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Agenda - 10/22/1990 CITY OF WOODBURN 270 Montgomery Street · Woodburn, Oregon 97071 . 982-5222 AGENDA WOODBURN CITY COUNCIL OCTOBER 22,1990 - 7:30 P.M. 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. MINUTES A. City Council minutes of October 8, 1990 and October 15, 1990. B. Planning Commission minutes of Oct. 11, 1990. C. Woodburn Downtown Association minutes of September 11, 18 and 24 and October 2 and 9, 1990. 4. APPOINTMENTS AND ANNOUNCEMENTS A. REMINDER - Registrations are due 10/26 for LOC Conference of November 10 - 12. B. Set alternate date for next Council meeting (Suggestion: Nov. 5) c. Proclamation: Red Ribbon Week - October 20 - 28, 1990. 5. COMMITTEE REPORTS A. Chamber of Commerce 6. COMMUNICATIONS A Written - None 7. BUSINESS FROM THE PUBLIC 8. PUBLIC HEARING Page 1 - Woodburn City Council of Oct. 22,1990 I 3A 3B 3C 4C 9. TABLED BUSINESS 10. GENERAL BUSINESS A B. C. D. Council Bill 1254 - Resolution authorizing interfund borrowing to support cash flow to Fund 72 - WWfP. lOA Easement Acceptance: Water, sewer and street easements for 100 acre freeway site, BonsldsoR-Property. -O~-~7l(}~ ~. Water service extension to Nazarene Church and acceptance of eastment. lOB 10C CIP Adjustment: Extension of Front Street resurfacing from Harrison to Hardcastle. 10D 11. APPROVAL OF CLAIMS 12. PUBLIC COMMENT 13. NEW BUSINESS 14. SITE PLAN ACfIONS A. HWI Development Project. 14A 15. STAFF REPORTS A. B. Authorization to proceed with Grace Village site disposition. 15A 15B OLCC Compliance Review. 16. MAYOR AND COUNCIL REPORTS 17. ADJOURNMENT Page 2 - Woodburn City Council of Oct. 22,1990 - d/l COUNCIL MEETING MINUfES October 8, 1990 TAPE READING 0001 DATE. COUNCIL CHAMBERS) CITY HALl.., CITY OF WOODBURN) COUNlY OF MARION, Sf ATE OF OREGON) OCTOBER 8) 1990. 0003 CONVENED. The Council met in regular session at 7:30 p.m. with Mayor Kirksey presiding. 0012 ROIL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kirksey Hagenauer Jennings Kyser Minard Sifuentez Steen Present Present Present Present Present Present Present Staff Present: City Administrator Quinn, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Library Director Sprauer, Public Works Manager Rohman, Deputy Recorder Tennant 0020 MINUfES. JENNINGS/MINARD.... approve the Council workshop and regular meeting minutes of September 24, 1990; and accept the RSVP Advisory Council minutes of September 10, 1990. The motion passed unanimously. 0032 PROCLAMATION - FIRE PREVENIlON WEEK. Mayor Kirksey read a proclamation declaring the week of October 7 - 13, 1990 as Fire Prevention Week in Woodburn and urged citizens to participate in activities to make their homes safe from fire hazards. It was the consensus of the Council that Woodburn Fire Department should be changed to Woodburn Fire District. 0100 LEAGUE OF OREGON CmES CONFERENCE. Administrator Quinn advised the Council that the Conference will be held on November 10 - 12, 1990 in Portland. pre-registration forms must be submitted to the League by October 26th. Additionally, the City will need to select a voting delegate by the October 26th deadline. Councilor Minard suggested that new Councilors be afforded the opportunity to attend the LOC conference. It was the consensus of the Council to select the voting delegate at the October 22nd Council meeting. Page 1 - Council Meeting Minutes, October 8, 1990 1\' .3/1 COUNCIL MEETING MINUTES October 8, 1990 TAPE READING 0216 A special Council meeting has been scheduled for Monday, October 15th, 6:30 p.m., for the purpose of considering an agreement with CH2M Hill for professional services relating to Phase 1 of the Wastewater Facilities Plan. It was the consensus of the Council to also include the site plan review of the Hardware Wholesalers, Inc. project if the Planning Commission takes any action on the site plan following the public hearing scheduled for Thursday, October 11, 1990. Following the special meeting, a workshop has been scheduled at 7:00 p.m. to address concerns of downtown residents and business owners. 0348 PRESENTATION OF AWARD - GOVERNMENT FINANCE OFFICER'S ASSOCIATION (GFOA) AWARD. Administrator Quinn presented the Comprehensive Annual Financial Report (CAFR) award to the Council. This award has been received by the City since 1985 and Administrator Quinn commended the Finance Department staff in their efforts to prepare the annual report and receive recognition from GFOA for the completeness of the report. Councilor Minard suggested that the City display our various awards and program accomplishments at the LOC conference. !M:Q1 CHAMBER OF COMMERCE REPORT. On behalf of the Chamber, Councilor Minard expressed appreciation to the Public Works Department, Police Department, and Administrator Quinn for their contributions during the Fannfest parade. 0550 Hope Jentis, 11555 Monitor-McKee Rd, read a statement to the Council advising them that Northland Cable 1V has not honored the local access provisions of Ordinance 1766 which was approved by the Council in 1981. She requested that the Council thoroughly review this portion of the ordinance and encouraged them take the necessary steps to require Northland Cable to fulfill their obligations under the Ordinance's local access provisions. 0816 Roy Rada, 3236 Myrtle, questioned if HWI had obtained the necessary permits to install catch basins and pipe on their recently acquired property south of Hwy. 214 near the I -5 interchange. Mayor Kirksey advised him that a public hearing to review the site plan will be held before the Planning Commission on Thursday, October 11th. Due to the quasi- judicial nature of this type of land use issue, she requested that he attend the public hearing and submit his questions and concerns to the Commission. Page 2 - Council Meeting Minutes, October 8, 1990 3A COUNCIL MEETING MINUfES October 8, 1990 TAPE READING 0900 PUBUC HEARING - ECONOMIC DEVELOPMENf GRANT APPUCATION. Mayor Kirksey declared the public hearing open at 8:03 p.m.. Attorney Shields stated that the City's participation in the infrastructure improvements is contingent upon Hardware Wholesalers, Inc. obtaining the required permit approvals. Community Development Director Goeckritz reviewed the grant application which would provide the City with necessary grant and loan funds to make infrastructure improvements which would benefit the residential, commercial, and industrial area west of the 1-5 interchange. Any counterproposal by the State in the grant and! or loan amounts would be reviewed by the Council for their consideration. Public Works Director Tiwari stated that the infrastructure improvements are needed to replace a 25 year-old lift station, install a sewer and water main, and widen Highway 214 west of the 1-5 interchange in the vicinity of Woodland Avenue to accommodate traffic flow. State Economic Development Dept. pure grant funds would be used to pay for the cost of public infrastructure improvements to the developed properties in West Woodburn whereas a conditional grant would be used for property owners of undeveloped land. These properties would be required to pay a their fair share of the improvement costs if they connect to the main lines within the next 10 years. A map and table showing the allocation of costs under the conditional grant to be shared by different undeveloped property owners was presented to the Council which is included in the grant application. Internal service lines are still the responsibility of the property owners who wish to connect to the water and sewer main lines. Director Tiwari stated that loan funds and ODOT grant monies are involved in the improvement of Highway 214. No one in the audience spoke either for or against the proposed grant application. 1916 Mayor Kirksey declared the public hearing closed at 8:32 p.m.. MINARD/JENNINGS.... submit the Economic Development grant application to the State for their consideration. The motion passed unanimously. 1950 COUNCIL BIlL 1252 - RESOLUTION AUTIiORIZING ACCEPTANCE OF TRANSIT OPERATING ASSISfANCE GRANT FOR FISCAL YEAR 1990-91. Council Bill 1252 was introduced by Councilor Kyser. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1252 passed unanimously. Mayor Kirksey declared Council Bill 1252 duly passed. 1221 AMENDMENf TO EASEMENf DESCRIPTION - SCARBOROUGH PROPERlY. An amended easement agreement was submitted to the Council which would correct the property location from Lot 6, Block 4, to Lot 6, Block 3. The original easement agreement was signed by Walter and Dorothy Scarborough in 1983 and requires the property owner to take the responsibility of removal of a brick post located in the public right-of-way should it be necessary that the post be removed. Page 3 - Council Meeting Minutes, October 8, 1990 .. TAPE READING 2058 2069 2096 2122 2187 2916 Tape 2 3A , COUNCIL MEETING MINUfES October 8, 1990 SIFUENTEZ/MINARD.... approve the amended agreement as recommended by staff. The motion passed unanimously. ACCESS EASEMENf ON MARCEL COURT. The staff recommended the grant an access easement to Richard ng over a reserve strip into a parcel as created by a partition recorded in Plat No. 90-43. JENNINGS/MINARD.... approve the access easement as recommended. The motion passed unanimously. An informational memo was provided to the Council advising them that bids were opened on October 5th for the purchase of water pipe to be used to provide service to the HWI project. As per the preliminary development agreement, the property owner will be paying for the cost of materials acquired to begin the infrastructure improvements. CLAIMS FOR TIlE MONTII OF SEPTEMBER 1990. SIFUENTEZ/KYSER.... approve voucher checks #2593 - 2945 for the month of September 1990. The motion passed unanimously. Councilor Jennings requested that the Public Works Department install a "No Trucks" sign on E. Lincoln Street near the railroad tracks east to Highway 99E. Councilor Minard suggested that the Code Enforcement monthly report provide an additional column which would list the number of warnings and citations issued. A lengthy discussion was held regarding the need to review current ordinances relating to obnoxious vegetation and the need to either extend the time period in which the ordinance is in force or make it effective on a year-round basis. Another issue of high priority with the Council is the need to keep warnings at a minimum on abatements in order to get residents to clean-up their property. Councilor Kyser advised the Council that the Citizen's Action Committee will be presenting a flyer on the tax base to the Budget Committee at their October 16th meeting. He requested that Budget Committee members assist the Citizen's Action Committee in promotion of the tax base. Mayor Kirksey commended Councilor Kyser and Mary Schultz in their efforts to promote the City's tax base measure. 0040 Councilors Kyser and Sifuentez commended Councilor Minard on his active participation in coordinating the Fannfest parade. Page 4 - Council Meeting Minutes, October 8, 1990 3A COUNCIL MEETING MINUTES October 8, 1990 TAPE READING 0051 Councilor Minard reminded the Council that the Fannfest Ag Olympics will be held on Saturday, October 13th, at 1:00 p.rn.. 0110 ADJOURNMENT. The meeting was adjourned at 9:04 p.rn.. APPROVED Nancy A. Kirksey, Mayor ATfEST Mazy Tennant, Deputy Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, October 8, 1990 1! 311 SPECIAL COUNCIL MEETING MINUTES October 15, 1990 TAPE READING 0001 DATE. COUNCIL CHAMBERS, Cl1Y HALL, Cl1Y OF WOODBURN, COUN1Y OF MARION, Sf ATE OF OREGON, OCTOBER 15, 1990. 0003 CONVENED. The Council met in a special session at 6:45 p.m. with Mayor Kirksey presiding. 0015 ROIl. CAIJ... Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kirksey Hagenauer Jennings Kyser Minard Sifuentez Steen Present Absent Present Present Present Present Present Staff Present: City Administrator Quinn, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Deputy Recorder Tennant 0023 COUNCIL BILL NO. 1253 - RES0LUl10N AUlHORIZING AGREEMENT WlTII CH2M HIIL FOR WASfEWATER FACILfITES PLANNING. Council Bill 1253 was introduced by Councilor Kyser. The bill was read by tide only since there were no objections from the Council. Administrator Quinn requested that the tide be amended to delete the words "Phase I" since the agreement covers all phases of the facilities planning. JENNINGS/MINARD.... amend the bill by deleting "Phase I of'1 in the tide. The motion passed unanimously. The staff briefly reviewed the contractual agreement and recommended that the Council accept the 10% contingency factor as outlined in Attachment C (Budgetary Costs) of the agreement. MINARD/JENNINGS.... accept the staff recommendation and set a 10% contingency factor. The motion passed unanimously. On roll call vote for final passage, Council Bill 1253 passed unanimously. Mayor Kirksey declared the bill duly passed. Page 1 - Special Council Meeting Minutes, October 15, 1990 SPECIAL COUNCIL MEETING MINUTES October 15, 1990 TAPE READING 0140 ADJOURNMENT. The special meeting adjourned at 6:53 p.m.. APPROVED Nancy A. Kirksey, Mayor AITEST Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page 2 - Special Council Meeting Minutes, October 15, 1990 T 311 0005 .3-0 MJ:NUTES WOODBURN PLANNJ:NG COHMJ:SSJ:ON OCTOBER 11, 1990 1) ROLL: President Vice President Commissioner Commissioner commissioner commissioner commissioner commissioner Mr. Mr. Mr. Mrs. Mrs. Mr. Mr. Mr. Johnson Getman Vallieres Warzynski sprauer Shillig Park Rappleyea Absent Present Present Present Present Present Present Absent 2) MINUTES: The Woodburn Planning commission minutes of August 23, 1990 were approved as written. The Woodburn city council minutes of Au~st 13, 27, and Sept. 10, 1990 were approved as wr~tten. 3) BUSJ:NESS FROM THE AUDJ:ENCE NOT ON AGENDA: None 4) COHMUNJ:CATJ:ONS: None 5) PUBLIC HEARJ:NG: site Plan Review #90-13, Minor Partition #90-07, Off Premise sign #90-01 HWI Development Proposal Staff read the necessary statement to start the public hearing. Staff reported that the property was located on the west side of the I-5/Hwy 214 Interchange. Staff read the applicants statement "HWI is a hardware and building supplies distributor. ... 15 to 18 trucks departing the center at night... 15 to 18 trucks arriving during the daytime..... staff stated that it would be a 28 acre development. It is designated for Industrial use by the comprehensive Plan Map. In June 1983l the c~ty annexed this into the city. it 1s a perm1~~ed use. The initial structure covers g 1/3 acres with 2.87 acres for later expansion. This proposal re~ires a huge amount of infrastructure to be bU1lt on this site. HWI is an important element in the grant and loan application. The state is willin<<;{ to provide grant/loan money to construct these 1mprovements. There will be a substantial 1 ~ T .30 . 0405 these im~rovements. There will be a substantial state h1ghway improvements. A city street (Woodland Ave.) will be build along the east side of the property. Staff highlighted the conditions of approval. The setback for this proposal is 60 ft. from their property. They will lose an additional 30 ft. to the State Highway Division for hi9hway improvements. HWI plan to minimize the n01se 1mpact that might be caused by building an 8 ft. berm with plants to subdue the sound of any Highway noise. This prol>osal meets and exceeds setback criteria and park~ng re~irements. Staff pointed out the vegetation planting scheme that would be required. Staff pointed out other re~irements in the Staff Report regarding Streets, r1ght-of-way and Hwy 214 refuge lanes. Staff stated that the State agrees that a signal light must be put on Woodland Ave. However it is not warranted at this time. He stated that within the next coming year a light would be installed at the off ramp of the southbound off ramp of Interstate 5. commissioner Park asked if it would be possible to find out the criteria for installing a light on Woodland. Staff stated that the State would address that issue. 0489 Staff stated that having this facility here, provides the opportunities to secure the grant and loan monies to build the infrastructure that would be necessary in the future for water and sewer. Public Works Director, Frank Tiwari, stated that the Engineering staff develo~ed a plan in 1987 to help solve the problems in thl.S area. He explained the issues of the pressure main breaking (~30,OOO to repair) and the pump station ($14,000 to repair) going down. The ~nfrastructure will accommodate HWI and also the residents of West Woodburn. The 25 year old pump will be replaced and the old force main will be replaced. An estimated $220,000 pump station replacement will be built. If the grant is not received, the Woodburn residents will end up paying for it. A proposed second force main will run parallel to the existing one. If a water line breaks and if there is onlX one line there is a problem with the fire protectl.on for that area. The City does not have the money to build these on its own. The sewer, water and street improvements have been decided as to who would pay for them. The State feels that developer should pay their fair share. Future properties that would benefit from the infrastructure would pay their fair share. He stated that the residents of Woodburn have paid 2 c::38 1295 their sewer and water connection fees in the past and it would not be fair for them to pay for these infrastructure improvements. Mr. Tiwari explained the infrastructure Loan, Grant Allocation, between the developer, state Highway and state Economic Development Department. The city will use its labor to install the water line. This will be used as match funds. He explained that the state has jurisdiction on Hwy 214. The city can require certain things but the city cannot put a NO PARKING sign on Hwy. 214. Rick Sjolander, State Highway Division stated that the State feels that this is a good development for Woodburn and the State of Oregon. He stated that the Transportation Commission directed the Highway Division to develop a program to help developers move into the state, or stay in Oregon. There is 5 million a year available, provided the local governments or developers match. A $241,000 grant for Hwy 214 improvements is being asked for. The city w1ll match that. The state feels that this proposal meets all the necessary criteria. He stated that in 1987 the city ana state Highway Division studied traffic at the Hwy 214 and Woodland intersection. The Highway Division wrote a traffic report addressing those concerns. The State will address these concerns as necessary. The State believes that at this time only a left turn lane was needed on Hwy 214. The criteria used to place a signal are national: 1) There has to be 5 preventable traffic accidents and 21 A certain traffic volume at a consecutive 8 hr. t1me. The State predicts that this intersection will need a signal in 2015. . He addressed noise walls - the State criteria is also is a EPA criteria. It has been adopted by the State Highway Administration. The state does not even consider a noise walls on the highway during a construction project unless they have moved a traffic lane one full lane closer eo the homes. In this case all the improvements are being made on the south side of the highway. Vice President Getman stated that by today standards those houses by Hwy 214 wouldn't be there. He asked if the state would help with some planting plan in this area. Rick stated that tree plantings do not do anything for noise. He stated that they have a program that would allow the State to pay for 1/2 of the noise wall after completion of construct10n. He stated that at the present time a noise wall cost about $100 a lineal foot. Vice President Getman stated that every afternoon a mile long traffic jam is on the other side of the 0830 1005 3 lr 3& 1790 Freeway. He asked if there was any way they could get these lights coordinated. Mr. sjolander stated that he would bring it up to the s~gnal experts. Commissioner Sprauer asked if the state used recent developments when they did the survey. Rick stated that no, the developments to the north were not included in the survey. Ann Rose asked if the signal to be installed at the off ramp would affect both sides. Commissioner Getman stated that at this time during the public hearing the staff was allowed to present the proposal. Vice President Getman stated that it was now time for the applicant to speak. Dirk Looijenga, Consulting Engineer, 3933 SW Kelly, Portland, stated that HWI would like to be a good neighbor. They met with people from the church and addressed some of their storm sewer concerns. He explained the criteria for discharging storm water. He explained that the building was 29 ft. high at its ~eek and 560 ft. wide. He explained the noise barr~er berm. Vice President Getman asked about the hours of the construction which were upsetting the neighbors. Mr. Looijenga stated that they had to work seven days a week to get the fill in to provide a good base before the rains begin. They will not be working seven days a week nor beginn~ng work before 7:00 a.m. Vice President Getman asked if there way anyone who wished to speak for this proposal. George Brice, Brice Investment Realty, 9450 SW Commerce circle, Wilsonville. He stat.ed that he felt that the reason the state was behind this is because it would bring 130 family wage jobs. All but 3 of these jobs are local hire. HWI bas a very low turnover compared to others in the industry. HWI is active in community projects. This facility will have a ve~ low impact on traffic. This is HWl's first fac1lity in oregon. Mr. Brice stated that the property owner is donating 1 acre of the project for future site of a new water well and donated funds for storm drainage west of Senecal Creek. He stated that it has been a huge effort on the behalf of the city, State ( pro~erty owner and HWI. HWI is willing to pay the~r fa~r share. 1412 1522 1528 4 315 2837 Dan Ritter, lawyer for the property owner, at 693 Chemeketa st. NE, Salem. He stated that the zoning does allow this ty'pe of proposal. The commented on the other commun1t~ alon9 I-5 that worked hard to get this proposal ~n the1r community. He felt it compliment.ed Woodburn to have been cliosen. He felt that HWI had done well in planning this proposal. John Baker, P.O. Box 182, Woodburn stated he is for the project 100% but was concerned about Woodland Ave. and Hwy 214. His concerns were about the traffic with the new development to the north. Vice President Getman stated that the state had studied this area primarily due to the City staffs efforts. He then asked if there were anyone else who wished to speak for this proposal. There were none. He then asked if there was anyone in the audience who wis~ed to speak against th~s proposal. Roy , 3226 Myrtle, stated that he had concerns about the tunnel effect. He did agree with the trees being a noise deterrent. He stated that in the staff report 15 to 18 trucks a day seem a little lite. He addressed page 37 of the staff report, #8, he was concerned about flooding. He presented 2 petitions to the Commission: ~~ Traffic Signal Mr. stated that he understood from a Countf Commissioner that they could request a new traff1c study with the new development. Staff stated they were aware of the traffic problems and staff felt the State would do a new study. vice President Getman stated the he felt that the State would get better results after completion of this project. Staff stated that in regards to truck traffic HWI stated that 15 to 18 trucks and he believes this to be true. Mr. stated that being in construction for 15 years, that before any work is done, any catch baSln put in or vapor barriers done a building permit must be issued. He stated that staff had told him that HWI had not purchased any permits. He asked staff what HWl was doing on that site. staff stated a building permit is not required to move earth on your own property. When foundations or footings are built, you must secure a building permi t. They are not allowed to build anything until the Planning Commission approves the proposal. 2108 2215 2357 5 1 313- , Mr. stated that staff didn't address the catch basin. Dirk Looij enia stated that it was not a vapor barrier ( 1t was Geo-tech, put down to keep gravel form g01ng down into the soil during rain. TAPE II 0016 0249 vice President Getman asked staff to clarify what requires a permit or what requires an inspection. Frank Tiwari stated that within the property area which is part of the permit( then in the right-of- way, which is to be mainta1ned by the City, they must be a permit issued by the Engineering Department. If they are putt1ng anxthing in the ground, an inspector can have them d~g it u~. He stated that he believed they were only putt1ng in pond connections. Mr. thanked the Commission and stated the hoped the commission would take into consideration the residents concerns. Don Craig, 3516 Myrtle, stated his concerns. He asked if there was a requirement for HWI to hire local people, he didn't receive notification the noise before this project was unbearable, what are the requirements to get a noise study made. Staff answered that as for hiring local people, the Planning Commission can not require that, but HWI has stated that they will hire locally. He stated that the Ti tIe com~any assures staff that the property owners with1n 100 feet are listed on the list sent to staff. He stated that the state Hwy was in control on the noise study. Staff would ask for a noise and traffic study. Mary Ann , 3117 Myrtle, stated that she talked to Marion County Commission and he told her that Julie Moore of the Public Works Department could do a noise decimal study for her and she could request a traffic pattern study. Vice President Getman stated that Rick Sjolander stated that a noise study would be done when any improvements were done on the north side of Hwy 214. 0029 0088 0122 0375 Mary Ann f stated that she was informed by a former city off1cial that at the s curve on 214 the State Highway Department turned down the Senior Estates residents to build a noise wall. Now the State Highway is giving $25,000 and the City of Woodburn is matChing either half or $25,000 to put up a noise barrier through the S-curve. Frank Tiwari stated that there was no such thing as the city paying any such thing. He stated that it is being looked at to widen Hwy 214 from Park to I- 6 33 1024 5 and clover leaf at I-5. A study is underway to put a light at Evergreen and make the lights at Country Club and Oregon Way in sequence. If the state would build to the north of Hwy 214 a noise barrier. He stated that the City does not have a noise meter. The police department does. He stated that the water project would start next week. steve McKammy, 3564 Myrtle, stated that he was concerned about the noise and building blocking view, traffic and signals. Vice President Getman stated for clarification that the construction being done is dirt moving and has nothing to do with tonight. Frank Tiwari stated that the question about the emergency access road to. the west of the HWI structure would be an access road for trucks later on, the answer was no, a fence and a gate will be installed and it will be used for emergency vehicles only. Frank stated that the city doesn't do noise studies, DEQ does. He stated that there is nothing to study until there is a wall built. He stated that the issue to be addressed is the development, not current or past noise problems. Commissioner Vallieres asked how far from the north side of the road to the property line. staff answered there is 110 feet. Vice President Getman asked if anyone else wished to speak against this program. Mary Ann stated that former Mayor Bill Costine told her the state Hwy, Dept. told Senior Estates there was no need for a noise barrier. Frank Tiwari stated that a lot of times things are misunderstood. He stated that Senior Estates Golf and Country Club are combining with the State to build a fence by the freeway. The city is not involved. Ray stated that he called DEQ during the construction noise. DEQ stated there were no noise limits from construction. He asked DEQ to do a noise study from the highway noise now and after the building was built 00 another study. He felt it need to be considered now. He asked about Senecal Creek handling the storm drainage. Frank Tiwari stated that any time development takes place it must simulate that no development took place. He stated that yes the water would go at the same rate as if there were no development. 0536 0718 0817 0956 7 - 11 3~ 1950 Gary McFarland, 731 Willow, stated that he was 100% for the project. He stated he was concerned about the traffic. He asked if the trucks missed the development entrance would they be using the residential streets to turn arouna. staff stated that Woodburn has a truck route and trucks will be cited if they use residential streets. Mr. McFarland was concerned about the noise from trucks left idling. staff stated that the berm would stop most of the noise from the trucks. Frank Tiwari explained that a turn lane would be buil t for both sides of Woodland (left to the North) and (left to the South). Robert Rose, 3128 Steven Street, was concerned about the traffic on Hwy 214 at 7 a.m. at Woodland. Mr. Tiwari stated that the signal that will be installed at the freeway off-ramp will make some traffic stop, which will give traffic coming out of Woodland some lee-way. Gwen Gunter( 3332 Steven Street, stated that she is for the proJect. She realized that the study would take time, but West Woodburn needs help now. She was very concerned about the traffic. She wondered if the State would put up some temporary stop signs. Frank Tiwari stated that stop signs are not suggested for State Highway 214. He felt he could safely say that the State would not put up stop signs. Dirk Looijenia stated that he felt that most of the questions have been answered. He felt that there would not be a larger noise level. He reiterated Mr. Tiwari's statement on the water drainage. Vice President Getman closed the pUblic hearing. He asked if there was any discussion from the commission. There were none. He asked staff about an ordinance addressing "Jake Brakes". Staff stated that yes, there was an ordinance. Commissioner Park commented that the one factor not mentioned on the noise was the speed of the vehicles. He felt that if the speed was enforced or reduced the noise level would quite down. He felt that with our City officials on the job, things would work out well for all concerned. Commissioner Vallieres made the motion to approve site Plan Review #90-13, Minor Partition #90-07 and Off-Premise Sign #90-01. 1217 1336 1565 1630 1663 8 1988 2221 2927 3108 3B staff answered for clarification on the off-premise sign. staff would like to put a condition on the sign. At such time when HWI establishes to put up a sign on the premises, the off-premise sl.gn be taken down. Commissioner Park seconded the motion. A vote was taken and passed unanimously. 6) UNFINJ:SHED BUSINESS: Sign Ordinance Amendment Case #90-01 Staff reported on billboards. Staff felt that it should not be said that billboards not be allowed, but should be restricted. Terry Sandblast, Ackerly Communications stated that billboards are 12' high by 24' long a total of 288 sq. ft. The state of Oregon requires that the space between signs be 500 ft. He had a concern about the third draft sign ordinance. He went over the requested amendments he had suggested. Staff stated they would be willing to sit down with Mr. Sandblast in regards to discussing this issue and type of signs. Staff did not state in the memo that -tney should not be allowed. Nothing about content l.S located in our sign ordinance. We can address size, height and location. vice President Getman ask if staff wanted to continue this until staff has met with Mr. Sandblast. Staff answered yes. Vice President Getman asked if the current sign ordinance being used could be marked current, due to having so many different drafts. Commissioner Park stated that it might be easier if staff heard the concerns of the Commission. He stated that he has a problem with large sign in city limits. commissioner Shillig stated that he felt the same way. commissioner Sprauer stated she would be supported to a few billboards in the city limit, restricted to a few being 3 or 4. She did not find them offensive if there is not too many of them. commissioner Vallieres suggested that 1000 ft to 1500 ft a part would be ok as long as it was not close to a residential area. commissioner Warzynski asked what guidelines were used to bring the one billboard to town that is here. 9 ~ .,... 35 staff answered it has been there for twenty years. 7) DISCUSSJ:ON PAPERS: postponed until next meeting. 8) REPORTS: staff commented on the following reports: A. Code Enforcement Monthly Report B. Building Activities C. Post Census Local Review D. Land Use Discrepancy (Setback Violationl E. site Plan Review #90-14 - Storage Facil~ty 9) BUSINESS FROM THE COMMiSSION: A plaque was presented to Vice President Getman for his work with the Planning Commission. Diplomas were awarded to the Commission members who attended the Planning commission Seminar. 10) ADJOURNMENT: There being no further business the Planning commission meeting adjourned. 10 3(~ WOODBURN DOWNTCMN ASSOCIATION MINUTES (F SEPTfI1BER 11, 1990 PRESENT: BOB SIGLOH) RICK OSTROM} RED EADEN} AND DON EUBANK. DISCUSSED: FARMFEST BOOTH AND MAKING SURE THAT ALL DOWNTOWN BUSINESSES KNOW OF THE ENTRY FORMS. DISCUSSED: CHRISTMAS LIGHTS. RICK REPORTED THAT W.O.C. CONSTRUCTION IS FINISHED WITH THEIR NEW SHOP AND WILL HAVE STORAGE FOR THE LIGHTS. DISCUSSED: FARMFEST PARADE AND IT WAS FELT THAT WE NEED TO HAVE A \tL D.A. ENTRY. DISCUSSED: RED BROUGHT UP THE IDEA OF CHANGING W.Q.A. TO WOODBURN OLD TOWN ASSOCIATION. W:-x-: ' 1.7- j" , (tJ. '-. ':"/0'" /' I 1 '--~ - (/' - . ~- "~.-~C;k . . / " ACTING SECRETARTY lr 3C, WOODBURN OO;lNTOWN ASSOCIATION MEEl'ING-SEPT. 18. 1990 I. CALL TO ORDER Les called the meeting to order at 7s40 AM. II. A'ITENDANCE Present weres Les Reitan fun Eubank Bob Sigloh Lucien Klein Aline Schmidt Vance Yoder III . TREASURER'S REPORl' NONE IV. WDA BUSINESS Les asked about Chris' of PGE suggestions for saving electricity in Downtown's Christmas lighting. Bob reviewed plans for timers and smaller bulbs. Farmfest booths for Downtown in association with the Library and Museum booths was discussed; the idea was to have fuwntown busi- nesses' grouped together for unity. Floats and participation in the Farmfest Parade was discussed. Bob volunteered a flat bed truck and two 16' trailers that are available fbr floats. The Museum has a committee working on a float for the Museum and Settlemier House. Les asked about W.O.C. Construction's offer to store Downtown's Christmas lights. Jack Rider and Sherwood Johnson are our con- tacts with W.O.C. Arrangements for a work party were made to prepare the Christmas lights for installation the week after Thanksgiving. Rick will order new bulbs and timers. Aline described an incident involving a local girl requesting help with clothing for she and her child. Don advised in a case like this, call the Pollce to check if there is a real need. fun informed us that the Food Bank was moving to larger quarters. Bob threw out the idea of Red Eaden's suggestion that WDA change their name to Woodburn Old Town Association. Discussion followed. v. ADJOURNMENT Les closed the meeting at 8s25 AM. qJ~~ W. Vance Y~r - Secretary .,. ~c. WOODBURN OOWNTOWN ASSOCIATION MEEI'ING-SEPl'. 24. 1990 I. CALL TO ORDER Les called the meeting to order at 7s4O AM. II. ATTENDANCE Present weres Les Reitan, Bob Sigloh, Claudia James and Vance Yoder. III. TREASURER'S REPORT Claudia reported $4).08 in checking and $1867.84 in Savings. IV. WDA BUSINESS Les showed pictures of Capital City Carriage possible entry in the Farmfest Parade. It would cost $159. The consensus was that is a lot of money and that we hope to~5meone to put together a Downtown Float. Bob offered the transportation part of the float and shop space to decorate. Claudia gave us the treasurer's report and reminded us that we need to start planning for the Christmas program that was start- ed last year. It was hoped to involve First Interstate and Che- meketa in this program along with Woodburn Pharmacy. , Drug and prostitution activity and Council meeting comments on conditions Downtown were reviewed. Les will see Jose about helping with the float and Chuck Rack- leff about working with Rick on the Christmas Program. Vance will see &ben~~,~~emek&Ur~ sn1:Molv&ment ~i.n.::tbe?tn'Ogram.. It was agreed to make a real eff'ort to put to-gether a Down- town float featuring Downtown Businesses. Les asked if WDA could buy another swag and string of lights for Christmas lighting for Downtown. Cost will be about $150. There is room and outlets for three more. V. ADJOURNMENT Les closed the meeting at 8:)0 AM. L~ W. Vance Yo~ - Secretary 11 .3~ . WOODBURN DOWNTOWN ASSOCIATION fffTING MINUTES FOR OCTOBER 2" 1990 CALL TO ORDER LES CALLED THE MEETING TO ORDER AT 7:30 A.M. ATTENDANCE PRESENT WERE: LEs REITAN~ BOB SIGLOH~ ALINE SCHMIDT~ DON EUBANK~ LARRY MINARD~ RED EADEN~ AND RICK OSTROM. . WDA BUSINESS FARMFEST PARADE -- A GROUP WILL MEET AT WOODBURN LUMBER ON FRIDAY EVENING TO DECORATE A FLOAT. UNITED DISPOSAL WILL PR0VIDE THE FLATBED TRAILER. RICK HAS'SOME WDA BANNERS STORED AT HIS STORE FOR THE FLOAT. ALINE WILL HAVE TWO SCARECROWS AND LARRY WILL HAVE STRAW BALES AND OTHER ITEMS FOR THE FLOAT. THE THEME FOR THIS FLOAT WILL BE: "DOWNTOWN EVENTS". . aeFLAGS -- THE JAYCEES NO LONGER PUTS FLAGS OUT. LARRY WILL CHECK WITH BRIAN SJOTHUN OF THE JAYCEES TO FIND FLAGS FOR THE DOWNTOWN AREA PARADE ROUTE. HE BELIEVES ~ THAT THEY MAY BE STORED AT LEGION PARK. ;- , ~CHRISTMAS TREES -- CHUCK RADCLIFF FROM FIRST INTERSTATE BANK HAS VOLUNTEERED TO WORK ON THE CHRISTMAS TREE DECORATING PROJECT AT LIBRARY PARK. WE NEED TO LOCATE STEEL POSTS AND A MAIN EXTENSION CORD. LARRY SUGGESTED tHAT WE HAVE A "SINGING CHRISTMAS TREE". WDA NEEDS TO CONTACT LARRY KRIEGHAUSER FOR DETAILS ON HOW HUBBARD SETS UP THEIR COMMUNITY TREE. OTHER IDEAS -- FRENCH PRAIRIE HISTORICA~ SOCIETY WANTS TO CREATE A "WOODBURN FOUNDERS DAY". LARRY SUGGESTED THAT THE COMMUNITY MIGHT CONSIDER A liT ULI p DAY". ADJOURNMENT LES CLOSED THE MEETING AT 8:15 A.M. c;z~? fir. f~, ROBERT M. SIGLOH -- Ac G SECRETARY r ~~ WOODBURN DOWNTOWN ASSOCIATION MEErING-IO-09-90 I. CALL TO ORDER Les called the meeting to order at 7140 AM. II. ATTENDANCE Present werel Les Reitan Rick Ostrom Vance Yoder Lucien Klein Bob Sigloh III. TREASURER'S REPORl' NONE IV. WDA BUSINESS Problems of the DowntOioffi Area were discussed. Ways to combat the bad element hanging out in the Downtown Area were sought. Bob announced that there is a good candidate for Downtown City Manager. How to pay him was questioned. Rick expressed frustration in calling 911 to report infractions of the law occuring in the parking lot. Bob explained Crime Watches simplified method of reporting crimes. An announcement for a Community Meeting on October 15, at 7100 PM at City Hall. Purpose I To seek soluntions to improve and reclaim our town. Les announced that the Woodburn Independent was running an article on the Downtown situation. Comments on the Parade were favorable. Iarry Minard was commended for his job of organizing the Parade. Rick encouraged the neighborhood people to attend the Community Meeting next Monday night at City Hall at 7100 PM. V. ADJOURNMENT Les closed the meeting at 8130 AM. 9l~ W. Vance r AJG CITY OF WOODBURN 270 Montgomery Street · Woodburn, Oregon 97071 · 982-5222 PROCLAMATION RED RIBBON WEEK; OCTOBER 20 - 28, 1990 WHEREAS; alcohol and other drug abuse in this nation has reached epidemic stages, and the under 25 year old age group is dying at a faster rate than any other age group; and WHEREAS; it is imperative that visible, unified prevention education efforts by community members be launched to reduce the demand for drugs; and WHEREAS; the National Federation of Parents for Drug Free Youth with the Oregon Federation of Parents for Drug Free Youth are sponsoring the National Red Ribbon Campaign offering citizens the opportunity to demonstrate their commitment to drug free lifestyles; and WHEREAS; schools, businesses, government agencies, religious organizations, and individuals can demonstrate their commitment to health, drug free choices by wearing and displaying red ribbons during this week-long campaign; and NOW, THEREFORE, I, Nancy A. Kirksey, Mayor of the City of Woodburn, Oregon, do hereby proclaim OCTOBER 20 - 28, 1990 RED RIBBON WEEK in Woodburn and encourage all citizens to participate in drug prevention education activities, making a visible statement that we are strongly committed to a drug free community . IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Woodburn to be affixed this 22nd day of October, 1990. Nancy A. Kirksey, Mayor City of Woodburn .. /0/1 COUNill BIll. NO. J c2 6-1- RESOLUITON NO. A RESOLUllON AUlHORIZING INTERDEPARTMENTAL BORROWING OF FUNDS DURING FISCAL YEAR 1990-91. WHEREAS, expenditures within the Wastewater Treatment Plant Operations Fund will exceed revenues received at the time of expenditures, therefore, an interdepartmental loan is necessary to comply with Local Budget Law. Oregon Revised Statutes 284.460 allows this type of loan; now, therefore, TIlE CI1Y OF WOODBURN RESOLVES AS FOILOWS: Section 1. During fiscal year 1990-91, funds not to exceed $100,000 be loaned to the Wastewater Treatment Plant Fund from the Wastewater Equipment Reserve Fund to meet operational expenditures. Section 2. That said loan be returned to the Wastewater Equipment Reserve Fund no later than June 30, 1991. Section 3. That the funds returned shall be obtained from user fees collected during fiscal year 1990-91. APPROVED AS TO FORM: City Attorney Date APPROVED NANCY A. KIRKSEY, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATIEST: Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. Ie:( 5,-/--- RESOLUTION NO. 11' lOB- M E M 0 TO: CITY ADMINISTRATOR FOR COUNCIL ACTION FROM: LELAND SCHAUDIES, SR. CE TECH. III ~ SUBJECT: ACCEPT. UTILITY EASEMENT DATE: October 16, 1990 RECOMMENDATION: Accept the Easement BACKGROUND: The easement as written will provide a relocation route for the Woodland Avenue lift station and water system to the location east of 1-5 as provided by Joe Pignataro in 1988 i UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENTS, that .OREGON PACIFIC DISTRICT CHURCH OF THE NAZARENE and DAVIDSON FARMS. INC. for. the consideration of One Dollar, ($1.00) and other valuable considerations to them paid, the receipt whereof' hereby' is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation ot Marion County, Oregon referred to herein as the CITY, a permanent right-ot-way and easement over and along the full width and length of the premises described as follows, to wit: An easement for utility lines across that parcel of land lying in the Moses lore Donation Land Claim No. 61 and in the Thomas Roy's Heirs Donation land Claim No. 82 lying in Sections 11, 12, and 14 Township 5 South, Range 2 West, of the Willamette Meridian in Marion County~ Oregon, and being a portion of that property described in the deed to Harry T. Voorhees, recorded in Volume 266 Paae 568 Marion County Deed records, and further defined in a Memorandum of Exchange to Davidson Farms, Inc. recorded in Reel 362 Paae 1512 as lying south of the South line of Market Road No. 14 and lying Westerly of the Westerly right-Of-way line of the Portland-Salem Expressway as said Expressway has been located. ' Part I. An Easement 90 feet wide, the centerline being described as follows: Beginning at a point on the South right-Of-way line of.Market Road 14, said point being 30 feet South 20 03' 32" West and 539.44 feet North 89C?31' 20" West,parallel to Market Road 14, of the A. Dubois D.L.C. No. 98; thence South 10 42' 3311 West 920 feet. Part II An Easement 60 feet wide, the centerline being described as follows: Beginning at the terminus of Part I, 920 feet South 10 42' 3311 West of the South Right-of-way line of Market Road No. 14; thence South 750 42' 45" E 463.70 feet, thence South 620 47' 51" East 25 feet, more or less, to the Westerly right-of-way line of the Portland-Salem EXPressway opposite the Centerline station 1186+00. Also a temporary easement, 15 feet wide, for construction purposes only, contiguous to and outside of the Northeasterly line' and the Southwesterly line of the 60 feet described in Part II. A sketch showing the above easement is attached. (See Exhibit A) With the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, a UTILITY pipeline or pipelines, with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove from'said right-of-way any trees and other obstructions which may endanger the safety or interfere with the use' of said pipelines, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said abov~ described premises at any and all times for the purpose of doing anything necessary or: useful or convenient for the enjoyment of the easement.hereby granted. THE CITY SHALL, upon each and every occasion that such UTILITY facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any improvements disturbed by the c~ty, to as good condition as they were in prior to any such . installation or' work, but if not practicable, 'then pay to Gra,ntors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting, and related purposes, and all UTILITY facilities shall be at a depth consistent with these purposes. EXCEPTION,I, No structure shall be placed within the easement, or, within 450 projection upward froin the bottom of the pipe. ^ " BY: BY: ,L~~r~, Ct ,./tau. Its secretary ./~~ STATE OF OREGON of ~~ - 19 cro, be forI'! for t e C unty and state personally . . seal. IN WITNESS WHEREOF, I hereunto~d :fi~Q~ NOTARY PUBLIC My commission Expires: (-'2./-9c/' .~ BY: / BY: Its Secretary STATE OF OREGON ) ) SS COUNTY OF MARION ) On this the ~ J -::f!?: day me a Notary Publ c in and appeared. 19QO (;J~ IN WITNESS WHEREOF, seal. I hereunto set my hand~d official ~'d'~ OTARY PUBLIC . My commission Expires: 1/,;) 3 /q.J { I 2 r .,. ,-.", I'-'~ t. HI? /4 /V J1I CO/i' ,.9 DP&J/s D/..C Alt'. f8. -0 ~ I .5$? 44 I N $? #/I 5/ / -Pt:>// VY VOL. c66 r: S'B R. EEL 36Z PA6E ISIi!. TA~ A CCT No. ~1/58-ooo EX'H/8/T A ~~ " I'l\ I\) '" '" \) "- II)/ .. I ~I <>-., i SCALE: /"=:/cx/ C# '1/21/9t) PERJI14N~NT EA-sE.fVJ~N ~To 13E 'DSD/c/!t-rSD It> or'-( ) q , / / ,/ i ,~ 11' ~~ ~ ..... ~ <;) .' (\,J lQ ...... 0- 'SS ~~ ~ ~ Ci / I' I "'$" oS ~~~ 1(> ,. ~....9 ~ /()~ MEMO FROM: City Council thru City Administrator Public Works Director ~~' Water Service Extension to Nazarene Church and Acceptance of Easement TO: SUBJECT: DATE: October 18, 1990 RECOMMENDATION: Allow water service extension to serve Nazarene Church that is located outside the city limits, and accept utility easement with conditions. BACKGROUND: Nazarene Church is located just outside the city limits west of HWI project. There is a need to install storm drain on an easement along Hwy 214 in front of the Nazarene Church. The attached letter from the church outlines the conditions of granting an easement to the city. The two major conditions that need to be resolved are as follows: 1. Free cost of connection, meter installation and check valve. 2. Allowing of city water service connection outside the city limits. Since HWI has agreed to pay for connection fee and meter installation charges for the church, the concern for the fee has been resolved. Allowing of water service to the church, although outside the city limits, is quite reasonable. Many people benefit from safe drinking water provided by the city. The present water well of the church is only 100 feet deep and it is not tested the same way as city water is tested. The Nazarene Church will be required to pay a monthly charge outlined in the ordinance for the customers outside the city limits; this category of customer pays 1.5 times greater than the category of customer residing inside the city limits. City will not experience any problem in allowing this outside city service to be approved. Therefore, we recommend council approval. BILL KITCHEN. Pur", ROY TEll~ AsrbWl' P...", PHONE: 981-1664 PHONE: 98)-7538 /D~ CHURCH OF THE NAZARENE P.O. BOX 261 . WOODBURN, OREGON 97071 .981-9070 October 15, 1990 City of Woodburn Frank Tiwari Public Works Director 270 Montgomery Street Woodburn, OR 97071 Dear Frank, On October 14, 1990 at a Special Church meeting, the City of Woodburn's request for a 20 Ft. easement to install a 30 inch storm drain was presented for approval. The church voted to give the approval with the following conditions; That we be allowed to install a water sprinkler system on that property to keep the grass watered. That we be allowed to install a lighted church sign on that property in the future. That the City of Woodburn install a 1. water service line to our property, including the meter, all valves',pipes and fittings free of charge, on the west side of our paved drive way. As the storm drain is installed, that an opening will be installed on the church property for our future use. The City, during the time of construction must make prov1S1on for daily access to the church for carrying on normal church business and activities. If these conditions are agreeable and written into the easement agreement, the church will sign and give the City a 20 Ft. easement to install the 30" storm drain across the North 20 Ft. of the church property. Your~ ~7*e, ~itcben "Our Church Can Be Your Home" lob M E M 0 TO: ~ ~ity Council thru City Administrator FROM:~~UbliC Works Director DATE: October 18, 1990 SUBJECT: Extension of Front street Resurfacing from Harrison to Hardcastle RECOMMENDATION: It is recommended that the resurfacing project boundary for Front street be extended from Harrison to Hardcastle. Note: The additional resurfacing cost of approximately $12,000.00 will be taken from the budgeted street im~rovement line item 37-370-74678 under housing rehabilitatJ.on program. The original contract was awarded in the amount of $62,923.00. BACKGROUND: Front street resurfacing project is nearing completion. Last week while street crack sealing was being done, we notJ.ced a higher degree of deterioration of pavement and thus determined that the resurfacing of street from Harrison to Hardcastle needs to be done soon. The cost of resurfacing any street is increasing at a higher rate than previously predicted because of oil price increases. Therefore, it is advisable to extend the boundary and J.mprove additional street surface at prior bid price. At our request the contractor has verbally agreed to extend the project boundary with same unit price as the rest of the Front street J.'roJ ect. We believe that it is a reasonable deal for the ci ty to 1nclude the resurfacing at this time and reduce future inflated cost. The fundin~ of this project is from the match money of housing rehabilitatJ.on required to be spent for streets and sidewalks. The real source of city match money is state revenue sharing that has been used for street improvements for many years. At the time of the housing grant application, the possibility of certain small assessment projects needing property owner contribution along with Garfield and Front street maintenance projects with no property owner involvement were considered. Because of the higher project cost the scope was reduced and the sections between Cleveland to Oak and Harrison to Hardcastle were eliminated. We believe that adding a section between Harrison and Hardcastle will be a good investment for the city. FUND ANALYSIS: Initial Allocation Front street Contract Balance $78,000.00 62.923.00 16,077.00 12.000.00 4,077.00 Proposed Addition (to resurface Harrison to Hardcastle) New Balance Note: This should be considered as a contingency for the project. with above background, the boundary extension is recommended. The change order agreement will be issued to the contractor after the city council approval. 144 H.W.I. SITE PLAN REVIEW #90-13 APPLICANT: Hardware Wholesalers, Inc. (HWI) A) B) PROPERTY OWNER: HWI C) NAME OF DEVELOPER: Hagerman Construction Corp. D) PROPERTY LOCATION: The southwest corner of the Highway 214/1-5 Interchange (See Map I) E) ZONE: IL (Ught Industrial) District F) APPLICANTS REQUEST: IIH.W.I. is a hardware and building supplies distributor. The center will house receiving, shipping and office operations. The building being proposed is 363,000 sq. ft. with room on site for a 125,000 sq. ft. Mure expansion. H.W.!. will start with 30 to 40 employees which would grow to approximately 100 at full operation. Normally, there will be 15 to 18 shipping route trucks departing the center at night or early morning. Ukewise there will be 15 to 18 inbound trucks arriving at the center during the daytime. The site will be landscaped with irrigation and maintenance provided. Fire protection needs are met with the use of several private fire hydrants and a 26,000 sq. ft. flammable storage building.1I G) APPLICABLE ORDINANCE AND COMPREHENSIVE PLAN CRITERIA: 1. Woodburn Zoning Ordinance a) Chapter 10 Off Street Parking, Loading and Driveway Standards b) Chapter 11 Site Plan Review c) Chapter 35 IL Industrial Ught District Woodburn Comprehensive Plan a) Chapter VIII Land Needs for the Future D. Industrial Land b) Chapter IX Goals and Policies C. Industrial Land Use Policies c) Chapter X The Land Use Plan A. Industrial Lands d) Chapter XII Implementation of the Plan A. Zoning D. Site Plan Control 2. T I '1-..4 F. Access Control I. Citizens Involvement H) PROJECT EVALUATION - STAFF COMMENTS 1. Hardware Wholesalers Inc. has purchased approximately 28 acres of a 100 acre parcel. 2. That 100 acres is designated for Industrial use as described on the city's Comprehensive Plan Map. 3. HWl's facility is a land use that is permitted outright within the IL (Ught Industrial Zone). 4. Initially the first phase will consist of a structure that will cover 8.33 acres under one roof with an additional 2.87 acres in a second development phase. 5. The facility will be the distributorship for over 45,000 different hardware items. 6. This proposal requires the development of an extensive infrastructure project. One that requires financial assistance from the State. The magnitude of that development is identified in the attached application. This preliminary proposal has been approved by the State. 7. The city is advising the State that a four way signal should be placed at the Woodland intersection. The time of placement to be determined by the State Highway Dept. CONDITIONS OF APPROVAL PLANNING: 1. Provide the City a Major Partition Map. 2. Maintain a minimum of 20 feet of depth for the front yard (Chapter 35 Section 35.060). 3. Provide for a landscaped yard with a minimum depth of 5 feet on all street and highway frontages. (Chapter 35) 4. Observe all parking, loading and driveway standards as outlined in Chapter 10 of the Zoning Ordinance. ~ / LJ/1 5. All driveable surfaces shall be paved. Fire lane may be Hgrass gretell but not gravel. (Chapter 10, Section 10.070) 6. Landscape plan needs to be provided to the Planning Dept. BUILDING: 1. Warehouse shall conform to 1988 UBC and 1989 Oregon Amendments. All plans shall be submitted to City of Woodburn for Fire Ute and Safety plan review. All fees shall be collected by the Building Department for City and County fees. 2. City of Woodburn Building Department is requiring the general Contractor to provide a certified special inspector for the erection of the truss and roof system. WATER: 1. Backflow Prevention Devices would be required as follows: (installed near water meter) a. Irrigation (if any) - double check b. Sprinkler System (if any) Reduce Pressure, Air Gap or DCDC. WASTEWATER: A method of containment (berm) or other acceptable method must be installed to prevent material in the flammable building form entering the catch basin. ENGINEERING: GENERAL COMMENTS: 1. Final plan shall conform to the construction plan review procedures and standards. 2. Fire access road shall comply with Woodburn Fire Departments requirements for location, width, and loading to be supported. Access permit will be required from State Highway Department. 3. All work within the State Highway right-of-way will require a permit from Oregon State Department of Transportation. - 1 /Lf,lj 4. All work shall conform to Woodburn Standard Specifications and all State Building Codes. Right-of-way improvement permit fee shall be paid by the owner/developer prior to start of construction. 5. Driveways shall be constructed of concrete and shall be installed to the City of Woodburn Industrial Standards. 6. All permits required by State agencies shall be obtained by the developer. STREET: 1. The proposed public street shall have a 90 foot right-of-way and shall be deeded to the City. The improved width (curb to curb) shall be 44 feet in width. 2. The proposed street shall be constructed to Industrial Standards (10" base, 3" leveling & 3" A.C.) with 5 foot sidewalks, both sides. 3. Adjacent to State Highway 214 the owner shall deed a 30 foot right-of-way to the State Highway Department. 4. State Highway 214 shall be widened with curb, sidewalk and storm sewer on the south side adjacent to this development. Turn lanes shall be required at the intersection of Woodland and State Highway 214, 214 shall be improved a minimum of 100 feet to east of Woodland to accommodate for turn lane. The engineering plan shall design for a full width improvement. 5. Design plan for the proposed public street and funding for construction shall be done according to approved agreement. 6. Temporary access to property will be from State Highway 214 until Woodland Avenue extension is constructed. STORM SEWERS: 1. On site detention is required storm run off from this development. Discharge is limited to 10 C.F.S., approximate 60% discharging west and 40% discharging east. 2. The storm runoff will require a storm sewer to be installed form the church property westerly to Senecal Creek, this will be a public system. The approximate cost of $45,000 for this system shall be paid by the applicant and installed by the City. T ILfA 3. The private storm system discharging to east for this development shall be connected to the public system with the right-of-way of the proposed street when so completed. 4. On-site catch basin shall be installed with oil traps, prior to discharge into any drainage way a pollution control manhole may be required. WATER: 1. A 12' dia. water main shall be installed from State Highway 214 to the existing 121 dia. main on the west side of 1-5 southeast of this development. City will install, property owner to pay for materials. 2. Fire flow requirements will be co-ordinates between the developer, their engineer, contractor and the fire department. 3. Domestic service to be connected to the proposed 12" main located in the street ANI. 4. Backflow devices will be required for the following: a. Irrigation system, shall require a P.V.B. or DC device. b. Fire sprinkler system shall require RP device or air gap. c. Full flow water meter will be required on the fire system. 5. Additional fire protection may be required by the Woodburn Fire District. (See Comments) SANITARY: 1. There is no public sanitary system to this property at this time. A gravity sewer main will need to be installed from the northside of State Hwy 214 to the east side of 1-5, where a lift station will be constructed, and discharged to the existing main on Uncaln using a force main. The City of Woodburn will manage the design and construction of the sanitary main, funding will be by State Economic Grants, property owners share and the City's share. 2. Applicant to design temporary holding tank for usage, until such time the gravity sanitary main and lift station is completed. lr 11-/1 . FIRE DISTRICT: The fire district is developing fire protection requirements in conjunction with the Oregon State Fire Marshall's Office. IT _. . ,~"~.. . ./.1./1... ',....~. . <. ...." ,',. " .,,', " OREGON COMMUNITY DEVELOPMENT PROGRAM Economic Development Department 595 Cottage St. N.E. Salem, OR 97310 PH: 378-3732 PLEASE SUBMIT ORIGINAL AND 3 COPIES Pre-Application OCDBG Economic Development Grant SPWF Infrastructure Grant/Loan 1. Applicant: City of Woodburn On behalf of (sewer district): Address: 270 Montgomery St. Name: City of Woodburn Woodburn, Or 97071 Contact Person: Steve Goeckritz Address: 270 Montgomery St. Address: Frank Tiwari Woodburn, OR 97071 Same as above Phone: 982-5246 or 982-5249 Phone: 982-5246 If this a joint application indicate which jurisdiction will assume primary responsibility for the project. . . 2. Project ijigh1ig~ts: ~.,; .' ~. . '. ...' '.; -. , .'~.' ~."' Funds requested Loan Grant* (A) Other funds Total cost S 530,000 4flfi, n"i"i ,:\QS 6S" S 1.392:310 .Ne;..rjobs antit'ipated Jobs retained Jobs for low/mod income persons Family wage jobs 1~0 +. o 15 11'1 ) Leverage ratio (other funds : requested funds) 1 :? 5 *Note: Grants will be considered O~~y when loans are not feasible due to the economic need of the applicant and e specific circumstances of the project. Be prepared to provide substantial justification for any amount of requested grant if you are invited to submit a final application. . 3. Description of project and proposed accomplishments: The proposed grant/loan funding will be used to facilitate the. development. of .an infrastructure system that will accommodate the ~uture growth of a 100 a~re.Industrial Park and an area adjacent to the Highway 214/1-5 Interchange. (See Attachment I) 4. Name and description of business(es) proposing to create new jobs: HWI is a member-owned corporation that provides --merChandise and services consistent with the demands of the market place, at competitive prices to enable ind~pendentl.y owned hardware, lumber and home centers to effectively compete. (See Attachment II) SPWF/OCOBG Pre-Application Page 1 ) JJO:lh:OOlOH BRO:03/31/88 35 AnAC\\ ~~N\ T IT . .r.? ..,. .r... .. ..l'l/J. s. What source of funds would be used to repay the loan/program income to the state? These funds will be repaid out of State Revenue Sharing Fund, Sewer Funds and Water Fund through city labor. 6. FINANCIAL SUMMARY Source Use Amount Term and rate (for loans) 20 yr. at 5% I. Sewer Fund & State Rev. SharinR Fund 2. Conditional Grant Sewerage & Street $530,000 Improvement Sewera2e Imorovement $147.000 10 yr. on development Activities land acquisition, clearance Buildings Machinery and equipment Furnishings landscaping, parking Public infrastructure Water improvements (B) 25,000 Sanitary Sewer improvements(c) 676.000 Storm sewer improvements Road,bridge improvements 320.655(D) 210.655 Private infrastructure Engineering, architectural Project administration Contingencies Other (describe) Total Project $ 996.655 $ 235.655 .; .........." . ,.." . "..: . . . - I. . ~ ..... . ,.. .-' State Other Leveraged Assi st. Public Private Project Needed Funds Investment Total $ $ $ S 25,000 50,000 676.000 I.'} r 000 621.310 4,} r 000 .90.000 $ 160.000 S 1.392.3 10 Note: Entries in the leveraged Private Investment and Other Public Funds columns will be used to determine whether the project meets the required 2:1 match. 7. Is this project part of a Regional Economic Development Strategy which is under serious consideration by the relevant county or group of counties? Exp 1 a in. SPWF/OCDBG Pre-Application Page 2 .) JJO:lh:OOlOH BRO:03/31/88 36 I i 4 ..--,-F' -. : . ........ . .)11' 8. A~e you aware of any environmental concerns with this project such as historic designations, location of the project in a floodplain, etc.? yes; x no. If .yes. please explain. 9. Is the project located in your jurisdiction? x yes; no Will the applicant own and operate any reques~nfrastructure? x yes no. If "no. to either question, explain. 10. ATTACH maps adequate to show the general vicinity and specific location of the proposed project. See Maps I-III 11. ATTACH current .financial statement and or rofit or loss statement for the benefite USlness 1 . e USlness Wl e repaYlnga oan. See Attachment III . 12. For -appl icants::seeking.assi.stance .to--acquire,' rehabil itate, operate or . . maintain an abandoned railroad line under the SPWF program: a. Describe the operating status of the railroad line. - b. Has the applicant consulted with the Dept. of Transportation or other affected agencies? NA 13. Other information applicant wishes to provide. THE PURPOSE OF.THIS PRE-APPLICATION IS TO DETERMINE PROJECT ELIGIBILITY UNDER FEDERAL AND STATE LAW AND ADMINISTRATIVE RULE. APPLICANTS GIVEN ELIGIBILITY MAY SUBMIT A FINAL APPLICATION 'TO THE DEPARTMENT FOR FUNDING CONSIDERATION. CERTIFICATION OF HIGHEST ELECTED OFFICIAL I certify that, to the best of my knowledge: (1) all information contained in this application is valid and accurate; (2) the submission of this application has been authorized by the governing body of the city/county; and (3) if funding is received, we will comply with all applicable state and/or federal program requirements. . 1'----;..., c',,'/ / S 1 gnature ./ /.., --;. ~/,-", _ ~: /'. ~_-"5./--"'_.A -- Ii t 1 e Ma yo r / .I Name Nancy Kirksey . Date S te her 19 1990 _ eD m . (Type {lr print) SPWF/OCDBG Pre-Application Page 3 JJD:lh:OOlOH BRO:03/31/88 37 T lr .r-" ~.F . .'. . ........ ....:..: .- ":. -. . It/II.-. (A) A total grant assistance request is for $466,655 of that 319,655 is "pure grant" while 147,000 is conditional grant. (B) This represents City labor costs. (C) Of the 676,000 for sanitary sewer improvement 147,000 is a €onditional grant. This is to be paid back by the benefitted property owners if development occurs within a ten year time frame. Another 319,655 will be a grant to the City with the remainder (209,345) .as a loan to the City. (D) The Oregon Department. of Transportation will contribute $210,655 from the Immediate opportunity Fund for the Highway 214 Road Improvement project. ..". . '. .o"~"~ '... "~. .... ". .. I 1 .. .... . /:. r. . "_/~I{- ATTACHMENT I Without State assistance of an opportunity to Wholesalers, Inc. (HWI). loss of 130+- industrial the immediate impact will be the loss obtain a commitment from Hardware This would equate into a potential related jobs to our community. They will occupy 30 acres of a 100 acre Industrially zoned parcel. As for the min imum infras t ruc tu re improvement s requ i red to faci~itate the proposed development State and City roads are one of these requirements. It will be necessary to widen Stat e Highway 214, prov ide signal iz at ion at Woodl and Avenue, and buil~ approximately 1,000 feet of road into the 100 acre Industrial Park. . ..". .,. .. .'.' . -, Water improvements calls for a looped line bE: installed from Woodland Ave. at Highway 214 to the vicinity where Hayes Street extent ion meets 1-5 (bored under the freeway) to connect with "the easterly line extension. The majority of these improvement;s have been improved by the City in anticipation of offering assistance to tho~e areas where water improvement s are nece s sa ry to se rve th i s site and i nvo 1 ve benefit to no other property. Sewer Improvements are the most extensive public infrastructure needed to this site and to be effective must be considered" as necessar~ to a broader service area. Consequently,:-the.City has estimated a logical service benefit area and assessed th~ improvements accordingly to acreage served. The sewer improvements require two bores, one under Highway 214 arid one under the freeway. In -addition to the sewer line throught the property, a force main on the eastside of the freeway will be necessary to connect into existing service. A pump stat'ion will also be required and will be. a replacement to an older, existing unit located on Highway 214. I T /::. .- -C -. ,lqll . ATTACHMENT II HWI practices fairness in our associations vendors and employees as expressed 1n the others as you would like to be served". with all members, HWI creed, "Serve HWI has a corporate office in Fort Wayne, Indiana and distribution centers in Cape - Girardeau, Missouri; Dixon, Illinois; Median, Ohio; Waco, Texas; and Lexington, South Carolina. These centers service 3,000+ members located in 43 staes. These six facilities combined employ approximately 900 persons- I i ~~..~ ~ -=. -__- +li~ ..: .~ ~ . ~ ~ ~ ~!"~....~_--.::;A'::J.-.'/-.r-...~ .1 ~~:~ . == ~ --___ ~~I~ ~. . fft~'ftJ~~ ~'Jil5l-!~~ ~ ~ '" I III I _ -.J ~ ~ . I ~.J._./ 1 : , ~~ .- ""l ---' ~ -l Illf 7 ~.... -- __;-- ~ -.I ' ~. too = /7 . :-- .,,__'r-- ~~. ~~ (V/r t: ~ . . ,~ \'\ /~;; --, I~ .:j.; l1J)nw , - - ~~ --- \ I \ -I I 1i~li l.Jl-.lnl I ~"""'1I1 Ip '111," I 1 ~ll I == ~ I i ~ I t:::. CP' I II I I I III I I I H I III ~ Tffim == ~ ~. g '-.. tj~'t.all; I II 11. r_l~ , ~\ ~ '-- _111111111 TY<~' 1111' II ..; -.. . ftDI]] AD -/~ IL"""","",-- II11 1"1 II \ lIll1U I. 111111 IIIIT~~ "~'1I11 -rr IT -=wi'i> . I .~...... t::) . i A s ~ ,1' """ II II III IT" "" II II " ,~ \ _ 1/ lU...... rlllllllllllllllllllllllllllllll) '\ .- ..... .11......... <I11III: ~-----_.._..__..__. .. .... ..--- ~ ---- CQuI L i . '. --:- (.1 -djQl . ~ 1/ ~: ~~ /' 21 0\1 LLol a., - 2 ,I 1 '" ~' co I \: 0... ,: /1 ~ 3 _ 0) I, ,. ....... Q) 0;:'.-'. ...~~ /. ~~ . = c > . in ~ om ,.-~ ....... \- . -gg)~ . g ~CJ + . - U.?:O ~---:~ I 8. 3 /;+ 0 ..- I ~ ~ +' (j) ><~,,~,~~R+ 0. ~ - ~ J{ r...... -If.... 1;:::. r~ 1 r-- -:, ~ It;- J I It; ~ -: , 1 - ~ r I = I - T - Tl~= , , 1 = r ..".Tl = I .1111111111 L& a ,v. m .---\~ 'Z <> a. (\S ~ C\I >- r C . .- I ~ ,-0 ro J .- ID ~ . C (/) .- 0 \- () (J) a. ..... .- 0 <tl ~ > "- ~ Q.. <l>~ o4-IC .- (1) WE ~o. 00 <((1) "0 > o<D ~o l W1_..*~ i ~ MA? 1.. I~/f O~pON DEVELOPMENT DEPARrMENT 775 Summer St. NE Salem. Oregon 97310 U.SA. ielephone: (503) 373-1200 FAX: (503) 581-515 October 11, 1990 Michael Quinn, City Administrator City of Woodburn 270 Montgomery Street Woodburn, Oregon 97071 RE: City of Woodburn Project #85-316-ED Dear Mr. Quinn: Thank you for submitting the appraisals for the Grace Village property, which was purchased as part of the above project. They appear to be in order. The city may continue with the process for sale of this property as outlined in my May 7, 1990 letter. Sincerely, ~~ Yvonne Addington, Manager Community Development Programs jg:5043T Neil Goldschmidt Governor i 5 /3-- WOODBURN POLICE DEPARTMENT 270 Montgomery Street Woodburn, Oregon 97071 982-2345 Ken Wright Chief of Police DATE October 17, 1990 Mayor and Council Ken Wright, Chief of Police Staff Report--OLCC Compliance Review As you recall, the 1990 renewal of liquor license process resulted in a compliance plan review with three (3) businesses. They are The New Woodburner, Pub 99, and Lalinda's. Between September 24 and October 15, 1990, I have met with all three and discussed activities year to date as follows: THE NEW WOODBURNER - 1565". Pacific Hwy. I met wi th owner/operator Burton Lee. We di scussed four between ~1ay 25 and July 22: 1 Citizen contact, 1 Assist to building, and 1 Assault occurring in the parking lot. for Service between July 22 and October 15, 1990. incidents occurring public, 1 Vandalism There were no Calls PUB 99 - 1032 ".Pacific Hwy. I met with owner/operator Hr. R. Krieger. We discussed 13 incidents occurring between May 1 and October 15, 1990. The i nci dents occurred in the premi ses and 1 in the parking lot: 4 Assault/fight, 3 Trespasses, 2 Assists, 2 Warrant Arrests, 1 Disorderly Conduct, and 1 Faulty Alarm. r;lr. Krieger does have one OLCC action against his license which is not final yet. This investigation has been conducted so 1 ey by the OLCC. In all instances when the Pol ice Department responded, the owner and manager have cooperated with the officer. We discussed additional ways to assist The Pub and the Department to increase security and maintain the establishment. ~ I SJ3- <If' .. LA LINDA I S - 293 N. Front St. The staff and I have met on two different occasions with the owner and management of laLinda's. There have been 33 incidents between July 1 and October 15, 1990. The incidents range are 3 Assaults, 6 Disorderly Conduct, 11 Trespass, 6 Vandalism, and 7 miscellaneous minor incidents. LaLinda's remains one of the most active license locations in the city. They have employed a uniformed security service, continue to pick-up litter, and sweep the side walks. A major problem occurring in September through October was that the security would arrest and fail to appear at City Hall to sign complaints. It was explained to LaLinda IS that this was their responsibility and must be accomplished. LaLinda's and the City met and feel this problem to be controlled; however, we will watch more carefully. Should you have any questions concerning any of the above, please contact me. KLW/i1s c: Li censees OlCC Files ~