2005 Not Master plan implementation delayed unti review is approved. implemented Not ~ .. Various articles in Quarterly newsletter, Landscaped new well house on Settlemier Avenue Completed Association Hall Fac;:ade Improvement project Enhance and Improve Livability (continued) Livability Task Force Property Pride recognition. 2003 and 2004 - to be addressed prior to Council identified building ordinance as desirable September 2005 Property maintenance recognition activities Adopt revisions to code enforcement- related City ordinances Completed. Spring, 2004 Revise sign ordinance Not implemented. although Library has successful volunteer program Not implemented - Alternatives evaluated in 2003/04: managing consultant, City of Salem, in-house. Managing consultant too expensive, City of Salem rejected proposal, balances on hand are insufficient to support in-house program. Volunteer coordination project rehabilitation program Reinstate residential to be completed Spring, 2005 Underway, Manage Growth Complete Comprehensive Plan and Transportation System Plan amendments Projects budgeted in 2003-04, carried over to 2004-05. Plaza planning undertaken August 2003 to Summer 2004. Bid documents released January 4 2005. Phase 1 of Front Street project to commence Spring 2005. Urban Renewal Initiated with periodic review. Periodic review work program developed in 2002 '03, and '04. To be presented to PC in Feb. 2005 and CC March 2005. Obtained County approval of coordinated population projection in November, 2004. Undertake necessary UGB amendments i to focus Underway; reviewed with City Council in November, 2003. directed group in 2004 - to go to Council in early 2005. Update development code to correct deficiencies and address changes in law and circumstances -... _ relies on completion of overall periodic review, Compo Not Plan amendment, implemented nitiate site-specific urban-growth boundary expansions Page 6 and UGB expansion Attempt to annex BrucePac property unsuccessful Annex key properties inside urban growth boundaries as opportunities arise rotated to reflect seasonal No further progress from 2003-05. Displays are sti activities and special events that functions to museum repository Museum Development Shift emphasis from museum as a as part of the community Not implemented. Museum activities curtailed with 2003-4 budget. Rotation of exhibits continues, as does records archiving, relying on volunteers coordinated by Library. Promote oral history program and interactive exhibits see preceding comments implemented Not Create more partnership opportunities with K-12 schools and college/continuing education reorganization of shelved, pending Strategic Plan completed. January 2003 museum function. Evaluate and approve appropriate strategic plan alternative to exist at this time no viable organization appears mplemented Not museum facility to Transfer operating responsibility and ownership of viable outside agency Park Development Completed. 2003 Grant funding sought in 2004, partial funding approved, awaiting decision on remaining funds. Work to be completed 2005. Heritage Park ADA improvements Construct Wetlands Restoration project undertaken by Lucky Company as COA, design work completed for Hermanson Pond improvement project Complete partially completed ball field at Centennial Park Legion Master Plan Settlemier Master Plan complete, requires Council approval on hold, pending final Police facility design. Develop Hermanson Park Complete master plan for Legion and Settlemier Parks ~ '1 Completed WPA negotiations, 2003. Concentrated greater focus on interdepartmental, and management/employee, communication Team Building Activities Continue Current Awards lunch scheduled for January 2005 Contracting analysis, related to grounds maintenance function initiated in 2003 and is still ongoing. Request for proposals have not been released. Fall leaf program curtailed in 2003 and 2004 to redirect resources to other PW activities Page 7 Dinner/Awards held in May, 2003 Employee recognition program Organize departments for efficient service delivery Done city-wide, such as multiple-department management attendance at "Top 20 reasons supervisors get sued," on a department-by-department basis, such as Emotional survival training provided to police employees. child development training provided to after school and teen scene program employees, and various staff training days conducted at the Library; and per individual employee training needs. met through conference and other training session attendance. Team Building (continued) training opportunities as funding permits Seek additional employee Police Lieutenant. Contracts executed with Aquatic Center and Facility Manager, and Recreation and Parks Directo Not implemented. Will implement four city-wide training sessions in 2005 - diversity, customer service. workplace harassment, and personnel polices and procedures manual update, pending funding approval Develop additional employment contracts with Middle-managers Incorporate diversity training into new-hire regimen, and conduct regular and recurring diversity training for existing employees Willamette B completed. Completed installation of fiber for City I-Net - connected various City locations for high-speed transmission of data and video including fiber and high-speed internet road band upgrade. capability I-Net Develop Technological Infrastructure Telecommunications- high speed internet and Completed conversion of CCRLS automated circulation system. 2004 Other mprovements Plan and Deliver Transportation to be completed Spring, 2005 Installed sidewalks on Soones Ferry from 214 to City Limits Phase 1 of Highway 214 sidewalk completed, 2004 Obtained grant for Phase 2,214 sidewalk project Sidewalks completed on Hazelnut, via Goose Hollow requirements Sidewalks installed on West Lincoln, re: paving project Ongoing in 2003 and 2004 Amend TSP nstall curb and sidewalks on some streets i '1 Page 8 Completed Soones Ferry widening, Phase 1 Completed West Lincoln paving project. Completed Soones Ferry widening, Phase 2. Obtained OTIA funding to overlay Newberg Highway, 2003 Country Club widening begun via Qwest COA's Pave all streets to be sought Country Club Rd. LID Through coordination on TSP update LID established for Boones Ferry, Phase 2 2005 Boones Ferry Phases 1 and 2 completed. Rights-of-way acquired for Settlemier leg of project in 2004. Country Club project initiated by Qwest COA's, 2004. using TIF's for Zimmel Property, Completed. Summer, 2004 Ongoing. Completed protective purchase of future interchange right-of way needs. Readied, and obtained grant funding for Phase 2 of Highway 214 Sidewalk project. Applied for, but did not receive, funding for Sidewalk project, Phase 3. Discussions initiated with ODOT in 2004 re: establishing a "park and ride" facility in the area of the Woodburn interchange. Greenway Task Force formed, meeting regularly, and developing recommendations for variety of greenway uses, including paths. Preliminary analysis completed in 2003-04. additional work required prior to presentation to City Council LID's established for Lincoln Street paving, and Boones Ferry Widening, phase 2. ODOT grant obtained for Phase II, Hwy 214 sidewalk project. and user fees established to support new programs to be implemented Budget controls programmed into financial system to prevent cost over-runs in individual accounts. Process formalized for approval of "routine" mid-year budget transfers. Incentives for cost-savings ideas not implemented. Page 9 Grants sought, Business license registration fee increase approved in 2004 2005 Plan and Deliver Transportation Improvements (continued) Coordinate with County on So. Bypass Establish LID's for remainder of Boones Ferry and Country Club Rd. widening projects Deliver Soones Ferry and Country Club Rd. widening projects Coordinate with ODOT to complete 1-5 interchange right turn lane project Continue to seek funding for 1-5 interchange and Highway 214 widening projects Ready projects for grant opportunities Seek opportunities to develop intercity transit Develop bike/pedestrian/golf cart paths in greenways Evaluate need for and cost effectiveness for traffic calming devices Fiscal Stability Seek project specific funding to support road and sidewalk work Seek and develop new revenue sources to support adult and youth programs Seek and develop new revenue sources to support other city programs Promote fiscal accountability among all city employees, and provide incentives for cost-saving ideas i ... Responded to all LOC requests for information. Sought legislative support In 2003 session for periodic review/UGB expansion, and transportation funding Responded to requests for information re: Governor's shovel ready initiative. Increase Participation in the State and Federal legislative process Increase coordination with League of Oregon Cities and State/Federal legislative delegations on legislative matters of interest to Woodburn and presented CA made presentation at 2003 Governor's Economic Summit testimony to Governor's Industrial Land's Task Force. 2003 Increase participation of staff and elected officials in testimony before legislative committees took official position on Measure 37 Counci taken on matters of pending legislation with potentia Increase positions impact to City Evaluate City Facilities for Retention, Expansion, Acquisition, and Relocation and facility pre-design Purchased property 2003. Completed needs assessment 2003/04. Successful bond measure, 2004 Community Center Committee has continued to meet to define use requirements and space needs - unsuccessful bid for Kroc Foundation Grant in 2004. Planning efforts continue, with activity centers concept. Plan and organize for the construction of a new Police facility Continue effort to build a new Community Center Remodeling and expansion concept plan completed by Henneberry Eddy architects. Old Community Center for sale, House on Toran Property for sale to be moved Council approval given to sell Gatch Street parcel to Habitat for Humanity. Community garden property to be re-zoned during camp plan update and sold Evaluate and develop recommendations for Library space needs Sell surplus City properties - to be addressed 2005 Legion Park on hold pending Police Facility planning implemented not Complete Parks master planning activities Evaluate long-term site requirements for Public Works corporation complex ~ Encourage and employ Sustainable practices (do as opportunity arises) -'l 10 Page implemented Procedures to be revised 2004-05 not Procurement Establish City policies procedures Revise procurement mixed implemented implemented Fall Leaf Drop-off and Street Sweeping program leaves are broadcast, or with sewer sludge and com posted at the WWTP poplar tree plantation. not not Street and Van Valkenburg properties Purchased hybrid vehicle for Building Division not recycling to "LEEDS" standards Assisted in disseminating public service announcements re: As other actions are publicized Deconstructed" houses on Front implemented Designing new police facility Encourage and employ Sustainable practices (do as opportunity arises) - continued Train staff (ongoing) Design and offer, or support programs Composting Recycling and use of recycled materials Energy efficiency Reduced chemical interaction with land. air and water "Green building" Public education Provide a good example OTHER MAJOR PROJECTS FY hearings for FY 02/03 and Completed FY 2003-04 and 2004-05 budgets reviews and supplemental budget Completed 03/04 Renegotiated NW Natural Franchise. 2004 i '1 Constructed Skatepark, 2003 Added NRT team on 2004 to increase emphasis on neighborhood policing and problem solving 11 Page traffic division by adding two motorcycle officers reporting requirements by 6/30/03 Complied with GASB34 financial Doubled the size of the